• Letter Writing
  • Informal Letter Format

Informal Letter Format - How to Write, Parts, Sample Informal Letters

To write an informal letter in English, you need to know the way in which it is written. Informal letter writing is easier than you think. It is just like a long talk with a friend or relative.

In this article, the format of an informal letter is explored under the following headings.

What Is an Informal Letter?

What can you write about in an informal letter, how to write an informal letter.

  • Informal Letter Format 1 – Letter to Your Cousin Inquiring about Her First Visit to Ethiopia
  • Informal Letter Format 2 – Letter to Your Friend about Arranging a Get-Together
  • Informal Letter Format 3 – Reply Regretting Inability To Join
  • FAQ On Informal Letter Format

Informal letters are personal letters that are written to let your friends or family know about what is going on in your life and to convey your regards. An informal letter is usually written to a family member, a close acquaintance, or a friend. The language used in an informal letter is casual and personal.

You can literally write about anything you feel or think you want to convey. Informal letters can be written to inform your dear ones about your success in a competition, about a movie you watched recently, about the trip that you would be going on, and so on. It can also be to enquire about their well-being, to invite them to go along with you on a trip, to congratulate them on their new job, to convey your regards, etc. You can be as personal as you want when writing an informal letter.

Like any letter, there is a format to write an informal letter in English. Unlike a formal letter , an informal letter does not need to state something specific. It can be written in an easy, conversational style. They are in the nature of a friendly chat, so it can include a variety of topics. It can have all that you want to tell your dear one about. You can use colloquial expressions, unlike formal letters. There are a few easy guidelines that you can follow to be able to write impressive informal letters.

  • Forms of Greeting/Salutation: In informal letters to friends and family, you can address them by their names prefixed by qualifying terms such as Dear, My dear, Dearest, etc. You can also address them by their pet names (Eg: Dearest Rosy, Dear Andy, My dear Sweety…) or by their relationship with you (Dear Uncle, Dearest Grandma, My dear Cousin…). If you are writing to an ordinary friend who is older than you are, or of superior rank, it is respectful to use prefixes such as Mr, Mrs, Ms, etc. For example, Dear Mr Reddy.
  • Introduction and Body of the Letter: The words you use determine the nature of your letter. You can start your informal letter with an introduction to set the tone of the matter that is going to be discussed. You can begin by enquiring about the health and well-being of the recipient. For instance, I hope this letter of mine finds you in the pink of health. You can then explain the reason behind the letter and provide the details as elaborate as you wish to, unlike formal letters. The letter can be more like a friendly chat than an essay. You can write in a very casual and personal tone. If you are writing to an older person, do not use disrespectful terms or sentences.
  • Conclusion: End the informal letter on a friendly note. Use words in such a way that the recipient feels like they have had a wonderful time chatting with you. See to that you make sure you let them know that you would be awaiting their response to your letter.
  • Forms of Subscription/Signature: You can use the following in informal letters to relatives and near friends: Yours affectionately, Yours lovingly, Your loving friend, With love, etc., followed by your name (mostly your first name).If you are writing to a close acquaintance whom you have addressed as Dear Mr, Mrs, etc., you can use Yours sincerely, Kind regards, etc.

Informal Letter Format Samples

Let us now look at some examples of informal letter formats to help you understand better.

Informal Letter Format 1 – Letter to Your Cousin Enquiring about Her First Visit to Ethiopia

34, Park Avenue

Mumbai – 400023

24 th September, 2021

Dearest Maria,

I was so glad to hear from my mother that you are back home after the trip. Hope you had a safe and enjoyable trip. I have been waiting to hear all about the trip from you.

Since this was the first time you have been to a foreign land, I guess every little bit of the trip was as exciting as you expected it to be. I have heard from my friends residing there that the place is extremely beautiful and that the people there are very endearing. However, I was worried when I knew that there were a few bomb blasts during your stay there. Hope all of you there were safe. I hope everything else was fine except for this.

I had spoken to your mother earlier, and she told me that you would be coming home after two weeks. I saw your pictures on Instagram as well. I can’t wait to meet you and hear all your stories. Waiting eagerly for your reply.

Your loving cousin,

Informal Letter Format 2 – Letter to a Friend about Arranging a Get-together

Allahabad – 211005

Dear Surya,

Hope you are keeping well, and everyone at home is keeping safe and healthy. It has been a long time since all of us have met, so I was thinking we could all meet up. I have planned to have a get-together next month. I would love to discuss more about it.

All of us could meet on Friday evening and stay over the weekend at a resort in Munnar. The climate in Munnar is great and it will be a good stress reliever. We could also go around the tourist spots if everyone is interested. If you are ready, we could talk to the others also. I will visit you next weekend to discuss more on this.

Awaiting your reply and hoping to meet you soon.

Informal Letter Format 3 – Reply Regretting Inability to Join

144, Stark Lane

Mumbai – 400054

Dear Sreya,

It is extremely thoughtful of you to plan a get-together for all of us. I wish I could join you, but I am sorry to say that I have a project starting next month, and it would not be possible for me to be there. If there is any way of preponing the get-together to any time before the month-end, I can definitely make it to our gathering.

I hope we can reschedule the get-together and not miss the chance to meet up. Waiting to hear from you.

Explore more informal letter samples,

  • Letter to Your Friend about Coronavirus
  • Letter to Your Friend about Covid-19 Precautions
  • Letter to Your Friend about Lockdown
  • Letter to your Friend about Your Hobby
  • Letter to Your Friend about Your School Trip
  • Letter to Your Friend about Your School
  • Letter to Your Friend about Your Summer Holidays
  • Letter to Your Friend Describing Your Ancestral House
  • Letter to Your Friend Describing Your Birthday Party
  • Writing a Letter to Your Friend

FAQ on Informal Letter Format

How can you write an informal letter.

An informal letter should include:

  • The Sender’s address
  • Greeting/Salutation
  • Introduction
  • Body of the letter

How do you start an informal letter?

As far as an informal letter is concerned, you can start by greeting the person and conveying regards. You can then state the purpose of your letter.

What is the difference between a formal letter and an informal letter?

A formal letter is written in a professional manner where you directly state the intent of your letter and what you expect; whereas, an informal letter can be written to anyone whom you are close to about anything you want to share.

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Informal Letters

40 great informal letters (format examples & templates).

The main types of letters are formal and informal letters. Formal letters are official letters written to communicate information to a business, government office, an NGO, or any other type of entity that requires official communication.

Table of Contents

  • 1 Informal Letters
  • 2 What are informal letters?
  • 3 Informal Letter Format
  • 4.1 Share gossip
  • 4.2 Thank you note
  • 4.3 Wishing well
  • 4.4 Giving an invitation
  • 4.5 Sending apologies
  • 4.6 Congratulate someone
  • 5 Features of an informal letter
  • 6 Informal Letter Examples
  • 7 How do you write an informal letter?
  • 8 What is an informal letter example?
  • 9 Friend Personal Letter Formats
  • 10.1 The language used
  • 10.3 Purpose
  • 10.4 Recipient
  • 11 Are there informal letter templates available?

Informal letters do not require to be written in formal language. They are letters communicating a message to someone known to you. Although they are informal letters, it is important to know how to develop skills for writing them. This is how you effectively write an informal letter.

Free informal letter 01

What are informal letters?

An informal letter is a letter written using informal/nonofficial language. It is written to someone known to you either at a personal level or through a third party. The person could be your relative, a spouse, sibling, friend, workmate, etc.

There must be a reason that triggers you to write an informal letter which could be an achievement, requests for something, sending information about an issue, etc. Because they are informal, they salute the recipient by their name or title.

For example, Dear Uncle, Mother, Brother, Cousin, Peter, Serena, Amy, etc. The letter doesn’t require a subject line even when you have a specific issue you want to address or addressed.

Informal Letter Format

Free informal letter 11

Types of informal letters you might write 

There are many reasons why you might decide to write an informal letter or friend personal letter.

Share gossip

You might want to share the latest gossip in your workplace, neighborhood, state, or school. The friend might be far from you and the best way to communicate is through a letter. You should understand the informal letter format to know how to write to them.

Thank you note

You might just want to write a thank-you note. Someone might have done you well for one reason or another and they made a big difference in your life. You can look for a good informal letter example to guide you on how to write.

Wishing well

Another reason is to wish someone well on their anniversary, birthday, wedding day , proposal day, etc. Because they are well known to you, you just want to wish them well on their special occasion. There is a unique format informal letter template for this purpose.

Giving an invitation

You might have an upcoming important event such as a graduation ceremony, a wedding, migrating to another place, or a party. You will send a friend a personal letter inviting them to attend your event.

Sending apologies

It is possible on certain occasions to have a misunderstanding with someone. It could be your parent, sibling, spouse, boy/girlfriend, or any other person well known to you. To win them again, you look for the best informal letter format and write to them to send your sincere apologies and ask to be forgiven.

Congratulate someone

Someone might have gotten a baby, a job, college, scholarship, visa, or something else important. You can read an informal letter example to get an idea of what to write to them.

Features of an informal letter

The features of an informal letter are the format or structure for writing the letter. Although there is a universal format informal letter template, the letters do not have a definite format. Each individual might decide to use their unique way of writing depending on who they are writing to. However, there are basic things that must be included in every informal letter.

Your address

To keep communication running, your friend must write back to you after receiving your letter. If they don’t have your current address, they will not write back to you to reply to your question, request, appreciation, or invitation.

Make sure to write the complete address without leaving out any details. These details should not lack in your address.

On the top left of the paper write –

  • Your street name and number – example 2593 N. State Avenue
  • The city you are located, state, and code – example Florida, Fl 93805
  • The country – example USA.

The date comes below your personal address. It shows the date when you wrote the letter and not the date when you mailed it. The mailing date will be shown by the postal service stamp. There are two date formats you can use in your friend personal letter.

The American format starts with the month, date, year.

  • February 22nd, 2022
  • February 22, 2022

The British format starts with the day, month, year.

  • 22 February 2022
  • 22nd February 2022

Salutations

Below the date, your opening sentence should start with a greeting. Make them informal because this is a person known to you. Depending on your level of friendship, you may choose to use the word dear or another type of greeting.

You might write dear dad, dear uncle, mum, Mr. Caliph, Mrs. Wesley, etc. If it is your age mate, you can use the words dear Susan, cate, Charles, Andrew, etc. You may ignore the word dear if it is a very close friend and salute them hey Robert, Christine, etc. What is important to consider when writing the salutation is who the person is to you, their age, or their relationship.

Informal letter body

This is the place where you will introduce yourself if the person is not well known to you. You may refer someone they know well to help them remember you. If the person is well known to you, do a brief introduction to your reason/s for writing.

Do some other paragraphs to expound your message in a way they will understand easily. Cover one point at a time while being careful with your tone. Although it is an informal letter, you must have in mind the person you are writing to and choose the right tone.

Concluding sentence

The concluding sentence is a summary of your letter. Tell them you hope to hear from them and bid them a warm goodbye.

Even if you had written your name at the top, you must sign your full name at this point and include your signature. This helps confirm the letter is indeed from you. To give you a better idea, you may read an informal letter example online.

Informal Letter Examples

Free informal letter 21

How do you write an informal letter?

Depending on who you are writing your informal letter to, the best way is to choose your unique style and let the words flow as your write. However, three main sections will not lack in any informal letter.

Opening paragraph

In the opening paragraph, address your recipient directly. Address them by their name or title like miss spencer, Mr. Robinson, uncle, dad, etc. Be mindful and show respect to the person if they deserve it due to age difference, status, or relationship. You don’t need to use a title if the person is well known to you. Just say Peter, Tom, Cecilia, etc.

Examples of opening words

  • Dear mom, I hope you have been well
  • How is the family
  • I hope you, your uncle, and your kids are fine
  • I hope you are pushing on with your wedding arrangements.

Letter body

Use a friendly tone in the body but again, be mindful of who it is that you are writing to. The best way to communicate with the right tone is to write as though the person is sitting before you and you are talking to others one on one. The language you would use in one-on-one communication, use it in your letter. Tell them your message without beating around the bush. Go straight to your point and then expound it.

Examples of subjects in the body

  • The purpose of your letter
  • Give details of your purpose
  • Ask the person how they are or your expected response
  • Include the body of the letter
  • Request them to write back

Closing paragraph

Summarize your letter and be hopeful to hear from them soon. State this in the letter to remind them not to forget to communicate through your postal address.

How to close an informal letter?

You can use any of these closing sentences

  • Hoping to hear from you soon
  • Pass my greetings to…
  • Wishing you all the best
  • I hope to see you soon
  • I can’t wait to meet you

Sign your informal letter

A formal letter restricts you to a specific kind of signature but informal letters are not restrictive in any way. You can choose any type of signature you want as long as it is the perfect one for your recipient. You may choose to use any of these signatures.

  • With kind love
  • With kindness
  • Your best friend

What is an informal letter example?

You can check various websites online and download a format informal letter template or an informal letter example to give some inspiration on what you should write. No matter who you are an informal letter to, the main rule is to remember the structure, the dos, and the don’ts.

Structure:  start with your address on the top left, followed by the date and then immediately the salutation. Write the body or the main message and close with a concluding tag, then sign.

  • Salute the recipient by their name or tile
  • Use friendly language – consider the person you are writing to and use language that shows respect to them. The language you use when writing to your parent is different from the way you write to your brother, friend, uncle, grandparent, etc.
  • Write a detailed body
  • Request them to reply
  • Conclude with your name or title
  • Do not use offensive language – it is enough evidence to sue you
  • Do not write a too lengthy letter – and not too short like an official letter
  • Avoid official language

The advantage of writing an informal letter is that you don’t have any time limit for the number of letters you can write. As long as there is a good reason to write, you can write as many times as you want. You may write when you have a special request or need but its main purpose is to create constant communication among people.

Friend Personal Letter Formats

Free informal letter 31

The major difference between a formal and informal letter

Although there are major differences between formal and informal letters, they also have major similarities. Their main similarities are as follows:

  • They include addresses
  • They have dates
  • They have an opening sentence
  • They have body content
  • They have a closing sentence
  • They include a signature

Here are their major differences:

The language used

A formal letter uses a formal tone or official language. This is a language used in official communication. Informal letters use casual language or language used in informal communication.

A formal letter adopts a neutral tone because it has to be objective. Sometimes you don’t even know the person you are addressing. Informal letter adopts a casual tone but the strength of the tone differs with the person writing and recipient.

Formal letters are specifically written for official reasons only. The most common formal letters written are jobs applications, requests for quotations, loan applications, job termination letters, etc. Informal letters are written for any kind of reason. It might be an invitation, thank you , appreciation, requests, apologies, updates, news, etc.

Recipients of formal letters are mostly CEOs and managers. Rarely will someone write a formal letter to junior staff because it is the managers that make important decisions such as hiring and purchasing of goods and services.

The recipients of informal letters can be anyone regardless of their position, title, or influence. Someone might be a CEO of a major company but they are someone’s spouse, dad, mom, brother, sister, uncle, aunt, etc. The people they are related to will write informal letters to them and use an informal tone. However, when they sit in the office of a CEO, the other people will write formal letters to them.

Are there informal letter templates available?

You will get any type of format informal letter template that you want. You just need to be certain of the person you are writing to. You may also check online to an informal letter example or informal letter format just to be sure of the tone to use or how to address the person you are writing to. The most important thing is to understand the structure and the language.

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How to Write an Informal Letter

Last Updated: March 10, 2024 Fact Checked

This article was co-authored by Tami Claytor . Tami Claytor is an Etiquette Coach, Image Consultant, and the Owner of Always Appropriate Image and Etiquette Consulting in New York, New York. With over 20 years of experience, Tami specializes in teaching etiquette classes to individuals, students, companies, and community organizations. Tami has spent decades studying cultures through her extensive travels across five continents and has created cultural diversity workshops to promote social justice and cross-cultural awareness. She holds a BA in Economics with a concentration in International Relations from Clark University. Tami studied at the Ophelia DeVore School of Charm and the Fashion Institute of Technology, where she earned her Image Consultant Certification. There are 10 references cited in this article, which can be found at the bottom of the page. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 173,444 times.

Writing an informal letter is easier than writing a formal one because there are fewer rules to follow. Just address your letter to the person you're writing, fill out the body with what you want to say, then sign your name at the bottom to let your recipient know who it's from. If you want to mail your letter rather than handing it off in person, be sure to put it in an envelope that's been properly addressed and stamped.

Formatting Your Letter

Step 1 Note your address and the date (optional).

  • You can either spell out the full date ("Wednesday, February 12th, 2018") or use the abbreviated numeral form ("2/12/18") to keep things simple.
  • Including these details is a good way to let your recipient know when and where the letter was written, which can be especially useful if you're in different parts of the world.

Step 2 Write your recipient's...

  • If you want, you can add a salutation before your recipient's name, such as “Dear,” “My darling,” or even just “Hey.”
  • If you're composing an open letter and don't know the name of the person who will be reading it, start with a general address like, “To whom it may concern” or “To whoever reads this letter.” [3] X Research source

Step 3 Fill out the body of the letter with your message.

  • Once you run out of room on the first page, start a new one or flip your paper over and continue writing on the back.
  • Picking out a lined type of paper, like notebook or journal paper, can help you keep your handwriting neat and organized.

Step 4 Write a short closing to wrap up the letter.

  • The closing essentially signals to your recipient that they've reached the end of the letter.
  • Since you're not sending a formal letter, there's no need to add a closing if you don't want to—you can always just sign off with your name.

Tip: Come up with a closing that reflects your reason for writing. A letter of condolence, for instance, could end with “My deepest sympathies.” [6] X Research source

Step 5 Sign your name at the bottom of the letter.

  • You might use your full name, first name, or a nickname depending on your level of familiarity with the person you're writing to.

Adding Some Style

Step 1 Keep your language conversational for a more personable feel.

  • If you're not sure what to say, it can be helpful to imagine that you're having a conversation with a friend and simply write the way you would talk.

Tip: You might kick off the body of your letter with something like this: “Hey bestie! Isn't it crazy how time flies? One minute we're chasing boys at summer camp, and the next you're getting married! Being an adult is WEIRD!”

Step 2 Use colored ink or fonts to liven up your correspondence.

  • Mixing up your use of colors is a great way to break up the monotony and emphasize key words or phrases.
  • Make sure the color you choose contrasts your letter paper enough to be plainly visible. Otherwise, your message may be hard to read.

Step 3 Draw in the margins of handwritten letters to lend a little visual flair.

  • You might spice up your description of that time you spotted Bigfoot at the mall by including an artist's rendering of what he looked like.
  • Similarly, if you happen to catch a typo while reading back over your letter, you could turn it into a joke by crossing it out and scribbling, “I promise I know how to spell!” next to it.

Mailing Your Letter

Step 1 Fold your letter...

  • This method works best with standard 8.5 inches (22 cm) x 11 inches (28 cm) printer paper, but it can be used to fold papers of other sizes, too.

Step 2 Place your letter in an envelope and seal it up.

  • Keep in mind that envelopes come in various shapes and sizes. If you're having trouble cramming your letter into a standard business envelope, try shopping around for one that's a better fit.

Tip: If you don't like the idea of licking your envelope, you can also use a damp sponge, cotton swab, or glue stick to make sure it stays closed.

Step 3 Print your recipient's...

  • Don't forget to specify an apartment number after the street address if your recipient doesn't live in a house.
  • If you want the person to know who the letter is from before they open it, scribble your own address in the upper lefthand corner of the envelope. [11] X Research source

Step 4 Stick a stamp in the upper righthand corner of the envelope.

  • Know How Many Stamps to Use Most letters up to 1 oz require one stamp, unless they are an odd shape or not uniform in thickness.
  • Affixing your postage somewhere other than the upper righthand corner of the envelope could confuse the sorting machine at the post office. In some cases, your letter may even be sent back to you.

Informal Letter Template

how to write informal application letter

Community Q&A

Tom De Backer

  • Shop around for unique stationery that reflects your personality to use for writing informal letters. Thanks Helpful 1 Not Helpful 0
  • Mailing handwritten letters can be a fun and meaningful way to stay connected with loved ones who you don't see very often. Thanks Helpful 1 Not Helpful 0
  • Informal letters should only be used to communicate with friends, family, and other people you're close to. If you're writing to a business, institution, or someone you don't know well, be sure to adhere to the guidelines of formal letter writing . Thanks Helpful 1 Not Helpful 0

how to write informal application letter

Things You'll Need

  • Letter paper
  • Ink pen or pencil
  • Multicolored writing utensils (optional)
  • Envelope (optional)
  • Postage stamp (optional)

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Write a Letter of Complaint to Human Resources

  • ↑ https://www.toppr.com/guides/english/writing/informal-letters/
  • ↑ https://www.readingrockets.org/article/introduction-letter-writing#act4
  • ↑ https://www.skillsyouneed.com/write/letter-writing.html
  • ↑ https://www.letters.org/letter-closings.html
  • ↑ https://en.oxforddictionaries.com/writing-help/choose-the-right-greeting-and-sign-off
  • ↑ https://www.skillsyouneed.com/write/formal-or-informal.html
  • ↑ https://www.familyeducation.com/life/writing-letters/writing-letters-letter-format
  • ↑ https://www.youtube.com/watch?v=V5gelIkXXLg
  • ↑ https://pe.usps.com/businessmail101?ViewName=ReturnAddress
  • ↑ https://www.usps.com/ship/letters.htm

About This Article

Tami Claytor

To write an informal letter, start by writing your recipient’s name at the top of the letter with an appropriate salutation, like “Dear,” “My darling,” or “Hi.” Once you greet your recipient, fill out the body of the letter with your message, which can be as long or as short as needed. When you’re done writing your message, write a short closing to wrap up the letter, like “Sincerely,” “Yours truly,” or “With love.” After this closing, sign your first name, full name, or nickname, depending on your level of familiarity with the person you’re writing to. If you want to add a personal touch to your letter, use fun colored ink or draw pictures in the margins. To learn how to send your informal letter, keep reading! Did this summary help you? Yes No

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Informal Letter Writing Format Topics and Examples

how to write informal application letter

Informal letter writing is a personal and authentic way to connect with loved ones. Discover the essential format and structure of informal letter writing with engaging topics and examples. Learn how to express emotions, share experiences, and strengthen relationships through heartfelt letters.

What is Informal Letter Writing?

An informal letter is a type of written communication that is less formal and less structured than a formal letter. It is typically written to friends, family, or acquaintances and is used to communicate personal or casual information, such as greetings, updates, and news. Informal letters often have a friendly and conversational tone and may include informal language, abbreviations, and emojis.

The Timeless Appeal of Informal Letter Writing for Students 

In this fast-paced digital era, where instant messaging and emails dominate communication, the art of informal letter writing stands out as a cherished form of expression.

Informal letters have a personal touch that digital messages simply cannot replicate. 

The process of putting pen to paper and pouring out your thoughts and emotions is an act of authenticity and sincerity.

In this guide, we will delve into the format of informal letter writing. We will explore the key elements of an informal letter and provide valuable tips to help you compose heartfelt letters that resonate with your recipients.

The Art of Informal Letter Format and Structure

Creating an informal letter involves a specific structure that ensures your message flows naturally and captivates the reader. Let’s explore the essential building blocks:

Salutation: Warmly Greeting Your Recipient

Begin your letter with a warm and affectionate greeting to set the tone for the rest of the message.

Opening Paragraph: Setting the Stage

The opening paragraph sets the context for your letter. Mention the reason for writing and the emotions behind it.

Body: Pouring Out Your Heart

The body is the heart of the letter, where you share your thoughts, experiences, and emotions with the recipient.

Conclusion: Fond Farewell

Wrap up your letter with a heartfelt conclusion, expressing your love and affection.

Signature: Personal Touch

End the letter with your signature to add a personal touch to the communication.

Tips for Writing Heartfelt Informal Letters

To make your informal letters truly heartfelt and impactful, consider the following tips:

Write with Authenticity

Be genuine and authentic in your writing. Let your true emotions shine through, as this will create a deep and meaningful connection with the recipient.

Use a Conversational Tone

Write as if you are having a conversation with the recipient. A conversational tone makes the letter feel more intimate and friendly.

Share Personal Stories

Including personal stories and anecdotes makes the letter more engaging and adds a human touch to your communication.

Express Gratitude and Affection

If appropriate, express your gratitude and affection towards the recipient. Let them know how much they mean to you and how grateful you are to have them in your life.

Keep It Concise

While you want to express your thoughts fully, avoid making the letter too long. A concise letter is more likely to be read in its entirety and appreciated.

Step-by-Step Guide: Crafting Your Informal Letter

Follow this step-by-step guide to create an enchanting informal letter:

Step 1: Select the Recipient

Choose the person you want to write the letter to and consider your relationship with them.

Step 2: Plan Your Message

Outline the key points you want to convey and organize your thoughts.

Step 3: Start Writing

Begin with a warm greeting and an engaging opening paragraph.

Step 4: Share Your Emotions

Pour out your heart in the body of the letter, sharing personal experiences and emotions.

Step 5: End with Affection

Wrap up the letter with a heartfelt conclusion, expressing your love and affection.

Sample Informal Letter: Reconnecting with an Old Friend

To illustrate the informal letter-writing format, here’s a sample letter:

Salutation: Hi Emily,

Introduction: I hope this letter finds you well and happy. It has been years since we last connected, and I’ve missed our friendship immensely. I couldn’t resist writing to you and catching up.

Body: Remember the time we spent summers at the beach, building sandcastles and chasing seagulls? Those memories are etched in my heart, and I often find myself reminiscing about those carefree days.

Conclusion: Let’s plan a reunion soon. I’d love to hear all about your adventures and share mine. You’ve been an incredible friend, and I cherish the bond we share.

Signature: With love, Sarah

Informal Letter Writing Format

Mode of Salutation and Subscription for Informal Letter

Father

Mother

Uncle/Aunt

Son/Daughter

Brother

Intimate
friends
Mother,
My dear/Dear father,

My dear/Dear
Mother,

My dear/Dear father,

My dear/Dear uncle/aunt,

My dear/Dear son/daughter,



My dear/Dear brother

My dear Sunil, Dear Sunil, My dear friend,
All the subscriptions mentioned in the right column suit the above Salutation.
When a letter is written to a friend or an intimate person any of the following subscriptions are used: 

Yours ever, Yours sincerely, Yours truly, Sincerely yours, Yours sincerely, Yours very sincerely, Very sincerely yours, Yours ever, Ever yours, Sincerely, 

N.B.- Also note that the following subscriptions are used in letters to relations and very intimate persons: 



 Yours lovingly, Lovingly yours, Affectionately yours, Yours affectionately, Yours ever, Ever yours, Your affectionate/loving friend, Yours, Your loving son/daughter/nephew/niece, Your affectionate son/daughter/nephew/niece,

Topics for Informal Letters for Students

Discover important and engaging topics for students to write informal letters. From expressing gratitude to sharing exciting experiences, these topics will help students develop their letter writing skills while fostering meaningful connections with friends and family.

Expressing Gratitude to a Teacher

Write a letter to a teacher who has made a positive impact on your life, expressing appreciation for their guidance and support.

Sharing Exciting News with a Friend

Share exciting news or a recent achievement with a close friend, celebrating the joy together.

Writing a Letter to a Family Member

Write a heartfelt letter to a family member, expressing love and gratitude for their presence in your life.

Thanking a Friend for Their Support

Express thanks to a friend who has been there for you during challenging times, acknowledging their support and kindness.

Sharing an Unforgettable Experience

Describe an unforgettable experience or adventure you had recently, bringing it to life through your words.

Apologizing to a Friend

If you’ve unintentionally hurt a friend, write an apology letter to express your remorse and seek forgiveness.

Penning a Letter to Your Future Self

Write a letter to your future self, expressing your dreams, aspirations, and reflections on your current stage of life.

Sending Wishes on a Special Occasion

Send warm wishes and congratulations to a friend or family member on their birthday, graduation, or any other special occasion.

Reminiscing Memories with a Childhood Friend

Write a letter to a childhood friend, reminiscing about the adventures and experiences you shared during your early years.

Encouraging a Friend Pursuing a Dream

Offer words of encouragement and support to a friend pursuing a dream or goal, motivating them to stay focused and determined.

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Examples of Informal Letters

Let’s look at some examples of informal letters based on the topics above:

Example 16: Plans after the Examination.

16. Write a letter to your friend about your plans after the Madhyamik Examination is finished.

Ward No 24, Purba Medinipur

Dear [Friend’s Name],

I hope this letter finds you in good health and high spirits. It’s been quite a journey preparing for the Madhyamik Examination, and with the end in sight, I wanted to share my plans for the upcoming months.

First and foremost, I am looking forward to taking a well-deserved break after the exam. The months leading up to the Madhyamik have been intense, and I think we all deserve some time to relax and rejuvenate. I plan to catch up on my sleep, read some books I’ve been neglecting, and simply enjoy some downtime with family and friends.

After this brief respite, I have several exciting plans lined up. I’m eager to explore my interests and passions beyond academics. Here are some of the things I’m planning:

  • Exploring New Hobbies: I’ve always been curious about photography, and I plan to invest some time in learning the art of capturing moments through a lens. I also want to try my hand at painting and maybe even pick up a musical instrument.
  • Volunteering: Giving back to the community is important to me, and I’m looking for volunteering opportunities in our area. Whether it’s working with local NGOs, participating in clean-up drives, or helping out at a local shelter, I want to contribute to making our community a better place.
  • Career Exploration: While I’m still in high school, it’s never too early to start thinking about my future career. I plan to explore different career paths, perhaps through internships or shadowing professionals in fields I’m interested in.
  • Fitness and Well-being: Physical health is crucial, and I intend to incorporate regular exercise and a balanced diet into my routine. Yoga and meditation are also on my list to improve mental well-being.
  • Travel: If the circumstances allow, I’d love to embark on a short trip with my family. Exploring new places and cultures is always a rewarding experience.
  • Academic Enrichment: While I want to explore various interests, I also plan to continue my academic journey. I’ll start by reviewing and studying subjects I’m passionate about beyond the scope of school curriculum.

These are some of the plans I have in mind for the period after the Madhyamik Examination. I believe this time away from the academic pressure will not only help me recharge but also shape my personal growth.

I’m excited to hear about your plans as well. Let’s catch up soon and discuss our adventures and aspirations. I’m sure we can make the most of our post-exam freedom.

I wish you all the best for the remaining exam days, and I can’t wait to celebrate our achievements and embark on this new phase of our lives.

Take care and stay in touch!

Warm regards,

[Your Name]

Example 15: Advising brother to read Textbook

15. Write a letter to your brother advising him to read textbooks .

Ward No 20, Purba Medinipur

I hope this letter finds you well. I wanted to share something with you that I believe will greatly benefit your studies. Have you ever considered reading textbooks to enhance your learning experience? I know, it might not sound as exciting as other study materials, but trust me, it can make a world of difference.

Reading textbooks can provide you with a better understanding of complex concepts. They contain in-depth information, and structured content, and serve as reliable sources. By reading them, you’ll be equipped with comprehensive knowledge that can boost your academic performance.

I encourage you to give it a try! Make time to read even a few pages every day. Start with subjects you enjoy, and you’ll find yourself enjoying the learning process even more. I’m sure you’ll see the positive impact it has on your grades and overall learning journey.

Remember, I’m here to support you. If you need any book recommendations or assistance, feel free to ask. So, let’s dive into the world of textbooks and unlock the doors to knowledge together.

Best of luck!

With love, [Your Name]

Example 14: A Memorable Day in Your Life

14. Write a letter to a friend describing a memorable day in your life .

Ward No 25, 24 North Parganas

I hope this letter finds you well. I had to share a truly remarkable day with you! It started with a surprise invitation to a hot air balloon ride at dawn. As we ascended, the world below transformed into a breathtaking canvas. The colors of the sunrise painted the sky, and I felt a sense of awe and peace. Floating above the world, I experienced pure serenity. Afterward, we explored a quaint town, indulging in local delicacies and laughter. It was a day of adventure, beauty, and cherished moments. I’ll treasure this day forever, and I wish you could have been there with me. Let’s plan an adventure together soon!

Warmest wishes, [Your Name]

Example 13: Maintain Good Habits

13. Write a letter to your brother advising him how to maintain good habits

Ward No 2, Paschim Medinipur

Dear [Brother’s Name],

I hope you are well. Today, I wanted to share some valuable insights on cultivating and sustaining good habits, which I genuinely believe will enhance your life.

To start, identify the habits you wish to develop and prioritize them. Focus on one habit at a time to avoid overwhelming yourself.

Create a routine that aligns with your daily life, making it easier to adopt and maintain good habits consistently.

Find an accountability partner – someone you trust – to support and encourage you on this journey. Share your goals with them and seek their guidance when needed.

Remember, perseverance is key. Even if you falter, dust yourself off, and resume your efforts. Consistency is the key to success.

I believe in your ability to develop these habits and lead a fulfilling life. Embrace the process, and I’m certain you’ll experience positive transformations.

With unwavering support and love,

Example 12: To read the lives of great men

12. Write a letter to your brother advising him to read the lives of great men.

I hope you are well. Today, I wish to share some valuable advice that I believe will greatly benefit you. I strongly recommend delving into the biographies of great men, as they hold profound wisdom and inspiration.

By reading about the lives of remarkable individuals who have left a lasting impact on the world, you can gain valuable insights into their struggles, triumphs, and the principles they lived by. Their experiences can serve as guiding lights on your own journey toward success and fulfillment.

Whether it’s the scientific brilliance of Einstein, the leadership of Gandhi, or the artistic genius of Leonardo da Vinci, each story has something unique to offer. Learning from these luminaries will broaden your perspective and ignite a passion for self-improvement.

Embrace the wisdom encapsulated in those pages, for therein lies the potential to shape your destiny. So, I urge you to embark on this enlightening journey through the lives of great men.

Wishing you the best on this quest for knowledge and growth.

Example 11: Visit to the Hills

11. Write a letter to your friend describing your visit to the hills.

Ward No 22, Nadia

Dear Naresh,

I hope this letter finds you well and filled with excitement to hear about my recent visit to the hills. It was an enchanting experience that I simply must share with you!

The hills welcomed me with their breathtaking beauty and serene ambiance. The lush greenery, misty mornings, and melodious bird songs made every moment magical. I trekked along winding trails, discovering hidden waterfalls and charming villages nestled amidst nature’s bounty.

The local culture and hospitality left a lasting impression on me. I relished the delectable regional cuisine and interacted with warm-hearted locals who shared fascinating tales of their heritage.

The starlit nights were a sight to behold, and I couldn’t resist capturing the stunning landscapes through my camera lens.

In summary, my visit to the hills was a rejuvenating escape from bustling city life. I returned with a sense of peace and gratitude for nature’s wonders.

Can’t wait to hear from you soon!

Warmest regards,

Example 10: Visit a Place of Historical Interest

10. Write a letter to your friend within 120 words telling him/her about “your visit to a place of Historical interest.”

N.D. Block, Bagnan, Howrah

Dear Sharmila,

I hope this letter finds you in good health. I am writing to share my recent experience of visiting a place of historical interest. Last week, I had the opportunity to visit the Taj Mahal in Agra, India, and it was truly a remarkable experience. The Taj Mahal is an iconic monument and is considered one of the seven wonders of the world. The intricate architecture and breathtaking beauty of the monument left me in awe.

It was fascinating to learn about the history and the love story behind the creation of the Taj Mahal. The guide shared some interesting facts and stories that made the visit even more enjoyable. I also had the opportunity to visit the Agra Fort, which has a rich history and is another significant monument in India. Overall, it was an unforgettable experience, and I would highly recommend visiting these historical sites if you get the chance.

Hope to catch up soon!

Best regards, Sharmistha Maity

Example 9: Benefits of Reading Story Books

9. Write a letter to your friend within 120 words about the benefits of reading story books.

Bachur Doba, Jhargram

Dear Anish,

I hope this letter finds you well. I wanted to take a moment to share with you the benefits of reading storybooks. Reading storybooks is an incredible way to escape reality and immerse yourself in another world. It’s not only a great way to relax but also an excellent way to improve your mental health. Studies have shown that reading regularly can reduce stress levels, increase vocabulary, and even improve memory function.

Additionally, reading storybooks can expand your imagination and creativity, and enhance your critical thinking skills. Reading books can help you develop empathy, allowing you to better understand and relate to others. It can also be an excellent way to bond with family and friends by discussing your favorite books together. So, if you’re not already an avid reader, I highly recommend picking up a book and getting lost in the pages. You’ll be amazed at the benefits it can bring to your life.

Best regards, Sayan Samanta

Example 8: Visiting a Wildlife sanctuary.

8. Write a letter to your friend within 100 words narrating your experience of visiting a Wildlife sanctuary.

Big Town, Kachimpur Malda 30.02.2020

My dear friend,

Hope you are well by the grace of God. Today I shall share with you my experience of visiting a wildlife sanctuary. I wish my parents went to Jaldapara wildlife sanctuary. In amazing stillness, I saw wild elephants, rhinoceroses, deer, and monkeys. Many birds were chirping in the tree. It was a thrilling experience for me. Sometimes I feared a tiger might come at any time. After a while, our Jeep stood still. My heart was beating fast, and I saw a herd of elephant roaming silently, I had mixed feelings of joy and fear. I understand animals and birds are really wonders of Nature. I shall never forget such a wonderful experience. With respect to your parents and love to you,

Yours ever, Sujoy

Example 7: Visit the Public Library

7. Write a letter to your friend advising him or her to visit the Public Library in her or his locality as frequently as possible.

Alok Dam C/O Aviraj Dam Vill- Keshapat P.O Dehati 110.Sreeram Street Burdawn 12-02-2016

Dear Rajeeb,

I received your letter yesterday. I’ve become very glad that you have written me a letter. But at the same time, I feel also very sad when I come to know that your result does not meet your expectations. You have always told me that you cannot do well in the subjects due to insufficient reference books and other guidance. Today I’ve got an idea to make you overcome this difficult situation. You know that there is a library in our area and I go there at least 4 or 5 days a week in the evening. I’ve got plenty of opportunities to read different reference books going to the library and also come across different newspapers there.

I think you should also go to the library frequently. I know that the library is far away from your house. Still, you should try to reach there and take a membership of that library and you will get benefited. There you can get different reference books which will meet your requirement for doing good results in the next exam. You will also get their variety of books to enrich your knowledge. If you want you can also study there sitting in a calm atmosphere. So there are so many facilities to go to the library frequently.

Moreover, you can get knowledge of everyday life from different newspapers there.I think you must abide by my advice and I can assure you this will help you a lot.

No more today when we will meet.

Yours ever, Sujoy Jana

Example 6: Consoling ailing friend

6. One of your neighbors Mr. Manish has met with an accident and has been hospitalized for some days. Write a letter to him telling him about how his family reacted to the news. Assure him that he needs not worry at all and that your family will always help them during such times. You are Roan Mehta, living in Paschim Vihar, New Delhi.

42, Paschim Vihar New Delhi 12th April 2020

Dear Manish Uncle,

Hope you are feeling better now. Through this letter, I really wish to tell you that you do not need to worry about anything. I along with my family will take care of everything. But first, you must know what happened to your family after knowing about your accident. Your family was under stress as they heard the news. Your parents cried a lot about your condition. It was very hard to console your parents and sister but still, we were able to do so. All the time we prayed to the Almighty for your long life.

When the doctor came with good news about your survival, a sigh of relief was felt on everybody’s face. He informed us that you will need to stay in the hospital for a full recovery. Now you need to focus on full recovery. We are there by your and your family all the time. So, do not worry about them.

I hope that your conditions are far better when you receive this letter. Please take care of yourself now. Get well soon. Blessed with pink in health.

Your friend, Roan Mehta

Example 5: About your Hostel Life

5. You had shifted into a new hostel building for your school in Rohtak. Write a letter to your parents telling them about your life in the new hostel in 150-200 words.

Alberta hostel, Albert Convent School Rohtak 2nd May 2020

Dearest Mom and Dad,

I received your letter this morning. I am glad that everyone is doing well, and grandma is recovering I am well here too. Till now, my experience in the new hostel has been satisfactory. The kitchen is open for all of us, but we can only cook under the hostel-in-charge’s guidance. Initially, I was a little scared, but soon my fear was gone as I found myself around lovely friends Almost every student in the hostel is friends which each other. In fact, the hostel-in-charge is also very friendly. Whenever we want to cook something, she is always there to help us. There is a cook, but most of the time, she is helping us in making what we want to eat. The hostel also has a big theatre room, where we all can watch movies or series for 1 hour daily.

This hostel even has a library where all of us sit together and study. Even though all the students belong to different parts of India and have different cultures, we all live like a family. This atmosphere is very comforting and always reminds me of home. I miss all of you and hope to see you soon in the upcoming vacations.

Your daughter, Sharia

Example 4: Describing a Picnic

4. Imagine that you are Ashok, living in Pune. You have received a letter from a friend who has asked you to describe the picnic you recently enjoyed in the company of your friends. Write a letter in reply in 150-200 words.

8 Mahatma Gandhi Marg Pune April 10th, 2020

My dear Raman,

I thank you for your letter that reached me on March 20th. I was pleased to leam that you are well and were enjoying your holidays. Last Sunday, we had a picnic on the bank of the river. The day after the summer vacations started my hands Teeny and Satish and I, along with our parents started off in our car in high spirits, with our baskets and fruits and sandwiches in about half an hour we reached the river. We took a boat and rowed down the river. As,w e had no idea how splendid the river looks at this time of the year. We were so engrossed in the beauty surrounding the river that we did not realize that we had approached the bridge. Satish made juice while I buttered the cakes. We all drank cups of tea and greedily ate cake, biscuits, pastries, and sandwiches.

These were followed by bananas by my mother Then we lay down on the grass and played games. In the afternoon, we swam about in the safety zone of the river under our parents’ guidance.

At sunset we returned home, having spent a very enjoyable day.

Yours sincerely, Ashok

Example 3: Forbidding rampant use of mobile phone

3. Write a letter to your friend forbidding him/her to make rampant use of mobile phones on the way and requesting him/her to follow some suggestions.

Falakata Dist. Jalpaiguri 09 July, 2015

Dear Soumyajit,

I have often seen you, your brother, and your sister, are running helter and smelter always with the mobile fixed on either ear. You are talking and talking without seeing or hearing anything. You are courting your death thus! Do you know this? Pay ears to hear. I suggest you switch off your cell phone. Let me say why. How can you get over a road accident while going your way in the face of a cab, a bus, or a train? Nor can you use it while on a scooter. It is equally risky. Don’t use it while on a crowded bus. You will give an advantage to the pickpockets with this move. If you keep it in your breast pocket harum-scarum it will invite health hazards.

You should be aware of these before using a mobile phone. Accidental death or at least injury is lying in wait if you mistake slightly. Beware of this.

Your friend, Dilip

Example 2: Encouraging to recover from illness

2. Write a letter to your friend who is recovering from a protracted illness encouraging him/her with plans of a weeklong tour together.

Vill+P.O. : Nabagram Dist. Murshidabad 25 March 2015

My Dear Shalini,

But for the good grace of God, you have come round from malignant malaria. I know that after two long months, He has removed the mighty cloak from your head! I am happy that you are on the way to recovery. But I would be happier if you follow my advice for bed rest and relaxation. I enclose hereto a diet chart prepared by a dietician expecting a full recovery that will take a few more days. Don’t forget to sleep inside a mosquito net. Jamuria Municipality is perhaps far from fighting mosquitoes. If you think of keeping fit you may be involved in meditation, pranayam’ and ‘yogaas’.

When you can move your body freely and easily you will attend to your daily chores. Until you become strong and healthy, please think and rethink agreeing to visit some health resort, i.e. my happy home. You will eat and drink everything fresh and healthful.

Your parents will not, I hope, balk at the idea. No more today. More when we meet.

Yours ever Dibya

Example 1: How to spend spare time

1. Write a letter to your younger brother with a few tips on how to spend his spare time.

2 Vidyasagar Street Kolkata-700009 05 July 2015

My Dear Anuj,

It is heard that time hangs heavy on you. Is it so? Are you a student? Have you no pastime? Then a few tips may be suggested. When is your spare time-morning or afternoon or both? In the morning soon after breakfast, you may practice classical music lessons for thirty minutes or an hour. You have a melodious voice for Tagore’s song or Nazrul’s song. You will cut a merry figure in a few days. If you have time in the afternoon, you should read novels, short stories, dramas, essays, etc. Or you may take up painting as a hobby. You can shine in this arena. If you belong to this or that institution it will provide you with someday. Even you can walk for pleasure or take up cycling. You will decide which one suits you best.

I think the tips are enough for you. Please let me know what your choice is.

Yours sincerely, Dadamani

Informal Letter Writing FAQs

1. how long should an informal letter be.

Ans: Informal letters can vary in length, but it’s best to keep them concise, typically one to two pages.

2. Can I Use Emoticons in an Informal Letter?

Ans: Using emoticons is acceptable in informal letters, but use them sparingly and only if you know the recipient well.

3. Should I Decorate the Letter with Designs?

Ans: Adding small doodles or decorations can add a personal touch, but ensure they complement the overall tone of the letter.

4. Can I Write an Informal Letter to a Colleague?

Ans: Absolutely! Informal letters can be written to friends, family, colleagues, or anyone you have a close relationship with.

5. Should I Use Pencil or Pen for an Informal Letter?

Ans: Using a pen for an informal letter is preferred, as it adds a permanent touch to your heartfelt words.

6. How Do I Address an Informal Letter to a Relative?

Ans: Address the letter using an affectionate salutation, such as “Dear Aunt Jane” or “Hi Uncle Bob.”

7. What is the Ideal Length of an Informal Letter?

Ans: There is no strict rule for the length of an informal letter. It can vary based on the content and the depth of your emotions. However, aim for a length that allows you to express yourself without becoming overly verbose.

8. Can I Use Informal Language in an Informal Letter?

Ans: Absolutely! Informal letters thrive on using everyday language and expressions. Embrace contractions, idioms, and colloquialisms to make your letter feel warm and genuine.

9. How Often Should I Write Informal Letters?

Ans:  While there’s no fixed frequency, writing informal letters on special occasions or when you miss someone can strengthen your bonds.

10. Should I Include Gifts with My Informal Letter?

Ans: While it’s not necessary, adding a small thoughtful gift can make the letter even more special.

11. Can I Write an Informal Letter to a Colleague?

Ans: Yes, you can write an informal letter to a colleague if you share a friendly and amicable relationship outside of work.

12. Can I Use Email for Informal Letter Writing?

Ans: While email is convenient, handwritten letters hold a unique charm that emails cannot replicate. If possible, opt for a handwritten letter for a more personal touch.

Related Posts:

Formal Letter Writing in English Format Topics Examples

Home » Letter Writing » How to Write Informal Letters: A Step-by-Step Guide

How to Write Informal Letters: A Step-by-Step Guide

how to write informal application letter

Crafting informal letters is a warm and personal way to communicate with friends and family. Whether you are writing to a friend, a family member, or a fellow student, follow these steps in this step-by-step guide to write informal letters:

  • Greeting: Begin with a friendly greeting. You can use the recipient’s name or a term of endearment, like “Dear Kshitj” or “Hi Sam.”
  • Date and Place: Mention the date and your location to add a personal touch to your letter.
  • Opening: Start your letter with a friendly opening that sets the tone. Share something personal or ask about the recipient’s well-being.
  • Body: This is the heart of your letter. Share your thoughts, experiences, and stories. Be open, honest, and conversational.
  • Personal Touch: Include personal anecdotes, inside jokes, or references that connect you with the recipient.
  • Closing: Wrap up your letter with a warm closing that reflects your relationship, like “With warm regards,” “Take care,” or “Your friend.”
  • Sign-off: Use an informal sign-off, such as your first name, a nickname, or something personal between you and the recipient.
  • Postscript (P.S.): If you have an extra thought or message to convey, you can add a postscript.
  • Address on Envelope: Remember to write the recipient’s name and address on the envelope, along with your return address.

Informal letters are a wonderful way to stay connected with loved ones and share your thoughts and experiences. This step-by-step guide will help you create heartfelt and personal letters for your friends and family.

By lettersdadmin

Related post, how to write formal letters: a step-by-step guide, 10 tips for effective letter writing, introduction to letter writing for beginners, request letter to principal for organizing science fair – sample letter requesting for organization of science fair, request letter for participation in cultural event – sample letter requesting for participation in cultural event, request letter for changing optional subject – sample letter to school principal requesting for change of optional subject, request letter for permission to start a new club – sample letter requesting to start a new club in school, privacy overview.

English EFL

Writing - part 1

Informal letter

Intermediate

An informal letter is a letter that is written in a personal fashion. You can write them to relatives or friends, but also to anyone with whom you have a non-professional relationship, although this doesn't exclude business partners or workers with whom you're friendly. There are different ways to carry out this type of letter depending on which country you're in.

A informal letter can be written in nearly any way you choose, but there are a few organizational guidelines you can follow if you are unsure of what to write or how to format your letter. The perfect informal letter consists of three sections:

There is one final part of an informal letter that doesn't need listed here: the signature, which consists of no more than a farewell remark and your name.

Writing Friendly Letters

Friendly letters have five parts:

1. The Heading: The heading can include your address and the date.  In casual, friendly letters your address is not necessary. 2. The Salutation (greeting): This usually begins with Dear_________.  The blank is for the name of the person you are writing.  After you write the person's name you put a comma (,) .

3. The Body: The body of the letter is the information you are writing in your letter. 4. The Closing: In the closing the first word is capitalized and you put a comma after the last word. Some examples of closings are:

Sincerely, Your friend, Love, Very truly yours, 5. Your Signature: This is your name. It goes under the closing.

informal letter

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6 Steps to Write an Informal Letter Proposal

Table of Contents

The prospect of preparing a proposal often intimidates many people, but it does not have to be that way. An informal letter proposal is written when people need to ask permission to make a purchase, start a project, or write a paper.

What Is an Informal Letter Proposal?

An informal letter proposal is written to define the necessity of a project. It offers a viable solution to a specific problem. It declares a problem and outlines the steps to solving it, such as offering the method, money, staffing, and management procedures.

Informal proposals are easier to write than formal proposals.

A man in blue shirt writing on a paper

Informal proposals follow the format of an informal letter . They are not full letters and have less formality than formal letters, but they have a standard structure.

They are not business letters, but they are sometimes used in this capacity and are similar in many ways to a formal letter. The contents of your proposal letter will differ depending on the project.

Following are six steps to keep in mind when drafting a letter proposal.

1. Define the Purpose of Your Proposal

Begin by defining the purpose of your letter and what you hope to achieve. The purpose of your proposal is to describe what you wish to achieve or what problem you want to solve.

Keep it focused and concise, but still ensure the recipient can understand the stakes of the letter. A proposal for a business agreement would include clear details and basic terms.

However, a proposal to revamp a firm website would consist of your knowledge of their current website issues.

2. Establish Your Goals and Objectives

Define your objective, which might range from securing a meeting to being recruited; it’s critical to be specific.

Describe the long-term outcomes and the goals you plan to achieve. Be as explicit as possible. Outline your plans, discuss how you will accomplish them, and describe why the company should pursue them.

Make it clear why the reader should provide feedback to move the process forward. But don’t mistake assuming the reader will do so automatically.

3. Highlight your Unique Qualities

Don’t be afraid to highlight the things that make you unique. Allow your skills and experience to speak for itself. List some of your unique qualities and why you are the best candidate. This could involve describing a unique technique that produces excellent results or having expertise in a similar situation.

If you’re pitching a company plan, emphasize a few points that set your proposal apart from others.

4. Briefly Discuss the Budget

One of the major factors in decision-making is the cost of the project. Based on your proposal objective, you need briefly discuss the costs.

You may want to provide specifics on how you will use a loan or how much your project will cost investors. You won’t need to offer a detailed cost breakdown, but giving investors a rough notion of the budget can help them assess the project.

5. Follow-up with a Call to Action

The letter should end with an invitation for the recipient to follow through with the action requested. Include a call to action request to create a sense of urgency in the recipients. This may improve the likelihood of their response.

Also, state your interest in following up with them to show that you are serious about your proposal and idea. Let them know when you’ll call or email them again so they know when to anticipate it.

6. End the Letter with Contact Information

As you approach the end of the letter, try to leave your recipient a feeling of comfort and goodwill. Close the letter with how you can be of service to them. Thank the reader for taking the time to evaluate your idea and invite them to contact you with any questions.

An informal letter proposal is a letter by a person attempting to illicit a job or a donation of money.

Proposals can be written when a grant or loan is given or when one organization seeks to hire a person as a contractor. These proposals should be brief, to the point, and should provide a personal style that can quickly engage a recipient.

6 Steps to Write an Informal Letter Proposal

Pam is an expert grammarian with years of experience teaching English, writing and ESL Grammar courses at the university level. She is enamored with all things language and fascinated with how we use words to shape our world.

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How to Write a Letter: A Guide to Informal and Formal English

By: Author Sophia

Posted on Last updated: October 24, 2023

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The writing style is the manner of expressing thought in language characteristic of an individual, period, school, or nation… Learn how to write a letter in formal and informal ways.

How to Write a Letter: A Guide to Informal and Formal English 1

How to Write A Letter in English

A letter is a written message sent from one person to another through a medium such as email, snail mail, or facsimile. Letter writing is an important communication skill in both personal and professional settings.

There are different types of letters, including informal letters to friends and family and formal letters used in business and academic settings. Understanding the differences between informal and formal letters and the appropriate tone, language, and format to use is essential for effective letter writing.

Informal Letter

  • Write your full name and address even if it is an informal letter.
  • Divide your letter into small paragraphs.
  • Keep your writing simple.
  • Make a good choice of words especially if you are writing an apology letter or a letter to express your condolences in case of a death.
  • Most people close the letter with phrases like ‘Yours affectionately/With love/All the best/Take care’ etc.

Formal Letter

Let us understand a few ground rules while writing formal letters:

  • You need to write your full name, address, and date before you begin the letter
  • Address the person you are writing the letter to with the correct name and designation.
  • It is always advisable to start the letter with ‘Respected Sir/Madam’ or ‘Dear Sir/Madam’ and then mention the name and the address.
  • Before beginning to write the letter you must state the purpose of the letter in one line titled ‘Subject’.
  • Your letter should be very crisp giving out only the information which is required.

Informal Letter Writing

Informal letters, also known as personal letters, are written to friends, family, or acquaintances. The tone of informal letters is personal and friendly, and the language used is less formal than in formal letters.

Characteristics of Informal Letters

  • Personal, friendly tone
  • Use of first name or nickname
  • Contractions and informal vocabulary
  • Less formal grammar and sentence structure
  • May include personal anecdotes and emotional language

How to Write a Letter: A Guide to Informal and Formal English 2

Tips for Writing Informal Letters

  • Start with a friendly greeting, such as “Dear [Name],”
  • Use a personal and conversational tone
  • Avoid formal language and technical terms
  • Use contractions, such as “can’t” instead of “cannot”
  • Share personal news and feelings
  • End with a friendly closing, such as “Take care,” or “Love,” followed by your signature and name.

In informal letters, it’s important to be yourself and write in a way that reflects your relationship with the recipient.

Formal Letter Writing

Formal letters are used in professional or academic settings, and they require a more formal tone and language. Formal letters typically follow a specific format and may include specific information such as addresses, dates, and reference numbers.

Characteristics of Formal Letters

  • Professional, respectful tone
  • Use of formal vocabulary and grammar
  • Use of titles (e.g., Mr., Mrs., Dr., etc.) and surname
  • Specific format, including heading, date, reference number, and clear structure
  • Avoidance of contractions and colloquial language

How to Write a Letter: A Guide to Informal and Formal English 3

Tips for Writing Formal Letters

  • Start with a formal greeting, such as “Dear Sir/Madam,” or “To Whom it May Concern,”
  • Use a professional tone and avoid emotional language
  • Follow a specific format, including a heading with your address, the date, and the recipient’s address
  • Use formal language, proper grammar, and proper punctuation
  • Include a reference number, if applicable
  • End with a formal closing, such as “Yours sincerely,” or “Sincerely,” followed by your signature and typed name.

In formal letters, it’s important to be clear, concise, and professional. Make sure to use the appropriate tone and language, and follow the format and structure to ensure your message is taken seriously.

Differences between Informal and Formal Letters

Main differences: tone, language, and structure.

The main differences between informal and formal letters lie in their tone, language, and structure.

  • Tone : Informal letters have a personal and friendly tone, while formal letters have a professional and respectful tone.
  • Language : Informal letters may use contractions, personal anecdotes, and colloquial language, while formal letters use formal vocabulary, proper grammar, and avoid colloquial language.
  • Structure : Informal letters may have a less structured format, while formal letters typically follow a specific format, including a heading with addresses, date, and reference number, and a clear structure.

It’s important to choose the appropriate tone and format for your letter based on the purpose of your message and the recipient’s relationship with you.

How to Write A Letter

The layout of informal and formal letters

The layout of informal and formal letters can also vary. Here are some of the key differences in layout between the two types of letters:

Informal Letters:

  • Greeting: Start with a personal greeting, such as “Dear [Name],”
  • Body: May have a less structured format, with paragraphs or bullet points
  • Signature: End with a friendly closing, such as “Take care,” or “Love,” followed by your signature and name.

Formal Letters:

  • Heading: Includes your address, the date, and the recipient’s address
  • Greeting: Start with a formal greeting, such as “Dear Sir/Madam,” or “To Whom it May Concern,”
  • Body: Follows a clear structure, including an introduction, main body, and conclusion
  • Signature: End with a formal closing, such as “Yours sincerely,” or “Sincerely,” followed by your signature and typed name.

It’s important to follow the appropriate format for your letter, as it helps to ensure that your message is clear, concise, and professional.

How to Write A Letter

How to Start and End a Letter

Starting and ending a letter appropriately is important, as it sets the tone for the rest of the letter and leaves a lasting impression on the recipient.

Starting a Letter

  • Informal letter: Start with a personal greeting, such as “Dear [Name],”
  • Formal letter: Start with a formal greeting, such as “Dear Sir/Madam,” or “To Whom it May Concern,”

Ending a Letter

  • Informal letter: End with a friendly closing, such as “Take care,” or “Love,” followed by your signature and name.
  • Formal letter: End with a formal closing, such as “Yours sincerely,” or “Sincerely,” followed by your signature and typed name.

In both informal and formal letters, make sure to include your signature, as it gives your letter a personal touch and provides proof of your authorship.

Common Mistakes to Avoid When Writing a Letter

When writing a letter, it’s important to avoid common mistakes that can detract from the professionalism and clarity of your message. Here are some of the most common mistakes to avoid:

  • Incorrect format : Make sure to follow the appropriate format for your letter, whether it’s informal or formal.
  • Spelling and grammar errors : Check your letter for spelling and grammar errors, as these can make you appear unprofessional.
  • Unclear message : Make sure your message is clear and concise. Avoid using overly complex language or lengthy explanations.
  • Unprofessional tone : Avoid using emotional language or making personal attacks. In formal letters, make sure to use a professional tone.
  • Improperly addressing the recipient : Make sure to use the correct title and surname for the recipient, and avoid using overly familiar language unless it’s appropriate for the relationship.
  • Omitting important information : Make sure to include all relevant information, such as addresses, dates, and reference numbers, in your letter.
  • Not proofreading : Always proofread your letter before sending it to catch any mistakes or typos.

By avoiding these common mistakes, you can ensure that your letter is professional, clear, and effective in communicating your message.

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how to write informal application letter

How to write an informal Letter & Email ? | B2 First (FCE)

how to write informal application letter

FCE, CAE, CPE

Practice tests online.

Informal letters are sent to people you know well (for example, friends, relatives, etc.) about your recent news, personal problems, the information you need, etc. They are written in an informal style with a personal tone.

Informal style

how to write informal application letter

  • Direct and personal tone ‘ I think’, ‘You should’ and direct sentences ‘ I think it’s a good idea’  instead of ‘It would be a good idea’
  • Informal vocabulary, ‘totally, lots of stuff’ including phrasal verbs ( ‘go on ’ instead of ‘continue)
  • Contractions/short forms I’ve just heard you’ve been to…
  • Informal linking words ‘ Plus, Also, Well, Anyway, To sum up, In a nutshell’
  • Idioms ‘ Call it a day’, ‘break the leg’, ‘It’s not rocket science’
  • Colloquial expressions ‘I’m most interested’ instead of ‘I am really interested’
  • Slang ‘ loaded, lit, gutted, cheeky, dude, go bananas’
  • Abbreviations  ‘ASAP, TV, photo, cell, net’
  • Punctuation using exclamation marks (don’t overuse it)

B2 First (FCE) Informal Letter & Email: Structure


Dear…

Begin by asking some personal questions or making some personal comments

Say why you are writing. If you need to change agreements or turn someone down, give reasons. Give the information that you have been told to give. Add some more details of your own if you like.
Give a reason why you’re ending the letter.
Send greetings and/or make references for future contact. Sign off with your name.

Practice, Write & Improve

B2 first (fce) informal letter & email: writing guide, 1. salutation.

Start with Dear followed by the first name of the person to whom you are writing. In emails, you can also start with Hi (and the person’s name). Dear Ben , or Hi Ben , (Don’t forget to use only the first name of the person you are writing to and not Dear Mr John, which is never used, or Dear Mr John Brown, which sounds too formal.)

2. The first paragraph (opening)

When writing an informal letter, you are usually replying to another letter. You would normally start with a greeting, then acknowledge the letter to which you are replying . It is often a good idea to acknowledge some key information given in the original letter too.

Example opening phrases

  • How are you? / How have the family been? / I hope you are well.
  • Thank you / Many thanks for your (recent/last) letter/postcard.
  • It was good /nice/great to hear from you again.

Other useful phrases

  • I’m really sorry that I forgot to send you a birthday card but I was busy with my new job
  • Thank you for asking/inviting me to …  but I’m afraid I won’t be able to…
  • I’m writing to ask for your help / you (if you could do me) a favour.
  • I hope you don’t mind me asking but could you (possibly)…

3. The next paragraphs (main content)

Say why you are writing. If you need to change agreements or turn someone down, give reasons. Give the information that you have been told to give. Add some more details of your own if you like.

4. Closing and signing off

The end of your letter is as important as the beginning. There are some standard ways of finishing an informal letter or email.

  • Give a reason why you’re ending the letter:  Anyway, I must go and get on with my work. / I guess it’s time I got on with that studying I’ve been avoiding.
  • Send greetings and/or make reference for future contact: Give my love /regards to…  / Say hello to… / Anyway, don’t forget to let me know the dates of the party. / I’ll try and phone you at the wee”end to check the times. / We must try and meet up soon.
  • Closing statement such as Love, Lots of love, All the best, Take care, Bestwishes, should be written on a new line . If you used a comma after the opening greeting, use a comma here too.
  • Signing off Your first name then follows on another new line
TIP: Remember about “ in the letter!

by telling you a […]
do you have a […]
I must go and get on, […]

It was nominated to become […] , don’t forget to […]

B2 First (FCE) Informal Letter & Email: Model Answers

Fce sample informal letter/email.

Your Italian pen friend, Antonia, wrote and asked about your lifestyle in England. Read part of Antonia‟s letter and reply:

I think I have a very healthy lifestyle. I eat a lot of fruit and I get a lot of fresh air. My family lives near the mountains, so we often go walking. Last weekend, we went rock climbing. I saw a lot of wildlife and I took a lot of photos. What kind of lifestyle do you have?

Model answer

Dear Antonia,

Thanks for your letter. Your lifestyle sounds really interesting! We don‟t live near the mountains so I‟ve never been rock climbing, but I‟d love to try it.

You asked me about my lifestyle. I think I‟m quite healthy too. I sleep for about eight hours every night and I eat a lot of fruit and vegetables. I like doing exercise. I‟m quite good at tennis and I often go swimming with my friends. Last month, I decided to do something different. I did a snorkelling course at our local swimming pool. While I was doing the course, I met some really great people! The course was hard, but we were all in the same boat!

I‟d love to visit you one day. I think we‟d get on really well!

Please write soon!

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Get Your (FCE) Letter Checked!

You have received this email from an English speaking boy called Simon.

Hello, I would like to get to know someone from your country and a friend has told me that you would like to practise your English perhaps we could email each other. Could you tell me a bit about yourself and your family. Could you suggest how we might meet sometime in the future.

Thanks,  Simon

Hello Simon,

I’m glad you’re interested in my country. As your friend said, I’d like us to email each other to help me improve your English.

Let me start by telling you a bit about myself and my family. My name’s Ivo and I live in Kutna Hora, which is about 45 minutes from Prague by car. I used to work for a medical company but now I’m learning to be a salesperson. In the future, I want a job where I can travel for my work. I’ve already been to a few places in Europe but I’ve never been to an English-speaking country.

I live at home with my parents, which is convenient, as I don’t have to do much housework and my meals are cooked for me. My younger brother is studying at university. Although he is four years younger than me, we get on quite well. We both enjoy snowboarding and music.

What about you?  Have you ever been to the Czech Republic? It would be great if you could come over one day and we could fix up a meeting. Why don’t you let me know your plans?

Anyway, I must go and get on with my work! Looking forward to hearing from you soon.

Best wishes, Ivo

An English friend of yours is visiting your city next summer. Write to him and tell him about the places he should visit and the clothes he should wear. You must also offer him to stay with you during his stay

It’s great to hear from you after so long! How are you doing? I’m so excited about your visit next summer. Let me give you some tips so you can get ready.

First of all, there are some places which you can’t miss! For example, here in Granada, you should totally visit the Alhambra, an ancient Muslim palace. It was nominated to become one of the new seven wonders of the world. Also, don’t forget to check out St Nicholas viewpoint – you’ll have the best views of the Alhambra and the whole city.

As for clothes, remember that it can get super hot in Granada, especially for foreigners! So forget about long sleeves or trousers and just pack some shorts, T-shirts and sandals. Oh, and remember to bring a cap, too!

By the way, do you have a place to stay? If you want, I could put you up in my place. I have a spare room and it would be great to have you here.

Anyway, I must dash now. Drop me a line soon and let me know what you think.

Best wishes, Carlos

B2 First (FCE) Informal Letter & Email: Example topics

Fce informal letter & email topic 1.

Your Scottish friend, Maggie, has sent you an email asking you to help her organise a special surprise birthday party for her brother Rupert. Read Maggie’s email and the notes you have made. Then write an email to Maggie using all your notes.

We must make sure that Rupert doesn’t know we are planning this surprise. I’m not sure how many people to invite but our house is definitely too small.

Do you think we should book the Royal hotel for the evening and have the party there? You know that Rupert is very keen on music so we could hire a live band. I’ve also been wondering what we could buy as a present. What do you think?

Could you come the day before the party to help with preparations? There’s a lot to plan so I’d really like your help. Can you suggest something else that will really make the party special?

All for now, best wishes,

Your notes:

  • Paragraph 1 – Royal Hotel sounds OK but very expensive.
  • Paragraph 2 – Rupert really enjoys fishing.
  • Paragraph 3 – Sorry, busy that day.
  • Paragraph 3 – Something else – Yes, how about ….

FCE Informal Letter & Email Topic 2

You are studying in Britain and you’ve recently received a letter from a friend, Susan, who is interested in arranging a day trip for a group of students. Read Susan’s letter, the advertisement and the notes you have made. Then write a letter to Susan, using all your notes.

….. and the students in my class are really interested in going on a day trip. I know you went on a boat trip with your class recently. Could you tell me what it was like and whether you’d recommend it?

Castle and Lake Boat Trips

Departures 9 a.m. or 11 a.m. daily Lunch at restaurant Afternoon at the lake with a choice of watersports Reasonable prices with reductions for groups

  • Earlier boat less crowded
  • Take a packed lunch because …
  • You must try ……..(watersport)
  • Group minimum is 15

FCE Informal Letter & Email Topic 3

Your friend, Jim, has written you an email, part of which says:

My parents have given me some money for passing my exams. I don’t know whether to spend it on going to watch United in Madrid, or whether I should save up a bit more and buy some clothes. What do you think?

B2 First (FCE) Informal Letter & Email: Writing Checklist

how to write informal application letter

After writing your text, you can check it yourself using the writing checklist below.

How to do that? Simply check your text/email by answering the questions one by one:

  • Have I covered all the key information required by the task?
  • Have I written only information which is relevant to the task?
  • Have I developed the basic points in the task with my own ideas?

Communicative Achievement

  • Have I achieved the main purpose(s) of the text (for example, explaining, persuading, suggesting, apologising, comparing, etc.)?
  • Have I communicated a balance of straightforward and more complex ideas?
  • Have I used a suitable style and register (formal or informal) for the task?

Organisation

  • Have I used paragraphs appropriately to organise my ideas?
  • Have I used other organisational features appropriately for the genre of the text (for example, titles, headings, openings, closings, etc.)?
  • Is the connection between my ideas clear and easy for the reader to follow? (For example, have I used appropriate linking words, pronouns, etc. to refer to different things within the text?)
  • Are the ideas balanced appropriately, with suitable attention and space given to each one?
  • Have I used a wide range of vocabulary?
  • Have I avoided repeating the same words and phrases?
  • Have I used a range of simple and more complex grammatical structures?
  • Have I correctly used any common phrases which are relevant to the specific task or topic?
  • Is my use of grammar accurate?
  • Is my spelling accurate?

More than Practice Tests

B2 first (fce) informal letter & email: tips.

how to write informal application letter

  • Say where you saw the advertisement (if there is any)
  • Remember,  the letter uses informal language.
  • Try to avoid using exactly the same words that appear in the notes.
  • Make sure you have included all the points from the notes.
  • Use an appropriate closing formula.
  • Decide what each paragraph will say before you start writing; each paragraph should have a specific purpose.
  • Imagine you are really writing the letter and put yourself into the writer’s position.
  • Check your work for accuracy, punctuation and spelling.

B2 First (FCE) Informal Letter & Email: Useful phrases

We will finish it with some useful vocabulary mostly used to organize information. Although it is taking a shortcut, if you learn several expressions for each paragraph in each type of text that could be on your exam, you will certainly be able to create a very consistent and well-organized text.

Dear Jim Hello Jim Hi Jim

Introductory paragraph

Sorry I haven’t written for ages. Sorry it’s taken me so long to write. How’s it going? How are you? How are things with you? How are things?

Referring to good news:

Glad to hear about. I’m really glad to hear about I’m very happy to hear about I was very happy to read about

Referring to bad news:

I’m extremely sorry to hear about. I’m very sorry to hear about. Sorry to read about. Its very sad to hear about you. I can’t tell you how sad I am that.

 Introducing points:

By the way Did you hear about Did you see Have you seen Tell me about Oh, another thing

Well, time to go. Well, it’s time to go. Well, got to go. Well, time to close. I’ve got to leave off now. Write soon. Make sure you write soon. Love

B2 First (FCE) Informal Letter & Email: Frequently Asked Questions

What is the purpose of the informal letter.

To respond to a request for action from somebody else, such as to give information or make suggestions. Alternatively, it could be to initiate action, for example, to request information or invite somebody to do something. The task will tell you exactly what you have to do.

Who will read it?

The person or people you have been asked to write to.

What style should I use?

An informal style. Slang and colloquial expressions are sometimes appropriate, for example, if you are writing to a friend, but not if you don‟t know the person. Contractions are always appropriate.

What information should I include?

In a transactional letter, you will need to read the information that is included in a variety of texts, for example, letters, memos, adverts, and your hand-written notes. You must answer all the questions in the texts or notes and make references to any other comments.

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Informal letter format-informal letter writing with examples.

how to write informal application letter

Let's understand the informal letter format and learn the effective way of writing Informal letters. But first, let's learn what are Informal letters?

What Is An Informal Letter? Informal letters are personal letters written in an informal tone. Informal letters are written to family, friends, and relatives and also to someone with whom you do not share any professional relations. However, it does not exclude workers and business partners with whom you share a friendly relationship. The writing is casual and is friendly in nature. format for informal letters

Now that you are aware of what an informal letter is, it is important to know about the informal letter format . Writing a perfect informal letter will require you to learn about the informal letter writing format as well. We have shared examples of informal letters for your better understanding. To know more about how to write informal letters , continue reading...

What to write in an informal letter?

In an informal letter, you can write about personal or casual topics. You can catch up with a friend, update them on your life, make plans, express your feelings, share news, or ask for advice. The tone of the letter should be friendly and conversational. Start with a greeting, and use the recipient's name. You can be more relaxed in your writing and use contractions. End the letter with a closing and your signature. Remember to keep the letter brief and to the point, focusing on one or two main ideas. Also, be sincere and avoid anything that may be offensive or hurtful.

Informal Letter Format

A format is a pattern or the structure that is to be followed while writing an informal letter. Unlike formal letters, informal letters do not have any particular format as such. However, there is a casual pattern or structure that needs to be maintained. Informal letters can be lengthy as compared to formal ones.  format for informal letters

How to write informal letter? Below mentioned is a structure that should be followed while writing an informal letter so that your letter looks attractive to the recipient.

These guidelines are basically followed while letter drafting. Let us learn the format of an informal letter and know how to do effective informal letter writing. Learning informal letter writing format is super easy with the following explanations and informal letter writing tips.

Format of Informal Letter

format for informal letters contains below important details, which need to be adhere to while writing

1. Address - The very first thing that you need to write is the address of the sender. This is written on the left corner of the paper and is the starting point of the letter. Giving your complete address and pin code is a must. Though it is an informal letter and you are sending it to your friends and relatives, it is essential to write the full address so that the recipient can write back to you. If this letter is for someone staying outside the country, do not forget to mention the country's name.

2. Date - Below the address, the date has to be written i.e. the date when the letter is written. The recipient will know when the letter was written. As far as possible, the date has to be in an expandable form.

3. Greeting - The greeting can be absolutely informal like "Dear Mom" or "Dear Alan". If you are writing a letter to someone of your age, you can mention his or her name after "Dear". If it is for your mother, uncle, aunt or anyone senior to you, you need to write- "Dear Uncle", "dear dad" etc. You can write "Mr. or Mrs." for someone who is elder to you. For example, if you are writing a letter to your teacher to enquire about her health, you can write- "Dear Mrs. Margaret".

4. Introduction - After this, you will start writing the actual letter. The first Para in your letter should be an introduction. This will set the tone of the full letter. You should start the letter by asking about the recipient's health. Or you may write- "I hope you are in good health". This is the opening stage of the letter.

5. Body of the letter - The entire letter tone should be friendly. But you have to change and adjust the words as and when required. When you are writing to your friend, you can easily use informal and flippant style. But when you are writing to your elders or someone respectable, make sure you do not use any disrespectful words or terms. Your use of words will determine the tone you are using in the conversation.

6. Conclusion - At the end of the letter, you should summarize and say and a warm goodbye. Also, make sure you request them to write back to you.

7. Signature - In the end, you need to put your signatures to close the letter. You can sign off as you want- kind regards, Lots of love, best wishes, etc. Choose the greeting as it suits the occasion.

Still thinking about how to write informal letter? We have compiled different samples of informal letters that will help you understand informal letter format more clearly.

Now that you are aware of the pattern of informal letters, here is a list of samples of informal letters that will give you a clear view of the format.

Example 1- Congratulating a friend on the board exam results.

96, Dakshinayan road, Rohini

January 16, 2020

Dear Khushi,

I am so excited to know that you have topped your board examinations. It's been a long time since we met. I wish I could congratulate you in person.

Your result has proved how much effort, hard work, and dedication you have given to your exams. I am not shocked by this news because I have known since we were in class 2. You have always been a sincere and hardworking girl. I knew that you are a bit nervous but then I was sure that you will score brilliantly. The only thing I regret is that I couldn't be there with you at the celebration party because I was having my exams then.

Hope to meet you as soon as possible. May parents and grandparents have congratulated you on your success!

With lots of love, Yours lovingly, Anaya

Example 2- Inviting a friend for spending a vacation together.

100, Navyuva Apartment, Bosebihar Avenue, Kolkata- 26

Dear Rudrashahi,

It's been a long time since we met. How are you? I hope you are doing well? I hope this letter finds you in good health.

As you know that summer vacation has already started, I was thinking of spending the vacations together in Mumbai. I want you to take you out on the city tour as well as introduce my friends and family to you. I would love to go out and have street food with you. We can enjoy some time near Marine Drive.

I am just excited at the thought of me and you spending the vacations together. I just hope that you share your response with me and let me know if it possible for you to come to my place .

With lots of love, Yours lovingly, Sakhhi

Example 3- Letter to a friend for a speedy recovery

106, Nilambar Apartment, Bosebihar Avenue, Kolkata- 26

Dear Mahesh,

I hope this letter finds you in good health. Last week I got to know about your accident and I was highly depressed.

Thank God that he saved you from something very serious. Everything is going to be ok. I had a word with the doctor yesterday and he told me that there is nothing to worry about for the time being. Just a few more days in the hospital and you will be back home! I also had a talk with your mom and she was very upset with whatever has happened. But now she is happy that you are recovering.

I have good news for you. Your family and friends including me have decided to celebrate once you come back. My brother and other family members are also praying for your speedy recovery. Hope to see you soon and in good health!

Lots of Love, Yours truly, Aditya

Example 4- Letter of appreciation

62, Regency block, Sarat Chandra Bose Road, Kolkata-19

Dear Ratula ,

How are you doing? I hope all is well. I just read the novel which you wrote last week in Kolkata. How can someone write so beautifully? Amazing! My father has also appreciated your work and has asked me to tell you that you are doing an incredible job.

I really appreciate the words that you have used and the tone. The best part of your novel is that your work is absolutely real and derived from real-life experiences. It shows your writing skills and how much effort you have given to your writings. You have done absolute justice and I am proud of the way you have handled it.

Ratula, it has been two years since we have drifted apart because of our higher studies and career. I hope to meet you soon. Go ahead! The sky is the limit!

With best wishes, Yours lovingly, Soniya

Example 5- Apologizing to a friend

28, Naskarhat road, Near K. L. hospital, New Delhi- 24

I hope you are doing well. I know you are angry with me about what has happened at your birthday party. I wish to apologize and I want you to forgive me. I don't our friendship to spoil.

I know whatever has happened was not right. The thing is I was not in a mood that day. My exams were not good and my mother really scolded me. I shouldn't have behaved with you like that. I promise not to behave like that the next time. I am really sorry about what I said.

Hope you pardon me for my mistakes. Let's meet if possible! Eagerly waiting for your response!

With love, Yours truly, Raheem

2. How to write an informal letter, check below the format for informal letters?

An informal letter should be written in the following format:

Begin with your address. Mention the current date. Dear or name of the person may be used as a salutation or greeting In the first paragraph of the body, inquire about the person's well-being. Write the reason for writing the letter in the next paragraph. After that, compose the conclusion. Close the letter with your name, such as Your sincerely, with affection, a lot of affection

1. Formal Letter 2. Informal Letter 3. Semi-formal letter

The actual letter is written after the above-mentioned items have been written. You must begin the letter with a greeting, usually in the form of "Dear So-and-So," and an introduction phrase following the greeting that explains why you are writing the letter. You can go into greater depth about why you're writing the letter in the body of the letter. This section has no hard and fast rules, however slang should be avoided. Finally, in the letter's final section, there is a closing sentence that brings the letter to a close. You might express your desire to receive a response from the receiver in this sentence. A signature appears at the bottom of the letter, where you should write "Best Wishes" or a similar statement and then sign your name below it.

Read More: 

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How to Write A Formal Letter - Steps with Examples

As an experienced writer, I can quite easily put myself in the shoes of students faced with the task of writing formal letters. This is a skill that forms the basis for moving through professional environments with ease. This guide is designed to help one overcome this mystique and easily write formal letters.

When do we send a formal letter? 

Formal letters do not only belong in dusty old libraries or offices of lawyers. As a WPS writer, I am always using them for articulation and valued professionalism. Here are some scenarios in which formal letters become quite indispensable to me:

Job Applications: Create a compelling first impression with your well-written, attention-grabbing cover letter. This is where you get to add some real personality and explain, in detail, why you're most suited to any position.

Business Correspondence: Be it a polished proposal that will tilt the client on your side or a firm but fair complaining letter to the supplier, formal letters ensure your message is taken seriously. They add professionalism to the level which emails often miss.

Official Notices: If you want to notify people in the public domain about any policy changes, announcements of events, or other vital information, a formal letter confers the required legitimacy and clarity upon it.

Resignation Letters: Leaving for a new job? A formal letter of resignation is the graceful and professional goodbye. It also explains why the official date that someone is leaving a job.

Recommendation Letters: Formal letters are extremely helpful in recommending a person for a job, graduate school, or any such opportunity based on his skills or character.

These are some examples, but the instances in which a formal letter would be used range from business to personal life. The bottom line, however, is any time you want to conduct business in a clear, concise, professional way, you should write a formal letter.

Types of Formal Letters

Formal letters do not all go into one mold. There are types, each with its own purpose and conventions. I have come across the following common varieties in my experience as a WPS writer.

Job Application Letters: This is like your personal pitch to the employer. Think of it as that space where you big-note yourself about your experience, expertise, and enthusiasm for the position. If you're applying for a marketing position, you may want to get across how proactive you were about social media campaigns or just how brilliant you were at cranking up some fantastic copy.

Cover Letters: While many use this term to refer to a letter of application, in most cases, it is more of an introduction to a resume and gives a brief overview of qualifications. They're kind of a trailer to the main feature, so to speak.

Business Correspondence: This category is wide and includes most letters used in a professional setup. Consider the proposals outlining projects, and their scope and budget, the invoices requesting compensation, contracts used to seal an agreement, and in some cases, even the thank-you notes that come immediately after a successful meeting.

Complaint Letters: If you have received poor service or a defective product, then the formal complaining letter is the channel to express your concerns and find a solution. While presenting the problem, it should be clear, concise, and factual.

Resignation Letters: While it would be nice to just fire off an "I quit!" email, a formal letter of resignation is the proper route to take. Once again, this will present you with the opportunity to thank them for this opportunity and help you leave in good standing.

Letters of Recommendation: Such letters are influential because they formally recommend a person's expertise, character, or potential. Whether you are recommending your past employee in a new job or you are making sure that the improvement that has come in a student's academic skills is transferred, then the good recommendation letter opens the doors.

Each type of formal letter is written in accordance with prescribed formats and models of expression so that it will serve effectively in its particular purpose. Acquiring knowledge of these types helps one navigate professional communication confidently and with accuracy.

Parts of Formal Letters

Formal letters are structured documents tailored for formal or professional communication. Familiarity with the cardinal parts guarantees clarity, professionalism, and effectiveness in delivering the message. Here is a step-by-step breakdown of the most important elements:

1. Heading:

Date: State at the very beginning the date on which the letter was written to form the whole timeline of the correspondence.

Recipient's Address: On the left side of the page, write down the complete address of your recipient. It simply means his/her name, title or position, name of an organization or the company he represents if its applicable, street address, city, state, and zip code.

Sender's Address (Return Address): Your address belongs at the top right of the page. It includes your name, street address, city, state, zip code, telephone number (if desired), and email address if desired; that is how he/she can respond to you or contact you.

2. Salutation:

Start with an official greeting address: "Dear [Title and Last Name of the Receiver]," and end it with a comma. In case you do not know the name, then you may address by his title. Example: Dear Hiring Manager.

Introduction: Begin with an appropriate introductory paragraph. Kindly state clearly at the beginning the purpose of the writing. Introduce yourself if need be, and set the context for the communication.

Body: The content should be written logically in paragraphs, from where each will take up specific aspects of your message. Add detailed information, evidence to be provided or explanations required by your message.

Conclusion: This part summarizes the major points raised in the body of your letter. If necessary, instructions to the recipient regarding action to be undertaken or your proposed next step must be presented.

4. Closing:

Below the body of the letter, skip a line for your closing. This is usually a polite closing, like "Sincerely,", "Best regards," or "Respectfully,", with a comma.

5. Signature:

Skip about four lines below your closing and sign your name in ink, if you're mailing your letter. If you're submitting it electronically, insert your scanned or digital signature. Below the actual signature, type your full name, and any relevant job title or position selected for clarity.

These elements ensure that formal letters are structured, clear, and professional according to the standards of business and official communication. Following these rules can improve your letter's effectiveness because you present a professional image of yourself and show proper respect to the recipient.

How to Write a Formal Letter in 7 Steps [With Examples]

Formal letter writing calls for detailed attention and adherence to some of the conventions. Listed here are some steps to help you through the process:

Step 1: Sender's Address: Start by mentioning your address in the top right of the page. Write down your name, street address, city, state, and ZIP code. This carries your identity and contact information.

Step 2: Date: Leave a line below the address and then, on the following line, state there the date the letter was being sent. This has to be placed aligned to the left margin.

Step 3: The recipient's address: Skip one more line and write on the left side the recipient's address. It includes the name, title, company or organization name, street address, city, state, and ZIP code. In the case of an overseas address, mention the country also.

Step 4: Salutation: On the line after that containing the address of the addressee, begin formally with a salutation. Put down "Dear Mr./Ms. followed by [Last Name]," or if you do not know the gender-neutral title of the addressee, what you can put is "Dear [First Name] [Last Name]," instead.

Step 5: Body of Letter: After the salutation, the body of the one-page business letter should begin, usually with an introductory sentence that introduces the reason behind your letter. The language used should be only as simple and clear as will adequately convey your message in these paragraphs. Divide your content into paragraphs; each has only one point or request.

Step 6: Closing: Skip a line after the body of the letter and write a formal closing. Common closings include "Sincerely," "Respectfully," or "Yours faithfully," depending on how formal the letter is, and on your familiarity with the person to whom you are writing.

Step 7: Signature: Leave about four lines after the closing and write your full name. This is where you would leave room to sign your name when printing the letter. If you are just sending it electronically, you can type it in below the closing.

The steps will help you to correctly structure your formal letter and be professional in your writing. All of these elements have special functions that provide for effective and respectful communication in formal correspondence.

Bonus Tips: How to Perfect your Formal Letter with WPS AI

Perfecting your formal letters is paramount in business and professional settings. Here are some tips that can enhance your letter writing process using WPS AI:

Checking grammar and spelling: Do a comprehensive grammar and spell-check using WPS AI before you lock the final version of your letter. This will help your letter avert typos and grammatical errors, looking professional.

Tone and Style Recommendations: WPS AI will also provide recommendations to enhance the style and tone of your letter. Be it making the language more formal or adjusting the overall tone to empathy-transformed urgency, WPS AI has great points to put forward.

Structure Guidance: Be sure that your letter is well-structured and logically organized. WPS AI will guide you on how to set out your content by suggesting paragraph breaks, movement from one point to another, and giving flow to the overall content.

Customizable Templates: You can use the formal letters customized template in WPS AI. The templates are designed in a standard format for your formal letter to save writing and formatting time.

Tips to Personalization: Use WPS AI to generate placeholder comments for the recipients' names and details so that each piece is well-personalized and appears scrupulously thoughtful in detail.

Get Feedback and Help in Revisions: Get feedback on the clarity, conciseness, and impact of the draft from WPS AI and revise the draft before its finalization.

Document Protection: Formal letters should be kept safe from unwanted access. WPS AI document protection facilities would prove helpful in encrypting critical information and controlling its access by allowing only authorized personnel to do so.

By these recommendations, you can leverage WPS AI to write formal professional letters more efficiently and effectively for communicating with your clients, colleagues, and stakeholders across the corporate world.

FAQs about writing a formal letter

Q1. how should i format a formal letter.

Start with your contact information aligned to the right, followed by the date aligned to the left.

Include the recipient's contact information aligned to the left.

Begin with a formal salutation ("Dear Mr./Ms. [Last Name],").

Structure the body into paragraphs, each covering a specific point.

Close formally ("Sincerely,") and sign your name below.

Q2. What is the difference between a formal letter and an informal letter?

Formal letters are for official or professional communication, using standard language and structure.

Informal letters are casual, personal communications with relaxed language and structure.

Q3. How do I address the recipient in a formal letter if I don't know their name?

Use "Dear Sir or Madam," or "To Whom It May Concern," as a generic salutation. If possible, try to find out the recipient's name for a more personal touch.

Mastering the art of writing formal letters is essential for effective professional communication. With WPS AI , you can streamline the process, ensuring clarity and correctness in every correspondence. Start crafting polished formal letters today with confidence!

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How to write informal IELTS letters

How to write informal IELTS letters

By: Alex Case | Category: Writing | Topic: IELTS

Last Updated: 5th Jul. 2024

How to write the starting, ending and body of informal/ friendly IELTS letters for IELTS General Writing Task 1, including useful casual functional language phrases.

How to start informal IELTS letters

How to write the body of informal ielts letters, how to close informal ielts letters.

This article gives tips on how to write suitably friendly letters to impress the examiner in IELTS General Writing Task 1. It includes advice on starting, ending and the body of the informal letter, for tasks like this:  

“Your friend has just got a working holiday visa to live in your country for a year. He/ She would like your advice on learning some of your language before they arrive.

Write a letter to your friend. In your letter

  • describe how your language compares to other languages
  • recommend some good language learning materials
  • warn him/ her of some difficulties he/ she is likely to have

Write at least 150 words.

You do NOT need to write any addresses.

Begin your letter as follows:

The first thing you need to do is to work out if an informal letter is needed, by looking at the situation that you are writing in and the opening greeting that you are told to use. “Dear Sir or Madam,” is always followed by a formal letter. With “Dear…,” it depends on the situation, but ones which are obviously informal like writing to friends are quite common. There are other situations like writing to your boss or someone you have only met once where both formal or informal letters are possible, so this article will also deal with such situations.

Informal IELTS letters must start with “Dear + first name,” to follow the instructions and be friendly enough. Unfortunately, you are told to use “Dear…,” so you cannot change it to something more friendly that is more common in real life like “Hi John”. Notice that there is a comma that you are told to use, so “Dear John,” is correct but “Dear John” with no comma does not follow the instructions. Expressions without names like “Dear friend,” X are not common in modern English.

Before you start the doing the three things that you are told to do in the three bullet points in the question, you need at least one sentence before you get down to business. The most useful opening lines for informal letters are:

  • (It was) so nice to get your letter.
  • (It was so) lovely to hear from you (again).
  • (I) was so thrilled to get your letter (telling me that…)
  • It was so nice to hear that…
  • How’s… going?
  • How are you getting on with…?
  • Hope… is going okay.
  • Long time no see! How have you been (since we last met)?
  • Hope you’re enjoying…
  • How was your…?
  • Congratulations on…/ Congrats on…
  • Sorry it took me so long to get back to you.
  • Sorry it’s been so long since I was last in touch.

Note that some of those phrases can be made more informal by missing off parts of written grammar like the subject and/ or auxiliary verb (as can also be seen in the body and ending below). Similar phrases like “Thank you for your letter”, “How are you?” and “I hope you are well” are too formal for friendly casual letters.

Either in the next sentence of the opening line or at the beginning of the first body paragraph, you are then ready to get down to business with phrases like:

  • Writing about…
  • Sorry to write out of the blue, but…

As with all IELTS General Writing Task 1  tasks, you have to fully cover all three bullet points in the question in the body of your informal letter. That is always best done with three body paragraphs of at least two sentences each. The only obviously informal way to start those body paragraphs is “About…”, but these are also not too formal:

  • When it comes to…,…
  • As we talked about,…
  • Starting with…
  • In answer to your question (about…),…
  • Looking at…
  • You (also) asked about…

The most common things that you need to do in the body of informal IELTS letters are to give advice, deal with invitations or arrangements, say something negative such as giving bad news, make or deal with requests, thank, and give good news. You will also need to add extra information by adding details, giving reasons, etc.

It’s worth remembering in the body that “informal” means “friendly”, not “rude”. For example, with requests, make sure that you don’t use commands like “I’d like you to…”, and if possible casual language like idioms and spoken grammar to soften the request, as in:

  • Can you give me a hand with…?
  • Can you do me a (huge) favour and…?
  • You couldn’t… for me, could you?

Informal apologies and bad news phrases are similar, as in:

  • So sorry about…
  • Sorry to say that…

Informal ways of giving advice include:

  • There’s no way I’d recommend…
  • I reckon… would be right up your street

These are also not too formal:

  • (For…) you can’t beat…
  • Don’t miss…
  • (Have you) thought about…?
  • Be sure (not) to…
  • Whatever you do, don’t forget to…

It’s quite difficult to make negative feedback informal without making it rude, apart from maybe “Sorry to say that it wasn’t up to scratch”. These are also not too formal for informal letters:

  • I was surprised to find that…
  • I wasn’t very happy with…

Positive feedback and praise is much more natural in informal letters, with phrases like:

  • … totally blew me away.
  • …blew my socks off.
  • I really got into…
  • I got a lot out of…
  • I couldn’t believe how good… was.

Informal thanking phrases include:

  • Thanks a million for…
  • Thanks soooo much for…
  • Cheers for…
  • You’re a lifesaver!
  • There’s no way I could have… without your…

Informal invitations and arrangements phrases include:

  • (Do you) fancy…?
  • What about coming…?
  • Any time (at all/ between… and…/ except…) is fine by me/ okay with me.
  • Just let me know when (you want to…)
  • You can catch me…

Informal opinions phrases include:

  • I reckon that…

When it comes to adding support for your ideas etc later in each paragraph, informal phrases for giving reasons include:

  • If you’re wondering why, well…
  • Why? Well,…
  • The reason? Well,…

Informal phrases for adding other details such as second ideas include:

  • Not just that, but also…
  • Another (…) is…
  • not only… but also…
  • Not forgetting…
  • The other is…
  • What’s more,…

Just as formal letters need three parts in the closing part in order to be polite, informal letters need the same three parts to be friendly. These are:

  • closing line
  • closing greeting
  • name at the end

The most informal and therefore friendly closing lines include:

  • Write soon!
  • Can’t wait to hear from you (about…)
  • If you need any (more) info, drop me a line anytime.
  • Give me a ring (anytime) if I’ve missed anything out.
  • Looking forward to seeing you then/ soon/…
  • Can’t wait to see you again! – Can’t wait seeing you again! X
  • Keep in touch!
  • Hope you can come(!)
  • Hope you have the chance to enjoy…
  • Best of luck with….
  • Thanks a million.
  • Cheers. 
  • Hope that helps (with…)

The most informal closing greeting in work settings or with other people you don’t know so well is probably “Best wishes,”, with the variations “Best,” and “BW,” being more informal. With friends, you could go even further with “Lots of love,” or “Hugs and kisses,”. The abbreviation “XXX” might also be okay, but make sure that you don’t use language from the internet like “CU” for “See you” (also true in the rest of the letter).

Note the comma after all those closing greetings, which is necessary to match the comma that you are told to use in the opening greeting.

Your name at the end should be just your first name, or you can use abbreviations like “Al” or “A” to make it even more informal.

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    2. Date - Below the address, the date has to be written i.e. the date when the letter is written. The recipient will know when the letter was written. As far as possible, the date has to be in an expandable form. 3. Greeting - The greeting can be absolutely informal like "Dear Mom" or "Dear Alan".

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    Exercise 1. Choose the correct options to complete this application letter. I would like to apply 2 the role of customer service assistant, which I saw advertised on your website. At the moment, I 3 a student at Plymouth College, where I study Tourism Management, and I am keen 4 work experience in the tourism industry.

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    How to Write a Formal Letter in 7 Steps [With Examples] How to Write a Formal Letter. Formal letter writing calls for detailed attention and adherence to some of the conventions. Listed here are some steps to help you through the process: Step 1: Sender's Address: Start by mentioning your address in the top right of the page. Write down your ...

  24. How to write informal IELTS letters

    How to write the body of informal IELTS letters. As with all IELTS General Writing Task 1 tasks, you have to fully cover all three bullet points in the question in the body of your informal letter. That is always best done with three body paragraphs of at least two sentences each. The only obviously informal way to start those body paragraphs ...

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    Free Notes ( Important Letters)https://www.englishwithraghvendra.com/category/letter/My Websitehttps://www.englishwithraghvendra.com/My Instagram Linkhttps:/...