how to send a powerpoint presentation through yahoo mail

How to Email a PowerPoint Slideshow: A Step-by-Step Guide

Emailing a PowerPoint slideshow is as simple as attaching a file to an email. But to do it correctly, you need to save your presentation in the right format, choose the right file size, and ensure that your recipient can view it. After completing these steps, your PowerPoint slideshow will be successfully sent and accessible to your intended audience.

After you complete the action, your recipient should receive an email with your PowerPoint slideshow attached. They will be able to download and view the presentation on their own device, provided they have the necessary software or app to open PowerPoint files.

Introduction

In our digital age, sharing information has never been easier. Whether you’re a student presenting a project, a professional sharing a business proposal, or someone just looking to spread ideas, PowerPoint slideshows are a go-to method. But what good is a stunning presentation if you can’t get it in front of your audience? Emailing your PowerPoint slideshow is a quick and efficient way to do just that. This simple action is relevant to almost everyone in the digital workspace. It saves time, resources, and allows for instant sharing of information.

Emailing a PowerPoint slideshow seems straightforward, right? Well, it is, but there are a few tips and tricks that can ensure your presentation arrives just as impressively as it leaves your outbox. It’s crucial to know the ropes to avoid any hiccups, such as large file sizes causing your email to bounce back, or the recipient not being able to open the file. Let’s dive into the know-how of emailing a PowerPoint slideshow, ensuring your hard work gets seen and appreciated.

Step by Step Tutorial: Emailing a PowerPoint Slideshow

Before jumping into the steps, understand that following them will help you send a PowerPoint slideshow via email. This process is handy for sharing presentations with colleagues, friends, or anyone who needs to view your slides.

Step 1: Save Your PowerPoint Slideshow

Save your PowerPoint presentation in a format that’s suitable for email.

When saving your PowerPoint presentation, choose a format that maintains the quality of your slides while keeping the file size manageable. The standard .ppt or .pptx formats work well, but if you’re concerned about compatibility, a PDF format is a universal option.

Step 2: Compress Your Presentation

Compress your PowerPoint file if it’s too large to email.

Large files can be troublesome to send via email. If your presentation is too large, consider compressing it to reduce the size. PowerPoint has built-in tools that can help you compress images and media within your slides to make the file smaller.

Step 3: Open Your Email Client

Open your preferred email client to compose a new message.

Whether you use Gmail, Outlook, or any other email service, start by opening your email client and clicking the option to compose a new email. This will be the vehicle to deliver your PowerPoint slideshow to your recipient.

Step 4: Attach Your PowerPoint Slideshow

Attach your saved PowerPoint presentation to your email.

Look for the ‘attach file’ icon (usually represented by a paperclip) in your email client. Click on it and navigate to the location where your PowerPoint presentation is saved. Select the file and attach it to your email.

Step 5: Compose Your Email

Write a brief message to accompany your PowerPoint slideshow.

Don’t just send an email with an attachment and no context. Write a short message explaining what the presentation is and why you’re sending it. This will provide your recipient with the necessary information and entice them to open your slideshow.

Additional Information

When it’s time to share your PowerPoint slideshow, there are a few additional things to consider. First, think about the accessibility of your presentation. Will your recipient need any special software to view it? It’s always a good idea to ask ahead of time or provide options, such as saving your slideshow as a PDF, which can be opened on almost any device.

Another tip is to use file-sharing services for particularly large presentations. Platforms like Google Drive, Dropbox, or WeTransfer allow you to upload your PowerPoint slideshow to the cloud, and then send a link via email. This way, you avoid the file size limits of email services and ensure your recipient can download the presentation at their leisure.

Also, be mindful of the security of your content. If your PowerPoint slideshow contains sensitive information, consider password-protecting it before sending. You can also use encrypted email services for added security.

Remember, the goal is to make sure your PowerPoint slideshow is received and can be viewed with ease. The last thing you want is for your hard work to go unseen due to a technical hiccup.

Save your presentation in a suitable format.
Compress your presentation if it’s too large.
Open your email client and compose a new message.
Attach your PowerPoint slideshow to the email.
Write a message to accompany your presentation and hit send.

Frequently Asked Questions

Can i email a powerpoint slideshow from my phone.

Yes, you can email a PowerPoint slideshow from your phone using your mobile email client. Just ensure that your presentation is saved on your phone or accessible through a cloud service.

How can I make my PowerPoint file smaller to email?

You can compress images within PowerPoint or use a file compression tool. Also, saving your presentation in PDF format can sometimes reduce the file size.

What’s the maximum file size I can email?

This depends on your email provider. For example, Gmail has a limit of 25MB for attachments. If your presentation is larger, you’ll need to use a file-sharing service.

Can I password-protect my PowerPoint slideshow before emailing it?

Yes, PowerPoint allows you to add a password to your presentation. This can be done in the ‘File’ menu under ‘Info’ and then ‘Protect Presentation.’

What if my recipient doesn’t have PowerPoint?

If your recipient doesn’t have PowerPoint, consider saving your presentation as a PDF. Alternatively, they can view it using free software like PowerPoint Viewer or Google Slides.

Emailing a PowerPoint slideshow is a crucial skill in the modern world of digital communication. It’s a simple yet effective way to share your ideas, projects, or proposals with anyone, anywhere. While there are some hurdles like file size limits and software compatibility, a little preparation and foresight can overcome these challenges.

Remember to save your presentation in an accessible format, keep the file size manageable, and always double-check with your recipient for any specific requirements they might have. With these tips and tricks up your sleeve, you’re ready to share your PowerPoint masterpiece with confidence and ease. So go ahead, hit that send button, and let your slideshow make the impact it deserves!

Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.

After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.

His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.

Read his full bio here.

How to Email a PowerPoint Presentation: 5 Proven Ways

how to send a powerpoint presentation through yahoo mail

Table of Contents

After you’ve finished creating a PowerPoint presentation – assembling the content, perfecting the design, and adding animations and other special effects – you may want to email it to your students, employees, or clients. There are several ways to email PowerPoint slides, and the one you choose may depend on a few things: the file’s size, security concerns, and whether you want users to be able to edit the presentation. Let’s look at each of the 5 methods in detail.

1. Send as an Email Attachment

Sending a file as an email attachment is perhaps the first thing that comes to mind when there’s a need to email a PowerPoint presentation.

To do this:

Save your completed PowerPoint presentation on your hard drive.
Open your email program.
Add recipients’ email addresses.
Click on the attach button (usually represented by a paperclip icon), and navigate to the file on your hard drive.
Once you’ve found the file on your computer, double-click on the file name or icon and it will upload to your email server.
All that’s left to do is write the subject and body of your email and click Send .

Sending a PPT presentation as an Email Attachment

This method is quick and easy, but:

It would make the sender vulnerable to plagiarism, as the receiver could copy the content at will.
Most popular email services cannot attach files greater than 25MB.
PowerPoint files won’t open on Macs without an additional tool.
Files created using newer versions of PowerPoint won’t open in older versions of the software.

2. Convert and Share Files in PowerPoint

PowerPoint comes with a host of built-in features to help facilitate the sharing of presentation files. You can send your presentation as an attachment, a link, a PDF file, an XPS file, or as an Internet Fax. To access these features, click File > Share > Email .

Under Email , select between the following options:

Send as Attachment , to attach your slides to your email.
Send a Link , to create an email with a link to your slideshow. But to use this option, you need to have access to a shared location, such as a SharePoint or OneDrive, and save your presentation there. (We’ll address this method in greater detail later in the article.)
Send as PDF , to save your slides as a .pdf file, and then attach it to an email.
Send as XPS (Microsoft’s alternative to PDF), to save your presentation as an .xps file and then attach it to an email message.
Send as Internet Fax , to send your presentation as an Internet fax. For this option, you first need to sign up with a fax service provider.

3. Make It an HTML5 File

You can also convert a presentation that you want to share into an HTML5 file. In this way, your users will be able to open the slides in a browser and view them online. There are numerous advantages to this method:

In presentations converted into the HTML5 format, all images and videos look the same as they do in the original and all PPT effects and transitions are preserved.
HTML5 presentations work flawlessly in all operating systems and on all devices, and don’t require any software to open them. Users can view HTML5 slides right in their browsers.
HTML5 slides are easy to upload to websites or Learning Management Systems .
Your slides will be safe behind a wall of protections – watermarks, passwords, and time and domain restrictions. Users will only see your presentation when you allow them to.
Presentations cannot be corrected by outside sources after conversion, meaning that copyrights will be protected.

You can turn your presentations into HTML5 format by using iSpring Converter Pro , which is shipped as a PowerPoint add-in. After installation, the iSpring tab will appear on your PowerPoint ribbon, so you can perform a conversion in a few clicks. Here’s how to do this:

Download and install iSpring Converter Pro.
Open a PowerPoint presentation.

Click on Publish .

Sending an HTML5 PPT Presentation via Email

Start your free iSpring Converter Pro trial now →

4. Make It Into a Video

Another way to share your email presentation easily is to convert it into an MP4 file. This is an especially useful method if you want to share your ideas via video by uploading it to a platform like YouTube.

And this is where iSpring Converter Pro will fit nicely again. As with the HTML5 file, after conversion, a video will preserve all animations, effects, formatting, and audio embedded in the source files. iSpring lets you manage presentation specifics like video quality and size, as well as publication to YouTube from within the software itself.

To turn presentation into a video , perform the same steps we covered above but, when publishing, choose Video instead of HTML5.

Publishing a Presentation to Video in iSpring Converter Pro

Then you can click the Email button to send the output via email.

If you want to upload your video presentation to YouTube, go to the YouTube tab in the iSpring publishing window.

Publishing a Video Presentation to YouTube

Log in to your YouTube account by clicking Sign In in the Account field, enter information about the video – title, description, and category in the relevant fields – and configure the settings if needed. Then, click the Publish button. After that, you can watch the published video in your YouTube account. The only thing you need to do now is email the link to the video to your users.

See a comprehensive guide on how to publish a PPT to YouTube →

5. Share via a Link

If converting a PPT file to another format is not what you want, but the presentation is too big to email as an attachment, you can always compress it into a .zip file before sending it. Or, instead of emailing the file directly, you can upload it to a file hosting service, like Google Drive or Dropbox, and share it by sending the link to recipients.

To compress large presentations into zip files:

Right-click on the file in your computer.
Choose Send to .
Select the compressed (zipped) folder.
Log in to your file hosting service and follow the steps required to upload a file and share it via a link. When recipients receive your email, they can click on your link and view the file online or download it to their computers and watch it using the PowerPoint slide show viewer.

Uploading a PPT Presentation to Google Drive

Choose the handiest method from among these five for your line of work and presentation needs. Plus, consider the security of the method you use and decide how much control you would like to maintain over the intellectual property in the presentation.

Do you have any other ideas for sharing PowerPoint presentations? Tell us in the comments below!

Useful Resources on PowerPoint

Are you a PowerPoint lover? If so, here are some other helpful articles for you:

How to Share a PowerPoint Presentation Online
How to Protect PowerPoint Presentations
How to Add Narration to a PowerPoint Presentation
How to Add Youtube Video Into PowerPoint Presentation
How to Structure a PowerPoint Presentation
How to Convert PowerPoint Presentation to an eLearning Module
How to Remove the Background From a Picture in PowerPoint

Fast PowerPoint to HTML5 Converter

Convert presentations to HTML5 with all effects and transitions preserved

Content creator:

Helen Colman

She enjoys combining in-depth research with expert knowledge of the industry. If you have eLearning insights that you’d like to share, please get in touch .

How to Email a PowerPoint Slideshow

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After spending hours working on a PowerPoint presentation, perfecting slides and adding custom additions like animations, you may want to email the finished presentation to clients or coworkers. There are several ways to email a PowerPoint slideshow; the best choice for you depends on the file size, privacy concerns and whether you want users to just view the presentation or be able to edit it. After you learn the methods, choose the easiest and most convenient for your line of work and presentation needs.

Decide whether you want to send the file as a read-only slideshow or as an editable PowerPoint file.

Go to "File" and "Save As" in PowerPoint. In the "File Type" select "Show" if you do not want the recipients to edit the content. Select "Presentation" if you want to generate an editable version that the recipient can change.

Click on "File" and select "Save as Zip" if you want to condense the file. ZIP files upload to and download from the email sever quicker than unzipped files. Follow the on-screen instructions and then click "Save" to save the ZIP file.

Save the PowerPoint slideshow as a PDF file. This gives you a small file size, prevents editing and makes it easy for readers to print out the file if needed. In the "Save As" window, select "PDF" as the file type.

Save individual slides as image files. In the "Save As" window, select the "JPEG" image format. Select "All Slides." A captured image of each slide is created.

Open your email software program or email hosting website. Click on the "Attach" icon in a new email. Select the type of PowerPoint file that you created and click "OK" to send the email.

Microsoft: Save a File - PowerPoint
Microsoft: Save as PDF

Alan Donahue started writing professionally in 2003. He has been published in the Norwich Free Academy "Red & White," UNLV's "Rebel Yell" and on various websites. He is an expert on wrestling, movies and television. He placed second in the NFO Screenwriting Contest and received filmmaking awards from Manchester Community College and Norwich Free Academy. He currently attends Academy of Art University.

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How to Share PowerPoint: A Comprehensive Guide

You’ve just finished crafting a brilliant PowerPoint presentation, and now it’s time to share it. But how exactly do you do that? Whether you’re collaborating with a team or presenting to an audience, sharing your work is essential. Let’s dive in and explore the different methods available to share your PowerPoint presentation.

Different Methods How to Share PowerPoint: A Step-by-Step Guide

Sharing a PowerPoint presentation can seem like a straightforward task. However, with multiple ways available, it’s essential to choose the method that best suits your needs. Here’s a detailed tutorial on different methods to share your presentation.

Step 1: Open the presentation file you’d like to share in Microsoft Office.
Step 2: Click on “File” located in the top-left corner of the ribbon.

Step 4: Your default email client will open. Attach the file and enter the email address of the recipient.
Step 5: Before you click send, ensure your presentation file size doesn’t exceed the email provider’s limits. If it does, consider other ways to share your presentation.
Step 1: Open the presentation you’d like to share in PowerPoint.
Step 2: Launch Microsoft Teams. If you haven’t used it, you might want to check Microsoft support for a quick guide.
Step 3: In the top-right corner, click on the ‘Files’ tab.
Step 4: Upload your presentation and then invite others to view or edit the presentation.

open your microsoft one online powerpoint

Step 1: Open your presentation in PowerPoint.
Step 2: Click on “File” in the upper left corner of the ribbon.

Step 4: Once you’ve made your choice, save your file. Now, it’s easy to share your presentation as a video or PDF file with others.
Step 1: Save a copy of your presentation in PowerPoint to your preferred cloud storage, such as OneDrive, Google Drive, or others.

Step 3: Choose whether to ‘Send a copy’, ‘Send a link’, or ‘Share a link’.
Step 4: Attach your file or link to your comment or email and send. Windows users might see this in the corner of the window, while Mac and PC users might find it in the corner of the screen.
For those who’d like a visual guide, you can watch this video supported by Microsoft on how to share.
Collaborate with others for real-time feedback. In PowerPoint Online or PowerPoint for the Web, click on the ‘Share’ button in the upper right corner of the screen, and invite collaborators.

By following these steps, you’ll make your presentations easily accessible to your audience, fostering better collaboration and understanding.

Creating and sharing presentations has never been easier with tools like PowerPoint 2016. Whether you’re in work or school, you can create a presentation, store it on OneDrive, and seamlessly share a presentation with others. Choose to send a link, send a copy, or convert your presentation as a PDF file. With the ‘click share’ feature, sharing with specific name or email address is straightforward. This information aims to make your collaborative efforts smoother, ensuring your audience can view your presentation or even provide feedback with ease. So, whenever you want to share a presentation, just remember these simplified steps.

Yes! You can save your presentation as a PDF or share it as a view-only link using Office 365.

Yes, most email providers have a limit, usually around 25MB. Consider using cloud storage or a link for larger files.

You can set permissions to ‘view-only’ or save your presentation as a PDF.

Absolutely! Just hide the slides you don’t want to share, save it as a new file, and then share.

When shared via certain cloud platforms like OneDrive, you can view activity reports and see who accessed the file.

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Perfectionist's PowerPoint Tip: How to E-mail Your PowerPoint Presentations

Perfectionist's PowerPoint Tip: How to E-mail Your PowerPoint Presentations to Others Perfectly

Great PowerPoint tutorial about multiple ways to email your PowerPoint presentations, with background music, voice narration and other multimedia files included.

You probably think emailing a PowerPoint presentation as easy as "just attach it". But sometimes, your recipients may complain that they can't view your presentations properly. Can't open, no sounds or totally deranged. What happened to this easy job? Let's clean it up today.

Which Version of PowerPoint Are You Talking About

The first issue which should be considered is whether your viewers can open your presentation. PowerPoint Presentation in .PPT and PowerPoint Show in .PPS are the most popular formats for presentations. They can be viewed by PowerPoint Viewer without PowerPoint installed. Just provide the download link of PowerPoint Viewer 2003 for your recipients without PowerPoint: http://www.microsoft.com/downloads/details.aspx?familyid=428D5727-43AB-4F24-90B7-A94784AF71A4&displaylang=en . And for PowerPoint 2007 Presentation in .PPTX and Show in .PPSX, use PowerPoint Viewer 2007: http://www.microsoft.com/downloads/details.aspx?FamilyID=048dc840-14e1-467d-8dca-19d2a8fd7485&displaylang=en .

Besides, as PowerPoint 2007 is not generally compatible with PowerPoint 97-2003, the compatibility issue happens sometimes. PowerPoint 2007 can read PowerPoint 97-2003 files in compatibility mode, but not vice versa. Therefore you'd better add the official solution "Microsoft Office Compatibility Pack for Word, Excel, and PowerPoint 2007 File Formats": http://www.microsoft.com/downloads/details.aspx?FamilyId=941B3470-3AE9-4AEE-8F43-C6BB74CD1466&displaylang=en . With this compatibility pack from Microsoft, most PowerPoint 2007 files can be viewed in compatibility mode.

However, the compatibility mode has drawbacks: some elements or effects are changed or missing. The official solution is worth trying unless you choose other preferred formats for your presentations.

Package All as One Presentation and Go

Not all inserted files in PowerPoint is embedded, and most sounds and videos are saved on your local disk. Therefore if you just send the PowerPoint file, you recipients cannot open or play your multimedia contents which are just linked in the presentation. Therefore you need to combine all files into one presentation.

Besides, you'd better not attach files with large size within email. Reducing file size is necessary for further delivery easily. What you can do is to compress all images, audios, etc. in PowerPoint or archive all files with the presentation as one package.

In order to make your presentation email properly and easily, you can package them up. Just make sure that all linked files are placed in the same folder as the presentation even before your insert them within the presentation. Thereafter package the entire folder into one archive file. Do not create self-extracting (SFX) archive since most email block EXE files by default. WinZip ( http://www.winzip.com ) is still the default compression utility for Windows and WinRAR ( http://www.rarlab.com ) features the most popular archiver ever. They are both recommended to archive your presentation files for emailing perfectly.

E-mail PowerPoint and Other Solutions

Attach the archived file with your email message and send your presentation now. If the attachment is still too large to send, try to split the archive to several volumes with WinRAR and attach them separately. Alternatively, you might also want to consider uploading the archive file online and just including the download link with the file size in the body of your email message.

Actually there're some other solutions to make all the process proper and easy. As well as PowerPoint version compatibility, converting your presentation to other preferred formats compresses and combines files into one presentation. RealMedia in RMVB and Flash in SWF is recommended if you'd like to do so. You can try Wondershare PPT2Flash ( http://www.sameshow.com/powerpoint-to-flash.html ) for high-quality PowerPoint to Flash conversion. For RealMedia files, test drive some PowerPoint to video converters for AVI file, then try RealProducer ( http://www.realnetworks.com/products/producer/index.html ) to create RMVB file.

It's almost about the delivery details of PowerPoint presentations via email. More than "just attach it", you have the opportunity to express yourself in your email perfectly.

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PowerPoint Won’t Attach to Email? Here’s How to Fix It!

By: Author Shrot Katewa

Sending a PowerPoint Presentations through emails is a common task that many of us perform. But, sometimes the file just won’t attach to the email! This can be frustrating especially if you are in a hurry.

In this article, I will help troubleshoot the problem for you. Plus, I will also provide some helpful tips on how to successfully send powerpoint presentations through Outlook and Gmail!

So, without any further delay, let’s get started!

Why Won’t PowerPoint Attach to Email?

Oftentimes it is found that a PowerPoint Presentation file doesn’t get attached to an email.

There are various reasons why this could happen. Unfortunately, there is no sure-shot way of confirming the exact reason why a PowerPoint file may not attach to your email client.

That said, I’m going to share with you some of the most common reasons along with the troubleshooting steps specific for those reasons that will help solve the issue for majority of the users.

Here’s why PowerPoint may not attach to your email –

1. Large File Size

One of the most common reasons why a PowerPoint file won’t attach to the email is because of its file size. If you are using Gmail, the typical limit for uploading a file size is about 25 Mb . Although Gmail will give you a prompt to upload the file to your Google Drive and attach a link to that file, this may sometimes not work.

An easy fix to that problem is to manually upload the file to your Google Drive. Simply click on drive.google.com and upload the file there. Once the upload is complete, you can right-click on the file and select “ Share “. A new window will pop up. Choose the option to “ share the file via a link “. You will be given a link. Copy this link and simply paste this in your email draft.

If you are using Microsoft Outlook, the permitted size for an attachment is about 10 Mb. This limit can vary significantly if you are using an enterprise version of Microsoft Outlook.

This means, if your Microsoft Outlook is linked to a corporate email account, there may be specific limitations in the size of the attachment. Some organizations limit the size of the file to about 4 Mb while others prefer it to be about 10 Mb. It is best to check with a software engineer of your company for the set limits.

Solution –

The best solution in this case is to decrease the file size of your PowerPoint presentation. You may want to compress the presentation, or even compress the images used in the presentation.

I have shared some awesome tips below in the article on how you can reduce the size of your PowerPoint presentation! Be sure to check it out!

2. Internet Connectivity Issue

At first, this might seem like an obvious reason. However, a lot of people tend to not notice when the internet connectivity has been lost.

A common reason for the internet connectivity issue (in addition to a bad internet service) could be that you are connecting using a VPN. This could be a personal VPN service or a corporate VPN setup for security purposes. Using a VPN can drastically slow down or sometimes even cause disruption to your internet services on your computer even though the wifi may be working fine.

Gmail will not let you attach your PowerPoint presentation when there is no connectivity available. If you are using Microsoft Outlook through the desktop version, you will be able to attach the file, but it won’t be sent until you have reconnected your computer to the internet.

The best solution in this case is to wait for the internet connectivity to be back. Alternatively, you can temporarily disable the VPN (if possible) and see if it helps. Restarting your computer may also sometimes fix the connectivity issue.

3. Using Older Version of Internet Explorer

If you are using a Windows Operating System, and you use Internet Explorer to access your email, you may not able to attach files including PowerPoint presentations.

This problem has been especially seen if your using an internet explorer browser version 9. However, in general, if your browser is not up to date, you can still face this issue.

The best method to fix this problem is to update to the latest version of your internet explorer. Click on this link to check out the latest version of the internet explorer available to download.

Alternatively, you can also use Google Chrome of Firefox browsers to access your email account and attach your presentation file.

4. Microsoft Silverlight Needs to be Installed or Updated

Sometimes you may notice that the “Attach File” button just doesn’t work. No matter how many times you try to click on it, it won’t allow you to attach the file! Furthermore, even if you try to drag and drop the file into your email on Outlook, it won’t get attached.

The problem is also visible in some of the internet browsers

I will like to add here – this is by far one of the most annoying problems listed here.

One of the primary reasons why this would happen is because of Microsoft Silverlight – a file that is required for your Microsoft-based email client to work.

It is possible that either the Microsoft Silverlight application on your computer has become corrupted or needs to be updated!

The solution to this problem is simple. You will need to first check if you are using the latest version of the Microsoft Silverlight application. To check the same, click on this link . Make sure you use the browser which is causing the issue to open the link to update the Microsoft Silverlight file.

If the file is missing, you will be prompted to install the Microsoft Silverlight.

Once the installation is completed and the Sliverlight file is up to date, don’t forget to restart your computer before checking again!

5. Windows Security Update not Installed

Sometimes, there may be bugs that may be causing the issue of the not being able to attach the PowerPoint file to your email.

Usually, Microsoft will roll out an update to fix the issues. If you notice that you have been prompted to update your Windows Operating System, make sure that you do that promptly.

Furthermore, Microsoft might roll out a security patch update sometimes instead of a complete operating system update.

The issue of your PowerPoint file not attaching to your email can also be caused due to the update not being installed.

Make sure your operating system is up-to-date and has the latest security updates installed.

6. Browser Cache Issues

Another reason why you may not be able to attach a PowerPoint presentation to your email is because of some caching issues with your browser.

Clear the cache of your browser. If you are using Internet Explorer, then follow these instructions .

If you are using Chrome, click on the 3 dots in the top right corner of your screen. Then, click on settings. This will open a new tab. Under “Privacy & Security”, click on “Clear Browsing Data”. Make sure the cache box is checked. Then, hit “Clear”.

If you are using Firefox, then following these instructions to clear cache of your browser .

7. Old Operating System

The final reason I will like to highlight is if you are using an old operating system. If you are a Windows user, make sure that you are using at least Windows 7. If you are using an older version, it is highly likely that you applications may not receive any support and it may not function correctly.

8. Other Reasons

While I’ve highlighted some of the most common reasons, it is definitely possibly that there may be other reasons for PowerPoint to not get attached to your email.

If you are not able to solve the problem despite going through the above reasons and recommended solutions, then it is time to reach out to the support team.

You may want to follow this conversation on the Microsoft Support thread that lists down additional points that you may want to consider.

In the remaining part of the article, I will be sharing some tips on how you can send the PowerPoint presentation over email.

How to Send a PowerPoint Presentation through Email?

Sending a PowerPoint Presentation through Email is very simple. It can be accomplished with just a few clicks! There are more than one ways to send your PowerPoint Presentation through Email. These are explained in detail below:

How to Send PowerPoint through Outlook?

Follow the steps as shown below to send a PowerPoint Presentation through Email using Microsoft Outlook.

Step-1: Go to “File” tab and click the “Share” option

From the PowerPoint file, select the “ File ” tab from the top left corner.

This will take you to this page from where you have tp choose the “ Share ” option.

Step-2: Choose “Email” as the desired sharing option.

The “ Share ” option will present multiple ways in which you can share your PowerPoint file. Select “ Email ” from the options.

Step-3: Click on “Send as Attachment”

After clicking on “ Email ”, select “ Send as Attachment ”.

Step-4: Send from Outlook

Clicking the “ Send as attachment ” option will automatically take you to your Outlook app on your computer, given that you are already logged in to your Outlook account on your device.

From here, you can type in the email address of the receiver, subject and then click send!

How to Send a PowerPoint through Gmail?

Sending through Gmail is the most commonly used form of sharing any files, since it is so easy and simple. Here is a step-by-step manual on how to send a PowerPoint Presentation through Gmail:

Step-1: Open Gmail on your internet browser and click on the “Compose”

First, go to Gmail on your internet browser and log in to your account. From the top left corner of the interface, choose the “ Compose ” option.

Step-2: Select the “Attach Files” Option

Clicking on the “ Compose ” option will open a pop-up where you can compose your email. From the bottom left corner of the pop-up, select the “ Attach Files ” option which is shown as a paper pin icon.

Step-3: Select the PowerPoint Presentation from your device

Browse your device for the saved PowerPoint Presentation file and click “ Open ”. This will start uploading the file to your Gmail.

Step-4: Send the Uploaded File

After the file has been uploaded, it will be shown blue. Type in the subject and recipient’s email address, then click “ Send ”!

How to Email a PowerPoint that is Too Large?

To send a PowerPoint Presentation through Email as an attachment, there is a size limit to the file. This size limit is 25 MB. Emails do not upload files larger than 25 MB. There are multiple ways to Email a PowerPoint Presentation that is too large. They are explained below:

Method 1 – Compress PowerPoint File Size through Advanced Options

Reducing the file size is the most appropriate way to make the file sharable to Email. Here is a step-by-step tutorial on how to reduce file size.

Step-1: Go to the “File” tab and select “Options”

From the top left corner of the PowerPoint file, select the “ File ” tab.

This will take you to this page from where you have to choose the “Options” menu.

Step-2: Select “Advanced” from the menu bar.

Clicking on the “ Options ” will open this pop up. From there, select the “ Advanced ” menu.

Step-3: Set the ppi to 96 in “Image Size and Quality”

Inside the pop up, under the “ Image Size and Quality ” option, there is an arrow beside 220 ppi. Click the arrow and it will open a drop down menu bar. From there set the ppi to 96.

Step-4: Tick mark on “Discard editing data”

Just above the ppi drop down menu bar, tick mark on the “ Discard editing data ” box. Then click “ OK ”.

Then save the file. It will be reduced in size.

Method 2 – Using WeCompress (Free Online Tool)

If using the first method, you weren’t able to compress the file enough to send it as an attachment, I recommend using “ WeCompress “. WeCompress is a free online tool to compress your files including PowerPoint presentations, and it is pretty darn good at it!

Here’s how to compress your presentation using the WeCompress tool –

Step-1: Open WeCompress on your Browser and Add the File

Visit the WeCompress website. Click on the “+” button to add the PowerPoint presentation that needs to be compressed. You can also simply drag and drop the file into the webpage for a quick upload.

Step-2: Wait for the File to be Uploaded and Compressed

WeCompress will automatically start uploading the file. Once the uploading is complete, the application will automatically start compressing the file.

Step-3: Download the Compressed PowerPoint File

The last step is simply to download the compressed file. In the above example, I had used an already compressed PowerPoint presentation containing only images that had been compressed using method 1.

Even so, WeCompress was able to further compress the presentation.

Simply click on the download button to download the file. Then, you can easily attach the compressed PowerPoint presentation and send it via email as mentioned in the above sections of this article.

Method 3 – Using Google Drive

Another easy way to email a large PowerPoint presentation is to first upload it on Google Drive and then send the file via email. The whole process is described step-by-step below;

Step-1: Go to Google Drive and upload the file.

The first step is to log into Google Drive and then right click on any empty space in the browser. After that click on the “ Upload files ” button.

Step-2: Select the PowerPoint Presentation and hit “Open”

After pressing the “ Upload files ” button, select the PowerPoint presentation that you want to send and press the “ Open ” button.

Step-3: Hit the “Share” button

Once you’ve uploaded the file on your Google Drive, right-click on the file and press the “ Share ” button.

Step-4: type the Email address of your desired recipient in the box

After clicking the “ Share ” button, type in the email address of your desired recipient to send them an email, which will give them access to you PowerPoint presentation.

Step-5: Hit “Send”

The final step of this process is to hit the send button, to send the email notification of their access to your PowerPoint presentation.

How to Send a PowerPoint with Audio or Video via Email

To send a PowerPoint presentation with audio or video, first, the multimedia file must be embedded in the presentation. A step-by-step of the whole process is described.

Step-1: Click on “Insert”

At first go to the “ Insert ” tab in the Ribbon of the PowerPoint document. This will open up an array of options.

Step-2: Click on the “Audio” button

To attach an audio file click on the “ Audio ” button to add audio or click on the “ Video ” option to add a video.

Step-3: Press the “Audio on my PC” button as shown in the screenshot

After opening the “ Insert ” tab and the “ Audio ” button, click on the “ Audio on my PC ” option to open the folder pop-up.

Step-4: Select your desired Audio file and press “Insert”

After opening the floder pop-up, select your desired audio file and hit the “ Insert ” button at the bottom right corner of the pop-up.

Step-5: Position the speaker icon on your presentation

After selecting and inserting the audio file, a speaker icon will appear on the presentation file. Position the icon at your desired space. The audio has been embedded to your PowerPoint Presentation.

Step-6: Save the PowerPoint Presentation

After embedding the audio or video file to your presentation, simply save the file to your computer.

Step-7: Send the email to your desired recipient

In the final Step simply email your PowerPoint presentation to your desired recipient.

Go to your Email account. Press “ Compose ” type the email address of your recipient, Attach the file from your PC by pressing the paper clip icon on the bottom of the composition box. Press “ Send ”

How to Send a PowerPoint Through Email When It’s Too Big

Sending a PowerPoint presentation through email can be a headache when the file is too big. But fear not, there’s a simple workaround to sharing that hefty file without clogging up someone’s inbox. All you need to do is compress the file, use a cloud storage service, or send it as a link. After reading this paragraph, you should have a basic understanding of how to accomplish the task specified by the prompt.

Step by Step Tutorial on Sending a Large PowerPoint Through Email

Getting that oversized PowerPoint file to its destination doesn’t have to be a battle with your email’s file size limit. The following steps will guide you through the process smoothly.

Step 1: Compress the PowerPoint file

Right-click on the file, select ‘Send to’, and then choose ‘Compressed (zipped) folder’.

Compressing the PowerPoint file can significantly reduce its size, making it easier to send through email. This method works well for files that are just slightly over the limit, as compression can only reduce the size so much without affecting the quality of the content within the presentation.

Step 2: Upload the file to a cloud storage service

Services such as Google Drive, Dropbox, or OneDrive allow you to upload and share large files.

Cloud storage services are incredibly useful when dealing with large files. Once uploaded, you can share a link to the file or even set permissions for who can view or edit the document.

Step 3: Send the link through email

Instead of attaching the file, paste the link to the file in your email.

Sending a link is a quick and efficient way to share a large PowerPoint file. The recipient can simply click on the link to view or download the presentation, without it taking up space in their email.

After completing these steps, your recipient should receive an email with either a compressed file or a link to the PowerPoint presentation. They’ll then be able to download or view the file without any issues related to file size.

Tips for Sending a Large PowerPoint Through Email

Always check the file size limit of your recipient’s email provider.
Compress images and videos within the PowerPoint before trying to send it.
Remove any unnecessary slides or content to reduce the file size.
Consider breaking the presentation into smaller parts if it’s still too large.
Always inform the recipient to expect a large file or link, so they know to look for it.

Frequently Asked Questions

What is the maximum file size that i can send through email.

Most email providers have a limit of 20-25MB for attachments.

Can I compress a PowerPoint with embedded videos?

Yes, but the video quality may be reduced, and it may not compress enough to meet email size limits.

How do I compress images in PowerPoint?

You can use the ‘Compress Pictures’ feature under the Picture Format tab to reduce the file size.

Is it safe to use cloud storage services to share presentations?

Yes, reputable services like Google Drive and Dropbox have security measures to protect your files.

What do I do if my PowerPoint is still too large after compression?

Consider using a cloud service or breaking the presentation into smaller parts.

Compress the PowerPoint file.
Upload the file to a cloud storage service.
Send the link through email.

Sending a large PowerPoint through email doesn’t have to be a daunting task. With a few simple steps, you can ensure your comprehensive, visually stunning presentations reach their intended recipients hassle-free. Whether you choose to compress the file or opt for the convenience of cloud storage services, the key is to find the method that works best for you and your recipient. Always remember to double-check file sizes, compress content where possible, and communicate with your recipient about the impending large file. By following the steps outlined in this article, you’ll become a pro at circumventing those pesky file size limits and ensure your presentations are delivered effectively and efficiently every time.

Matt Jacobs has been working as an IT consultant for small businesses since receiving his Master’s degree in 2003. While he still does some consulting work, his primary focus now is on creating technology support content for SupportYourTech.com.

His work can be found on many websites and focuses on topics such as Microsoft Office, Apple devices, Android devices, Photoshop, and more.

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Send a presentation in email

In PowerPoint for the web, you can send a file as an attachment in Outlook .com or Outlook Web App in Microsoft 365 . The recipient will get a copy of the file, and if they want to edit it, they’ll have to save it with a new name. You can also send a link to your presentation that lives in the cloud.

From Outlook.com

Create a new message.

On the Insert tab, click File as attachments .

Go to your OneDrive folder , and then to the folder that contains the presentation you want to send.

Double-click the file to attach it to the email.

In the To box, add the email addresses of the people you want to send the attachment to, and then add a subject.

From Outlook Web App in Microsoft 365

Enter your recipient’s email addresses and the subject, click Insert , and then click attachment .

Open your OneDrive for your organization.

Browse for the presentation file, and then click Open .

Click Send .

Send a link to your presentation from PowerPoint for the web

Under Share , click Send email .

Enter the email addresses of the people you want to send the link to, and then type a message.

If you want them to be able to edit your presentation, check Recipients can edit .

If you’re worried the email will be forwarded to people who you don’t want to see your presentation, check Require everyone who accesses this to sign in (to a Microsoft account).

Click Share .

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How to send a PowerPoint through email that is too big?

February 27, 2022

how to send a powerpoint through email that is too big

If you are a user of the PowerPoint presentation, this blog post will be a big help for you. Imagine you just finished creating your PPT and want to email it. Too much content, animation, pictures, and other design elements for your PPT can result in a big presentation file at the end. PowerPoint too large to email is a real deal if you want to share your PowerPoint presentation design services via email to others. But how to send a PowerPoint through email that is too big? There are various methods for sharing big PowerPoint that are too large via email, and we are going to explore them in our article.

Table of Contents

How to send a large PowerPoint through email?

You can send your PowerPoint through email attachment; it’s almost the first way that will come into your mind to email presentation but you may ask why is my PowerPoint file so large and how to email a large PowerPoint via attachment.

Method 1 – Compress your PowerPoint file

You are able to compress PowerPoint file for email via the built-in feature of PowerPoint without losing much quality.

Step 1- Open your PowerPoint application at first.

Step 2- On the File tab, choose Save As

Step 3- You will see a dialog box after choosing Save As, click Tools and Compress Picture.

Step 4: In the opened dialog box, choose the Apply only to this current picture option and click on OK.

Step 5: To finalize the process, click on Save to save the compressed presentation.

Method 2 – Convert it to PDF

Another method is converting your presentation to PDF. PDF files are much smaller than PowerPoint files, in this case, you need to know how to convert PDF to PowerPoint and send a PowerPoint too large to email with this method.

Step 1: On your desktop, open your PowerPoint presentation file.

Step 2: Now on the File tab, click on the Export option.

Step 3: You should see the Export dialog box; now, choose Create PDF/XPS Document.

Step 4: To take the final step, click on Publish to create the PDF file of your presentation and email it.

Method 3 – Upload it to Cloud storage service

One of the recent and practical methods in how to send a PowerPoint that is too big , is using a cloud storage service. Just upload your PowerPoint file to a cloud storage service such as Google Drive, Dropbox or OneDrive and then share the link with others to whom you want to give them access to your file.

Method 4 – Use a file transfer service

There are many file transfer services to send your files with them. If you still have trouble with how to send a large PowerPoint through email , you can use file transfer services, which allow you to send your large PowerPoint presentation file to others so easily. Some notable transfer services are WeTransfer, Send Anywhere, and Smash.

Tips for sending large PowerPoint presentations through email

Before emailing your PPT file, check about the size limitations of your email account.

If you want to send your PowerPoint presentation to multiple recipients, use BCC (blind carbon copy) in your email to keep their addresses hidden.

Sometimes, you want to convert your PPSX to PPT and then share it with a group of people; in these situations, you should consider using an email list instead of sending individual emails.

Always double-check and test your PowerPoint presentation on your email account before sending it to others.

How do you send PPT as an email attachment?

The simplest way to email a PowerPoint presentation is to save it as a file and attach it to your email. In this method, recipients can download the PPT file on their own devices. To send a PowerPoint presentation as an attachment:

Open the PowerPoint presentation that you want to send.
Click File and then choose Save As.
Under Save as type, select PowerPoint Presentation (*.pptx).
Click Browse, choose a location for the presentation, and click Save.
Open your email account and compose a new message.
Click Attach and Attach File to add your file.
Select the PowerPoint presentation you want to attach, then click Open.

Nowadays, you are required to have in-depth knowledge of send large PowerPoint presentation emails , so our guide provides everything needed to deliver the presentation to its intended recipients successfully. When a PowerPoint is too large to email , you need to compress images, save, and attach the file to an email. tips will help you confidently present your PowerPoint presentation and deliver your message quickly to your audience.

How can I reduce the ppt file size of an email?

You can compress a file on Windows by right-clicking it, selecting “Send To” and clicking “Compressed (zipped). It will appear in the exact same directory as the original compressed file. The compressed file will be smaller than the original.

How do you send a PowerPoint that is too big in Gmail?

can be used to send large files through Gmail by using cloud storage like Dropbox, OneDrive or WeTransfer. These services have more generous file limits and make sharing easier. These services allow you to upload a file and then send a simple link so that your recipient can retrieve it.

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How-To Geek

6 ways to create more interactive powerpoint presentations.

Engage your audience with cool, actionable features.

Quick Links

Add a QR code
Embed Microsoft Forms (Education or Business Only)
Embed a Live Web Page
Add Links and Menus
Add Clickable Images to Give More Info
Add a Countdown Timer

We've all been to a presentation where the speaker bores you to death with a mundane PowerPoint presentation. Actually, the speaker could have kept you much more engaged by adding some interactive features to their slideshow. Let's look into some of these options.

1. Add a QR code

Adding a QR code can be particularly useful if you want to direct your audience to an online form, website, or video.

Some websites have in-built ways to create a QR code. For example, on Microsoft Forms , when you click "Collect Responses," you'll see the QR code option via the icon highlighted in the screenshot below. You can either right-click the QR code to copy and paste it into your presentation, or click "Download" to add it to your device gallery to insert the QR code as a picture.

In fact, you can easily add a QR code to take your viewer to any website. On Microsoft Edge, right-click anywhere on a web page where there isn't already a link, and left-click "Create QR Code For This Page."

You can also create QR codes in other browsers, such as Chrome.

You can then copy or download the QR code to use wherever you like in your presentation.

2. Embed Microsoft Forms (Education or Business Only)

If you plan to send your PPT presentation to others—for example, if you're a trainer sending step-by-step instruction presentation, a teacher sending an independent learning task to your students, or a campaigner for your local councilor sending a persuasive PPT to constituents—you might want to embed a quiz, questionnaire, pole, or feedback survey in your presentation.

In PowerPoint, open the "Insert" tab on the ribbon, and in the Forms group, click "Forms". If you cannot see this option, you can add new buttons to the ribbon .

As at April 2024, this feature is only available for those using their work or school account. We're using a Microsoft 365 Personal account in the screenshot below, which is why the Forms icon is grayed out.

Then, a sidebar will appear on the right-hand side of your screen, where you can either choose a form you have already created or opt to craft a new form.

Now, you can share your PPT presentation with others , who can click the fields and submit their responses when they view the presentation.

3. Embed a Live Web Page

You could always screenshot a web page and paste that into your PPT, but that's not a very interactive addition to your presentation. Instead, you can embed a live web page into your PPT so that people with access to your presentation can interact actively with its contents.

To do this, we will need to add an add-in to our PPT account .

Add-ins are not always reliable or secure. Before installing an add-in to your Microsoft account, check that the author is a reputable company, and type the add-in's name into a search engine to read reviews and other users' experiences.

To embed a web page, add the Web Viewer add-in ( this is an add-in created by Microsoft ).

Go to the relevant slide and open the Web Viewer add-in. Then, copy and paste the secure URL into the field box, and remove https:// from the start of the address. In our example, we will add a selector wheel to our slide. Click "Preview" to see a sample of the web page's appearance in your presentation.

This is how ours will look.

When you or someone with access to your presentation views the slideshow, this web page will be live and interactive.

4. Add Links and Menus

As well as moving from one slide to the next through a keyboard action or mouse click, you can create links within your presentation to direct the audience to specific locations.

To create a link, right-click the outline of the clickable object, and click "Link."

In the Insert Hyperlink dialog box, click "Place In This Document," choose the landing destination, and click "OK."

What's more, to make it clear that an object is clickable, you can use action buttons. Open the "Insert" tab on the ribbon, click "Shape," and then choose an appropriate action button. Usefully, PPT will automatically prompt you to add a link to these shapes.

You might also want a menu that displays on every slide. Once you have created the menu, add the links using the method outlined above. Then, select all the items, press Ctrl+C (copy), and then use Ctrl+V to paste them in your other slides.

5. Add Clickable Images to Give More Info

Through PowerPoint's animations, you can give your viewer the power to choose what they see and when they see it. This works nicely whether you're planning to send your presentation to others to run through independently or whether you're presenting in front of a group and want your audience to decide which action they want to take.

Start by creating the objects that will be clickable (trigger) and the items that will appear (pop-up).

Then, select all the pop-ups together. When you click "Animations" on the ribbon and choose an appropriate animation for the effect you want to achieve, this will be applied to all objects you have selected.

The next step is to rename the triggers in your presentation. To do this, open the "Home" tab, and in the Editing group, click "Select", and then "Selection Pane."

With the Selection Pane open, select each trigger on your slide individually, and rename them in the Selection Pane, so that they can be easily linked to in the next step.

Finally, go back to the first pop-up. Open the "Animations" tab, and in the Advanced Animation group, click the "Trigger" drop-down arrow. Then, you can set the item to appear when a trigger is clicked in your presentation.

If you want your item to disappear when the trigger is clicked again, select the pop-up, click "Add Animation" in the Advanced Animation group, choose an Exit animation, and follow the same step to link that animation to the trigger button.

6. Add a Countdown Timer

A great way to get your audience to engage with your PPT presentation is to keep them on edge by adding a countdown timer. Whether you're leading a presentation and want to let your audience stop to discuss a topic, or running an online quiz with time-limit questions, having a countdown timer means your audience will keep their eye on your slide throughout.

To do this, you need to animate text boxes or shapes containing your countdown numbers. Choose and format a shape and type the highest number that your countdown clock will need. In our case, we're creating a 10-second timer.

Now, with your shape selected, open the "Animations" tab on the ribbon and click the animation drop-down arrow. Then, in the Exit menu, click "Disappear."

Open the Animation Pane, and click the drop-down arrow next to the animation you've just added. From there, choose "Timing."

Make sure "On Click" is selected in the Start menu, and change the Delay option to "1 second," before clicking "OK."

Then, with this shape still selected, press Ctrl+C (copy), and then Ctrl+V (paste). In the second box, type 9 . With the Animation Pane still open and this second shape selected, click the drop-down arrow and choose "Timing" again. Change the Start option to "After Previous," and make sure the Delay option is 1 second. Then, click "OK."

We can now use this second shape as our template, as when we copy and paste it again, the animations will also duplicate. With this second shape selected, press Ctrl+C and Ctrl+V, type 8 into the box, and continue to do the same until you get to 0 .

Next, remove the animations from the "0" box, as you don't want this to disappear. To do this, click the shape, and in the Animation Pane drop-down, click "Remove."

You now need to layer them in order. Right-click the box containing number 1, and click "Bring To Front." You will now see that box on the top. Do the same with the other numbers in ascending order.

Finally, you need to align the objects together. Click anywhere on your slide and press Ctrl+A. Then, in the Home tab on the ribbon, click "Arrange." First click "Align Center," and then bring the menu up again, so that you can click "Align Middle."

Press Ctrl+A again to select your timer, and you can then move your timer or copy and paste it elsewhere.

Press F5 to see the presentation in action, and when you get to the slide containing the timer, click anywhere on the slide to see your countdown timer in action!

Now that your PPT presentation is more interactive, make sure you've avoided these eight common presentational mistakes before you present your slides.

How to send a large powerpoint through email?

How to Send Big PowerPoint Files through Email

Your ppt is too large to be sent by mail? In a few seconds, upload it with Smash and send a download link to your recipient, for free.

See plans & features →

IN THIS GUIDE, YOU’RE GOING TO READ THE 4 OPTIONS TO SEND A LARGE POWERPOINT BY EMAIL:

2. Send as PDF

3. Compress or ZIP the File

4. Send a Link to the File in the Cloud

PowerPoint files often start out simple: a little text, a couple of images, and a little animation.

But they get out of control just as often. You opt for high quality images and only crop them within the deck, you add some video, you add a little audio and suddenly your simple PowerPoint presentation is a monster. Sure, it looks amazing, but how can you share a large file like that with your team? Most email services won’t let you send a large file through email , so how do you get it where it needs to be?

Here are the four best ways to email a large PowerPoint file.

1. Send your big powerpoint with an online file transfer service like Smash

If you are looking for a way to email a large PPT file that is free, easy, fast, secure, and reliable, then Smash is your best bet (and clearly the best alternative to WeTransfer , too!).

The Smash file transfer service lets you upload your PowerPoint deck rapidly – here’s how:

Go to the Smash website

Click on the icon in the center of the page and select your file from the desktop

Enter your email address and click Get a Link

o You can also customize the link, password protect the file, and give it a title, too, if you like

Copy the link and send it on to your recipient

When the link arrives, they will only have to click on the link and download the files through the transfer link. File storage costs are saved for both sender and recipient, as neither will store the files on their email server.

There are no limits on the size of the file you are sending, and it is uploaded to a geographically close server so uploads and downloads are optimized. Finally, because you are sending the actual PPT file, you are going to be able to maintain all those transitions and animations you probably spent too long adding to the presentation late last night.

Smash is available on any browser, via dedicated iOS and Android apps for sharing a link to a deck on the go, and via an application for MacOS, too.

Since recently, Smash lets you send files of any size by email, without leaving Outlook, thanks to their Smash add-in for Outlook . No more attachments sizes restrictions!

There’s even an API for developers charged with making sure teams can share their PPT presentations easily via integrated workflows.

2. Convert your heavy PPT and send it as PDF

Microsoft makes it easy to export your PowerPoint presentation to different formats. Some of those, such as video formats, won’t necessarily help you get that file size down to something that an email service is going to be happy to attach for you. But exporting your presentation to a PDF? That can work.

To export as a PDF simply:

Click the File menu

Select Export As or Save As

Choose the PDF export option , a name for your file , and click export/save

There are a couple of downsides, though. For one, exporting to a PDF means losing all the action elements on your slides. Transitions, animations, and audio or video elements are all going to go missing once you export to a static file format like PDF. For another, if you export only the slides then you are going to miss out on the notes you’ve made to help to present the deck – and while you can export to PDF with notes, too, this can look far from enticing.

Maybe worst of all, though, all those high-quality images don’t necessarily make for small PDF exports, and you may have to run a filter on your export to get it down to something you can email with ease. When you reduce the quality of a file, then reduce that quality again , this can lead to low quality outcomes for your files – hardly the best look when you are trying to impress.

3. Compress your Powerpoint file

Share a One Drive link of your Powerpoint

When a file is too big to email a lot of people will tell you to “zip it”. No, they aren’t being rude or telling you to shut up; instead, they are encouraging you to compress your file with the goal of getting it to be small enough to attach to an email. To get it done, follow these steps:

Select the file or files that you want to compress on your desktop

a. right click and select compress

b. drag and drop the selected files into your compression app, then hit compress/zip

3. Attach the compressed archive to your email or drop it into your instant message

Compressing a file can get you a smaller archive to attach to an email and send the way of your recipient. It’s fast, easy, and built in on operating systems like MacOS. But it is also a gamble: compressing a file, emailing it, and then unzipping it on another computer can impact the file, and it might even be unusable at the other end. When you’ve invested time, effort, and money in your presentations, do you really want to send a compressed version to someone and just hope it doesn’t end up corrupted? Probably not.

4. Send a Link to your large ppt with One Drive or others Cloud Storages

If you ask Microsoft, the people behind PowerPoint, this is the preferred means to share a PPT file when it is too large to attach to an email. Microsoft Office 365 users have access to One Drive where it is simple to store files whether they are created in the browser or on a desktop. Simply:

Open your One Drive or Sharepoint cloud storage folder in a browser window

Select the file and click Share

Copy the link and send to your recipient

Easy, right? Almost.

There are a couple of catches with all these cloud services, including One Drive: space and access.

If you are a heavy user of PPT and other products in the Office suite, then you are going to run into cloud storage space issues eventually. If you are creating big PPT files regularly, then ‘eventually’ is going to arrive sooner than you’d like. If you run out of space because your PPT files are too big, you’ll end up paying for more space or not being able to share at all.

And then there’s access. Microsoft warns that sending a link to a cloud-hosted file requires your recipient to have access to the file on that cloud server. You’ll have to adjust permissions and hope that you’ve ticked the right box – should your recipient be able to view, suggest, edit, or download the file?

In short, sending that cloud link can be easy, but it can also generate some headaches all its own.

How to email large Powerpoints : Conclusion

The easiest and fastest way to send a large PowerPoint file by email is Smash , hands down.

Smash doesn’t compress your file, rip away audio and video elements, remove animations and transitions, or present your notes as ugly byproducts of your deck. Smash gets your file to your recipient exactly as you built it, and it does it fast, securely, reliably, and without any fuss about a file being too big. If you can upload it, Smash will get it where it needs to go.

You can get started with Smash today for free – there are no file size limits and its available from any device. And if transferring or uploading large PowerPoint presentations is part of the regular workflow you are responsible, check out the Smash API : five lines of code, a few minutes of integration, and you’re set. Try it for 14 days free, we don’t even need a credit card to get started.

Need To Send Large Powerpoint Files?

Use Smash, it’s no file size limits, simple, fast, secure and free.

Send Large Files via Email

Send large pdf files.

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How to Email a PowerPoint Slideshow: A Step-by-Step Guide
Step 4: Attach Your PowerPoint Slideshow. Attach your saved PowerPoint presentation to your email. Look for the 'attach file' icon (usually represented by a paperclip) in your email client. Click on it and navigate to the location where your PowerPoint presentation is saved. Select the file and attach it to your email.
I just want to send my PowerPoint presentation to my Yahoo email and
If you use Outlook, you have to make it the default email to use the send email feature in office applications. Follow the steps below. 1. Click on start> Default Programs. 2. Click on 'Set your default programs'. 3. Click on 'Microsoft Outlook' and click 'set this program as default'. 4.
5 Proven Ways to Email a Big PowerPoint Presentation in 2024
Files created using newer versions of PowerPoint won't open in older versions of the software. 2. Convert and Share Files in PowerPoint . PowerPoint comes with a host of built-in features to help facilitate the sharing of presentation files. You can send your presentation as an attachment, a link, a PDF file, an XPS file, or as an Internet Fax.
How to Email a PowerPoint Presentation in 60 Seconds
Click Email in Your PowerPoint Share Menu. While you're working in a PowerPoint presentation, go to the File menu and click on Share. Now, click on Email on the left side. Let's click on Send As Attachment . How to Email your PowerPoint presentation as an attachment. 2.
Email your presentation to others
Select File > Share > Email. Under Email, click one of the following: Send as Attachment to attach your presentation to an email message. Send a Link to create an email that contains a link to your presentation. Note: To Send a Link, you must save your presentation in a shared location, such as a SharePoint document library that your recipients ...
How to Email a PowerPoint Slideshow
6. Open your email software program or email hosting website. Click on the "Attach" icon in a new email. Select the type of PowerPoint file that you created and click "OK" to send the email. After ...
How to Share Your PowerPoint Presentation
First, open the PowerPoint presentation that you'd like to share. At the top-right corner of the window, you'll see a "Share" button. Go ahead and select it. Once selected, the "Share" window will appear. You have a few different options here. In the "Attach a copy instead" group, you can choose to send your presentation as a ...
How to Share PowerPoint Presentation: Full Guide
Here's a detailed tutorial on different methods to share your presentation. Share via Email. Step 1: Open the presentation file you'd like to share in Microsoft Office. Step 2: Click on "File" located in the top-left corner of the ribbon. Step 3: Choose 'Share' and select 'Send presentation'.
Share your PowerPoint presentation with others
To send your presentation as a copy or a PDF, select Share. Select Attach a Copy Instead in the Share dialog box. Select either PowerPoint Presentation or PDF. PowerPoint will open the email application and attach the file to a new message. Enter the recipients details and a short message, and click Send.
Perfectionist's PowerPoint Tip: How to E-mail Your PowerPoint ...
E-mail PowerPoint and Other Solutions. Attach the archived file with your email message and send your presentation now. If the attachment is still too large to send, try to split the archive to ...
How to Email One Slide from Powerpoint: A Step-by-Step Guide
Step 2: Select the slide you want to email. Click on the slide you want to send. Make sure it's highlighted so you know it's selected. When you select a slide, you'll see a border around it. This lets you know that it's the active slide. If you have multiple slides selected, click outside the slides to deselect them, then click on the ...
PowerPoint Won't Attach to Email? Here's How to Fix It!
Step-1: Go to the "File" tab and select "Options". From the top left corner of the PowerPoint file, select the " File " tab. This will take you to this page from where you have to choose the "Options" menu. Step-2: Select "Advanced" from the menu bar. Clicking on the " Options " will open this pop up.
How to Send a PowerPoint Through Email When It's Too Big
Step 1: Compress the PowerPoint file. Right-click on the file, select 'Send to', and then choose 'Compressed (zipped) folder'. Compressing the PowerPoint file can significantly reduce its size, making it easier to send through email. This method works well for files that are just slightly over the limit, as compression can only reduce ...
Sending powerpoint in email with recorded audio
From there, please take note of these when sending an email that contains audio or video files: · Compress your media files to minimize the size of your presentation. · Optimize the media in your presentation for compatibility so that your presentation will play without fail when it is received. Then, you may proceed to the steps on how you ...
How to Copy and Email One Slide From PowerPoint
Click "View," "Normal," then click the "File" tab. Click "Share." Scroll to "Send Using Email." Choose whether to send your slide as an attachment or a link. Creating a PowerPoint presentation can be a challenging, time-consuming, yet rewarding project. If you've ever created a large PowerPoint file and had to make changes to a single slide ...
Send a presentation in email
From Outlook.com. Create a new message. On the Insert tab, click File as attachments. Go to your OneDrive folder, and then to the folder that contains the presentation you want to send. Double-click the file to attach it to the email. In the To box, add the email addresses of the people you want to send the attachment to, and then add a subject.
How to send a PowerPoint presentation by email?
Part 1:Three simple ways to send PPT by email. 1. Send PPT as an attachment. The most simple and effective way to email PPT is to attach it in the email. To achieve this, after you enter the recipient address, simply drag and drop your PPT file to the email or click Attach File to include the PPT as an attachment in the email. 2. Send PPT in a ...
How to send a PowerPoint through email that is too big?
In this method, recipients can download the PPT file on their own devices. To send a PowerPoint presentation as an attachment: Open the PowerPoint presentation that you want to send. Click File and then choose Save As. Under Save as type, select PowerPoint Presentation (*.pptx). Click Browse, choose a location for the presentation, and click Save.
How to Send PowerPoint Presentations With an Embedded Video
From the drop-down menu that appears, select "Video on My PC" if you're using a Windows machine or "Movie from File" if you're on a Mac. A dialog box will then open. Navigate to the location of the video, select it, and click "Insert." With the video now embedded in your presentation, save and then close PowerPoint.
Opening a power point presentation from a Yahoo email
PowerPoint 2007. If you have got PowerPoint installed on your computer the Presentation will open successfully from Yahoo Mail. If you do not have it installed check this out:-
6 Ways to Create More Interactive PowerPoint Presentations
2. Embed Microsoft Forms (Education or Business Only) If you plan to send your PPT presentation to others—for example, if you're a trainer sending step-by-step instruction presentation, a teacher sending an independent learning task to your students, or a campaigner for your local councilor sending a persuasive PPT to constituents—you might want to embed a quiz, questionnaire, pole, or ...
How to send a powerpoint through email that is too big
a. right click and select compress. b. drag and drop the selected files into your compression app, then hit compress/zip. 3. Attach the compressed archive to your email or drop it into your instant message. Compressing a file can get you a smaller archive to attach to an email and send the way of your recipient.
Yahoo Mail
It's time to get stuff done with Yahoo Mail. Just add your Gmail, Outlook, AOL or Yahoo Mail to get going. We automatically organize all the things life throws at you, like receipts and attachments, so you can find what you need fast. Plus, we've got your back with other convenient features like one-tap unsubscribe, free trial expiration alerts and package tracking

How to Email a PowerPoint Slideshow: A Step-by-Step Guide

Introduction

Step by Step Tutorial: Emailing a PowerPoint Slideshow

Step 1: Save Your PowerPoint Slideshow

Step 2: Compress Your Presentation

Step 3: Open Your Email Client

Step 4: Attach Your PowerPoint Slideshow

Step 5: Compose Your Email

Additional Information

Frequently Asked Questions

How can I make my PowerPoint file smaller to email?

What’s the maximum file size I can email?

Can I password-protect my PowerPoint slideshow before emailing it?

What if my recipient doesn’t have PowerPoint?

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Related posts:

How to Email a PowerPoint Presentation: 5 Proven Ways

1. Send as an Email Attachment

2. Convert and Share Files in PowerPoint

3. Make It an HTML5 File

4. Make It Into a Video

5. Share via a Link

Useful Resources on PowerPoint

How to Email a PowerPoint Slideshow

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Different Methods How to Share PowerPoint: A Step-by-Step Guide

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PowerPoint Won’t Attach to Email? Here’s How to Fix It!

Why Won’t PowerPoint Attach to Email?

1. Large File Size

2. Internet Connectivity Issue

3. Using Older Version of Internet Explorer

4. Microsoft Silverlight Needs to be Installed or Updated

5. Windows Security Update not Installed

6. Browser Cache Issues

7. Old Operating System

8. Other Reasons

How to Send a PowerPoint Presentation through Email?

How to Send PowerPoint through Outlook?

How to Send a PowerPoint through Gmail?

How to Email a PowerPoint that is Too Large?

Method 1 – Compress PowerPoint File Size through Advanced Options

Method 2 – Using WeCompress (Free Online Tool)

Method 3 – Using Google Drive

How to Send a PowerPoint with Audio or Video via Email

More Related Topics

How to Send a PowerPoint Through Email When It’s Too Big

Step by Step Tutorial on Sending a Large PowerPoint Through Email

Step 1: Compress the PowerPoint file

Step 2: Upload the file to a cloud storage service

Step 3: Send the link through email

Tips for Sending a Large PowerPoint Through Email

Frequently Asked Questions

Can I compress a PowerPoint with embedded videos?

How do I compress images in PowerPoint?

Is it safe to use cloud storage services to share presentations?

What do I do if my PowerPoint is still too large after compression?

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How to send a PowerPoint through email that is too big?

How to send a large PowerPoint through email?

Method 1 – Compress your PowerPoint file

Method 2 – Convert it to PDF

Method 3 – Upload it to Cloud storage service

Method 4 – Use a file transfer service

Tips for sending large PowerPoint presentations through email

How can I reduce the ppt file size of an email?

How do you send a PowerPoint that is too big in Gmail?

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