oxford thesis submission deadline

Oxford theses

The Bodleian Libraries’ thesis collection holds every DPhil thesis deposited at the University of Oxford since the degree began in its present form in 1917. Our oldest theses date from the early 1920s. We also have substantial holdings of MLitt theses, for which deposit became compulsory in 1953, and MPhil theses.

Since 2007 it has been a mandatory requirement for students to deposit an electronic copy of their DPhil thesis in the Oxford University Research Archive (ORA) , in addition to the deposit of a paper copy – the copy of record. Since the COVID pandemic, the requirement of a paper copy has been removed and the ORA copy has become the copy of record. Hardcopy theses are now only deposited under exceptional circumstances. 

ORA provides full-text PDF copies of most recent DPhil theses, and some earlier BLitt/MLitt theses. Find out more about Oxford Digital Theses, and depositing with ORA .

Finding Oxford theses

The following theses are catalogued on SOLO (the University libraries’ resource discovery tool) :

• DPhil and BLitt and MLitt theses
• BPhil and MPhil theses 
• Science theses

SOLO collates search results from several sources.

How to search for Oxford theses on SOLO

To search for theses in the Oxford collections on SOLO :

• navigate to the SOLO homepage
• click on the 'Advanced Search' button
• click the 'Material Type' menu and choose the 'Dissertations' option
• type in the title or author of the thesis you are looking for and click the 'Search' button.

Also try an “Any field” search for “Thesis Oxford” along with the author’s name under “creator” and any further “Any field” keywords such as department or subject. 

Searching by shelfmarks

If you are searching using the shelfmark, please make sure you include the dots in your search (e.g. D.Phil.). Records will not be returned if they are left out.

Oxford University Research Archive (ORA)

ORA was established in 2007 as a permanent and secure online archive of research produced by members of the University of Oxford. It is now mandatory for students completing a research degree at the University to deposit an electronic copy of their thesis in this archive. 

Authors can select immediate release on ORA, or apply a 1-year or 3-year embargo period. The embargo period would enable them to publish all or part of their research elsewhere if they wish. 

Theses held in ORA are searchable via  SOLO , as well as external services such as EThOS and Google Scholar. For more information, visit the Oxford digital theses guide , and see below for guidance on searching in ORA.

Search for Oxford theses on ORA

Type your keywords (title, name) into the main search box, and use quotes (“) to search for an exact phrase.

Refine your search results using the drop-downs on the left-hand side. These include:

• item type (thesis, journal article, book section, etc.)
• thesis type (DPhil, MSc, MLitt, etc.)
• subject area (History, Economics, Biochemistry, etc.)
• item date (as a range)
• file availability (whether a full text is available to download or not)

You can also increase the number of search results shown per page, and sort by relevance, date and file availability. You can select and export records to csv or email. 

Select hyperlinked text within the record details, such as “More by this author”, to run a secondary search on an author’s name. You can also select a hyperlinked keyword or subject. 

Other catalogues

Card catalogue  .

The Rare Books department of the Weston Library keeps an author card index of Oxford theses. This includes all non-scientific theses deposited between 1922 and 2016. Please ask Weston Library staff for assistance.

ProQuest Dissertations & Theses

You can use ProQuest Dissertations & Theses Global  to find bibliographic details of Oxford theses not listed on SOLO. Ask staff in the Weston Library’s Charles Wendall David Reading Room for help finding these theses. 

Search for Oxford theses on ProQuest Dissertations & Theses Global

Basic search.

The default Basic search page allows for general keyword searches across all indexes using "and", "and not", "and or" to link the keywords as appropriate. Click on the More Search Options tab for specific title, author, subject and institution (school) searches, and to browse indexes of authors, institutions and subjects. These indexes allow you to add the word or phrase recognised by the database to your search (ie University of Oxford (United Kingdom), not Oxford University).

Advanced search

The Advanced search tab (at the top of the page) enables keyword searching in specific indexes, including author, title, institution, department, adviser and language. If you are unsure of the exact details of thesis, you can use the search boxes on this page to find it by combining the key information you do have.

Search tools

In both the Basic and Advanced search pages you can also limit the search by date by using the boxes at the bottom. Use the Search Tools advice in both the Basic and Advanced pages to undertake more complex and specific searches. Within the list of results, once you have found the record that you are interested in, you can click on the link to obtain a full citation and abstract. You can use the back button on your browser to return to your list of citations.

The Browse search tab allows you to search by subject or by location (ie institution). These are given in an alphabetical list. You can click on a top-level subject to show subdivisions of the subject. You can click on a country location to show lists of institutions in that country. At each level, you can click on View Documents to show lists of individual theses for that subject division or from that location.

In Browse search, locations and subject divisions are automatically added to a basic search at the bottom of the page. You can search within a subject or location by title, author, institution, subject, date etc, by clicking on Refine Search at the top of the page or More Search Options at the bottom of the page.

Where are physical Oxford theses held?

The Bodleian Libraries hold all doctoral theses and most postgraduate (non-doctoral) theses for which a deposit requirement is stipulated by the University:

• DPhil (doctoral) theses (1922 – 2021)
• Bachelor of Divinity (BD) theses
• BLitt/MLitt theses (Michaelmas Term 1953 – 2021)
• BPhil and MPhil theses (Michaelmas Term 1977 – 2021)

Most Oxford theses are held in Bodleian Offsite Storage. Some theses are available in the libraries; these are listed below.

Law Library

Theses submitted to the Faculty of Law are held at the Bodleian Law Library .

Vere Harmsworth Library

Theses on the United States are held at the Vere Harmsworth Library .

Social Science Library

The Social Science Library holds dissertations and theses selected by the departments it supports. 

The list of departments and further information are available in the Dissertations and Theses section of the SSL webpages. 

Locations for Anthropology and Archaeology theses

The Balfour Library holds theses for the MPhil in Material and Visual Anthropology and some older theses in Prehistoric Archaeology.

The Art, Archaeology and Ancient World Library holds theses for MPhil in Classical Archaeology and MPhil in European Archaeology.

Ordering Oxford theses

Theses held in Bodleian Offsite Storage are consulted in the Weston Library. The preferred location is the Charles Wendell David Reading Room ; they can also be ordered to the Sir Charles Mackerras Reading Room .

Find out more about requesting a digitised copy, copyright restrictions and copying from Oxford theses .

Submitting your thesis to ORA: Eligibility and requirements

• Eligible degrees
• Requirements
• What to deposit
• Pre-deposit checklist
• Hardcopy thesis submission
• How to deposit
• Open Access
• Pre-publication concerns
• Restricted access to your thesis
• Edited/dissemination copy of your thesis
• Oxford Research Theses and predatory publishers
• Funder/sponsor requirements
• Third party copyright
• Fair dealing
• RightsLink®
• Google Maps/Permissions
• Creative Commons
• Unable to get copyright permissions
• Separate appendix
• Plagiarism concerns
• Information for Supervisors
• Digital preservation
• Visibility of your thesis
• Persistent URLS

This section outlines the eligibility of degree theses, requirements for deposit, and information on when and what to deposit. There is also a handy checklist to confirm that you are ready to deposit.

• ORA accepts thesis deposits from current students who have been granted leave to supplicate and Oxford alumni, as well as Oxford staff and researchers.
• Theses examined for all postgraduate research degree programme and some taught masters degree programmes are eligible for deposit.
• It is the author's responsibility to check that the inclusion of their thesis in ORA does not infringe copyright or any other rights, including those of material included in the thesis where copyright is held by a third party.
• Authors must agree to the ORA deposit statement and to grant a non-exclusive licence to ORA.
• Files submitted to ORA must be the final examined version, including corrections. Two copies should be submitted (one for dissemination and one for archiving).

Please see the sub-pages of this guide page for more information on these and other requirements for thesis deposits to ORA.

Mandatory deposits

PLEASE NOTE:  Current students who have been granted leave to supplicate and who are following any of these Oxford programmes are required under Examination Regulations  to deposit their final approved thesis to ORA in order to graduate:

• Doctor of Philosophy (D.Phil.)
• Master of Letters (M.Litt.)
• Master of Science by Research (M.Sc. by Research)

Deposits should be made in good time, a minimum of five working days before your graduation date.

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• Last Updated: Jun 28, 2024 2:06 PM
• URL: https://libguides.bodleian.ox.ac.uk/digitaltheses

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• Graduate school
• Information and resources for supervisors

Writing up, Submission and the Viva

This section provides information about Writing up, Submission and the Viva, including links to relevant regulations and useful information and resources.

Contents of this section (please scroll down to see each):

INTRODUCTION AND KEY STAGES OF COMPLETION

KEY UNIVERSITY DOCUMENTS AND REGULATIONS

DIVISIONAL REGULATIONS, GUIDANCE AND FORMS

OTHER USEFUL RESOURCES

introduction and key stages of completion

DPhil students are usually expected to submit their thesis within three or four years (12 terms) of being admitted as Probationer Researcher Student (PRS). Part time DPhil students are usually expected to submit their thesis within eight years (24 terms).

MSc by Research (MSc(R)) students are usually expected to submit their thesis within two or three years of being admitted as Probationer Research Student (PRS), although some may complete within one year.

The expected completion date for both full time and part time students is six months after the submission date; this is to allow for the Viva examination to take place, and for the student to complete any minor corrections and re-submit the thesis. NB these extra six months should not be used to complete any research, as the maximum submission date remains the same . 

Extensions:  Should circumstances arise where your student may need to apply for an extension, you can find information on what they should do on the page on Extensions and Suspensions .

Thesis Standard:  DPhil - The standard required for success in the DPhil examination is defined as follows: that the student present a significant and substantial piece of research, of a kind which might reasonably be expected of a capable and diligent student after three or at most four years of full time study in the case of a full-time student, or eight years in the case of a part-time student.  MSc (R):  The standard required for success in the MSc (R) examination is defined as follows: that the candidate should have made a worthwhile contribution to knowledge or understanding of the relevant field of learning after a minimum of one year or two years of full-time study.

It is important to note that at Oxford the examination assessment is completely independent of the student’s supervisor. While of course the supervisor offers support and advice, the outcome will rest on the recommendations of the examiners, and final approval by the relevant board. You should familiarise yourself with Section 7 of the University’s Policy on Research Degrees , which deals with examination.

Your department’s Director of Graduate Studies (DGS) will be able to advise you on the examination process and procedures, including guidance on examination criteria. 

As supervisor you may advise the Director of Graduate Studies if there are any special factors which should be taken into account in the conduct of your student’s examination. For example, a scientific paper may have been produced by another researcher which affects the content of the thesis, but which was published too late for it to be taken into account. You should also advise the Director of Graduate Studies if the student has any special needs that might affect their performance in the oral examination, or if any part of their work must be regarded as confidential. The Director of Graduate Studies will forward, via the Graduate Office, any appropriate information that they think should be provided to the examiners. The Graduate Office will then seek approval from the Proctors Office if required.

Form GSO.20a  provides notes and guidance for the student on the whole submission process.

Download an overview of the examination process (PDF)  from the University of Oxford website.

The key stages of completion are:

Writing the Thesis

In the MPLS Division some departments permit students to submit their thesis as an integrated thesis

You / your student should also check the examination regulations for any word or page limits.

You should work with your student to create a plan for writing up, and encourage them to start writing up early so that any hold ups or unexpected events can be absorbed more easily. 

Appointment of Examiners

It is your responsibility as the supervisor to identify and propose appropriate examiners for your student. There are normally two, one internal and one external. The internal examiner is usually a senior member of Oxford University; the external examiner usually from another research organisation. Section 7 of the University’s Policy on Research Degrees provides further information on the appointment of examiners, particularly on who may act and what might be considered as a conflict of interest.

The application for the appointment of examiners should be made no earlier than the term before, and ideally no later than 4-6 weeks before the intended submission.

You should consult with your student before making final decisions about proposed examiners, and you are encouraged to contact potential examiners informally to determine whether they are willing in principle to act and, if so, whether they are able to carry out the examination within a reasonable period of time. The process is:

• Student completes their sections of the GSO.3 , Application for the Appointment of Examiners (via My student record in student self service)
• Supervisor completes their section indicating names of the proposed examiners, and they should provide alternatives in case the preferred examiners decline to act.
• Supervisor choice of examiners is approved by the Director of Graduate Studies. (The University Regulations make reference to department, faculty or divisional board as being the decision making body in relation to examiner appointments. In MPLS this authority is delegated to the Director of Graduate Studies)
• The completed GSO.3 form is processed by the MPLS Divisional Graduate Office.
• The Exam Schools issue the formal invitations to the examiners.

submitting the thesis

Students are only permitted to submit their thesis when they have successfully completed the Transfer and Confirmation of Status milestones (Confirmation of Status is only required for DPhil Students, not for M.Sc(R) students.)

The final decision on when to submit is the student’s, noting that those funded by a research council may have a specified date by which they are expected to submit. It is of course in their interest to involve the supervisor at all stages, and to make the final version of the thesis available to you for your final comments in good time before they submit.

You should encourage your student to ensure that their standard of English is sufficient for the presentation of the thesis, and to pay particular attention to the final proof–reading. Read more information about layout and presentation of the thesis . It is the student’s responsibility to ensure their thesis has been adequately proof-read before it is submitted.   As the student’s supervisor, you should tell the student if you notice that further proof-reading is required when reading a final draft.  However, it is not your responsibility to proof-read the student’s work.  Neither is proof-reading the job of the examiners: the student should not submit a thesis which requires further proof-reading, and should employ a professional proof-reader for this purpose if necessary.

Theses should be submitted via the   Research Thesis Digital Submission   (RTDS) portal. The University’s deadline for submission is no later than the last day of the vacation immediately following the term in which the students application for the appointment of examiners was made.

Copies of the thesis should NOT be given direct to the examiners as this could result in the examination being declared void and the student could be referred to the University Proctors.

It is normally expected that the Viva examination should take place within three months of thesis submission, although there are no regulations requiring it to happen within a defined period of time. The actual date of the exam will depend primarily on the availability of both examiners; it is worth noting that more time is usually needed to arrange the date during the Long Vacation. The internal examiner is responsible for arranging the date; they will contact the student once a date has been arranged.

If your student needs to have their viva sooner than three months after submitting the thesis, they may apply for an early viva when completing the application for appointment of examiners form. The examination date requested must not be earlier than one calendar month after the date on which the thesis has been received by the Research Degrees Team  or  after the date on which the examiners have formally agreed to act, whichever is the latest. The actual date of the examination will depend primarily on the availability of both examiners. In the Long Vacation, a longer time is normally required.  It is important that your student allows sufficient time for forms to be approved and examiners to be formally invited. If sufficient time has not be given this could impact on the early examination request.

If, for any reason, examiners wish to hold a viva within four weeks of receiving their copy of the thesis, permission must be sought from the Director of Graduate Studies. The internal examiner will need to give details of the proposed arrangement and the reasons for the request. Under no circumstances will a viva normally be permitted to take place within 14 days of receipt of the thesis by the examiners.

Students and supervisors should not contact examiners themselves except to agree the date for the viva; if examiners have not been in touch within a month of receiving the thesis, the Research Degrees team  will contact them.

Your student should wear appropriate academic dress and take a copy of their thesis to the viva.

Examiners will be provided with the Memorandum for Examiners for the Degree of Doctor of Philosophy ( GS0.5 ), or Memorandum of Guidance for M.Sc Examiners ( GSO.7a ), which give information about the purpose and formal requirements of the viva, the practical arrangements, the conduct of the exam and the requirements of the examiners’ report.  They will also be sent a copy of the MPLS Division's additional notes of guidance for examiners .

For more information about regulations and the purpose of the viva,  see section 7, about examination, of the University’s Policy on Research Degrees about the viva.

DPhil (first) Examination:  Examiners must choose one of the following outcomes: 

1. Award of the DPhil (possibly with minor corrections)

2. Major corrections to the thesis

3. Reference back (for revision) for DPhil or award of the M.Sc (as the thesis stands or subject to minor corrections) as the student may choose

 4. Reference back (for revision) for the DPhil or (for revision) for the M.Sc as the student may choose

 If the student chooses to revise and resubmit for the DPhil the following options will also be available to the examiners on the next examination: 

5. Reference back (for revision) for the M.Sc only

6. Award of the M.Sc

7. Outright failure

M.Sc (R) (first) Examination : examiners must choose one of the following outcomes: 

1. Award of the M.Sc (possibly with minor corrections)

2. Reference back (for revision) for the M.Sc

If the student chooses to revise and resubmit for the M.Sc the following option will also be available to the examiners on the next examination:

3. Outright failure

Full guidance on these is set out in the University's Memorandum of Guidance for DPhil Examiners ( GS0.5 ) and Memorandum of Guidance for M.Sc Examiners ( GSO.7a ).

Deposit of hard copy thesis to the bodleian and e-theses to ora

If your student is granted leave to supplicate they are no longer required to submit a hard-bound copy of their thesis to the Examination Schools in order to graduate. This includes any students who were unable to submit a hardbound copy due to COVID-19 social distancing measures in the 2019/20 & 2020/21 academic year.

However, all candidates do need to submit an electronic copy (incorporating any amendments required by the examiners) to the Oxford University Research Archive (ORA) a minimum of five working days prior to their graduation date. Students will not be able to attend a degree ceremony (even in absentia) without doing so.

key university documents and regulations

The University’s Policy on Research Degrees

Section 7 of the University’s Policy on Research Degrees, which covers examination : 

Examination Regulations – General Regulations Governing Research Degrees

Examinations Regulations – General Regulations for the Degree of Doctor of Philosophy

Examinations Regulations – General Regulations for the Degree of Master of Science by Research

divisional regulations, guidance and forms

Examination regulations for Research Degrees in the MPLS Division

Subject Specific Examination Regulations:

• Biological Sciences (Biology)
• Mathematical Sciences (Computer Science, Mathematics & Statistics)
• Physical Sciences (Chemistry, Earth Sciences, Engineering Science, Materials & Physics)

MPLS Additional Notes of Guidance for Examiners  

MPLS student webpages on submitting your thesis and examination .

other useful resources

Some departments organise briefing and discussion sessions for their supervisors, which are useful opportunities to update yourself on regulations and processes, and to share practice and discuss experiences. Please contact your Director of Graduate Studies to find out if your department is planning such a session. 

MPLS Divisional training courses for DPhil students

• Contact & FAQ

The Research Thesis Digital Submission Quick Reference Guide for Examiners explains how to examine a digital copy of a student’s thesis and additional materials using RTDS

Contact & Help

In case of any problems or inquiries contact:

Submissions and Research Degrees Team Examination Schools 75-81 High Street Oxford OX1 4BG UAS Research Degrees Office: [email protected] Research examinations information page Tel: 01865 286384 / 286382 08:30-17:00, Monday to Friday

Frequently Asked Questions

I can’t open the files. What should I do?

First please ensure you have the programs or apps capable of opening Adobe Acrobat (PDF) files and ZIP files, if you are unsure about this please talk to your IT Support team. If it appears that the files are corrupt then please contact the Submissions and Research Degrees Team (contact details on the left-hand side of this web page) who can arrange for the files to be uploaded again.

I can’t download the files using the provided link. What should I do?

a.  Ensure that the files haven’t already been downloaded to the location of the Downloads specified by your browser.

b.  Contact your local IT Support.

c.  If still unable to download then contact the Submissions and Research Degrees Team (contact details on the left-hand side of this web page).

I haven’t received an email for the thesis I am examining. What should I do?

Please contact the Research Degrees Team. It is most likely that either the student has not yet submitted or that your fellow examiner has not yet accepted the formal invitation.

I have lost the email containing the thesis file links. What should I do?

Contact the Submissions and Research Degrees Team (contact details on the left-hand side of this web page) who will be able to send you a new link.

I have changed my email address. Who do I need to contact?

Contact the Submissions and Research Degrees Team (contact details on the left-hand side of this web page) with your new details.

What happens if the title of a thesis has been changed, but the original title is showing on the upload screen?

This could be because either the candidate hasn’t informed their GSA and Submissions and Research Degrees Team of the new title or there is a delay in processing the title change.

What happens if I realise that the student has not submitted an accompanying document which is referred to in the main thesis document?

You should contact the Submissions and Research Degrees Team (contact details on the left-hand side of this web page), who will arrange for the files to be made available.

Is it safe to download files using the provided links?

Yes, the files have been checked for viruses and are safe to download.

I received an email not meant for me. What should I do?

Forward the email to the Submissions and Research Degrees Team (contact details on the left-hand side of this web page) stating why you shouldn’t have received the email.

What are the additional files for?

The additional files are any document(s) that are part of the thesis but either too large to be included with it or of a different media type to the main body of the thesis. This could include sound recordings, photographs, programming, video, etc.

What happens if an examiner has downloaded the thesis, which the student has now realised is the ‘wrong’ file?

The student will need to contact the Research Degrees Team in the first instance.

How do I zip or/and unzip files and what can I include in my ZIP files?

You need to use a program or app to create or open a ZIP file, if unsure please talk to your local IT support team.

I have reached the maximum number of downloads. What should I do?

Please contact the Submissions and Research Degrees Team (contact details on the left-hand side of this web page). They will be able to reset the number of downloads permitted.

The student has sent me their thesis copy by email. Why do I need this version?

The RTDS version is the offical submission. Please do not accept any other version from the student. This could lead to the examination being deemed void.

Regulations for the Conduct of University Examinations: Part 14 Late Submission, Non-submission, Non-appearance and Withdrawal from Examinations

14.1. This Part provides for candidates who wish to:   

(1) withdraw from or suspend any University Examination after their names have been entered under Part 9 of these regulations, or   

(2) who do not appear at the time and place appointed for taking any examination for which they have been entered, or  

(3) who do not submit a thesis or other exercise at the time and place appointed, or  

(4) who do not submit an online examination response within the exam duration, or  

(5) who wish to withdraw a piece of written work and substitute a revised version.  

14.2 This Part also provides for the award of ‘declared to have deserved’ outcomes by the Examination Board when excusal for absence from examinations has been granted under section 14.19(1) or they are confirmed to be eligible under section 14.29. to 14.31  below.  

Late submission of a thesis or other written exercise 

14.3. A candidate in any University Examination may, through their college (or through their department for candidates without a college), request the Proctors to accept an application that the candidate will be or has been prevented by illness or other urgent cause that is unforeseeable, unavoidable and/or insurmountable from submitting a thesis (or other exercise) at the appointed time and place for any part of a University Examination.  

(1) Where an application is being made which is supported by independent evidence, the application may be made up to four weeks prior to the deadline, but must be made no more than 14 calendar days after the deadline.   

(2) Where an application is being made on the basis of self-certification, the application may only be made up to two weeks prior to the deadline, and no more than 24 hours after the deadline.   

(3) Where the candidate has already submitted work after the deadline, they may apply to have the late penalty waived.  

(4) Where the candidate wishes to be permitted to submit such a thesis (or other exercise) later than the date prescribed by any statute or regulation, they may request an extension of time up to a maximum of 12 weeks in total for an assessment item; unless on the basis of self-certification when the request may only be up to a maximum of 7 days, further applications up to the maximum 12 weeks must be supported by independent evidence.  

(5) If a candidate fails to submit a thesis (or other exercise) on time without having received prior permission from the Proctors, and does not submit it within 14 calendar days of the deadline, the consequence shall be as defined under 14.21.  

14.4.  

(1) A request under 14.3. above must be submitted in writing by the Senior Tutor or other proper officer of the candidate's college, (or by an appropriate officer in the candidate’s department where the candidate does not have a college) with sufficient independent evidence to support it; unless on the basis of self-certification in which case the candidate may apply directly.   

(2) Where an application for late submission or a request for an extension of time, outside the provisions made for self-certification under 14.3(2) and (4) above, is made as a result of the impact of a medical condition, a medical certificate from a qualified medical practitioner must be sent, and this certificate must specify, with dates, the reason why the illness will prevent or has prevented the candidate from submitting the thesis (or other exercise).  

14.5.  

(1) If the Proctors accept a submission under 14.3. above they shall send a copy of their decision promptly to the chair of examiners of the University Examination concerned and inform the candidate's college and the Registrar.  

(2) If the Proctors decide not to accept the submission they shall give reasons for their decision.  

14.6. If the Proctors accept a submission under 14.3., they may authorise the examiners to accept a submission at a later date as provided for under 14.5. above. The examiners shall accept and mark such a thesis (or other exercise) as if it had been submitted by the prescribed date.  

Consequences of late submission of a thesis or other written exercise 

14.7. If a candidate fails to submit a thesis (or other exercise) on time without prior permission from the Proctors, but submits on or after the prescribed date of submission and within 14 calendar days of the deadline, the examiners will accept and mark the work. The examiners may impose an academic penalty according to the examination conventions agreed by the relevant supervisory body.  

Substitution of a previously submitted thesis or other exercise 

14.8. If a candidate realises that they have submitted an incorrect version of a thesis (or other exercise), they may withdraw that thesis (or other exercise) and substitute a revised version in the same examination on one occasion only. The revised version must be submitted prior to the deadline for that piece of work.  

14.9. If an examiner identifies that a piece of work cannot be marked because it is illegible or otherwise unreadable they may apply to the Proctors for the candidate to withdraw that thesis (or other exercise) and substitute a readable version.   

Non-submission of declaration of authorship 

14.10. As provided for by Part 11, submissions must be accompanied by a declaration of authorship and originality. The examiners are under no obligation to mark any submission not so accompanied. In the event that the Declaration of Authorship is submitted late, the Proctors may recommend that the examiners apply an academic penalty.  

Late submission of an online examination response 

14.11. Where a candidate is required to upload part or all of their online examination response and has been prevented from submitting it within the examination duration by illness or other urgent cause which is unforeseeable, unavoidable and/or insurmountable, they should submit the examination response as soon as possible. If the response is submitted within 24 hours of the end of the examination duration, they may apply to the Proctors to have the work marked. Applications relating to examination responses uploaded more than 24 hours after the end of the examination duration will not be considered.   

14.12. If the Proctors accept an online examination response under 14.11. above, they shall authorise that the work submitted late be released for marking along with any material submitted during the examination.  

14.13. If the Proctors decide not to accept the online examination response, they shall give reasons for their decision and authorise only the marking of any material submitted during the examination.    

Substitution of a previously submitted online examination response 

14.14. If an examiner identifies that an online examination response cannot be marked because it is illegible or otherwise unreadable, they may apply to the Proctors for the candidate to withdraw that online examination response and substitute a readable version.  

Non-appearance at an examination 

14.15.A candidate in any University Examination may, through their college (or their department for candidate’s without a college), request the Proctors to accept a submission that they will be or have been prevented by illness or other urgent cause that is unforeseeable, unavoidable and/or insurmountable from attending at the appointed time or place for any part of a University Examination or from attempting an online examination.   

(1) A candidate may apply for excusal from an examination up to four weeks prior to the examination, but must apply no later than 14 calendar days after the examination.  

14.16 For the purposes of this regulation, a candidate will be deemed to have attended or attempted an examination if they were present in the place designated for that examination and had the opportunity to see the question paper there (where used) or had accessed the question paper for an online examination.   

14.17.  

(1) A request under regulation 14.15 above must be submitted in writing by the Senior Tutor or other proper officer of the candidate's college, (or by the candidate’s department where the candidate does not have a college) with sufficient evidence to support it.  

(2) Where non-appearance is caused by illness a medical certificate from a qualified medical practitioner must be sent, and this certificate must specify, with dates, the reason why the illness will prevent or has prevented the candidate from attending or attempting the examination.  

14.18.  

(1) If the Proctors accept a submission under regulation 14.15 above they shall send a copy of their decision promptly to the chair of examiners of the University Examination concerned and inform the candidate's college and the Registrar.  

(2) If the Proctors decide not to accept the submission they shall give reasons for their decision;  

(3) If the Proctors decide not to accept the submission and the candidate does not attend or attempt the assessment or assessments, the consequences will be as defined under 14.21.  

14.19. If the Proctors accept a submission under 14.15 above they may authorise the examiners either:  

(1) to examine the candidate at another place or time under such arrangements as they deem appropriate with invigilation carried out in accordance with Part 15; or  

(2) if other work that the candidate has already submitted in the Examination is of sufficient merit, to act as if they had completed the part of the University Examination which they were unable to attend, in accordance with 14.20 below.  

14.20.  

(1) Where it is decided under 14.19.(2) above that the examiners are to act as if the candidate had completed the part of the University Examination concerned, and the University Examination is one in which Honours may be awarded, the examiners may adopt one of the following courses:  

( a ) if they consider the candidate has submitted enough work to allow them to determine the candidate's proper class, they may award the candidate the class their performance merits;  

( b ) if they are unable to adopt course (a) but consider, on the basis of the work submitted, that but for the candidate's absence they would have obtained classified Honours, they may deem the candidate to have obtained Honours and publish the candidate's name accordingly at the foot of the Results List under the words ‘declared to have deserved Honours’;  

( c ) if they are unable to adopt course (a) or course (b) but are nevertheless satisfied with the work submitted, they may include the candidate's name on the Results List to show that the candidate has satisfied the examiners;  

( d ) if they are unable to adopt course (a), (b), or (c) they shall fail the candidate.  

(2) Where the examiners have adopted course (b), (c), or (d) above it shall be open to the candidate to apply to Education Committee for consideration of their standing for Honours at a future examination.  

(3) Where it is decided under 14.19.(2) that the examiners are to act as if the candidate had completed the parts of the University Examination concerned, and the University Examination is one in which Honours are not awarded, the examiners may adopt one of the following courses:  

( a ) if they consider the candidate has submitted enough work to allow them to determine whether it is of a sufficient standard to enable the candidate to pass the Examination they may include their name in the Results List;  

( b ) if they are unable to adopt course (a), they shall fail the candidate.  

Consequences of non-appearance or non-submission 

14.21.  

(1) For any University Examination in which Honours may be awarded (except Honour Moderations), if a candidate fails to appear for any part of a University Examination (including a viva voce examination other than as specified in (3) below) or fails to submit a thesis (or other exercise), the candidate will be deemed to have failed the entire University Examination or, in the case of a Second Public Examination divided into formal Parts, the entire Part of the University Examination, unless a successful submission under Part 14 has been made.  

(2) For any University Examination in which Honours are not awarded or for Honour Moderations, if a candidate fails to appear for any part of a University Examination (including a viva voce examination other than as specified in (3) below) or fails to submit a thesis (or other exercise), the candidate will be deemed to have failed the paper as defined in 14.22(1) unless a successful submission under Part 14 has been made.  

(3) This regulation shall not apply where candidates (a) fail to appear for, or to submit work in respect of, optional papers supplementary to the compulsory elements of the examination; (b) fail to appear for a viva voce examination which has the sole purpose of confirming their final position in a Results List.  

14.22.  

(1) For the purposes of this Part, a paper is the assessment unit and may comprise a single assessment item (for example, a timed examination, a dissertation, a project, a practical work requirement) or multiple assessment items. In special subject regulations it may be described as a subject, an option, a course, an elective, a project, a unit rather than as a paper. Each individual paper may be compulsory or optional; however, all special subject regulations define the required number of papers that must be completed in order to complete the Examination.  

(2) Where a candidate is deemed to have failed a paper under this Part and the Examination is one in which Honours may be awarded (except Honour Moderations), for any further attempt at that paper that is permitted by regulation the examiners shall assess the paper on its merits;  

(3) Where a candidate is deemed to have failed a paper under this Part and the Examination is one in which Honours are not awarded or for Honour Moderations, for any further attempt at that paper that is permitted by regulation the examiners shall award a mark no higher than the minimum pass mark (as defined for the Examination) for the paper. Where a paper has more than one assessment item, the marks of those assessment items that were successfully completed will be carried forward and the candidate will only be required to retake the assessment item(s) that was/were not successfully completed. All assessment items repeated under this Part shall be awarded a mark no higher than the minimum pass mark in addition to the capping of the paper mark. The candidate will not be eligible for a distinction or merit where the award of distinction or merit is otherwise permitted.  

Withdrawal from a University Examination 

14.23. A candidate whose name has been entered for a University Examination may withdraw from that Examination at any time prior to the last examination date or submission deadline whichever is later. A candidate may not withdraw once the last examination date or submission deadline (whichever is later) has passed.  

Suspension of the University Examination 

14.24.  No University Examination can be suspended after results for that Examination have been released.  

14.25. A candidate may not suspend the final University Examination for their intended award aim once the last published examination date or submission deadline (whichever is later) has passed.  

14.26. Where a candidate has been given permission to suspend their studies by the relevant body after the start of the Examination, or date for submission of the first paper or other exercise belonging to it, their Examination will be suspended according to the following provisions:    

• (1) for candidates suspending during Full Term, the candidate will be withdrawn from all assessments that are due to be submitted or sat from Monday of week 1 of that Full Term until Friday of week 0 of the Full Term in which the candidate resumes their studies;  
• (2) for candidates suspending outside Full Term, the candidate will be withdrawn from all assessments that are due to be submitted or sat during the approved suspension period;  
• (3) where candidates are permitted to suspend for periods other than terms, candidates will be withdrawn from all assessments that are due to be submitted or sat during the approved suspension period.  

14.27. Candidates will be required to confirm their entry according to the provisions of Part 9 for all outstanding assessments in the academic year of their return to study.  

14.28. Assessments that were completed before the suspension of the Examination as defined in 14.26 will be carried forward to the resumption of studies.  

Declared to deserve outcomes 

14.29. A candidate who has certified that they are unable to complete a University Examination and that they are unable to suspend and return in the following academic year may be considered for a ‘declared to have deserved’ outcome.  

14.30. The candidate’s college (where applicable) and department will be required to confirm that the candidate:  

• Has passed all summative assessment to date, in accordance with the subject’s normal rules, and;  
• Does not have any resits for summative assessment outstanding, and;  
• Has achieved a satisfactory performance in formative assessment, and;  
• Is not subject to outstanding academic disciplinary procedures.  

14.31. The exam board should consider whether the candidate has submitted enough work to allow them to award a classified degree, and where possible will determine the candidate's proper class, based on the academic performance achieved. If a classified outcome cannot be awarded and the candidate meets the eligibility criteria as defined in 14.30, the candidate will be awarded one of the following outcomes as appropriate for the original qualification aim:  

Outcomes collectively known as DDH  

• Declared to have Deserved Honours,
• Declared to have Deserved Undergraduate Advanced Diploma,
• Declared to have Deserved Undergraduate Diploma,
• Declared to have Deserved Undergraduate Certificate,
• Declared to have Deserved Certificate of Higher Education,
• Declared to have Deserved Foundation Certificate.

Outcomes collectively known as DDM  

• Declared to have Deserved Masters,
• Declared to have Deserved Postgraduate Diploma,
• Declared to have Deserved Postgraduate Certificate,
• Declared to have Deserved PGCE,
• Declared to have Deserved PFCE.

Appeals under this Part 

14.32. A candidate or their college who is dissatisfied with any decision made by the Proctors or by the examiners under this Part, may appeal against that decision in accordance with the provisions of Part 18.  

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Submission of Your Thesis

The thesis must state the number of words to the nearest hundred, and the number so stated must be within the prescribed word limit. There must be an abstract of the thesis, of about 300 words. At the end of the process, successful DPhil theses must be submitted to the Bodleian Library and a digital copy should be deposited in the Oxford University Research Archive (ORA) . Students for the MPhil are not required to submit copies to the Bodleian, but if they wish to do so they should contact the Research Degree Office for further information about how to proceed.

There is a summary of key regulations applicable to all examinations.

Details of the Faculty’s Format for Theses can be found on p42 of the  Graduate Research Students Handbook .  Please note that some requirements related to the formatting, such as referencing style and attachments that are developed for students in legal studies are not mandatory for CSLS students. You can choose to comply with the Social Science style and presentation requirements.    

Oxford University Research Archive (ORA) and Digital Publication of Theses

The University of Oxford is committed to the widest dissemination of research theses produced by its graduate students. The Oxford University Research Archive (ORA) is an online archive of research output including theses created in fulfilment of Oxford awards, produced by graduate students at the University of Oxford.

DPhil, MLitt and MPhil by Research

All students following the DPhil, MLitt or MPhil by Research who registered from 1 October 2007 onwards are required to deposit a hardbound and a digital copy of their thesis with the Bodleian Libraries. Please be aware that this is a condition for award of the degree and it is enforced.  The digital copy should be deposited into ORA after Leave to Supplicate (LTS) has been granted. Students who commenced these degrees before October 2007 must deposit a hardbound copy but may also optionally submit a digital copy.

ORA provides maximum visibility and digital preservation for Oxford digital theses. Students should read the important information about the deposit of, and access to, digital theses , which includes:

Legal requirements (including funder mandates) and author responsibilities

When to deposit the digital copy of your thesis

How to deposit the digital copy of your thesis.

Options for open and embargoed access.Theses, or parts of theses, can be embargoed for reasons such as sensitive content, material that would affect commercial interests, pre-publication or legal reasons

Information about file formats, fonts and file sizes

Copyright of the thesis usually rests with the author: this does not change when depositing your thesis in ORA. The author does not give away any rights to the Oxford University Research Archive or to the Bodleian Libraries. However, students should read the information on third party copyright .

Students are strongly encouraged to ascertain and arrange permissions for inclusion and distribution of material via the Internet where copyright is held by a third party at the point that the items are gathered. This is similar to the process used when writing a journal article or monograph. A ‘Record of Permissions’ template has been created to assist with this process.

Further information or queries about depositing digital theses should be addressed to [email protected] .

MPhil in Socio-Legal Research

Students following the MPhil in Law or in Socio-Legal Research are invited to deposit a digital copy of their thesis voluntarily, in addition to the deposit of a hardbound copy. The digital copy should be deposited in the Oxford University Research Archive (ORA) .

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Students may become aware before a deadline that they will need to submit their work late, because of illness or other urgent cause

If they do, students should ask their college (or, if a non-matriculated student, their department) to apply to the Proctors for the late submission using the Extension Form  to be excused in advance. Students will need to provide evidence, such as a letter from their doctor, and an extended deadline will be set if their application is granted. Extension requests should be for relatively short periods of time. If a student thinks they will be unable to work for a very long time, they should speak to their college about making other arrangements to delay their studies.

Proctors' Office University Offices Wellington Square Oxford OX1 2JD Email:  [email protected]

Related links

• Proctors' website
• On-course information
• Governance and policy

Further Honours School

All History finalists and some joint-schools students write a 12,000-word thesis on a topic of their own devising. Many undergraduates find this to be the most satisfying work they do in their History degree.

The thesis offers you the opportunity to engage in primary research on a subject of your own devising, and to work out arguments which are entirely your own, not a synthesis of the conclusions of others. It enables you to work as a historical scholar in your own right and to taste the kind of academic work undertaken professionally by your tutors. For those who continue as graduate historians, the thesis will represent a first opportunity to test their abilities as creative and independent researchers, able to define and explore a historical problem on a large scale. For others a successfully accomplished thesis is a clear indication to employers and the outside world that they possess a capacity for organization, selfdiscipline and the ability to structure a substantial and complex piece of research on their own initiative. Some undergraduate theses are so good that they are ready to be published as they stand. But almost all theses give their authors considerable personal satisfaction, and will be looked back on with pride long after the authors have left Oxford and the study of History behind.

Teaching: The Faculty provides an initial lecture on framing a topic in Hilary Term of the second year, and the Thesis Fair early in Trinity Term to help suggest sources from a wide range of fields. At total of five hours of advice from college tutors and a specialist supervisor are permitted across the second and third years.

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• RAP submission and Ethics and Professional Skills module dates
• Oxford Brookes BSc
• Research and Analysis Project (RAP) submission
• Back to Research and Analysis Project (RAP) submission
• Resubmitting your RAP

The opportunity to complete the BSc (Hons) in Applied Accounting will close in May 2026.

Final completion deadline information

The last opportunity to submit a RAP will be in May 2026 before the programme closes. Visit our completion deadline page for further information on final submission dates.

Research and Analysis Project (RAP) submission dates

The next two RAP submission periods, relevant deadlines and the dates on the RAP grades and BSc degree results will be released, are as follows:

Submission fee - £470

Submission fee - £495

*Mentor must have successfully completed the Oxford Brookes University mentoring course. You can contact [email protected] to check this. 

Submissions are only accepted between the earliest receipt date and the latest receipt date. 

Detailed guidance on the submission process is available on  Oxford Brookes University website .

Update on BSc

The opportunity for students and members to complete the BSc (Hons) in Applied Accounting from Oxford Brookes University is available for a limited time only.

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Writing a Thesis or Dissertation

A course for students who are either writing, or preparing to write, a dissertation or thesis for their degree course at oxford, intensive course timetable: .

To ensure that we have time to set you up with access to our Virtual Learning Environment (Canvas), please make sure you have enrolled and paid no later than five working days before your course starts. 

MT = Michaelmas Term (October - December); HT = Hilary Term (January - March); TT = Trinity Term (April-June)

Course Timetable: 

Course overview

This course is designed for students who are either writing, or preparing to write, a dissertation or thesis for their degree course at Oxford. Each lesson focuses on a different part of the thesis/dissertation/articles (Introductions, Literature Reviews, Discussions etc.), as well as the expected structure and linguistic conventions. Building upon the foundational understanding provided by our other Academic English courses (particularly Introduction to Academic Writing and Grammar, and Key Issues), this course prepares students for the challenges of organising, writing and revising a thesis or dissertation.

Learning outcomes

• Gain an understanding of the different organisational structures used within Humanities, Social Sciences and Natural Sciences dissertations and theses
• Consider works of previous Oxford students in order to understand the common structural, linguistic and stylistic issues that arise when drafting a research project
• Increase competence in incorporating citations into texts, including choosing appropriate tenses and reporting verbs   
• Learn how to structure the various parts of a dissertation or thesis (Introduction, Literature Review, Discussion, Conclusion and Abstract)

Enrolment information

For Learners with an Oxford University SSO (Single Sign-On) simply click on the enrol button next to the class that you wish to join. 

For Learners without an Oxford University SSO, or who are not members of the University, once enrolment opens , please email  [email protected]  with the following details:

• Email address and phone number
• The name of the course you wish to study
• The start date and time of the course
• Your connection to Oxford University, if any (to determine course fee)

We will then provisionally enrol you onto the course and send you a link to the Oxford University Online Store for payment. Once payment is received we will confirm your place on the course. Please note that we will be unable to assist you until enrolment has opened, so please do not send us your enrolment details in advance.

Course structure

• Taught in Weeks 2-8 of term
• Seminars per week: 1
• Length of seminar: 2 hours
• Academic English tutor will provide all materials

Intensive course structure

• One week intensive course
• Taught in week 9 of term (Monday - Friday)
• Number of classes throughout the week: 5
• Length of class: 2-3 hours
• Total hours of tuition over the week: 14

Course fees

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Republican national convention: marjorie taylor greene attacks transgender individuals and “illegal aliens”, afi names 2024-2025 canva fellowship recipients.

By Matt Grobar

Matt Grobar

Senior Film Reporter

More Stories By Matt

• Gersh Signs ‘3 Body Problem’ Star Jess Hong 
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• Timothée Chalamet In Final Talks To Produce, Star In Josh Safdie’s A24 Pic ‘Marty Supreme’

EXCLUSIVE : The American Film Institute today announced the recipients of The 2024-2025 Canva Fellowship at the AFI Conservatory.

The six recipients are Eliana Alcouloumre (Directing), Katheryn “Silas” Croddy (Cinematography), Frida Gonzalez (Editing), Cierra Hendrix (Producing), Khairi Reynolds (Production Design) and Lindsay “Elle” Tilden (Screenwriting).

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Sundance Institute Names Women To Watch x Adobe Fellows For 2024

PEAK Reveals Inaugural 2024 Writers Fellowship Class

Over the course of their two-year AFI Conservatory MFA program, each Fellow will receive a $40,000 scholarship, with a total of $240,000 awarded to the six recipients. The Fellows will attend the AFI Conservatory starting this fall.

Stated AFI Conservatory Dean Susan Ruskin, “The AFI Conservatory is dedicated to educating emerging filmmakers, both in the art of filmmaking and how to become leaders in their creative communities. We are grateful that Canva continues to collaborate with us to create new opportunities for our AFI filmmakers as they share their voices and diverse stories with the world.”

Added Kristine Segrist, Global Head of Consumer Marketing at Canva, “We’re thrilled to partner with AFI for a second year to support this talented group of creatives in taking their careers to new heights. This program is close to our hearts at Canva because we believe in the power of visual storytelling to transform and inspire. Each of these recipients represents a unique voice and vision that we are excited to see flourish.”

To learn more about this year’s Fellows, read on.

Eliana Alcouloumre (Directing)

Katheryn “Silas” Croddy (Cinematography)

Katheryn “Silas” Croddy graduated with a bachelor’s degree in English and Russian from Bryn Mawr College. They then obtained their master’s degree in film aesthetics from Oxford University, where they did research on topics such as Soviet war cinema and camp aesthetics. For their dissertation, they wrote on the sapphic gaze in PORTRAIT OF A LADY ON FIRE. Since then, they have spent several years doing camera work in the UK, from shooting short films and promotions to working as a camera assistant in film, TV and online campaigns.

Frida Gonzalez (Editing)

Frida Gonzalez is an award-winning Mexican-American film editor with a BFA in motion pictures and television. She was born and raised in San Francisco, and the city’s artistic influences led her to develop a deep passion for filming and editing fascinating stories. She has edited several short films, including A SEARCHING SOUL and LA NOCHE, as well as two episodes of the award-winning independent television series THE LAST GASP. Gonzalez is currently in post-production for THE FURY, a horror short film full of female rage, and aims to partner with genuine storytellers to continue creatively crafting stories through the art of editing.

Cierra Hendrix (Producing)

Cierra Hendrix is a producer originally from Smithfield, Virginia, who moved to Los Angeles in 2023 after graduating from Norfolk State University with a Bachelor of Science in mass communications with a focus on broadcasting. At NSU she served as the Mass Communications department’s Media Specialist. She produced, directed and edited two talk shows, PREMIER and LET’S TALK, which aired on Norfolk’s local channel 47 for two seasons each. In 2022, she attended the Nate Parker Foundation Film Institute, where her original film REMOTE was produced and screened at the 2023 Pan African Film Festival in Los Angeles, CA.

Khairi Reynolds (Production Design)

Khairi Reynolds is a Syracuse University graduate holding a degree in architecture. Following graduation, he delved into the professional realm of architecture across the Bay Area, Los Angeles County and New York City, contributing to projects Including high-rise towers and homeless shelters from container pods to amusement park designs. However, his true passion lies in film and television. He began drafting for the CBS series THE NEIGHBORHOOD and expanded his portfolio to include music videos for Avril Lavigne (VMA nominated), horror movies with Dolby Labs, art direction for the AFI Conservatory thesis film WE WERE MEANT TO (official Sundance selection and Oscar qualified) and animation projects with CRUNCHYROLL.

Lindsay “Elle” Tilden (Screenwriting)

Lindsay “Elle” Tilden graduated with a bachelor’s degree in English literature from Lewis & Clark College. She studied publishing at the Columbia Publishing Course at Oxford. Most recently, she worked as a senior editorial coordinator at New York Magazine, where she helped manage publication processes across web and print. Tilden also managed the magazine library and worked closely with in-house producers to pitch archival material for film and TV development.

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Inaugural International Symposium on Social Justice and the Teaching of World Literature October 12, 2024

The English Department at the University of the Incarnate Word welcomes presentation proposals for its inaugural international interdisciplinary symposium on “Social Justice and the Teaching of World Literature.” The study and teaching of global texts actively allows for an inclusive representation of diverse voices and perspectives. This symposium seeks to explore more deeply the intersection between teaching world literature and social justice issues as they emerge in the 21st century.

Taking Survey of The Survey of English Literature

Permanent Session: English Literature Pre 1800 I

Panel Topic: Taking Survey of The Survey of English Literature

This Permanent Section of the MMLA invites papers, which reflect on the significance of the survey course, past present and future. 

Adaptations Area: Midwest Popular Culture Association/Midwest American Culture Association Annual Conference

CALL FOR PAPERS, ABSTRACTS, AND PANEL PROPOSALS

Midwest Popular Culture Association/Midwest American Culture Association Annual Conference: Adaptations Area

Friday-Sunday, 4-6 October 2024

DePaul University—Loop Campus, Chicago, IL

Address: DePaul Center, 1 E. Jackson Blvd. Chicago, IL 60604 Phone: (312) 362-8000

Extended and Revised Call for Chapters on FX Channel Original TV Series Edited Collection

The FX Reader

Extended and revised call for chapters on select FX Channel original TV series are sought for an edited book collection.  In a similar vein as The Essential HBO Reader (2008) , this scholarly collection will serve as a valuable resource for TV scholars and educators on FX’s history and its most critically acclaimed, noteworthy series.

Each chapter is expected to focus on each series’ creation and production history, its overall aesthetics and key performances, core themes, its association with genre conventions, and relevance to the FX Channel.  We still need chapter proposals on the following series:

Call for Chapters: Qualitative Research Methods for Dissertation Research

Katherine Mansfield: Spaces, Places, Traces - Extended Deadline

UPDATE: Unfortunately, the conference  Katherine Mansfield: Spaces, Places, Traces  will not be going ahead as originally planned in June 2024. The conference organisers are exploring the possibility of rescheduling to a later date and will circulate further details if/when they become available.   

Katherine Mansfield: Spaces, Places, Traces

IADT Dún Laoghaire, Dublin

June 14th–16th 2024

An international conference organised by the Katherine Mansfield Society

PAMLA 2024: Navigating The Many Parts of Graduate School [LAST CALL: DEADLINE EXTENDED TO 7/15]

PAMLA 2024: PALM SPRINGS, CALIFORNIA

November 7-10, 2024

If you are a graduate student interested in talking about your graduate experience via a roundtable, this session is for you! This roundtable is still seeking sessions until June 16th or when there is enough submissions to fill a roundtable. All graduate students at all stages of their degree programs are heavily encouraged to submit an abstract! If you are a graduate student interested in presenting in a traditional paper panel, do not fear. You are also allowed to present in a roundtable.

Key milestones for DPhil students

You are expected to submit your thesis within three or four years from being admitted as a Probationer Research Student (PRS)

Key timings for DPhil students – Transfer and Confirmation [pdf] (except for MPLS and Medical Sciences Doctoral Training Programmes, and the Biochemistry: OU/TSRI programme in Medical Sciences).

Purpose of Transferring from PRS to DPhil status

The purpose of the transfer process is to ensure that you have a convincing research proposal, that you are making satisfactory progress in its development, and to satisfy the assessors that the work is potentially of DPhil quality. The General Regulations for admission to DPhil status are set out in the Examination Regulations , along with information on Special Regulations for particular subjects. Course handbooks also provide information on the process.

Timing of transfer to DPhil status

You must transfer before the end of your fourth term. The timings for students on the MPLS and Medical Sciences Doctoral Training Programmes and on the Biochemistry: OU/TSRI programme in Medical Sciences are slightly different. Please contact your Programme Director/Administrator for further information.

Application for transfer to DPhil status

To apply for transfer to DPhil status you must submit a completed GSO2 form , and this will include:

• (i) a statement from your supervisor that he or she approves the proposed subject for a thesis and considers you well-fitted to undertake advanced research;
• (ii) a statement of support for the application from your college or hall.

You must also submit:

• (iii) a statement of the subject of the proposed thesis and details of the manner in which you propose to treat it;
• (iv) written work – your faculty, department or division will determine the precise manner of this written work.

You should have completed the University’s research integrity training before applying for transfer of status, and the application form asks you to confirm this.

Students of Archaeology, Economics, International Development, Law, Mathematics, Statistics, Computer Science, Sociology and Social Policy & Intervention should also submit subject specific forms with their GSO2 form.

The Examination Regulations and/or your course handbook also provide information on the process.

Assessment for transfer to DPhil status

Your faculty or department will inform you of the particular criteria that you will have to meet for a successful transfer to DPhil status. Two assessors, neither of whom will be your supervisor, will consider your application and interview you. Your assessors will then submit a reasoned written report to the relevant board in your faculty/department or division and a recommendation as to whether you should be transferred to DPhil status. See Examination Regulations .

Unsuccessful transfer applications

If your first application for transfer to DPhil status is not approved, you are permitted to make one further application and will be granted an extension of time for one term if this is necessary for the purposes of making the application. Assessors may recommend that you should transfer to a lower level of research degree course (MLitt or the MSc by Research), as appropriate.

Appeals (transfer)

If you wish to contest the outcome of the transfer assessment, either on procedural or academic grounds, you should first discuss the matter with your Director of Graduate Studies. Where a concern is not satisfactorily settled by that means, then you, your supervisor, or your college authority may put your appeal directly to the Proctors. The Proctors can only consider whether the procedure for reaching an academic decision were properly followed, and cannot challenge the academic judgment of the assessors. View the University complaints and appeals processes .

Loss of Probationer Research Student status

You will lose your Probationer Research Student (PRS) status if you have not transferred status (DPhil, MLitt or MSc by Research),  before the end of your fourth term (exceptions apply).

This is extended if you have been granted one term’s extension following an unsuccessful transfer application or if you have been granted a deferral of Transfer of Status for one or two terms by the appropriate board. The board concerned may also deprive you of such status, after consultation with your college/hall and supervisor.

You will lose your status as a PRS student if you have not achieved transfer after two applications. If you lose your status as a PRS and have not gained admission to another status, you are no longer registered as a student of the University. See Examination Regulations .

Confirmation of DPhil status

The purpose of confirmation is to confirm that you are continuing to work at the appropriate doctoral level and to provide assurance that if the work on the thesis continues to develop satisfactorily, then consideration of submission within the course of three further terms would appear to be reasonable. The General Regulations for confirmation of status are set out in the Examination Regulations , along with information on Special Regulations for particular subjects . Course handbooks also provide information on the process.

Timing of confirmation of status

You must apply for confirmation of status within nine terms of your admission as a PRS. Students in the Medical Sciences Division are advised to undertake confirmation of status in their eighth term. Normally a minimum of three months should elapse between successful confirmation of status and submission of your thesis. The timings for students on the MPLS and Medical Sciences Doctoral Training Programmes and on the Biochemistry: OU/TSRI programme in Medical Sciences are different. Please see below or contact your Programme Director/Administrator for further information.

Deferral of confirmation

You may be permitted by the relevant board in your faculty/department or division to defer your application for confirmation of status for a maximum of three terms. View application forms for deferral of confirmation of status.

Application for confirmation of DPhil status

To apply for confirmation of DPhil status, you must submit a completed GSO14 form , and this will include:

• (i) certification from your supervisor that your progress has been such as to warrant confirmation of status;

You must also confirm that you have completed the University’s research integrity training.

In addition, students in Medical Sciences must provide a full thesis contents list, milestones of any remaining work to be undertaken and dates for the submission of draft chapters to the supervisors to comment on.

Students of Archaeology, International Development, Law, Mathematics, Statistics, Computer Science, Sociology and Social Policy and Intervention should also submit subject specific forms with their GSO14 form.

Assessment for confirmation of DPhil status

Your faculty or department will inform you of the particular criteria that you will have to meet to successfully confirm DPhil status. Two assessors, neither of whom will be your supervisor, will consider your application and interview you. The assessors will make a reasoned written report to the relevant board in your faculty/department or division and a recommendation as to whether your DPhil status should be confirmed.  See Examination Regulations .

Unsuccessful confirmation applications

If your first application for confirmation of status is not approved, you are permitted to make one further application, and will be granted an extension of time for one term if this is necessary for the purposes of making the application. See Examination Regulations .

If the assessors do not consider that your progress warrants confirmation of status they may:

• (a) recommend resubmission of the application at a later date within the normal timetable (nine terms from admission as a graduate student)
• (b) exceptionally, recommend an extension of DPhil status by one term in order to allow time for resubmission of the application, or
• (c) recommend transfer to MLitt or MSc by Research status.

If after two applications, your assessors cannot make any of these recommendations, you will lose your student status and will no longer be registered as a student of the University.

Appeals (confirmation)

If you wish to contest the outcome of the confirmation assessment, either on procedural or academic grounds, you should first discuss the matter with your Director of Graduate Studies. Where a concern is not satisfactorily settled by that means, then you, your supervisor, or your college authority may put your appeal directly to the Proctors. The Proctors can only consider whether the procedure for reaching an academic decision were properly followed, and cannot challenge the academic judgment of the assessors. View the University complaints and appeals processes .

Students moved to MLitt or MSc by Research status at transfer or confirmation

If you moved to mlitt or msc by research status at the transfer stage.

You must submit within nine terms from the start of your research degree. There is no confirmation process. If you have not paid six terms of fees when you are transferred to MLitt or MSc by Research status you will continue paying fees up to a maximum of six terms. If you have already paid for six terms of fees by the time you have transferred from PRS status, you will no longer be liable for fees. If you applied for transfer to DPhil status in the sixth term, were unsuccessful, applied again for DPhil status in the seventh term, and were transferred to MLitt or MSc by Research status on the second attempt, you must pay for the seventh term as you were still working towards DPhil status during that seventh term. However, University and College continuation charges may be payable. Further information is available via the fee liability page .

If you were admitted to DPhil status, and then moved to the status of MLitt or MSc by Research at the confirmation stage

You must submit within nine terms from the start of your research degree. You will therefore need to apply for an extension of time. You will no longer be liable for University tuition fees, provided you have paid at least six terms of University tuition fees while registered for a DPhil. However, University and College continuation charges may be payable. Further information is available via the fee liability page .

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