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Cover Letter for PhD Application: Guide for Writing One & Example From a Real PhD Student

• Klara Cervenanska , 
• Updated March 27, 2023 9 min read

When applying for a PhD research position, you usually need to submit certain documents, including an academic CV and a cover letter for PhD application .

A PhD cover letter, also referred to as an academic cover letter, should be carefully crafted, well-formatted, and contain specific sections.

We'll show you how to do exactly that, along with a sample of an academic cover letter from a real person admitted to a PhD program at Lyon University in France.

And if you're not sure how to go about writing your PhD CV, check out this article: CV for PhD Application: How to Write One Like a True Scholar (+CV Example) .

Table of Contents

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What is an academic cover letter?

What to include in a cover letter for phd application, how to write a cover letter for phd application, how to format an academic cover letter, phd cover letter sample.

An academic cover letter is a document that PhD candidates submit alongside their academic CV when applying for a PhD. 

Essentially, it's a cover letter for a PhD application.

It's not exactly the same as your regular business cover letter. Nor is it the same as a personal statement or a motivation letter .

The purpose of a cover letter for PhD application is to explain to the reader, who's likely a researcher or a professor, what you can contribute to their institution and/or field.

Moreover, in a PhD application cover letter, you should explain why you're a good match for the research position on the program.

Differences between academic cover letter and business cover letter

Both these documents serve different purposes and people use them in different settings:

• Academic cover letter is used when applying for positions in academia — most often for a PhD. More emphasis should be on education, research background and scholarly accomplishments. Moreover, it should explain what your contribution to the institution or field could be. It should also point the reader to your academic CV.
• Regular (business) cover letter is normally used when applying for any kind of job . Hence, more emphasis should be on skills and past experience while being tailored to a specific job position. You should also explain why you're a good fit for the position at the given company. It should point the reader to your resume.

There are also other documents people often mistake for an academic cover letter. These include:

• Motivation letter is especially relevant for fresh graduates when applying to a university, a non-profit organization, or voluntary work. A motivation letter focuses more on your interests and motives for applying.
• Personal statement. Also used in an academic setting. It's always written by an applicant, often a prospective student, applying to college, university, or graduate school. You explain why you've chosen a particular course and why you'd be good at it. Other names include a statement of purpose or a letter of intent .

Like every cover letter, an academic one also needs to include specific elements and content sections. These are:

• Header. Here, provide your contact information, such as your name, address, phone number, and email in the header of the document.
• Formal salutation. In an official letter like this one, you should address the reader in a professional and formal way. If you know who'll be reading your cover letter, go with Dear Dr. [Surname] or Dear Professor [Surname] . If you don't, go with Dear Sir/Madam .
• The specific PhD program or position. Clearly state in your letter which research position you're applying for or the name of the PhD program. A cover letter is usually read before a CV, so you need to make sure everything is clear.
• Your motivation. Explain why you're interested in the specific PhD position — it's one of the key elements you should include.
• Your academic background. Now, we don't mean you should list in detail every single university course you ever took. Instead, focus on the most relevant course for the PhD and describe in detail what you learned, any projects you worked on, why it was interesting (and optionally, what knowledge gap you identified). In this way, you also show a certain level of understanding of the field.
• Your ambition. Briefly mention what your ambitions, intentions, and plans are regarding your contribution to the field when securing your PhD position. How is your research going to enrich the field? How will the institution benefit from it?
• Conclusion. Keep the conclusion short. Contrary to a regular cover letter ending , there's no place for reiterating everything here. Simply thank the reader for your consideration and prompt them to read your academic CV.
• Formal sign-off. Just pick from the usual: Sincerely, Respectfully, Regards... Then throw in your full name in the following line.

And that's all you need to include!

Now, let's take a look at how to write your cover letter step-by-step.

Applying for a PhD will be a lot less stressful if you follow these tips on how to write a cover letter for a research position:

Consider researching the background of the organization, department, ongoing research projects, and their past and current projects. All that before you start writing your cover letter. Knowing these things will help you tailor your letter to the specific PhD opening.

Before you actually start writing, try to sit down and take a moment to think first. Assess how your past experiences helped you prepare for the PhD position and scribble down those that are most relevant and significant for the specific program. These include any research experiences, research projects, courses, or internships.

In the first few sentences of your letter, you need to convey some basic information about yourself and what specific position you're applying for. The opening should also state firmly why you're a strong candidate for the position/program, by using a persuasive and convincing wording. Here's an example: "As an MChem Chemistry graduate with a narrow focus on the sustainable synthesis of biologically active molecules from the University of Dundee, I am excited to apply to a "Synthesis Of Small Molecule Inhibitors Using Enzymes" PhD programme at an institution with such a strong foundation and numerous research groups in this field."

This is the place where you may explore more extensively on the educational journey that brought you here. Set the foundation for demonstrating how your Master's degree and research experience seamlessly translate into the next phase — the PhD program. Emphasize how your thesis contributes to the field's body of knowledge. Mention any other publications that support your thesis. And, if you can, identify any knowledge gaps or topics that can be explored further.

This paragraph provides the opportunity to neatly tie in together everything the reader has learned about you so far. You can show how your previous experience, coupled with what you'll learn during the PhD program, will come together to produce something novel to enrich the field. First, identify the courses or topics within the PhD program that interest you the most and how they relate to you developing your research further. Second, introduce your future research aspirations and goals. Third, point out how this future work will enrich the field and what will the intellectual merit be.

When ending your PhD cover letter, briefly refer your reader to your academic CV and encourage them to examine all of the remaining projects, courses, publications, or references . Finally, thank the reader for their time and consideration and let them know you look forward to hearing from them. Sign off.

Put the letter in a drawer and don't think about it for a day or two. Then, when you read it again, you'll have a fresh pair of eyes to see the cover letter in a new light. Maybe you decide some things are redundant, or you think of something that's more relevant. Or you know, find a typo here and there.

Just like an academic cover letter needs to contain certain content components, the formatting should also align with the structural expectations for this type of document.

How long should a cover letter be? How to finish a cover letter? And what about the cover letter font and spacing?

Here's a recommended academic cover letter format:

• Length. While STEM PhD candidates should aim for half a page to one page, humanities candidates can do 1–2 pages.
• Font. Use one of the classics: Times New Roman, Calibri, or Arial. Just no Comic Sans, we beg you. Keep the size between 10–12 points. Also remember to keep the text clean — no underlining, no bolding, and no color. However, you can use italics if appropriate.
• Spacing. Cover letter spacing isn't complicated. Just single-space your text, make sure there's a space between each paragraph, and leave a space between the concluding paragraph and your formal sign-off.
• Margins. The only rule here is that the margins on your cover letter should match those on your CV.
• Consistence with your CV. Your academic cover letter should match your academic CV in all formatting aspects — including the cover letter font and spacing. For example, Kickresume lets you choose a matching template for your CV and your cover letter, so no need to worry about this.

If the institution provided any instructions for formatting your academic cover letter, don’t get creative and follow their guidelines.

Finally, to help you tie everything we talked about together, here's a cover letter sample from a real person admitted to a PhD program at Lyon University in France.

These things ensured Herrera's cover letter was successful:

• She clearly states her motivation in the opening. In the first two paragraphs, Herrera introduces herself and her motivation to apply for the given PhD program.
• She describes educational and research background thoroughly. The main body of the letter is dedicated to describing Herrera's educational background, research projects, internships, and skills acquired throughout the way.
• She presents research aspirations in the letter. Herrera writes: "I have a history of proven results and profound findings. Given opportunity, I’m confident in my abilities to earn similar ground-breaking results while being part of your team."

Even though this example lacks some of the key elements, such as mentioning the specific PhD program or identifying the topics within the PhD program that interest her the most, this PhD cover letter still managed to impress the University of Lyon.

Lyon University PhD Student Cover Letter Sample

Klara graduated from the University of St Andrews in Scotland. After having written resumes for many of her fellow students, she began writing full-time for Kickresume. Klara is our go-to person for all things related to student or 'no experience resumes'. At the same time, she has written some of the most popular resume advice articles on this blog. Her pieces were featured in multiple CNBC articles. When she's not writing, you'll probably find her chasing dogs or people-watching while sipping on a cup of coffee.

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Professional PhD Cover Letter Examples for 2024

Your PhD cover letter must immediately highlight your main thesis contribution. Draw the reader's attention with a succinct explanation of your research significance and uniqueness. Demonstrate how your expertise aligns with the department or institution's academic focus. Your cover letter should create a compelling narrative that weaves your skills into their ongoing projects and goals.

Cover Letter Guide

PhD Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience PhD Cover Letter

Key Takeaways

Embarking on your job search, you've likely discovered the need to craft a compelling PhD cover letter—a document that can stump even the most accomplished professionals. This crucial letter shouldn't just echo your resume; it must weave the narrative of your proudest professional triumph. With formal language minus the clichés, and conciseness that caps at one page, we'll guide you through the intricacies of creating a cover letter that stands out, ensuring your application demands attention.

• Write a phd cover letter that helps you stand out (and get the job);
• Understand how to start and end your phd cover letter with the appropriate greeting;
• What to include in the body of your phd cover letter to put your best foot forward;
• Your most important achievements - how to present them as part of your phd cover letter.

And if you want to make your life even easier, simply drag and drop your phd resume into Enhancv's AI cover letter generator, and it will write your cover letter for you in just a few moments.

If the phd isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

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PhD cover letter example

PETER CONNOLLY

Clarksville, TN

+1-(234)-555-1234

[email protected]

• Highlighting Significant Achievements: By mentioning the accomplishment of improving blockchain security by 65% and securing $16 million in funding, the candidate effectively showcases their capability to deliver impactful and quantifiable results that can resonate with the prospective employer's desire for competent professionals.
• Matching Skills to Job Requirements: Specifically addressing expertise in areas of cybersecurity and software engineering indicates the applicant's understanding of the technical skills required and showcases their proficiency in those areas, which are likely essential for the role being applied for.
• Demonstrating Value Addition: The author prompts a forward-looking discussion by suggesting a meeting to explore how their background can contribute to the company, implying a readiness to tailor their skills and past experiences to meet the employer's specific needs.

What are the basics of the design or format of your phd cover letter?

To start, here's a reminder for you: the Applicant Tracker System (or software that is used to assess candidate profiles), won't be reading your phd cover letter.

Recruiters enjoy reading phd cover letters with a standardized format that uses:

• the same font as the resume (e.g. modern ones like Raleway or Volkhov are prefered over the clichéd Times New Roman or Arial);
• single spacing to keep the content concise and organized (this is all ready for you in our cover letter templates );
• a one-inch margin to wrap around the text, like in our cover letter builder ;
• PDF as a file format, as it allows your design (and visual element) to stay the same.

Finally, we can't go on without mentioning the key sections of your phd cover letter.

In the top one-third, make sure to include a header (with your contact information, name, role, and date), a salutation, and an introduction.

Next, follows the heart and soul of your phd cover letter or its body.

End your phd cover letter with a closing paragraph and, if you wish, a signature.

The top sections on a phd cover letter

Header: This includes your contact information, the date, and the recipient's details; it's essential for providing immediate visibility of your identity and for professional correspondence formatting.

Opening Salutation/Greeting: A formal greeting addresses the recipient properly and sets a respectful and professional tone for the cover letter, which is important for making a good first impression.

Introduction: This section should capture the recruiter's attention by briefly introducing your background, your interest in the PhD program, and the specific reasons you are drawn to this particular opportunity.

Research Interests and Academic Background: Tailor this part to showcase your relevant educational and research experiences, current interests, and how it aligns with the department’s work, demonstrating your fit for the program.

Closing and Call to Action: Conclude by summarizing your suitability for the role, reiterating your enthusiasm, and inviting further discussion, showing proactivity and eagerness to engage with the academic community.

Key qualities recruiters search for in a candidate’s cover letter

• Deep expertise in the specific research field: Demonstrates the ability to contribute valuable insights and drive the research forward.
• Strong analytical and critical thinking skills: Essential for designing experiments, analyzing data, and drawing meaningful conclusions.
• Proven track record of academic accomplishments: Indicates the capability to undertake and complete challenging research projects.
• Excellent communication skills (written and verbal): Vital for writing research papers, grant proposals, and collaborating with peers and mentors.
• Self-motivation and independence: Necessary for driving one's own research and overcoming the inevitable challenges of a PhD program.
• Demonstrated perseverance and commitment: Shows that the candidate can see long-term projects through to completion despite obstacles.

What matters most when tailoring your phd cover letter salutation

Your phd cover letter greeting should feel welcoming to recruiters.

Use their first name (e.g. "Dear Marshall" or "Dear Sara"), if you've previously been in touch with the hiring manager and are on a more friendly basis.

If this is the first time you're contacting the recruiters, start your phd cover letter with:

• their last name (e.g. "Dear Ms. Ali" or "Dear Mr. Stevens") - look up who's the hiring manager for the role on social media or the company website;
• generalized greeting (e.g. "Dear HR Team") - just don't use "To whom it may concern" or "Dear Sir/Madam".

List of salutations you can use

• Dear Dr. [Last Name],
• Dear Professor [Last Name],
• Dear Dr. [First Name] [Last Name],
• Dear Search Committee,
• Dear Hiring Committee,
• Dear [Department Name] Selection Committee,

The phd cover letter intro: aligning your interest with the company culture

You only have one chance at making a memorable first impression on recruiters with your phd cover letter.

Structure your introduction to be precise and to include no more than two sentences.

Here are some ideas on how to write a job-winning phd cover letter introduction:

• get creative - show off your personality from the get-go (if this aligns with the company culture);
• focus on your motivation - be specific when you say what gets you excited about this opportunity.

What to write in the middle or body of your phd cover letter

Here's where it gets tricky.

Your phd cover letter body should present you in the best light possible and, at the same time, differ from your resume.

Don't be stuck in making up new things or copy-pasting from your resume. Instead, select just one achievement from your experience.

Use it to succinctly tell a story of the job-crucial skills and knowledge this taught you.

Your phd cover letter is the magic card you need to further show how any organization or team would benefit from working with you.

Closing paragraph basics: choose between a promise and a call to action

You've done all the hard work - congratulations! You've almost reached the end of your phd cover letter .

But how do you ensure recruiters, who have read your application this far, remember you?

Most phd professionals end their cover letter with a promise - hinting at their potential and what they plan on achieving if they're hired.

Another option would be to include a call for follow-up, where you remind recruiters that you're very interested in the opportunity (and look forward to hearing from them, soon).

Choose to close your phd cover letter in the way that best fits your personality.

Which story should you tell in your phd cover letter when you have zero experience

Candidates, lacking professional experience in the field - this one is for you.

Your phd cover letter is an exercise of integrity, honesty, and, above all, spinning a positive narrative around your strengths.

And what better way to capture recruiters' attention than with your most job-relevant achievement (this could be from your internship or volunteering experience)?

Make sure to back up your success with transferrable skills that are relevant to the job (e.g. how your year, studying abroad, has taught you to be more motivated and handle multicultural environments).

Another safe card you can bet on is your career dream: in the body of your phd cover letter, go into the details of how your ambitions would help make the company you're applying for better.

Key takeaways

Your phd cover letter is your best shot at standing out by showing your motivation and the unique skills you'd bring to the job:

• Chose no more than one achievement, which you'd be talking about in the body of your phd cover letter, by focusing on skills and outcomes;
• Address recruiters with their first or last name, or "Dear Hiring Manager" in your phd cover letter greeting;
• Introduce in no more than two sentences what makes your profile unique (perhaps it's your motivation, enthusiasm, or appreciation of the company you're applying for);
• Select the same font you have used in your resume (avoid Times New Roman and Arial, as most candidates tend to invest in them);
• Close your phd cover letter with a promise of how you see yourself growing in the company and the benefits you'd bring about.

Cover letter examples by industry

AI cover letter writer, powered by ChatGPT

Enhancv harnesses the capabilities of ChatGPT to provide a streamlined interface designed specifically focused on composing a compelling cover letter without the hassle of thinking about formatting and wording.

• Content tailored to the job posting you're applying for
• ChatGPT model specifically trained by Enhancv
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Cover Letter Design: 5+ Tips & Examples for Success

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PHD Application cover letter examples

As the highest postgraduate qualification you can achieve, it’s no wonder that most PhD programs require a cover letter as part of the application process.

So, if you’re hoping to complete your doctorate, you need to brush up on your writing skills and prove why you deserve a place in the program.

To help you do that, we’ve put together this comprehensive guide, complete with PhD cover letter examples to support your application.

CV templates 

PHD Application cover letter example 1

PHD Application cover letter example 2

PHD Application cover letter example 3

The example cover letters here should give you a good general idea on how your PHD Application cover letter should be formatted and written.

The rest of this guide gives more specific guidance on how to create your own cover letter in this format, and even includes some templates you can copy and paste.

How to write a PHD Application cover letter

A simple step-by-step guide to writing your very own winning cover letter.

Write your cover letter in the body of an email/message

When writing your PHD Application cover letter, it’s best to type the content into the body of your email (or the job site messaging system) and not to attach the cover letter as a separate document.

This ensures that your cover letter gets seen as soon as a recruiter or employer opens your message.

If you attach the cover letter as a document, you’re making the reader go through an unnecessary step of opening the document before reading it.

If it’s in the body of the message itself, it will be seen instantly, which hugely increases the chances of it being read.

Start with a friendly greeting

Start you cover letter with a greeting that is professional but friendly.

This will build rapport with the recruiter whilst showing your professionalism.

• Hi, hope you’re well
• Hi [insert recruiter name]
• Hi [insert department/team name]

Avoid overly formal greetings like “Dear sir/madam ” unless applying to very traditional companies.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try these methods to find it.

• Check out the company website and look at their  About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
• Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

Once you’ve opened up the cover letter with a warm greeting to start building a relationship, it is time to identify which role you want to apply for.

Recruiters are often managing multiple vacancies, so you need to ensure you apply to the correct one.

Be very specific and use a reference number if you can find one.

• I am interested in applying for the position of *specialist field PHD Applicant* with your company.
• I would like to apply for the role of Sales assistant (Ref: 406f57393)
• I would like to express my interest in the customer service vacancy within your retail department
• I saw your advert for a junior project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The main purpose of your cover letter is to excite recruiters and make them eager to open your CV. And you achieve this by quickly demonstrating your suitability to the job you are applying for.

Take a look at the job adverts you are applying for, and make note of the most important skills being asked for.

Then, when you write your cover letter, make your suitability the focal point.

Explain how you meet the candidate requirements fully, and why you are so well suited to carry out the job.

This will give recruiters all the encouragement they need to open your CV and consider your application.

Keep it short and sharp

A good cover letter is short and sharp, getting to the point quickly with just enough information to grab the attention of recruiters.

Ideally your cover letter should be around 4-8 sentences long – anything longer will risk losing the attention of time-strapped recruiters and hiring managers .

Essentially you need to include just enough information to persuade the reader to open up your CV, where the in-depth details will sit.

Sign off professionally

To round of your CV, you should sign off with a professional signature.

This will give your cover letter a slick appearance and also give the recruiter all of the necessary contact information they need to get in touch with you.

The information to add should include:

• A friendly sign off – e.g. “Kindest regards”
• Your full name
• Phone number (one you can answer quickly)
• Email address
• Profession title
• Professional social network –  e.g. LinkedIn

Here is an example signature;

Warm regards,

Jill North IT Project Manager 078837437373 [email protected] LinkedIn

Quick tip: To save yourself from having to write your signature every time you send a job application, you can save it within your email drafts, or on a separate documents that you could copy in.

What to include in your PHD Application cover letter

Here’s what kind of content you should include in your PHD Application cover letter…

The exact info will obviously depend on your industry and experience level, but these are the essentials.

• Your relevant experience – Where have you worked and what type of jobs have you held?
• Your qualifications – Let recruiters know about your highest level of qualification to show them you have the credentials for the job.
• The impact you have made – Show how your actions have made a positive impact on previous employers; perhaps you’ve saved them money or helped them to acquire new customers?
• Your reasons for moving – Hiring managers will want to know why you are leaving your current or previous role, so give them a brief explanation.
• Your availability – When can you start a new job ? Recruiters will want to know how soon they can get you on board.

Don’t forget to tailor these points to the requirements of the job advert for best results.

PHD Application cover letter templates

Copy and paste these PHD Application cover letter templates to get a head start on your own.

Dear Admissions Committee

I am writing to express my strong interest in the Ph.D. in Physics programme at the University of London. As a highly motivated and dedicated individual with a deep fascination with the fundamental principles of physics, I am eager to contribute my academic background and research experience to your faculty.

I hold an MSc in Physics from the University of Birmingham, where I achieved distinctions for quantum mechanics, thermodynamics, and atomic & molecular physics. During this period, I was involved in evaluating quantum phenomena using computational methods, which honed my analytical skills and provided insights into the intricate nature of quantum systems. My passion for research has also led me to publish two peer-reviewed papers in reputable journals.

I am enthusiastic about continuing my journey in addressing challenges in the field of physics and have previously collaborated with renowned experts in securing £10M in funding to support projects, as well as improving experimental efficiency by 40% through implementing state-of-the-art quantum optics equipment. I have also delivered presentations to share research on condensed matter systems.

I am thrilled at the possibility of joining your institution. Thank you for considering me for the programme.

Kind regards

Matt Turner

I am writing to you concerning the Ph.D. program in Chemical Engineering at the University of Oxford. I possess a profound passion for advanced research and innovation in chemical engineering, with an eagerness to contribute my academic background and problem-solving abilities to your institution.

I hold an MSc in Chemical Engineering from Imperial College London and had the opportunity to delve into cutting-edge projects alongside esteemed experts. We focused on sustainable practices in chemical manufacturing, as well as the efficient production, transformation, and transportation of various products. I helped design and conduct experiments to improve chemical operations and reduce environmental impacts, where my findings were published in two peer-reviewed journals.

Some key accomplishments during master’s studies include, obtaining research funding worth £2M to conduct experiments in catalysis and reaction engineering, and playing a role in improving industrial processes by 50%. In addition, I delivered five oral presentations at international conferences to share information on driving sustainable practices.

Thank you for considering my application, and I am available at your convenience for further discussions.

Sable Norris

Dear Members of the Graduate Admissions Committee

I am writing to express my interest in the Ph.D. programme in Archaeology at the University of Cambridge. I possess a profound fascination for uncovering the mysteries of the past, and I am focused on contributing my academic background, fieldwork experience, and research skills to your institution.

I obtained a master’s degree in Archaeology from the University of Manchester, where I had the privilege of working closely with esteemed faculty and engaged in research that ignited my passion for understanding the Sumerian civilisation.

During my studies I conducted original research on the excavation and analysis of burial sites to shed light on their ancient practices and cultural beliefs, completing 95 excavation seasons, which was 30+ more than any other student, co-authoring two research papers published in reputable journals, and securing £500K from the UK government to conduct a 3-month research trip in the Middle East.

My experience coupled with advanced coursework in archaeological methodologies and artefact analysis have equipped me with the skills to excel in the programme. Thank you for considering my application.

Dominic Ferdinand

Writing an impressive cover letter is a crucial step in landing a place on a PHD, so taking the time to perfect it is well worth while.

By following the tips and examples above you will be able to create an eye-catching cover letter that will wow recruiters and ensure your CV gets read – leading to more job interviews for you.

Good luck with your job search!

• Graduate School

Graduate School Cover Letter Examples

With writing tips and a step-by-step guide.

Looking at graduate school cover letter examples is a good idea if you plan on applying to a graduate school program, as you may be required to include a cover letter with your  CV for graduate school  and other application components. Even though it is not a required document for all grad school programs, a well-written graduate school cover letter can help you stand out to the admissions committee and improve your chances of being accepted into your chosen program. This is especially true if you are applying to a highly selective institution or trying to  get into graduate school with a low GPA.

This blog will discuss everything you need to know about writing a cover letter for graduate school. You will learn why cover letters are important, learn tips to make your graduate school cover letter stand out, and you will get to review cover letter samples that will inspire you to write your own. 

>> Want us to help you get accepted? Schedule a free strategy call here . <<

Article Contents 10 min read

What is a graduate school cover letter.

A graduate school cover letter is a brief letter that applicants attach to their graduate school application. Much like a work cover letter, such as a  research assistant cover letter , for example, graduate school cover letters are meant to introduce you and your application to the reader. They give you an opportunity to make an excellent first impression, tell the admission committee that you are interested in their graduate school program and why you believe it is a good fit for you. 

Graduate school cover letters have become less popular as graduate schools typically ask students to fill out their personal information and submit materials online. If you are sending specific application materials or your entire application by mail, then you will need to include a graduate school cover letter. Additionally, a few institutions, like the University of Illinois graduate college, for example, require students to submit a graduate school cover letter with their application, even when it is online. 

Furthermore, even when a graduate program does not explicitly ask for a cover letter, including a well-written and informative letter can help differentiate you from the other students by leaving a lasting impression on the admission committee, thus increasing your chances of admission. That said, before you start writing a cover letter for such a program, you should verify the school's admissions website to ensure that the school accepts additional documents. 

It should also be noted that many graduate students look for work and research opportunities at the school that they will be attending. If that is the case for you, then you will need a graduate school cover letter with your application for that school-related internship, job, or research opportunity. For example, if you’re interested in conducting research with a specific professor while you complete your master’s, then it would be a good idea to send them your application with a cover letter attached so that you can communicate your suitability for their research project.

Graduate school cover letters are academic letters, meaning that they need to be formatted in a way that is professional, clear, and concise. Your graduate school cover letter should be no longer than a page, written in a classic font that is easy to read, such as Times New Roman or Calibri, sized 11 or 12.

The text of your letter should be organized and separated into paragraphs. Keep in mind that your letter may go through several readers, and not all of them may be experts in the field you intend to study, so do not use overly technical language or industry-specific jargon. Keep your language succinct, clear, and consistent throughout the letter.

Lastly, your letter needs to provide a quick introduction to you as a candidate and pique the reader's interest so that they want to read the rest of your application. This means that you should not use your cover letter to list all of the experiences and skills that make you perfect for this graduate program. Simply express your interest in the program, select one or two experiences, skills, or values to focus on, and relate those to your suitability for the program you're applying for.

Wondering how to get into grad school with a lower GPA?

Step 1: Brainstorm & plan 

The first thing you want to do before you start working on your cover letter, or any graduate school admission essay, is make a plan. Think about what you want to say in your cover letter and write it down. Remember that you only have a few paragraphs to work with, and you do not want to repeat information from your personal statement or other application components. 

Once you know what you want your cover letter to say, organize it so that it flows nicely, and it is easy to follow. Your graduate school cover letter should follow the structure of a typical letter. It should have an introductory paragraph, the main body, and a closing paragraph. 

Step 2: Address your letter 

As mentioned earlier, your graduate school cover letter is, in fact, a letter! Therefore, you should begin by addressing it the way you would in a formal letter. Write your full name and mailing address at the very top. We also recommend including your email address and phone number, but this is optional. On the following line, write out the date, and then write the recipient's name (typically, this is the name of the head of the department or just the name of the school you are applying to) and their address. You should verify the school's admissions webpage for this information. If it is unclear and you are unsure whom to address in the letter, contact the school and ask for this information to ensure that your documents get to the right person. 

This first section of your letter should follow this template:

1234 Imaginary Lane

NameofCity, TN 34421

December 12, 20XX

Dr. John Smith

Department of Psychology

BeMo Academic University

66 University Circle

NameofCity, TN 34457

Once again, because this is a formal letter, you want to open your letter with the appropriate greeting or a personal salutation. If you have the name of a specific recipient, you can use the most common salutation for graduate school cover letters, which is "Dear [recipient's name]." Do not forget to include the recipient's title if you have it. If you do not have the name of a specific recipient, then you can simply address the letter "To Whom It May Concern". 

Step 4: Introduce yourself and express your interest in the graduate program

The reader will already have your name at the top of the page, but your introductory paragraph should tell them why you're writing this graduate school cover letter. You should use it to state your interest in your chosen graduate program and briefly mention your academic background and accomplishments thus far. 

Take a look at this example for context: 

I am pleased to submit my application for the Master of Applied Psychology program at X university. As a recent psychology graduate of YZ university, this graduate program is the perfect next step toward achieving my goal of becoming a clinical psychologist. 

Step 5: Talk about your suitability for this program

This is the main body of your graduate school cover letter. You should try to limit this to one paragraph, but you can use up to two of them if necessary. You should briefly touch on why you chose this particular school and program, what skills you have that have prepared you for this program, and what makes you an ideal applicant. 

You can talk about what you intend to do after this degree or specific professors and faculty members you wish to work with. The information you share here will be personal, so there is no golden template. Just ensure that it is written in an organized fashion that is easy to read and understand. 

Step 6: Conclude and close your letter 

In your last paragraph, make sure you thank the recipient for their time and consideration. You should also encourage them to reach out to you if they need additional information, or if they have any questions. Then finally, You can close your cover letter with a warm, professional closing salutation. "Sincerely" or "Warm Regards" followed by your name are some acceptable closing salutations you can use.

Step 7: List enclosed documents

This section of your graduate school cover letter will look different depending on the school you are applying to, and the application format used. If you are applying by mail, you should list the enclosed documents in the same envelope as your cover letter. If you are applying online or by email, verify that all of the documents listed on your cover letter are attached and ready to send. 

This section should be at the very bottom of the page. It should list the documents in a bullet point format, in the order in which they are enclosed. The list should look something like this: 

Sincerely, 

Jane Doe 

• Program application form 
• Statement of purpose
• Academic transcripts

Letters of recommendation

Graduate school cover letter examples 

Graduate school cover letter example #1.

Candice Williams

1234 Dream St. 

Winnipeg, MB R3J 8T6

[email protected]

204-990-887

August 12, 20xx

Dr. Trevor Thorne

Department of English, Theatre, Film & Media

Toronto, ON M4C 2Y9

Dear Dr. Thorne,

I am excited to submit my application for consideration for the English literature master's program at BeMo Academic University. I have spent the past four years learning the basics of literature analysis through my bachelor's degree in the field, and I am eager to take this next step in my educational journey in order to further my training.

My undergraduate studies allowed me to explore and learn about different forms of literature from around the world. Still, I often found myself drawn to the impressive works of Shakespeare, Milton, Bronte, and many other great English writers. I had the opportunity to study in London for a year, where I attended a seminar on the impact of Charlotte Bronte's work on modern feminism led by none other than Prof. Jane Smith. She is one of the many brilliant professors in the English, Theatre, Film & Media department at BeMo that I hope to learn from. 

You will find enclosed the required application documents, including my academic CV, which provides more information on the research I have been able to do and publish so far in my short academic career. I am especially interested in the role that authors such as William Shakespeare played in the development of modern English, and I wish to explore that further through research. I feel that the rigorous curriculum this program offers will inform my future writing and research efforts, and allow me to achieve my goals. 

Thank you for your time, attention, and consideration. It is truly appreciated. Please do not hesitate to contact me if you require any additional information. 

Program application form

Statement of purpose 

Graduate CV

Official undergraduate transcripts

Angela Wong

102-9876 Mainland Rd.

New Haven, CT 44567

[email protected]  

April 8, 20XX

University of BeMo

175 Academy lane

New York, NY 34567

To whom it may concern,

It is my pleasure to submit my application for the Master's degree in Early Childhood Development in the Psychology department at The University of BeMo. I am currently completing my bachelor's degree in psychology and plan to graduate in the fall. Since my goal is to pursue a career as an educational psychologist, this particular program is the perfect next step toward achieving my goal. 

My undergraduate degree includes coursework in childhood psychology, special needs education, school and family crisis intervention, and many other courses that have given me the basics required to keep up with the thorough coursework that awaits me in your rigorous program. 

I have also gained valuable knowledge in the field through shadowing and internships in different schools in my community. Observing other child educators at work confirmed that this is the right career path for me, and it motivated me anew to learn how I can best help children develop a love of learning from the early stages of their educational careers. I know that there is only so much I can learn from observing, and the fact that this program provides six months of hands-on training is one of the many reasons why I am hoping to be a student at BeMo next year. 

Thank you for your time and consideration. Please do not hesitate to contact me if you require any additional information or documents. I look forward to hearing from you soon.

Research Interest Statement

Cover letters are supposed to be a brief introduction to your application, so unless otherwise specified by the school, they should not be longer than one page. We recommend sticking to three to four paragraphs, as this is long enough to share substantial information without losing your audience. Keep in mind that your reader will also be reviewing your other application components, so you do not need to address everything in this one letter. The information in your other application components, such as your  statement of purpose , will complement your cover letter. So, treat your cover letter like a summary of your candidacy; keep it short but impactful.

Have you started working your graduate school CV? Check out this video for tips:

Be genuine & professional

The individual or committee that will review your application will probably be people that help run the program you're applying to. It is, therefore, best that they get a sense of who you genuinely are. Communicate honestly and let your personality shine through. This will help make your cover letter more memorable. That said, keep in mind that this is a professional document and that genuine does not mean informal or unprofessional. Your tone should still be courteous and consistent throughout the letter.

Proofread & edit carefully

We cannot stress how important this is. Remember that your graduate school cover letter will be one of, if not the first, document that the admissions committee will see from your application. You do not want their first impression of you to be negative. Your letter should be easy to read and follow, and it should be error-free.

Take the time to review your letter multiple times and edit for flow, grammar, spelling, punctuation, and typos. Better yet, reach out to a  grad school essay tutor  for assistance. They can review your cover letter and help you edit it to make sure it is up to par.

Grad school essay tutors can also help you with other tricky written application components, such as  grad school career goals statements . So, do not hesitate to contact one if you need  grad school application help. ","label":"Bonus tip","title":"Bonus tip"}]" code="tab1" template="BlogArticle">

It is a brief letter that you attach to your graduate school application. This letter should state your interest in the program, and briefly explain why you chose it, as well as why you are a good fit for it.

Many programs do not request graduate school cover letters, but they are more common than most people think. Additionally, several programs accept grad school cover letters even when not required, so you can still submit a cover letter to help your application stand out.

That depends on the program that you are applying to. Some schools may request a cover letter for online applications, and others may not require one, but they allow students to submit them as an optional component.

Graduate school cover letters are not replacements for admission essays like a personal statement or  statement of intent . So if your school requires a graduate school cover letter, do not assume that this means you will not have to write any grad school admission essays.

Unless you are given the name of a specific member of the admission committee, you should address your graduate school cover letter to the "Admissions team," "[subject] Head of Department," or "To Whom It May Concern."

You can make your graduate school cover letter stand out by making sure your personality shines through in your writing, telling a short anecdote or interesting fact about you in the body of the letter, and detailing your relevant skills and experience.

Graduate school can be pretty competitive, but the level of competition depends on the specific program you will be applying to. Some programs have acceptance rates as high as 60%, while others admit less than 10% of applicants.

Graduate school advisors are admission experts who help students plan and prepare for graduate school applications.

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How to Write a PhD Motivation Letter

• Applying to a PhD

A PhD motivation letter is a document that describes your personal motivation and competence for a particular research project. It is usually submitted together with your academic CV to provide admissions staff with more information about you as an individual, to help them decide whether or not you are the ideal candidate for a research project.

A motivation letter has many similarities to a cover letter and a personal statement, and institutions will not ask you to submit all of these. However, it is a unique document and you should treat it as such. In the context of supporting a PhD application, the difference is nuanced; all three documents outline your suitability for PhD study. However, compared to a cover letter and personal statement, a motivation letter places more emphasis on your motivation for wanting to pursue the particular PhD position you are applying for.

Academic cover letters are more common in UK universities, while motivation letters are more common abroad.

A motivation letter can play a key part in the application process . It allows the admission committee to review a group of PhD applicants with similar academic backgrounds and select the ideal candidate based on their motivations for applying.

For admission staff, academic qualifications alone are not enough to indicate whether a student will be successful in their doctorate. In this sense, a motivational letter will allow them to judge your passion for the field of study, commitment to research and suitability for the programme, all of which better enables them to evaluate your potential.

How Should I Structure My Motivation Letter?

A strong motivation letter for PhD applications will include:

• A concise introduction stating which programme you are applying for,
• Your academic background and professional work experience,
• Any key skills you possess and what makes you the ideal candidate,
• Your interest and motivation for applying,
• Concluding remarks and thanks.

This is a simplistic breakdown of what can be a very complicated document.

However, writing to the above structure will ensure you keep your letter of motivation concise and relevant to the position you are applying for. Remember, the aim of your letter is to show your enthusiasm and that you’re committed and well suited for the programme.

To help you write a motivation letter for a PhD application, we have outlined what to include in the start, main body, and closing sections.

How to Start a Motivation Letter

Introduction: Start with a brief introduction in which you clearly state your intention to apply for a particular programme. Think of this as describing what the document is to a stranger.

Education: State what you have studied and where. Your higher education will be your most important educational experience, so focus on this. Highlight any relevant modules you undertook as part of your studies that are relevant to the programme you are applying for. You should also mention how your studies have influenced your decision to pursue a PhD project, especially if it is in the same field you are currently applying to.

Work experience: Next summarise your professional work experience. Remember, you will likely be asked to submit your academic CV along with your motivation letter, so keep this section brief to avoid any unnecessary repetition. Include any other relevant experiences, such as teaching roles, non-academic experience, or charity work which demonstrates skills or shows your suitability for the research project and in becoming a PhD student.

Key skills: Outline your key skills. Remember the admissions committee is considering your suitability for the specific programme you are applying for, so mention skills relevant to the PhD course.

Motivation for applying: Show your enthusiasm and passion for the subject, and describe your long-term aspirations. Start with how you first became interested in the field, and how your interest has grown since. You should also mention anything else you have done which helps demonstrate your interest in your proposed research topic, for example:

• Have you attended any workshops or seminars?
• Do you have any research experience?
• Have you taught yourself any aspects of the subject?
• Have you read any literature within the research area?

Finally, describe what has convinced you to dedicate the next 3-4 years (assuming you are to study full time) of your life to research.

How to End a Motivation Letter

Concluding the motivation letter is where most people struggle. Typically, people can easily describe their academic background and why they want to study, but convincing the reader they are the best candidate for the PhD programme is often more challenging.

The concluding remarks of your motivation letter should highlight the impacts of your proposed research, in particular: the new contributions it will make to your field, the benefits it will have on society and how it fits in with your aspirations.

With this, conclude with your career goals. For example, do you want to pursue an academic career or become a researcher for a private organisation? Doing so will show you have put a lot of thought into your decision.

Remember, admissions into a PhD degree is very competitive, and supervisors invest a lot of time into mentoring their students. Therefore, supervisors naturally favour those who show the most dedication. Your conclusion should remind the reader that you are not only passionate about the research project, but that the university will benefit from having you.

Finally, thank the reader for considering your application.

Finding a PhD has never been this easy – search for a PhD by keyword, location or academic area of interest.

Motivation Letter Format

There are some basic rules to follow when writing a successful motivation letter. These will mimic the standard format for report writing that the supervisor will be familiar with:

• Use a sans serif font (e.g. Arial or Times New Roman),
• Use a standard font size (e.g. 12pt) and black font colour,
• Keep your writing professional throughout and avoid the use of informal language,
• Write in the first person,
• Address your motivation letter to a named person such as the project supervisor, however, this could also be the person in charge of research admissions,
• Structure your letter into paragraphs using the guidance above, such as introduction, academic history, motivation for research, and concluding remarks.

How Long Should a Motivation Letter Be?

A good rule of thumb for PhD motivation letters is to keep it to around one side of A4. A little longer than one page is acceptable, but two pages is generally considered too long. This equates to approximately 400-600 words.

Things to Avoid when Writing Your Motivational Letter

Your motivational letter will only be one of the several documents you’ll be asked to submit as part of your PhD application. You will almost certainly be asked to submit an Academic CV as well. Therefore, be careful not to duplicate any of the information.

It is acceptable to repeat the key points, such as what and where you have studied. However, while your CV should outline your academic background, your motivation letter should bring context to it by explaining why you have studied what you have, and where you hope to go with it. The simplest way to do this is to refer to the information in your CV and explain how it has led you to become interested in research.

Don’t try to include everything. A motivation letter should be short, so focus on the information most relevant to the programme and which best illustrates your passion for it. Remember, the academic committee will need to be critical in order to do their jobs effectively , so they will likely interpret an unnecessarily long letter as in indication that you have poor written skills and cannot communicate effectively.

You must be able to back up all of your statements with evidence, so don’t fabricate experiences or overstate your skills. This isn’t only unethical but is likely to be picked up by your proposed PhD supervisor or the admissions committee.

Whilst it is good to show you have an understanding of the field, don’t try to impress the reader with excessive use of technical terms or abbreviations.

PhD Motivation Letter Samples – A Word of Caution

There are many templates and samples of motivation letters for PhDs available online. A word of caution regarding these – although they can prove to be a great source of inspiration, you should refrain from using them as a template for your own motivation letter.

While there are no rules against them, supervisors will likely have seen a similar letter submitted to them in the past. This will not only prevent your application from standing out, but it will also reflect poorly on you by suggesting that you have put minimal effort into your application.

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Writing A Cover Letter For Graduate Program (No Experience)

Amina ibrahim.

Your cover letter for the graduate program is your story. It reveals what truly inspired you to become what you are and showcases what makes you stand out – beyond what a resume can tell. 

Writing a cover letter can feel like leaping into the unknown. It is exciting, nerve-wracking, and often, a big step without much professional experience to show. So if you are not sure of how to direct the cover letter that goes in your favour, here is our unsurpassed approach that you need to follow for the best outcome. 

We will reveal a 10-step process to write the perfect cover letter for any graduate program and let you onto the best practices along with some examples. Read on because it is time you showcase to the employer that you may not have experience but you have everything else they need.

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A cover letter for a graduate program is a formal letter that accompanies your resume when applying for a specific graduate position or program within a company or institution. It is a one-page document where you introduce yourself to the hiring team and highlight your skills, experiences, and reasons why you are a good fit for the specific position you are applying to.

Now the cover letter for a graduate program is quite different from the graduate school cover letter . They vary in what they emphasize and how they are approached. A cover letter for a graduate job focuses on showcasing your relevant skills and experiences and how your background aligns with the job requirements and company culture.

On the other hand, a grad school cover letter is part of your graduate school application and addresses the admissions committee. It is a key component where you mention your academic interests, career goals, and reasons for applying to specific graduate schools or programs. 

Instead of emphasizing work experiences, graduate school applications highlight your academic achievements , research interests, and how a particular program aligns with your career aspirations.

How to Write a Cover Letter for Graduate Program if You Don’t Have Any Work Experience?

Many dread writing a cover letter , causing them to procrastinate. Writing it for the first time can be hard especially when you don't have any guidance. To ease things for you, here is our 10-step process to write a cover letter that will showcase the best of you.

1. Address the letter to a specific person

Finding the right person to address your cover letter to can make a huge difference. It shows that you did your homework and have a genuine interest in the program. Search the company's website, LinkedIn, or even contact the organization to identify the HR program coordinator or team member who might be overseeing the hiring process. 

If you can't find a specific name, a general salutation like "Dear Hiring Manager" is acceptable.

2. Start with a strong opening paragraph

Your opening paragraph sets the tone . Instead of generic statements like "I am applying for the position of...", start by expressing your interest in the job and the company. 

You can mention something specific about the company that resonates with you . For instance, you could mention a recent project or development the company was involved in and how that inspired you to apply.

3. Explain your academic background & achievements

When talking about your academic background, be specific . Mention your degree, major, and any relevant coursework that directly relates to the job . If you have a high GPA or received academic honors, highlight those.

Simply listing your achievements won’t work; explain how they demonstrate your skills or suitability for the role . Using the STAR (Situation, Task, Action, and Result) framework can help you illustrate your achievements more effectively. Let's see how you can achieve it. 

• Situation : Describe the context or situation in which you were involved. 
• Task : Outline the specific tasks or responsibilities assigned to you within that situation. What were you expected to accomplish or contribute to the project or activity?
• Action : Detail the actions you took to fulfil your responsibilities. Emphasize how you approached challenges and the strategies you employed to overcome them.
• Result : Finally, explain the outcomes or results of your actions. Discuss the impact of your contributions, any measurable achievements, and what you learned from the experience.

4. Highlight relevant experiences & skills

Even without traditional work experience, you likely have experiences from internships , volunteer work , projects, or extracurricular activities that polished your skills. Identify those experiences that align with the job you are applying for. 

For example, if you volunteered for an organization where you developed communication or leadership skills, highlight that. Don't underestimate the value of these experiences – they demonstrate qualities like teamwork, problem-solving, or adaptability.

5. Connect your skills to the program's requirements

Carefully review the job program's requirements and job description. Identify the key skills and qualities they are looking for in candidates. Then, align your skills and experiences with these requirements.

For instance, if the program emphasizes teamwork, discuss a project where you successfully collaborated with others to achieve a goal. Be specific and provide examples to explain how your background aligns with what they are looking for.

6. Show your enthusiasm & interest in the program

Express your genuine interest in the program and the company or organization. Research the company thoroughly and mention what specifically attracts you to it. Is it their values, their innovative approach, or the impact they make? 

Also, explain why you are passionate about the field or industry. Maybe you have a personal story or an inspiring moment that sparked your interest. Express enthusiasm and genuine interest to compensate for the lack of formal experience.

7. Address lack of experience positively

It is okay not to have traditional work experience. Instead of seeing your lack of work experience as a disadvantage, frame it as an opportunity . Acknowledge it in your cover letter but focus on what you do have to offer.

Highlight your enthusiasm to learn and your willingness to bring fresh perspectives. Emphasize your academic achievements, extracurricular activities, internships, or any relevant projects that showcase your skills and eagerness to contribute. You can also mention any industry-related events , seminars, or workshops you attended.

8. Customize & personalize

Generic cover letters rarely stand out. Tailor each cover letter to the specific job program you are applying for. Customize it by mentioning the program's name and its unique aspects that attract you. 

Showcase your understanding of the program's goals and how you see yourself contributing. Use the language and keywords from the job description to demonstrate your fit for the role.

9. Close the letter with a call to action

Your conclusion matters just as much as the introduction. End your cover letter with a strong closing that includes a call to action. Express your gratitude for the opportunity to apply and reiterate your interest in the program. 

Politely request an interview or meeting to discuss how you can contribute further. Provide your contact information and indicate your willingness to provide additional information if needed.

10. Proofread & edit for clarity & accuracy

Once you have written your cover letter, proofread it carefully. Check for grammatical errors and spelling mistakes and make sure the language is clear and professional. Read it aloud to catch any awkward phrases or errors that might have slipped through. You can also use online tools like Grammarly or ProWritingAid, or ask a friend to review it for feedback.

Pay attention to formatting and make sure the layout is clean and easy to read. Use a standard font and keep the length to one page . Aim for a professional and concise tone throughout the letter.

6 Best Practices For Writing A Cover Letter For Graduate Program

When it comes to applying for graduate programs, your cover letter can make all the difference. To help you master this essential part of your application, here are 6 expert-backed practices for creating the perfect cover letter that will increase your chances of securing the dream opportunity.

I. Research the program & understand the requirements

Before you start writing, get familiar with the graduate program you are applying to. Visit their website and understand their mission , values, and the specific requirements for the program. Take note of what they are looking for in candidates. 

Understanding these details helps you customize your cover letter to align with what the program is seeking. It allows you to emphasize your relevant skills , experiences, and passions that resonate with their expectations.

II. Avoid repeating information from your resume

Your cover letter shouldn’t echo your resume. Instead, use it as an opportunity to expand on certain aspects of your background that might not be fully explained in your resume. It is your chance to showcase your personality, your motivations, and how your experiences shaped your interest in the program .

Share anecdotes or examples that show your skills and character, making you stand out beyond what is listed in your CV.

III. Quantify achievements when possible

When discussing your achievements or experiences, whenever you can, add numbers or figures to quantify your impact. This helps to give a clearer picture of what you accomplished. 

For instance, instead of saying, “I led a project”, you could say, “I led a team of 10 members to successfully complete a project that resulted in a 20% increase in efficiency”. Numbers make your achievements more tangible and highlight your contributions effectively.

IV. Keep the letter concise & focused 

When crafting your cover letter, balance between being informative and concise . Keep it focused on the most relevant points. You want the reader to get a clear picture of your qualifications and motivations without overwhelming them with unnecessary details . Stick to a single page and use clear, direct language to convey your message.

V. Incorporate keywords from the job description

Make your cover letter stand out by aligning it with the language used in the job description or program requirements . Highlight your skills, experiences, and achievements that directly relate to the keywords or phrases mentioned in the description. 

This shows that you understand what they are looking for and also helps your application pass through any automated screening systems that scan for specific keywords.

VI. Get feedback from mentors or career advisors before finalizing

Before sending your cover letter, get feedback from mentors , career advisors, professors, or anyone with experience in the field you are applying to. They can provide valuable insights, catch errors you might have missed , and offer suggestions to strengthen your letter. 

Their feedback can help you refine your message and ensure that your cover letter effectively highlights your strengths and aligns with the expectations of the program.

2 Examples of Cover Letters for Graduate Program

Creating a standout cover letter that distinguishes you among thousands of graduate job seekers and catches the eye of potential employers can be the key. To give you a head start, we have prepared 2 compelling cover letter examples. 

These sample cover letters are made specifically for graduate programs and will give you practical insights into how you can effectively showcase your skills, experiences, and enthusiasm to secure the position.

Sample Cover Letter 1 for Graduate Program

Sample cover letter 2 for graduate program, exploring graduate programs with prosple australia: simplifying the search.

Prosple is the ultimate go-to platform for finding graduate jobs in Australia. With thousands of job listings, we cater to all industries – from renowned giants to startups . Whether you are in engineering , accounting , law , or any other field, there is something for everyone.  

Let’s discuss in detail how Prosple Australia can simplify your search for graduate program jobs:

• With Prosple, you get an advanced and easy-to-use dashboard where you can track applications, save content, and manage your job hunt in one convenient place.
• No need to constantly check for updates. Prosple sends you instant notifications tailored to your interests. That means you are the first to know about new opportunities in your desired field.
• With Prosple, you get access to expert career guidance to navigate the job search process. From refining your resume to acing interviews , we provide valuable insights every step of the way.
• We designed Prosple with you, the students, in mind. It provides a personalized career matchmaker with a powerful search engine to help tailor job suggestions based on your preferences and qualifications.
• Australia's Top 100 Graduate Employers , including big names like Deloitte , PwC , and BHP , regularly post openings on Prosple. Landing a job with these household names becomes more accessible through our platform.
• We don't just stop at job listings. Prosple keeps you in the loop with the latest articles and advice relevant to your career aspirations – a personalized newsfeed for career growth.

You know that you are perfect for that job but your confidence won't shine through unless you articulate your strengths. That is where a cover letter comes in. It is a great way to spruce up your resume for a job application and let the potential employer know what you are made of. 

Writing a cover letter for a graduate program is all about expressing your dedication and enthusiasm to learn and how you can contribute to the dynamic company culture. Remember, this is your moment to make a lasting impression. Be concise, be genuine, and be specific about what you bring to the table.

When it comes to launching your career after graduation, Prosple stands out as your ultimate ally. With an advanced platform connecting students and graduates with top-tier employers across Australia, we open doors to coveted opportunities. 

Don't miss out on your chance to land your dream job. Join Prosple today and take the first step towards a fulfilling career journey.

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How to Write a Cover Letter That Will Get You a Job

I ’ve read thousands, maybe tens of thousands, of cover letters in my career. If you’re thinking that sounds like really boring reading, you’re right. What I can tell you from enduring that experience is that most cover letters are terrible — and not only that, but squandered opportunities. When a cover letter is done well, it can significantly increase your chances of getting an interview, but the vast majority fail that test.

So let’s talk about how to do cover letters right.

First, understand the point of a cover letter.

The whole idea of a cover letter is that it can help the employer see you as more than just your résumé. Managers generally aren’t hiring based solely on your work history; your experience is crucial, yes, but they’re also looking for someone who will be easy to work with, shows good judgment, communicates well, possesses strong critical thinking skills and a drive to get things done, complements their current team, and all the other things you yourself probably want from your co-workers. It’s tough to learn much about those things from job history alone, and that’s where your cover letter comes in.

Because of that …

Whatever you do, don’t just summarize your résumé.

The No. 1 mistake people make with cover letters is that they simply use them to summarize their résumé. This makes no sense — hiring managers don’t need a summary of your résumé! It’s on the very next page! They’re about to see it as soon as they scroll down. And if you think about it, your entire application is only a few pages (in most cases, a one- or two-page résumé and a one-page cover letter) — why would you squander one of those pages by repeating the content of the others? And yet, probably 95 percent of the cover letters I see don’t add anything new beyond the résumé itself (and that’s a conservative estimate).

Instead, your cover letter should go beyond your work history to talk about things that make you especially well-suited for the job. For example, if you’re applying for an assistant job that requires being highly organized and you neurotically track your household finances in a detailed, color-coded spreadsheet, most hiring managers would love to know that because it says something about the kind of attention to detail you’d bring to the job. That’s not something you could put on your résumé, but it can go in your cover letter.

Or maybe your last boss told you that you were the most accurate data processor she’d ever seen, or came to rely on you as her go-to person whenever a lightning-fast rewrite was needed. Maybe your co-workers called you “the client whisperer” because of your skill in calming upset clients. Maybe you’re regularly sought out by more senior staff to help problem-solve, or you find immense satisfaction in bringing order to chaos. Those sorts of details illustrate what you bring to the job in a different way than your résumé does, and they belong in your cover letter.

If you’re still stumped, pretend you’re writing an email to a friend about why you’d be great at the job. You probably wouldn’t do that by stiffly reciting your work history, right? You’d talk about what you’re good at and how you’d approach the work. That’s what you want here.

You don’t need a creative opening line.

If you think you need to open the letter with something creative or catchy, I am here to tell you that you don’t. Just be simple and straightforward:

• “I’m writing to apply for your X position.”

• “I’d love to be considered for your X position.”

• “I’m interested in your X position because …”

• “I’m excited to apply for your X position.”

That’s it! Straightforward is fine — better, even, if the alternative is sounding like an aggressive salesperson.

Show, don’t tell.

A lot of cover letters assert that the person who wrote it would excel at the job or announce that the applicant is a skillful engineer or a great communicator or all sorts of other subjective superlatives. That’s wasted space — the hiring manager has no reason to believe it, and so many candidates claim those things about themselves that most managers ignore that sort of self-assessment entirely. So instead of simply declaring that you’re great at X (whatever X is), your letter should demonstrate that. And the way you do that is by describing accomplishments and experiences that illustrate it.

Here’s a concrete example taken from one extraordinarily effective cover-letter makeover that I saw. The candidate had originally written, “I offer exceptional attention to detail, highly developed communication skills, and a talent for managing complex projects with a demonstrated ability to prioritize and multitask.” That’s pretty boring and not especially convincing, right? (This is also exactly how most people’s cover letters read.)

In her revised version, she wrote this instead:

“In addition to being flexible and responsive, I’m also a fanatic for details — particularly when it comes to presentation. One of my recent projects involved coordinating a 200-page grant proposal: I proofed and edited the narratives provided by the division head, formatted spreadsheets, and generally made sure that every line was letter-perfect and that the entire finished product conformed to the specific guidelines of the RFP. (The result? A five-year, $1.5 million grant award.) I believe in applying this same level of attention to detail to tasks as visible as prepping the materials for a top-level meeting and as mundane as making sure the copier never runs out of paper.”

That second version is so much more compelling and interesting — and makes me believe that she really is great with details.

If there’s anything unusual or confusing about your candidacy, address it in the letter.

Your cover letter is your chance to provide context for things that otherwise might seem confusing or less than ideal to a hiring manager. For example, if you’re overqualified for the position but are excited about it anyway, or if you’re a bit underqualified but have reason to think you could excel at the job, address that up front. Or if your background is in a different field but you’re actively working to move into this one, say so, talk about why, and explain how your experience will translate. Or if you’re applying for a job across the country from where you live because you’re hoping to relocate to be closer to your family, let them know that.

If you don’t provide that kind of context, it’s too easy for a hiring manager to decide you’re the wrong fit or applying to everything you see or don’t understand the job description and put you in the “no” pile. A cover letter gives you a chance to say, “No, wait — here’s why this could be a good match.”

Keep the tone warm and conversational.

While there are some industries that prize formal-sounding cover letters — like law — in most fields, yours will stand out if it’s warm and conversational. Aim for the tone you’d use if you were writing to a co-worker whom you liked a lot but didn’t know especially well. It’s okay to show some personality or even use humor; as long as you don’t go overboard, your letter will be stronger for it.

Don’t use a form letter.

You don’t need to write every cover letter completely from scratch, but if you’re not customizing it to each job, you’re doing it wrong. Form letters tend to read like form letters, and they waste the chance to speak to the specifics of what this employer is looking for and what it will take to thrive in this particular job.

If you’re applying for a lot of similar jobs, of course you’ll end up reusing language from one letter to the next. But you shouldn’t have a single cover letter that you wrote once and then use every time you apply; whatever you send should sound like you wrote it with the nuances of this one job in mind.

A good litmus test is this: Could you imagine other applicants for this job sending in the same letter? If so, that’s a sign that you haven’t made it individualized enough to you and are probably leaning too heavily on reciting your work history.

No, you don’t need to hunt down the hiring manager’s name.

If you read much job-search advice, at some point you’ll come across the idea that you need to do Woodward and Bernstein–level research to hunt down the hiring manager’s name in order to open your letter with “Dear Matilda Jones.” You don’t need to do this; no reasonable hiring manager will care. If the name is easily available, by all means, feel free to use it, but otherwise “Dear Hiring Manager” is absolutely fine. Take the hour you just freed up and do something more enjoyable with it.

Keep it under one page.

If your cover letters are longer than a page, you’re writing too much, and you risk annoying hiring managers who are likely sifting through hundreds of applications and don’t have time to read lengthy tomes. On the other hand, if you only write one paragraph, it’s unlikely that you’re making a compelling case for yourself as a candidate — not impossible, but unlikely. For most people, something close to a page is about right.

Don’t agonize over the small details.

What matters most about your cover letter is its content. You should of course ensure that it’s well-written and thoroughly proofread, but many job seekers agonize over elements of the letter that really don’t matter. I get tons of  questions from job seekers  about whether they should attach their cover letter or put it in the body of the email (answer: No one cares, but attaching it makes it easier to share and will preserve your formatting), or what to name the file (again, no one really cares as long as it’s reasonably professional, but when people are dealing with hundreds of files named “resume,” it’s courteous to name it with your full name).

Approaching your cover letter like this can make a huge difference in your job search. It can be the thing that moves your application from the “maybe” pile (or even the “no” pile) to the “yes” pile. Of course, writing cover letters like this will take more time than sending out the same templated letter summarizing your résumé — but 10 personalized, compelling cover letters are likely to get you more  interview invitations  than 50 generic ones will.

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