cover letter for belgium tourist visa

• Immigration

Sample Cover Letters for Schengen Visa Application

Applying for a Schengen visa involves various documents, one of which is the cover letter. This letter plays a crucial role as it presents your purpose for visiting, explains your itinerary, and communicates directly to the consulate. Here’s a detailed guide on how to craft a compelling cover letter for your Schengen visa application.

How to Write a Decent Cover Letter for Schengen Visa Application

Step 1: Start With Basic Formatting

Firstly, your cover letter needs to have a professional layout:

• Header : Include your contact information at the top right corner and the date. Below that, write the contact information of the embassy or consulate.
• Salutation : Always start with “Dear Sir/Madam,” or if you know the name of the consul, you can address them directly.

Step 2: Introduction

Begin your letter by stating your intent:

• Introduce yourself, mention your nationality, and briefly state your reason for applying for a Schengen visa.
• Specify the type of visa you are applying for (tourism, business, medical, etc.).

Step 3: State the Purpose of Your Visit

This part should detail why you want to visit the Schengen area:

• If it’s for tourism, highlight some attractions or events you plan to attend.
• For business, mention your business contacts and the essence of your visit.
• If it’s a medical visit, briefly state the medical reason without going into too much detail.

Step 4: Provide Your Travel Itinerary

Giving a clear itinerary offers the consulate clarity on your plans:

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• Include your arrival and departure dates.
• List the places you intend to visit, along with accommodation arrangements.
• For a multi-country visit, highlight the main destination and other countries on your itinerary.

Step 5: Explain Your Ties to Your Home Country

Consulates need to ensure that you will return to your home country after the visit:

• Mention your employment status, job title, employer details, and the length of your employment.
• If applicable, mention your family ties, property, or other significant commitments in your home country.

Step 6: Detail Your Financial Means

Prove that you can financially sustain yourself during your stay:

• State your annual income or provide evidence of savings.
• If someone else is sponsoring your trip, mention their name and your relationship with them and attach proof of sponsorship.

Step 7: Closing Statement

Reaffirm the purpose of your visit and express your hope for a positive response:

• Summarize the reasons why you should be granted a visa.
• Politely request for your application to be accepted, ensuring you sound polite and respectful.

Step 8: Attach Supporting Documents

List the documents you are attaching with your application:

• Passport copies, bank statements, travel insurance , flight itinerary, hotel bookings, invitation letters, etc., should be noted.

Step 9: Sign off Formally

Use a formal closing such as “Best regards” or “Sincerely,” followed by your full name. If you are sending a hard copy, make sure to sign above your typed name.

Additional Tips:

• Clarity and Conciseness : Keep your language clear and concise. Avoid overly complex sentences.
• Customization : Tailor your cover letter to reflect your specific situation. Avoid generic phrases that make your letter sound impersonal.
• Proofreading : Always check for grammatical errors or typos. A well-written letter makes a better impression.

Sample Cover Letter for Tourist Schengen Visa

Subject: Application for Schengen Visa for Tourism Purposes

Chennai, India March 24, 2023

Embassy of Spain 12, Prithviraj Road Chennai, India

Dear Consular Officer,

I, Priya Singh, a permanent resident of Chennai, India holding passport number P3456789, am writing to request a Schengen Visa to visit Spain for tourism purposes. My planned travel dates are from July 10, 2023, to July 25, 2023.

My visit’s primary purpose is to explore the rich cultural heritage and scenic beauty of Spain, visiting prominent locations like Madrid, Barcelona, and Seville. I am particularly interested in exploring the Prado Museum, experiencing a flamenco dance show, and indulging in the local cuisine.

I am currently employed at Tech Innovations Pvt. Ltd., where I work as a Project Coordinator. I’ve arranged my travel and accommodation details, ensuring I have a structured travel itinerary during my stay. My return to India will follow the completion of my journey on July 25, 2023, as per the travel plan.

Attached herewith are the supporting documents including my employment verification , hotel bookings, flight tickets, travel insurance, and bank statements as proof of my financial sufficiency.

Thank you very much for considering my application. I am looking forward to a favorable response. Should you need any further information, please do not hesitate to contact me.

Warm regards,

Priya Singh [Full address in India] [Contact Information]

Sample Cover Letter for Business Schengen Visa

Subject: Schengen Visa Application for Business Trip

Bangalore, India March 24, 2023

Embassy of Germany 45 MG Road Bangalore, India

Dear Sir/Madam,

I am Rajesh Kumar, writing on behalf of my employer, Future Enterprises Pvt. Ltd., based in Bangalore, India, to request a Business Schengen Visa for myself. My passport number is A98765432.

The purpose of my visit is to attend business meetings and workshops with our business partner, Green Tech Innovations, located in Frankfurt, Germany, scheduled from April 15, 2023, to April 22, 2023. These meetings are crucial for the upcoming joint venture that we are due to sign, which will significantly benefit both companies involved.

During my stay, I will be accommodated at Hilton City Hotel in Frankfurt, and all my expenses will be borne by Future Enterprises Pvt. Ltd. as per our corporate travel policy.

Enclosed are all pertinent documents, including my itinerary, invitation letter from Green Tech Innovations, company support letter, proof of financial means, hotel reservation, and round-trip flight bookings.

I kindly request a prompt processing of my visa application. Please contact me should you require more information.

Rajesh Kumar [Full address in India] [Contact Information]

Sample Cover Letter for Medical Treatment Schengen Visa

Subject: Application for Schengen Medical Treatment Visa

Mumbai, India March 24, 2023

Consulate of Italy 30, Altamount Road Mumbai – 400026

My name is Aarti Malhotra, and I am writing to apply for a Medical Treatment Visa for Italy. I am a legal resident of Mumbai, India, and hold passport number M1234567.

Based on medical advice, I need to undergo a specialized medical procedure at the Santa Maria Hospital in Rome, Italy. The treatment is scheduled from August 10, 2023, to August 30, 2023, and is necessary due to a condition that cannot be adequately treated in India.

Enclosed herewith are my medical reports, a letter from my doctor in India, and the formal invitation from Santa Maria Hospital. Also attached are my travel arrangements, accommodation confirmation in Rome, and proof of financial means to support my medical and living expenses during my stay.

I trust that you will find everything in order. I appreciate your prompt and favorable consideration of my visa application to enable me to receive the necessary medical treatment.

Thank you for your attention to this important matter.

Best regards,

Aarti Malhotra [Full address in India] [Contact Information]

These cover letters provide a guideline on how to structure a Schengen visa application for tourism, business, and medical reasons respectively. Each letter is adjusted to reflect specific backstories and purposes as per visa type while retaining the professionalism and detail required.

Writing a detailed and clear cover letter can significantly influence the decision on your Schengen visa application. It’s your opportunity to connect with the consulate officials, make a good first impression, and provide a structured overview of your travel plans and intentions. Follow these steps meticulously, and you enhance your chances of visa approval, leading to an enjoyable trip to the Schengen area .

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Belgium Solved

Tourist Visa In Belgium: A Simple Guide

Imagine wandering through Belgium’s cobbled streets, savoring world-renowned chocolates, and marveling at medieval architecture. All you require is tourist visa for Belgium right? Fret Not! We’ve got your back!

This dream starts with a Belgian tourist visa. Navigating this process can be as intricate as the designs of a Belgian tapestry, but our guide aims to simplify it for you. Let’s embark on a journey to ensure your visit to Belgium is as enchanting as the land itself.

Let’s dive in!

Types Of Visas

Short-Stay Visa

A short-stay visa (type C) permits the holder to freely travel and remain in all Schengen area member countries. This visa, commonly known as the Schengen visa, is only valid for a maximum stay of 90 days (in any 180 days ). 

Students with a residency card issued by another Schengen country that is still valid after their return to their country of residence/home country may enter and stay in Belgium without a visa for a maximum of 90 days (out of a total of 180 days ).

Long-Stay Visa

Authorization for Provisional Sojourn (in Dutch: Machtiging tot Voorlopig Verblijf) is another name for a long-stay visa (type D). It permits the holder to stay in Belgium for more than 90 days.

Can I Visit Belgium Without A Schengen Tourist Visa?

If you are from one of the following countries : Japan, the Republic of Andorra, the US, New Zealand, Australia, Monaco, the EU/EEA, Switzerland, or any other country with a Schengen visa-free agreement, you do not require a visa.

Anybody else who wants to visit Belgium needs a Schengen tourist visa if they are from a country that has not reached a visa-free agreement.

Belgium Schengen Visa Types

When applying for a Belgium Schengen visa, you must state why you are visiting Belgium:

• Visits by tourists
• Visits to relatives or friends
• Cultural or sporting events
• Trips for business
• Short-term internships
• Transit through a Belgian airport

Belgian Schengen Visa Requirements

When applying for a Belgium visa, you need to submit the following documents:

• Get the visa application form here.
• Print it, fill it out, and sign it. One of the parents can sign for minors.
• Two passport-sized photographs . The photograph must be recent and meet Belgium visa photo standards.
• After you leave Belgium, the passport should be valid for another three months.
• The passport must have at least two blank pages for the visa to be attached.
• Copies of your previous visas (if applicable). If you already have a visa, bring a copy of it with you.
• A cover letter . In a cover letter, describe why you want to visit Belgium, how long you expect to stay, whether you plan to visit other Schengen countries, and so on.
• Flight schedule for a round-trip flight . You must provide proof that you purchased your airline tickets.
• It must meet Schengen travel insurance criteria.
• It must be valid in all Schengen countries.
• Medical insurance coverage must be at least €30,000 .
• Documents proving one’s civil status . As an example, consider a marriage certificate.
• Certificate of birth .
• Certificate of divorce .
• Certificate of descent (if visiting family).
• Proof of sufficient financial resources for the duration of your stay in Belgium.
• You must demonstrate your financial ability to visit Belgium. You can do so by displaying your bank statement.
• Before applying at the embassy or consulate, you must gather all of the necessary documents for a Belgium visa.

How Do I Get A Schengen Visa For Belgium?

A Schengen visa must be obtained from the Belgian embassy or consulate. The required paperwork and application process may differ slightly depending on your visa category. 

However, you must first complete the following steps:

• Complete the visa application form . You must enter all of your information.
• Gather all of your documentation . Be aware to organize all of your documents properly.
• Learn where you may apply for a visa to Belgium. To apply for the visa, you must go to one of the nearest official offices.
• Schedule a meeting . You must make an appointment either by email or in person.
• Participate in the visa interview . To submit your documents and answer a few questions, you must attend an interview.

Status Of Belgium Schengen Visa Application

You may check the status of your Belgium Schengen visa application online. Your application may be submitted to the Belgian Immigration office by the Belgian embassy or consulate. 

You will receive a receipt with a five-digit number after submitting your file. You can use this number to:

• Check the status of your visa application on the Immigration Service’s website.
• Contact the immigration agency by phone or email to find out the status of your file. You can also go to the immigration website for more information.

You can also follow your visa application on the website of the visa application service that assisted you with your application by entering your passport number and last name.

Remember that the processing period for a visa application varies based on the embassy or consulate to which you apply.

How Long Does A Belgian Schengen Visa Take To Process?

In most cases, your Belgium Schengen visa can take up to 15 days to process . Some cases take longer than others, such as:

• If you have been given an extension of up to 30 days to submit additional documentation.
• If there are too many visa applicants (up to 30 days ).
• In exceptional circumstances (up to 60 days ).

Cost Of A Schengen Visa In Belgium

When applying for a Belgium Schengen visa, you must pay a visa application cost . The Belgium visa fees are classified based on the applicant’s personal information. 

The following are the normal Belgium visa fees:

How Long Is The Schengen Visa Valid In Belgium?

The Schengen visa for Belgium is valid for 90 days within six months. The 90-day regulation applies to all countries in the Schengen area, not only Belgium. 

The total number of days you can remain in Belgium or elsewhere in Schengen within six months cannot exceed 90 . You may calculate the number of legal days online to ensure you don’t overstay.

Can I Extend My Schengen Visa In Belgium?

A Schengen Belgium visa can be renewed if it is still valid and you did not exceed the 90-day limit . However, you can only extend your Schengen visa in exceptional circumstances, and your request must be justified. 

For instance:

• If you are experiencing a medical emergency that makes travel impossible or dangerous.
• Humanitarian reasons, such as if anything happened to a relative, cause you to stay with them.
• Force majeure – For example, if something exceptional occurs in your nation, such as a natural disaster, weather conditions, big political unrest, etc., which makes getting home difficult or risky.

Important personal reasons, which are reviewed on a case-by-case basis.

• Work Or Study In Belgium: A Schengen visa is a tourist visa that allows you to visit Belgium as a tourist solely. If you want to work or study in Belgium, you must apply for a long-stay visa known as a Belgium D-visa .
• Travel To Other European Countries: Yes, you can travel to other Schengen Area countries with a Schengen visa. If you have been offered a Belgium Schengen visa, you have the right to travel to all Schengen countries because the Uniform Schengen Visa allows you to do so.

 There may be times when you are awarded a Schengen visa with Limited Territorial Validity , which indicates that the only nation you can visit is the one that issued the visa, in this case, Belgium.

 However, you should be aware that the days you spend in another country are also counted towards the Schengen area’s 90-day limit .

Long-Stay Visa (Type D)

The following documents are required to apply for a long-stay visa (type D):

• Letter of admission (or authorization to enroll in a Flemish higher education institution)
• A passport must be valid for at least 12 months at the time of visa application.
• Evidence of solvency
• Certificate of good behavior
• Certificate of Medical Fitness
• Proof of payment for the additional administrative cost
• Chinese students wishing to study at a Flemish university or university of applied sciences (and arts) must first obtain an APS certificate from the DAAD Beijing, with whom Flanders has a collaboration agreement.

Register At City Hall Upon Arrival

Upon arrival in Belgium, both EEA and non-EEA students must register with the town or city hall of their place of residence as soon as possible.

You must provide the following documents to the municipal hall to acquire a registration certificate:

• Your passport or identification card
• Your registration certificate at a Flemish higher education institution
• Your evidence of health insurance coverage
• Recent passport photo(s) (no older than six months)
• A copy of your student housing rental contract (if it is already accessible).

Non-EEA students require the following supplementary documents:

• Your passport , along with your long-term visa for Belgium
• Proof of solvency

Tourist Visa Policy

Foreign citizens who want to visit Belgium for tourism should be aware that some country’s nationals can travel for tourism without a visa, while others must get an embassy visa for Belgium in advance.

According to Belgian visa policy, about 90 countries , many of which are members of the Schengen Area, can currently visit the country for tourism reasons without a visa.

However, beginning in 2025 , all visa-exempt individuals from countries other than the Schengen Area will be required to pre-register for ETIAS travel permission to visit Belgium for short tourist visits.

This online visa waiver is a multiple entrance authorization being adopted to improve the security of Schengen external borders, and it will allow multiple short stays of up to 90 days each in Belgium for tourism.

According to Belgian visa regulations, citizens of 150 other countries must get a tourist visa in advance at a Belgian embassy or consulate.

 This entails making a consular appointment at an overseas diplomatic mission several weeks before travel to allow for adequate processing time.

As we wrap up this guide to obtaining your Belgian tourist visa, the beauty of Belgium awaits you. With these steps clearly laid out, your journey to discover the rich history, exquisite cuisine, and vibrant culture of Belgium is just a visa away.

Prepare to immerse yourself in a country where every turn is a new story waiting to be explored.

Travel Tryst!

But wait! There’s lot more that you might be interested in following:

• Types Of Visas In Belgium
• Tax Refund In Belgium
• Temporary Residence In Belgium

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Cover Letter for a Tourist Visa

Essential Documents to Prove Your Intention to Return Home

A cover letter for a tourism visa is a document that supports a visa application by demonstrating that the purpose of the trip is for leisure and recreational activities such as sightseeing or attending events. This letter provides details about the applicant’s planned itinerary, including the places they plan to visit and the activities they intend to participate in.

[Your Name] [Your Address] [City, State ZIP Code] [Email]

[Embassy Name] [Embassy Address] [City, State ZIP Code]

Subject: Application for Schengen visa for tourism purposes – [Your name]

Dear Sir/Madam,

I am writing to apply for a tourist visa to [destination country] for a period of [number of days/months] from [date] to [date]. My name is [Your Name] and I am a [nationality] citizen with passport number [Passport Number]. My purpose of travel is to explore the beautiful tourist destinations of [destination country].

I am excited to visit the famous landmarks, indulge in the local culture and try the authentic cuisine. My travel itinerary includes visits to [list some of the popular tourist attractions you plan to visit] and experiencing the vibrant local lifestyle.

During my stay in [destination country], I will be staying at [name of accommodation], which I have already booked for the duration of my trip. I have attached the confirmation of my hotel reservation along with my visa application .

I am currently employed at [name of your employer] as a [your job position] and have been working there for [number of years]. I have attached a letter from my employer granting me the necessary leave for my travel. I have also included my bank statements, which show that I have sufficient funds to cover my expenses during my stay.

Please find enclosed all the necessary documents required for my visa application, including:

Completed visa application form with attached passport-size photographs

Valid passport with [number of months/years] remaining validity

Travel insurance with coverage of [coverage amount]

Confirmed round-trip flight tickets

Hotel reservations

Bank statements

Letter from employer granting me leave

Proof of sufficient funds

I assure you that I will abide by the laws and regulations of [destination country] during my stay and will return to my home country upon the expiration of my visa. I will also make sure that I do not become a burden on your country’s social system.

Thank you for considering my application. If you need any additional information or documents, please do not hesitate to contact me. I look forward to hearing from you soon.

[Your Name]

Subject: Application for a Tourist Visa

I am writing to apply for a tourist visa to visit [destination country] for a period of [number of days] days, from [date] to [date]. I have attached all the necessary documents required for the visa application.

The purpose of my visit is to explore the beautiful sights and cultural heritage of [destination country]. I have been planning this trip for a long time and have always been fascinated by the rich history and scenic beauty of [destination country]. I am eager to experience the local cuisine, learn about the traditions and customs of the country, and immerse myself in the local culture.

During my stay, I have planned to visit popular tourist destinations such as [list of places to visit], attend cultural festivals, and engage in other leisure activities. I have made all necessary arrangements for my travel, including flight tickets, hotel reservations, and travel insurance.

I am currently employed as a [your job title] at [name of employer], where I have been working for [number of years]. I have attached a letter from my employer stating that I have been granted leave for the duration of my trip.

Please find enclosed the following documents to support my visa application:

Valid passport

Completed visa application form

Two recent passport-size photographs

Flight itinerary

Travel insurance

Letter from my employer

Itinerary of my trip

I assure you that I will comply with all the visa requirements and will not overstay my visa. I have strong ties to my home country and will return as soon as my visit is complete.

Thank you for considering my application. I look forward to receiving a positive response from you.

In summary, this cover letter is intended to support a tourism visa application by providing a detailed itinerary of the applicant’s planned trip, including the dates of travel, the purpose of the trip, and the places and events to be visited. The letter also highlights the applicant’s intent to return to their home country at the end of the trip, and their ability to support themselves financially during their stay. By providing a comprehensive and well-organized cover letter, the applicant can increase their chances of a successful visa application and ensure a smooth and enjoyable trip to their destination.

Invitation Letter from a Company For Visa Process

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Sample Sponsorship Letter From Friend for Visa Process

Cover Letter For Schengen Visa: How To Write & Template

Last Updated : 03 May 2024

30-Second Summary

To apply for a Schengen Visa , you must submit several documents, including a Schengen Visa Cover Letter.

Your Schengen visa cover letter should include: contact information, recipient's details & introduction and purpose.

A well-written covering letter can significantly improve your application's chances of approval.

This post will provide a template and tips to help you get started.

You may need to apply for a Schengen Visa if planning a European trip. This type of visa allows you to travel freely within the Schengen Area, which includes 27 European countries.

What Is A Cover Letter For Schengen Visa?

A letter that you write and send with your other Schengen Visa application to the Schengen Embassy or Consulate is known as a "Schengen Visa Cover Letter" (or "Covering Letter").

The letter should give more details about the reason for your vacation and your plans to return to your home country.

The letter serves as your introduction by giving the consular staff at the Embassy/ Consulate a quick rundown of your travel history (e.g., travel dates, employment background, etc.).

So, in short, your cover letter for Schengen visa serves as a brief description of your Schengen Visa application.

Why Do I Need A Cover Letter?

Writing a cover letter for Schengen visa is crucial to communicating with the embassy official handling your visa application.

Sometimes you'll have no opportunities to speak to the visa authorities and provide your details. This is due too many embassies employing the VFS services to collect paperwork and deliver the applicant's passport. 

Therefore, writing a Schengen visa application cover letter explaining things for you is highly advised because immigration officers base their judgments on the documents you provide.

Why Is A Cover Letter Important?

Most documents you must present are official records, making it difficult to show your previous travels clearly.

In other words, your visa application cover letter is the only document that can genuinely tell a tale.

Because the Embassy/ Consulate officers can grasp who you are and why you need a visa, telling a narrative can be a powerful communication technique.

Each week, hundreds of applications are sent to embassies and consulate s.

Sometimes, those in charge of processing a cover letter lack the time and patience to thoroughly examine each visa applicant's file to establish the reason for the trip and the will to return to their country of residency.

This is not to say that they do not thoroughly review your documents. Still, they usually do so to see if they demonstrate consistency. 

Therefore, a perfect cover letter will make things easier for them and ensure a faster  Schengen Visa processing time .

The Basics Of A Cover Letter

To create a compelling Schengen Visa cover letter, focus on details and persuasion. Convince Embassy /Consular personnel of your eligibility for the visa, highlighting the purpose of your travel. 

In this post, we'll share key tips for a standout Schengen Visa application, ensuring success and faster processing. But first, let's discuss essential content for your Schengen visa cover letter.

The purpose of your visit to the concerned Schengen Country.

The days you intend to arrive and leave the nation (flight reservations).

A thorough schedule of your activities within the Schengen Area.

Evidence that you have the resources to support yourself.

Wherever you intend to stay.

Additional Schengen-member countries you intend to visit (if applicable).

If you have a sponsor for your trip, describe your relationship with them and how they will help you (if applicable).

If you cannot submit any required documents, explain why and what substitute documents you provided.

Any additional information you deem pertinent.

If applying for a double entry or multiple entry visa : the reason why you need to be allowed more than one entry.

You can demonstrate the reason for your journey with the supporting/required documentation. 

Important Notes For The Perfect Cover Letter

First, ensure you demonstrate your tourism intent with a detailed travel itinerary . Your visa application cover letter should also include the following :

General tourist attraction reservation tickets (a boat cruise, museum, or festival tickets).

Describe that you are travelling to go sightseeing. Include the names of the places you plan to visit with the exact dates.

You must present proof and include information that shows you plan to travel back to the US (or your home country). Compelling information would include:

An affidavit stating you will return to the US due to business activities.

Copies of your marriage and birth certificates are acceptable proof that you are abandoning your spouse and children in the US.

Copies of your bank statements demonstrating that you have accounts in the US.

A round-trip, fully paid flight to and from the United States.

Before submitting your cover letter for Schengen visa , ensure you demonstrate your intent to return home to a property or residence in the US. Here's a list of visa application documents that prove your US property ownership:

A copy of the title deed to a property that you own.

Copy of your lease agreement.

A affidavit from a relative or friend stating that you live with them.

Lastly, include proof of US employment in your Schengen Visa Cover Letter to assure officials of your intention to return to your job, not seek work in the Schengen Area. Here's a list of visa application documents for proof of employment:

A written affidavit by your employer stating you work for them.

An  employment letter .

Bank statements prove you have a monthly income from a company located in the US.

The most crucial part is to include hard copies of these documents when submitting your Schengen Visa application. These documents will be substantial evidence to prove you will be returning to the US.

Other Types Of Visa Letters

Your doctor must prepare the visa application cover letter on your behalf if you are visiting a Schengen nation for medical care. Your Schengen Medical Visa Cover Letter must include the following information :

Your diagnosis.

Medical history.

The suggested course of therapy for you in the Schengen nation, including its length.

The first thing you should note about the Schengen business visa cover letter is that your employer writes this letter. 

It is more or less the same as the Tourist Visa Cover Letter. Still, here, your employer must state the purpose of your trip and confirm that you are completing business-related duties on their behalf.

Please remember that the Business Visa Cover Letter must be written on your company's letterhead.

When you (the applicant) won't pay for your travel overseas, you'll need a Schengen visa sponsor letter from the person who will. This letter must be signed by that individual (the sponsor). 

It's a crucial document demonstrating you have the resources to support yourself on your journey (for expenses such as accommodation, food, transport, etc.).

An invitation letter for a Schengen Visa often states that you have been invited by someone or some other body who lives in the Schengen Area (or abroad).

For instance:

Suppose you want to visit a friend or family who lives in the Schengen Area. In that case, you must show them an invitation letter for a Schengen Visa that the resident (your friend or family member) of the  Schengen Area  prepared.

Where Should I Submit My Cover Letter?

Now that we've covered how you must write a Schengen Visa Cover Letter, you're probably wondering where you must submit your cover letter for visa application. Here's a list of ways you can submit your Schengen Visa Cover Letter:

A Consulate or Embassy of the Schengen nation you are travelling to.

If the country you wish to visit does not have diplomatic representation in your country of residency, contact the Embassy or Consulate of another Schengen Country.

A company that handles visa applications on behalf of the Embassy or Consulate of the Schengen Country you are visiting.

The Most Common Schengen Visa Cover Letter Mistakes

Effective logical reasoning is essential alongside your cover letter and Embassy/ Consulate interview. Articulate your motivation for visiting the Schengen Area and your commitment to returning home. 

When explaining your plans to return, avoid vague statements like, "I will return to my country of residence since I cannot stay in the Schengen Region." Instead, specify a clear date, such as, "I will return to my country on November 28 as my employer allows a maximum of 4 weeks off."

Include unique trip details in your cover letter, avoiding redundant information like, "I will be travelling to Norway between November 9, 2022, and November 28, 2022, and I will be staying in Hotel Clarion at 20 Ellehammersvej, Copenhagen," when applying for a tourist visa . 

While this information is essential, Embassy/ Consulate officers can verify trip specifics through reservations. Maintain a professional tone, but aim to tell a compelling story in your cover letter for visa application.

Your covering letter should include information regarding your trip that is not included in your other documents.

While Embassy/ Consulate officials understand minor language errors, excessive spelling and formatting issues in your cover letter can convey a lack of care and respect for the application process. 

Pay meticulous attention to spelling, grammar, capitalization, and structure to appear credible and dedicated. Attending to these details shows you as a well-organized, responsible applicant committed to the visa application process.

Specify the document order for your application systematically. 

Begin with the universal requirements (visa application form, passport, insurance, etc.), followed by trip-specific documents (hotel and flight reservations, travel itinerary for tourist visas), and finally, documents based on your circumstances (e.g., employment contract, No Objection Certificate (NOC)).

The specifics and justifications in your cover letter for visa application must correspond to the data and supporting documentation in all other documents you submit.

You risk denying the entire application if you make a statement in your letter that conflicts with or is out of alignment with the documentation you submit to the Embassy or Consulate .

You Can Now Officially Write A Perfect Cover Letter

No matter the Schengen Visa you want to apply for, you can create your visa letter easily after reading this page. Please remember that you can use the sample visa letters as a template. 

It would be ideal if you customized it, though. Nevertheless, you are now fully knowledgeable about writing a letter to embassy for visa request.

Remember if you need a visa consider AtlysBlack to apply for your Schengen visa. AtlysBlack offers expedited visa appointment s and end-to-end management ensuring you don't have to worry about anything.

Government Sources

Our information is sourced directly from government authorities, ensuring reliability. We utilize AI to simplify complex concepts for clarity, and our dedicated team rigorously verifies all details for accuracy. Rest assured, the information you discover here is dependable, as we exclusively rely on trusted sources.

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Frequently Asked Questions

You are permitted to travel to the following European countries with your Schengen Visa :

Austria, Belgium, Croatia, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Slovakia, Slovenia, Spain, Sweden, and Switzerland.

You must state in your cover letter that you intend to visit several Schengen nations. In addition, you must give your exact travel dates, your lodging arrangements, the reason for each visit, and a travel agenda.

Writing a cover letter for VFS Global is as easy as it is for the Embassy . Remember that VFS Global is a conduit to connect you with the Embassy . Use the examples above to guide when creating a cover letter for VFS Global (depending on purpose). In any event, keep in mind that every cover letter for a visa follows the same pattern and philosophy.

When writing a cover letter for an Italy visa:

Begin with a formal salutation and introduce yourself.

Explain the purpose of your visit to Italy and provide a detailed itinerary.

Describe your ties to your home country and your intent to return.

Conclude with a polite closing and your contact information.

A visa cover letter should include the following:

Introduction: Start with a formal salutation and introduce yourself.

Purpose of Visit: Clearly state the reason for your visit and provide details about your itinerary, including dates and places you plan to visit.

Ties to Home Country: Explain your strong ties to your home country, such as employment, family, or property, to demonstrate your intention to return.

Closing: Conclude the letter with a polite closing, express your gratitude, and provide your contact information for any inquiries.

Yes, you should include a letter to embassy for visa request with your Schengen visa application. A well-written cover letter can significantly improve your application's chances of approval. It provides an opportunity to explain the purpose of your trip, your ties to your home country, and your intent to return after your visit, all of which can positively influence the visa officer's decision. It's a valuable document for conveying important information and demonstrating your genuine and lawful reasons for travelling to the Schengen Area.

When writing a cover letter for your Schengen Visa application, ensure you include comprehensive details of your entire trip. This should involve outlining the purpose of your visit, dates of travel, accommodation arrangements, and proof of sufficient funds to cover your trip expenses.

Three essential items to include on a cover letter are:

Contact Information : Your name, address, phone number, and email address for easy communication.

Recipient's Details : The name, title, organization, and contact information of the person or entity you address in the cover letter.

Introduction and Purpose : A clear and concise statement of the letter's purpose, explaining why you are writing and what you are seeking or offering.

Yes, a letter to embassy for visa request can be beneficial and is often recommended for visa applications in Europe. A well-crafted cover letter can enhance your application's chances of success. 

Yes, including a cover letter for Spain visa is important. It serves as a valuable tool to provide essential context about your trip's purpose, your connections to your home country, and any supporting information that can strengthen your application.

Including a France visa cover letter is essential when applying for a France visa . This letter serves as a valuable means to provide crucial details regarding the purpose of your trip, your ties to your home country, and any supporting documentation that can bolster your application.

To create a concise cover letter for a Schengen Tourist Visa :

Add your contact info and the date.

Address it to the Embassy or Consulate .

Start with a formal salutation.

Introduce yourself and state your visa purpose.

Provide your travel itinerary and bookings.

Explain your financial means and ties to your home country.

Mention any additional relevant information.

Conclude politely and include your contact info.

Sign the letter.

Keep it well-organized and professional.

AtlysBlack offers expedited visa services for Schengen visa s. AtlysBlack is a visa concierge service that offers end-to-end management as well as expedited services, meaning you will get a visa fast and with little hassle.

Yes, a cover letter is required for a Schengen visa application. The cover letter should clearly state the purpose of your travel and include any pertinent details. Ensure that your cover letter is well-written and concise, as it will play a crucial role in determining the outcome of your visa application.

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How to craft Sample Schengen Visa Cover Letter

Applying for a Schengen Visa can be a daunting task, with various documents to prepare and procedures to follow. Among these documents, one that holds significant importance is the cover letter. This letter is your chance to make a good impression on the consulate and explain your travel plans in detail. In this blog post, we will guide you through the process of writing an effective Schengen Visa cover letter, focusing on what to include, how to structure it, and providing a sample for reference.

Understanding the Importance of a Schengen Visa Cover Letter

A cover letter for a Schengen Visa is not just a formality; it is a crucial component of your visa application. This document accompanies your application form and other documents, providing a narrative of your travel purpose, itinerary, and intentions behind visiting the Schengen area. It’s your opportunity to communicate directly with the consulate officers and persuade them about the legitimacy and purpose of your visit.

Key Elements of a Schengen Visa Cover Letter

When drafting your cover letter, ensure it includes the following key elements:

• Personal Information : Start with your full name, date of birth, and contact details. This should match the information provided in your visa application.
• Travel Itinerary : Clearly outline your travel plans, including dates, destinations, and purpose of visit. Whether it’s for tourism, business, visiting family, or attending events, be specific.
• Proof of Ties to Home Country : Explain your ties to your home country, like employment, family, or property, to assure the consulate of your intent to return.
• Financial Means : Mention your financial status and how you plan to fund your trip. Include details about who is sponsoring your trip if applicable.
• Accommodation Details : Provide information about where you will be staying during your visit. This could be hotel bookings or a letter from a host.
• Closing Statement : Conclude with a polite statement, expressing your hope for a positive response and your commitment to abide by the visa regulations.

Sample Schengen Visa Cover Letter

Here’s a sample cover letter to help you get started:

[Your Full Name] [Your Address] [City, Zip Code] [Email Address] [Phone Number] [Date]

Consulate General of [Country Name] [Consulate Address] [City, Zip Code]

Dear Sir/Madam,

I am writing to apply for a Schengen Visa to travel to the Schengen area for tourism purposes. I plan to visit [Country Names] from [Start Date] to [End Date].

My itinerary includes visiting major tourist attractions in [Mention Cities or Areas], experiencing the local culture, and enjoying the culinary delights of the region. I have attached a detailed itinerary of my travel plans with this letter.

I am currently employed at [Your Employer’s Name] as a [Your Job Title], and I intend to return to my job following my vacation. Attached are my employment letter, approved leave application, and recent salary slips as proof of my employment and intention to return.

I will be funding my travel and stay. I have attached my bank statements and sponsorship letter (if applicable) to demonstrate my financial capability to support this trip.

During my stay, I will be residing at [Hotel Name/Host’s Name], and I have enclosed the hotel booking confirmation/host invitation letter for your reference.

I respectfully request you to consider my application and grant me a Schengen Visa. I assure you of my adherence to all the visa regulations during my stay.

Thank you for considering my visa application. I look forward to a favorable response.

Sincerely, [Your Full Name]

A well-crafted Schengen Visa cover letter can significantly impact the outcome of your visa application. It should be concise, clear, and comprehensive, covering all necessary details about your trip and intentions. Remember to tailor your cover letter to reflect your personal travel plans and circumstances.

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• Cover Letter for a Schengen Visa: Types, Format & Samples

Cover Letter for a Schengen Visa: Types, Format Samples & More

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Updated On Jan 22, 2024

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What is a Schengen Visa Cover Letter?

What needs to be included in cover letter schengen visa, cover letter format for schengen visa, samples of cover letter for schengen visa, state wise schengen visa cover letter requirements, documents to support schengen cover letter, where to submit your cover letter for schengen visa application, common mistakes in schengen visa cover letters.

Unlock the gateway to 27 vibrant European destinations with a Schengen visa! Whether you're an immigrant or a traveler this visa opens doors to incredible opportunities.

Navigate the application process effortlessly by mastering the art of crafting a compelling cover letter Schengen visa. Explore the essentials in our blog for a seamless visa experience!

The Cover Letter, also known as the introduction letter for a Schengen Visa is a crucial component of your application, serving as a communication tool with the visa officers.

Addressed to the Embassy or Consulate of the specific country you plan to visit, it outlines your reasons for travel and aims to persuade the consular staff of your suitability for the visa.

Even if applying through a visa application center like VFS Global, ensure your Cover Letter is directed to the relevant Embassy or Consulate.

In your Schengen Visa application cover letter, be sure to incorporate the following details regarding your trip:

• Clearly articulate the purpose motivating your visit to a Schengen country.
• Specify the exact dates for your intended entry and departure.
• Outline a well-structured itinerary detailing your planned activities throughout the Schengen area.
• Indicate your accommodation arrangements upon entering the Schengen region.
• List all the countries included in your travel plans.
• Provide information about your current employment status.
• If any mandatory documents are missing from your submission, explain their absence concisely

Drafting a cover letter is integral to the Schengen visa application process. This letter should succinctly outline your travel plans, the purpose of your visit, and your financial support strategy. Below is a brief Schengen visa cover letter template or format for your guidance

• Start with a formal salutation.
• Provide your name, address, contact details, and nationality.
• Clearly state your intention to apply for a Schengen visa.
• Introduce yourself briefly, mentioning your nationality and current residence.
• Specify the purpose of your visit (tourism, business, family visit, etc.).
• Mention the planned dates of your stay in the Schengen area.
• Outline your travel plans, including the countries you plan to visit and the duration of your stay in each.
• Explain your financial plan for supporting yourself during the visit.
• Confirm personal funding and attach supporting financial documents.
• List the attached documents supporting your application, such as flight itinerary, hotel reservations, travel insurance, etc.
• Express gratitude and formally request the approval of your Schengen visa application.
• Offer cooperation and assure compliance with regulations.
• End the letter with a formal closing, such as "Sincerely" or "Kind regards."

Let us first examine the supplied generic Schengen visa cover letter sample to acquaint yourself with the correct writing tone, format, structure, and other essential elements.

Business Schengen Visa Cover Letter Sample

When applying for a Schengen Business Visa, the responsibility of composing the Cover Letter lies with your employer. The letter must be crafted on the official letterhead of the company.

Sample Cover Letter for Schengen Visa Tourist

The Cover Letter for a Schengen Tourist Visa typically includes details about your travel plans, purpose of visit, and financial ability. It serves as a concise introduction to support your visa application.

Sample Cover Letter for Schengen Medical Treatment Visa

For a Schengen Medical Treatment Visa, your doctor must prepare the Cover Letter, including

• Detailed Diagnosis: Specify the medical condition requiring treatment in a Schengen country.
• Medical History: Provide a concise medical history for context.
• Treatment Details: Clearly state the nature and expected duration of the proposed treatment.

This letter is vital for the visa application, offering insights into the medical necessity and treatment plan.

Now that you are familiarised with the Sample cover letters for Schengen Visa, before crafting your cover letter, it's essential to familiarize yourself with the specific requirements of the Schengen country you plan to visit. Here are the cover letter guidelines for key Schengen member states:

• Cover Letter for Visa Application Italy
• Highlight your ties to your home country, such as family, employment, and studies.
• Clearly state the purpose of your visit, outlining planned activities and dates.
• Provide proof of funds to cover your travel expenses.
• Cover Letter for Visa Application Austria
• Specify the purpose of your visit, detailing the places and activities you'll engage in.
• If applying for a multiple-entry visa, provide a valid reason.
• Assure your return to your home country after the visa period.
• Cover Letter for Visa Application France
• Present a clear itinerary with destinations, travel dates, and the purpose of your visit.
• Indicate whether you have travel insurance for unforeseen medical expenses.
• Align your visit with academic, professional, or personal goals.
• Cover Letter for Visa Application Germany
• In the introduction, concisely explain the purpose of your travel (tourism, family visits, or business).
• Provide evidence of funds to cover expenses like food, accommodation, and transportation.
• List all intended destinations you plan to visit.
• Cover Letter for Visa Application Finland
• Detail arrangements for accommodation, food, and travel.
• Describe your planned activities, trips, events, meetings during your stay.
• Specify if you are seeking a multiple-entry visa and provide reasons.
• Cover Letter for Visa Application Spain
• Affirm that you have the financial means to support yourself during your stay.
• Provide a comprehensive overview of your travel plans.
• Include details about your accommodation arrangements, such as hotel reservations.

When applying for a Schengen Visa, ensure you submit the following documents alongside your Cover Letter:

• Completed Schengen Visa Application Letter/Form
• Valid passport with at least six months of validity
• Passport-size photos adhering to Schengen visa photo guidelines
• Flight itinerary or reservations
• Schengen Visa Travel Health Insurance
• Proof of accommodation within a Schengen country
• No Objection Certificate from your employer/school
• Letter of Invitation from a relative or company in the destination country, as per the purpose of travel
• Proof of paid Schengen Visa fees
• Bank Statements covering the last six months

To submit your Schengen Visa cover letter, consider the following options based on your situation and location:

• The Embassy or Consulate of the Schengen country you intend to visit.
• The Embassy/Consulate of another Schengen country, if the destination lacks diplomatic representation in your area.
• A designated visa application agency, outsourced by the Embassy or Consulate of the Schengen country you plan to visit.
• You can even say you can submit and we can help you prepare at a regulated immigration consultant like getgis

Remember, if you're visiting multiple countries, apply at the Embassy/Consulate of the first country on your itinerary.

When crafting a Schengen Visa cover letter, it is crucial to be mindful and avoid pitfalls or errors. These include:

• Illogical Explanations

Provide logical reasons for your trip and intentions to return home. Be specific and avoid vague statements.

• Repetition of Document Information

Your cover letter should reveal unique details not found in other documents. Tell a story that complements, not duplicates, your reservations.

• Spelling and Grammar Errors

While minor mistakes are acceptable, excessive errors may convey a lack of respect for the application process. Pay attention to spelling, punctuation, and layout.

• Disorganized Document List

Present a well-organized list of documents in order of priority. Start with mandatory items, followed by those relevant to your trip and personal situation.

• Misalignment with Supporting Documents

Ensure that the details and reasons mentioned in your cover letter align with the information in other submitted documents. Any contradiction may lead to rejection.

Explore European Beauty and Opportunities: Cover Letter for a Schengen Visa

We hope the blog on the Schengen visa cover letter has addressed your uncertainties and inquiries, boosting your confidence in the application process. If you have additional questions or topics you'd like us to cover, feel free to reach out to GetGIS immigration experts.

Schedule a Free Consultation Now

Quick Reads:

• How Can I Avoid Schengen Visa Rejection? (Expert Tips)
• A Comprehensive Guide to Germany Visa Requirements in 2023-24
• Cost of Studying in Germany: All You Need to Know
• Complete Guide on Sweden Visa Types & Requirements
• Understanding The Austria Tourist Visa Requirements

Frequently Asked Questions

Is a cover letter required for a Schengen visa?

Why are Schengen visas rejected?

Is a cover letter necessary in Europe?

How to create an effective cover letter?

How to avoid Schengen visa refusal?

Lakshmi Lavanya Pagallu

Sr. Content Marketing Specialist

Lakshmi Lavanya Pagallu has been working as Content Marketing Specialist with GetGIS since 2022 and has been extensively working to help candidates’ career transitions. Her experience spans across multiple industries in the fields of Sales and Marketing. Her core competencies include communication and research, which enable her to create and deliver in-depth guides as a Subject Matter Expert

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Schengen Visa Cover Letter for Business / Tourist Visa

Schengen Visa Cover Letter for Business / Tourist Visa :

While Applying For the Schengen Visa for Business or Study, the most important role in this process is Cover Letter which is written to Embassy Counsel Officer. This is the information submitted regarding the justification for the purpose and conditions to travel in the Schengen Visa countries. Cover letter defines the intention to visit the Schengen countries while applying for the Schengen Visa with necessary details. Here this Article will explain about Schengen Visa Cover Letter.

Schengen Visa Cover Letter

When Applicants apply for the Schengen Visa, but Cover letter is an official interaction any sort of request where the traveller make intentions clear the need of this letter during VISA process before the Embassy Officer. It is the best chance to convince the VISA Counsel officers at Embassy or Consulates to explain the purpose of trip enclosing the all list of documents, trip itinerary & financial proofs. Self Introduction Letter for VISA can be for Tourist, Business, Student, Family Visa etc.

List of Schengen Countries:

Requirements for Covering Letter for VISA Application :

In the Schengen Visa Cover Letter for Business / Tourist / Student / Conference visa application, it contains some basic & mandatory information which must mention while writing during visa application process, as follows:

(a) Define the Clear Purpose of Travel to the Schengen Countries (i.e. Tourism / Studies / Official Purpose)

(b) Mention the Countries For Your Visit

(c) Who is Sponsoring Your Trip ? (Self Sponsored or Sponsored)

(d) If you are Self Sponsored then proof of expenditures of the trip.

(e) if your trip is Sponsored then show the proof of sponsorship letter for visa application and relationship with your sponsor.

(f) Brief of your flight and accommodation itinerary.

(g) Mention the list of the documents attaching with Schengen VISA application form.

(h) Clear the Intention to return back to your home country as the trip completed.

Cover Letter For Tourist Visa Application

EMBASSY OF THE FEDERAL REPUBLIC OF FRANCE No. 6/50G Shanti Path, Chanakyapuri, New Delhi 110021 India

Subject: Siddharth Singh XXXXXXX, Indian Passport No: XXXXXX, Schengen Visa for Travel to Europe

Dear Sir/Madam,

I would like to travel to France between 22/07/2017 to 04/08/2017 as a tourist . As a Indian, I need Schengen visa for doing the same. This cover letter/ travel itinerary would explain in details of my trip and make a case for the issuance of my visa.

Below is the break through itinerary for my trip and what I intend to pursue.

22 July 2017 – Travel from New Delhi in India to Nice in France via booked flights. We will stay there for 3 nights. We will also visit Monaco and Cannes during our stay in Nice.

25 July 2017 – Travel from Nice to Paris in France via train. We will stay there for 2 nights.

27 July 2017- Travel to Antwerp in Belgium from Paris via bus and stay there for 5 nights.

1 August 2017- Travel to Amsterdam in Netherlands from Antwerp via bus and stay there for 3 nights.

4 August 2017-Travel back to New Delhi, India from Amsterdam via booked flights.

I am the bearer of all my travel expenses. I am making my own flight and hotel bookings. I have attached copies of my documents along with this covering letter as per the requirements posted for Schengen visa on France Consulate website.

I have been employed at< name of employer> in < address of employer> since March 2015 as Digital Marketing Manager.

My employer has approved my leave application against the aforementioned dates.

Please find enclosed the following documents to support my visa application attached below this cover letter in the order mentioned :

(1) Visa application form, duly dated and signed with attached passport-size pictures (2) Passport, showing my travel experience (3) Travel Insurance, coverage of €30,000 (4) E-ticket reservation for my flight (5) Hotel reservations for my holidays in the France (6) Employment and leave certificates showing approved leaves as well as the date I am expected to return to work (7) Income Tax Returns for the last 3 years (8) Bank Statements and Salary Slips for the last 3 months

I trust you will find that everything is in order. If you need to contact me for further clarification or additional details on my application .

I look forward to hearing from you. Sincerely,

Name: Phone Number: E-Mail ID:

Cover Letter For Business Visa Application

EMBASSY OF THE FEDERAL REPUBLIC OF GERMANY

< your name>

< your city>

Subject: Subject: Puja XXXXXXX, Indian Passport No: XXXXXX, Schengen Visa for Business

I <your name> have been invited by our partner company XYZ to attend a series of business meetings scheduled to take place in Frankfurt, Germany. The business tour will commence on 9 th  of April, 2019 and end on 25th May, 2019. I will depart from Frankfurt, Germany to New Delhi, India on December 26. The total duration of my business trip is 7 weeks and 4 days.

My details are mentioned below.

Name Passport No.           

Date and Place of issue    

Date of expiry

Following documents have also been attached to support my application:

• Bank statement of last six months
• Invitation letter
• Passport copy
• Detailed itinerary
• Proof of accommodation
• Travel Medical Insurance policy
• Company bank statement of the last 6 months.

I request you to kindly issue me a single entry visa.

Thanking you

Yours faithfully,

<your name>

Cover Letter For Employee As Business Visa

EMBASSY OF THE FEDERAL REPUBLIC OF Switzerland

Place (e.g. Delhi, Mumbai, Chennai etc.)

Subject: e.g. Application for Business visa favoring Mr. __

________ _ is a wholly owned subsidiary of the German Software company _________ __ is a market and technology leader in Client Enterprise Application Software, providing comprehensive solution for companies of all sizes and various industry sectors.

Mr.XYZ, our Software Engineer has been invited to Germany for attending business discussions with XYZ Bank in Germany. Mr. XYZ is required to visit Germany from August__, 2014 for a period of about 10 days.

XYZ India Pvt Confirm that all the expenses towards his travel, stay and insurance will be born by XYZ Ltd .We also guarantee the repatriation of Mr. XYZ back to India after completion of his Assignment.

We have enclosed the copy of the invitation and other relevant papers for your reference. Hence we request you to Kindly grant the necessary visa him to enable attend the ________ . Should you need any clarification, please free to contact us _____________

Thanking You

Yours Sincerely,

For _______Pvt Ltd

Contact no of the Signatory

Note: The letter must be written on a Company’s Letterhead.

Schengen Visa Sponsorship Letter for Parents

Sponsorship Letter is Different From Invitation Letter.

Immigration Officer

[Embassy Name]

[Embassy Address]

[Embassy Phone Number]

Subject : Sponsorship Letter for [Applicant’s Name] with Passport No. __________________

I, [Sponsor’s Full Name] currently residing at [Sponsor’s Home Address] , and a citizen/permanent citizen of [Country’s Name], am writing this letter in support of the visa application of my [parent/sibling/friend/other] , [Applicant’s Name].

The purpose of the visit of my [parent/sibling/friend/other] , [Applicant’s Name ] in the country of [Name of Country] is to [give the reason behind the trip]. He/she will be here from [Provide starting date of visit in format DD/MM/YY] to [Provide ending date of visit in format DD/MM/YY].

During the specified trip dates above, [we/he/she] will be visiting [Specify city/place names] . In addition, [Applicant’s Name] will be staying at [Sponsor’s Address or Hotel Address] . I will be covering all of the expenses of the trip, through [Provide means of funding].

Attached to this letter, please find all of the required documents to support the given statements.

Kind regards

[Sponsor’s name]

[Sponsor’s home address]

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• You pick the destination, we have all the visa information ready

• Do you need to apply for a Belgium tourist visa? 
• Europe Visas
• Belgium visa

Brussels the capital of Belgium is called the capital of the EU and there are many wonders and things to enjoy. You might need a Belgium tourist visa to visit this small country and enjoy its amazing attractions.

Table of Contents

Do I need a visa to travel to Belgium?

Whether you need a visa to travel to Belgium is up to your nationality. Belgium is a member of the Schengen Area and signed the agreement in the 90s.

The members of the Schengen Area do not need a visa to enter Belgium for up to 90 days. They can visit the country and stay for 90 days or three months.

Besides the Schengen Area members, there are other countries that do not need a short-stay visa to enter Belgium:

North America

South america.

If you are a nation on the above list of countries, you do not need a short-stay visa to enter Belgium.

In case your nationality is not among the above list of countries, you need a tourist visa to enter Belgium.

Belgium tourist visa requirements

The list of supporting documents or requirements for a Belgium tourist visa could be a bit different by the country you live in. Also, the officials could ask for further documents. But a general list is as follows:

Application form.

You need to complete the application form with your information and then print, date, and sign it. You can get it from the Belgium embassy website in your home country.

Two identical photos

Provide two photos taken in the past three months. If your face has changed a lot in the past few months due to different reasons, you need to take a new photo.

Your passport.

It must be valid for the time you will stay in Belgium and for six months over the date you will leave Belgium.

Copies of your previous visas (if applicable).

If you have visited other countries, provide a copy of them to the embassy.

Language Preference Form.

A cover letter.

Write a letter and explain the reason you want to visit Belgium .

This is a sample of the cover letter.

Embassy of the Kingdom of Belgium

No. 6/50G Shanti Path,

Valiasr Street, Tehran, Iran, 110021

Subject: Reza Ahmadi XXXXXXX, IranianPassport No: XXXXXX, Schengen Visa for Visit

Dear Sir/Madam, (or To Whom It May Concern)

I would like to announce to apply for a Schengen visa upon my intention to travel to Belgium from June 2 to

June 28, 2022.

The main purpose of my travel is to visit my Belgium friends. However, I look very forward to

also visiting the magnificent sights throughout Belgium and experiencing the famous

food, and learning about the culture and way of life. During my stay, my friends and I

wish to spend a holiday in Germany and the Netherlands to celebrate my upcoming graduation.

I have been employed at XXXXXXXXX in <XXXXXXXXX> since April 2015,

currently holding the position of XXXXXXXXXXXX.

My employer has already verified my vacation from work for the duration of this trip.

Best regards

Name of the Applicant

Round-trip Flight Itinerary

You can provide a copy of the reserved return ticket to indicate that you will leave Belgium.

Schengen Travel Insurance.

You need valid insurance in the EU and Schengen Area to cover your expenses for 30.000 EUR. The insurance must cover all of your expenses, including hospitalization and Covid-19.

Proof of accommodation.

Provide proof of reserved hotel or rented accommodation.

Proof of civil status.

Your birth certificate, marriage certificate, and birth certificate of children if they accompany you.

Proof of sufficient financial means for the period of stay in Belgium.

Provide a bank statement or bank balance that you have enough funds to cover your expenses.

Note: The list of requirements might change by the country you live in and the Belgium embassy’s decision.

Now you have the tools to immigrate to Belgium as a Doctor by reading our comprehensive guide.

Belgium tourist visa application

The application process for a Belgium tourist visa is as follows:

Step 1. Determine if you need a visa or not

The article explained that a few countries are exempt from Belgium’s short-stay visa. They can visit the country with their passport and stay for up to 90 days.

See the section above and see if you are among the visa-waived countries or not. If yes, you don’t need to apply for a tourist visa.

Step 2. Gather the supporting documents

You have to submit some requirements or supporting documents to the Belgium embassy to apply for a tourist visa. You can find the list of them in the above section.

Applicants have to gather all of the supporting documents and submit them to the officials. Also, the embassy could require further documents.

Step 3. Schedule and attend the visa meeting

Find the Belgium embassy, consulate, or visa center in your home country. Contact them the way they want and schedule a meeting with them.

Go to the visa meeting on the scheduled date and bring all the gathered requirements. Submit the documents to the embassy and pay the visa fee. Also, you need to answer the questions regarding the purpose of your visit to Belgium;

• Visiting friends and family
• Participate in a meeting

Step 4. Wait for visa processing

After the visa meeting ends, you need to wait until the embassy work on your visa and designs to issue it or not. If they reject your application, they send a letter and explain the reason. When they approve the application, they inform you to pick up your visa. You need to visit the embassy in person to pick the visa up to post it to them.

Belgium tourist visa from India

The Indians need a tourist visa to enter Belgium. They have to gather the documents and visit the Belgium embassy in New Delhi to apply for a tourist visa.

Belgium also operates a consulate in Mumbai and Chennai. The Indians can visit the consulates in these two cities.

Belgium tourist visa covid

Vaccinated people can travel to Belgium without quarantine.

• AstraZeneca
• CoviShield vaccine (made in India by the Serum Institute of India)

Also, providing a recovery certificate in the past few months allows you to enter.

How long is a Belgium tourist visa valid for?

The up mots validity is 90 days in six months. There are single entry, double entry, and multiple entry visa types. The one you receive is up to the purpose of your visit and the embassy’s decision.

Let’s sum up…

Nationals of a few countries need a Belgium tourist visa to visit the country, while a few others are exempt from it.

This article explained who needs a visa and who doesn’t, the requirements, the application process, and answered FAQs.

You can also find out more about other types of Belgium visas by going through the left sidebar.

If you need to know about other countries’ visas, look at the top menu.

Your questions quill be answered by the Visa Library team in the comment section.

• Published by
• May 15, 2022

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Visa for Belgium

On this page, you will find all the information about the visa for Belgium.

• Last updated on December 18, 2023

Competent authority for visa applications

All the information concerning visa applications for Belgium is available on the  website of the Immigration Office of the FPS Home Affairs , which is the competent Belgian authority for access to the territory, stay, residence and removal of foreigners in Belgium.

1. At which embassy or consulate shall I introduce my visa application?

You should apply for your visa in person at the Belgian embassy or consulate which is competent for  your country of residence, where you will be requested to communicate your travel destination as well as the circumstances of it. In a number of cases, you can lodge your visa application through an external service provider (outsourcing partner). In some very specific cases, you can also be exempted from personally lodging your application. If you want to know more about it, please contact the relevant embassy or consulate. 

Contact details Belgian embassies and consulates

If you apply for a  short stay visa  (up to 90 days), some countries offer the possibility of having your visa application treated by another Schengen country Belgium has concluded a representation agreement with. 

Note: representation in the matter of visa only concerns Schengen visa applications (short stay up to 90 days) for:

• Tourist visits
• Visits to family or friends
• Cultural or sports manifestations
• Business trips
• Short traineeships
• Transit through the Schengen area

Long stay visa  applications (more than 90 days) or short stay visa applications aiming at a longer stay in Belgium (e.g. marriage in Belgium), are not covered by the representation agreement and must hence be lodged with the relevant Belgian embassy or consulate.  If you want to find out  which Belgian embassy or consulate is competent  for you visa application, or in order to verify which embassy is competent for your country of residence and whether Belgium is represented by a Schengen partner for short stay visa, please consult the documents below. If there is no Belgian embassy or consulate in your country of residence, you should apply to the Belgian embassy or consulate responsible for that country (and usually located in a neighbouring country).

Visa for Belgium - Competence and Representation pdf 235.17 kB

Visa for Belgium - Countrycodes pdf 27.04 kB

2. How do I extend my visa in Belgium?

When your request for an extension of stay has been approved by the Immigration Office,  you must make an appointment by using the link that has been sent to you . Meetings are possible on  Monday, Wednesday and Friday from 9:30 am to 11:30 am . The visa counter is located in the FPS Foreign Affairs (rue des Petits Carmes 27, 1000 Brussels).

Show up with your passport; payments are only made by Bancontact.   

3. Cash payments not accepted anymore

Do you need a new passport? To extend your visa or to legalise a document? The consular offices of the Foreign Affairs in Brussels no longer accept cash payments. You may now pay only by credit or debit card (Bancontact, Maestro, Visa, Mastercard) or receipt of postal payment.  

4. Information on the GDPR

• General Data Protection Regulation. Information to be provided to applicants concerning the processing of personal data in the Visa Information System (VIS) provided upon short stay visa applications
• Privacy statement. Processing of personal data in the context of a visa application
• Agreement regarding the joint processing of personal data in the framework of short stay or long stay visa applications. This document is not available in English. Please refer to the information  in Dutch (PDF, 1.42 MB)  or  in French (PDF, 1.29 MB)

Visa for Belgium - Right of access pdf 278.27 kB

Embassies and consulates

On this page you will find the addresses of Belgian embassies and consulates abroad, as well as the addresses of foreign embassi...

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• Immigration Office

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Travel documents

To travel abroad, you need to be in possession of official travel documents. 

Travel advice

In this section you will find all the important information when travelling abroad.

For Belgians abroad

On this page you will find all consular information if you are Belgian and live abroad.

© 2024 FPS Foreign Affairs, Foreign Trade and Development Cooperation

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Home > Blog > Guides > Schengen Visa Cover Letter

Schengen Visa Cover Letter

on 22 Nov, 2021

Guide To The Cover Letter For Your Schengen Visa Application

What is a schengen visa application cover letter.

A Schengen Visa Cover Letter (or Covering Letter) is a document written by you and addressed to the Schengen Embassy/Consulate along with the other documents you are required to submit. 

The letter should provide additional information concerning the purpose of your trip and your intentions to return to your country of residence. 

The letter acts as a personal introduction as it shows to the Embassy/Consulate officers a brief summary of your travel background (e.g., travel dates, employment background, etc.). 

In other words, your cover letter is a summary of your Visa application . 

Your Covering Letter For Schengen Visa Is The First Direct Contact Between You And The Embassy

The cover letter represents a way of communication between you and the embassy officer, in which you are explaining your reasons for your trip and why you should be accepted. 

Please note that some Embassies/Consulates have chosen to outsource the Visa application process meaning that you have to submit your application through an outsourcing company such as VFS Global. 

In this case, your cover letter is your only chance to communicate with the Embassy/Consulate officers and explain your details and the reason why you believe they should grant you a Visa as well as your intentions to only travel and not to overstay your Visa, as they will not be able to see you face-to-face.

This letter is not a mandatory requirement meaning that the applications that do not include it will not necessarily be rejected or delayed. 

However, we strongly recommend and urge you to submit it as it does more than make a good impression on the Embassy/Consulate officers and speed up your Visa application process – Your cover letter can significantly increase your chances of success because it summarises every item you have provided. 

You should submit a Visa application cover letter even if you have been invited by a partner company to the Schengen Region and you are applying for a Business Visa .

The Importance Of The Schengen Visa Cover Letter

The cover letter is an important document as it gives you the chance to introduce yourself and make your travel purpose clear. 

The letter is important for your application because:

● It gives you the opportunity to provide information that your other documents cannot provide.

Most of the documents that you must submit are official documents that cannot clearly highlight your travel background. 

In other words, your covering letter is the only document that can actually tell a story. 

Telling a story can be a powerful communication tool because the Embassy/Consulate officers can understand who you actually are and why you should get a Visa. 

● It helps the Visa officers save time and therefore speed up your application process.

Embassies/Consulates receive hundreds of applications weekly. 

Sometimes, those responsible for processing them do not have time and patience to figure out the purpose of the journey and the intentions to return to the country of residence by analysing all of the documents of each single Visa applicant. 

This does not mean that they do not check your documents carefully but they typically do it to determine if they show consistency. Therefore, this letter can simply make your application process easier for them.  

How To Get A Schengen Visa Cover Letter

Getting most of your Visa application documents depends on bureaucracy/laws in your country of residence/other people that must write and sign your documents. 

The cover letter is the only document that you must write and sign by yourself (together with the Visa Application Form and your day-to-day travel itinerary ).

Once you have gathered all of your documents, you can write the letter on your computer. 

We recommend you write it after you gather the rest of your documents because the letter should include a list of the documents that you are submitting for your application. 

Important: If you are not familiar with this type of letter, you can download one of our templates (please select the one that is the most relevant for your situation) and fill it out following our suggestions. Please contact us for further details.   

Common Mistakes To Avoid When Writing A Schengen Visa Cover Letter

Even though the cover letter should not be very long and must contain only key information about you as an applicant, there are several mistakes that you should avoid making. 

Also, do not forget that the cover letter does not have to be too long and the information on it must match the information on your other documents .  

Not all the below errors can lead to the rejection of your application but your chances of approval may decrease. 

Therefore, we strongly recommend you double-check your covering letter before submitting it so that you can be sure it does not contain one of the following mistakes:

• Not using logical arguments to explain the purpose of your trip and your intentions to return to your country of residence

Logical reasoning is a powerful tool not only for your covering letter but also during the interview with the Embassy/Consulate officers. 

Make sure you know how to explain the reason as to why you travel to the Schengen Region and your intentions to return to your country of residence. 

For example, “ I want to visit France because I like it ” or “ I want to visit France because it is a nice country ” are not logical reasons as to why you want to visit France (or another Schengen country). 

You should be more specific. For example: “ I want to visit France because I’ve been fascinated by French culture ever since I was a child ”. 

The same rule applies to the explanation of your intentions to return to your country of residence. Writing “ I will return to my country of residence because I cannot stay in the Schengen Region ” is not a logical reason as to why you will not overstay your Visa. 

You can write instead: “ I will return to my country on August 15 because my employer did not allow me to take more than 3 weeks off ” or “ I will return on September 20 because I must attend a vocational training course upon the request of my employer .”

• Providing the same information that is already outlined by your other documents

One of the purposes of your covering letter is to outline details about your trip that are not indicated by your other documents. 

For example, in case of a tourist Visa application you should not write: “ I will be travelling to France between October 20, 2020, and November 17, 2020, and I will stay at Hotel Lafayette in 23 Rue des Messageries, Paris .” 

Of course, this information is important because it shows relevant details about your trip but the Embassy/Consulate officers can easily understand your trip details by checking your flight and hotel reservations. 

As we mentioned above, you should try to tell a story in your covering letter (even though you have to maintain a professional tone). 

For example, you can write: “ I will be travelling to France between October 20, 2020, and November 17, 2020. I have chosen to spend almost one month in France as I strongly believe that I need time to visit the most important tourist attractions and get to know the French culture. I will stay at Hotel Lafayette in 23 Rue des Messageries because the hotel is located within walking distance of the most important places of interest in Paris.”   

• Submitting a cover letter that contains spelling mistakes

Not all applicants have an excellent command of English, and the Embassy/Consulate officers won’t judge you if you make some grammar mistakes (especially because it is highly likely that English is not their native language).  

But a covering letter that contains too many spelling mistakes and does not follow some specific layout rules (the way that words are set up on the page) will make the Embassy/Consulate officers believe that you do not have a sense of consideration for the event and are not respecting the application process (which is your Schengen Visa application). 

Therefore, you need to pay attention to the spelling, punctuation, capitalisation, and layout of the letter. 

Please read carefully the two cover letter sample paragraphs below (please note that none of them is a complete sample cover letter and you need a more detailed template/sample in order to write a cover letter for Schengen Visa application):

Sample 1: 

“Dear sir madam I would like to apply at your consulate general for a schengen visa for visit friend in Netherlands.

My name is raji anand. I will be travelling from new delhi to amsterdam between octobr 15 and November 17  My employer has already approved my vacation and leave from work for the duration of 1 months. I hold an Indian passport no xxxxxx and I have attached passport size pictures to these cover letters. please do not hesitate to contact me for more information !Thanking you in advance, Raji anand. ”

“Dear Visa Officer,

I would like to apply for a Schengen Visa upon my intention to visit the Netherlands between October 15, 2020 and November 17, 2020.

My name is Raji Anand and I am an Indian citizen. I will be travelling from New Delhi to Amsterdam to visit my close friend, John Smith, who has also provided a sponsorship letter to support my Visa application as he will be covering all of the expenses for the duration of this trip.

I have attached to this letter the following documents [List of documents] .

Please do not hesitate to contact me for any questions and clarifications.

Raji Anand”

Bad spelling and writing mistakes (like the ones in the first sample) will make you seem less credible and the Embassy/Consulate officers may believe that you do not have a sense of consideration for your application process. 

At the same time, attention to details such as spelling, punctuation, and capitalisation (as shown by the second sample that we provided as an example) will make the Visa officers think that you are an organised and responsible person who put effort into preparing the Visa application.  

• Not presenting the list of documents you are submitting in order of priority

Show the Embassy/Consulate officers that you are an organised person. 

You should mention the list of documents that you are submitting for your application in order of priority (and not randomly). 

Start with the documents that are mandatory for all applicants no matter their personal situation (application form, passport, insurance, etc.) and then add the documents that are mandatory according to the purpose of your trip (e.g., hotel reservations ,   flight reservations , and travel itinerary – if you are applying for a tourist visa) and the documents that are mandatory according to your personal situation (e.g., employment contract , No Objection Certificate (NOC) Letter from your Employer, payslips , your bank statements , etc. – in case you are employed and you pay the expenses for your trip by yourself). 

For further details concerning the Schengen Visa requirements and the order that you should keep when listing them in your covering letter, please check out this blog post.  

• Submitting a Cover Letter that does not align to information and facts provided in other documents

The details and reasons outlined within your cover lettering must align to the same information and evidence you have provided in every other document you are submitting. 

If you contradict or state a point in your letter that does not align to the documents you provide to the Embassy/Consulate, you could jeopardise the entire application, which may cause your Schengen Visa to be rejected.

For example, if in your cover letter, you outline that you are travelling to stay with your family who lives in Italy but you do not include an invitation letter or sponsor for accommodation letter from them, then it contradicts the information in your application. 

Another example is that you say you are traveling for tourism but then you have an invitation letter from a business in your documents. Or, when your passport number and other personal details in your letter do not match the details in your other documents.

Confused Where To Start?

If you are confused, worried or stuck, the best next step to take is to Get a Free Consultation .

The session takes 5 to 10 minutes, starts immediately and you will get our advice delivered to your inbox by a Visa Expert within 1-2 hours. This is not a video or phone call, it is just like a live chat, where we can understand your situation better and an expert shares what you should do next.

There is no commitment to use our services at all, we just provide you advice based on our assessment of your situation and give you the next steps you need to follow to get your Schengen visa.

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