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How To Write A Cover Letter For A Government Job (With Examples)
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Wondering how to write an application letter for government employment that puts you ahead of other candidates? When you’re writing an application letter for the government (any branch), the pressure can feel extremely intense.
This article will explain how to write and tailor your cover letter for government positions. We’ll also provide a template and an example government job cover letter for you to use as a reference, and tips on how to add extra umph to your letter.
The most important first step in how to write application letter for a job of any kind is to research the job and organization you’re applying to.
Tailoring your cover letter to the government job you’re applying to will help improve your chances of getting to the second round of application reviews.
You should describe your qualifications as well as your passion for the position in your cover letter.
Application letter for government employment: how to
Cover letter for government job example, why it’s important to tailor your cover letter for government jobs, tips for writing a cover letter for a government job, government job cover letter faq.
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Consider the following guidelines when tailoring your cover letter for a government position:
Firstly, research the agency. Every government agency has a different set of mission values and current programs.
Aligning your mindset and goals with those of the agency in your cover letter will improve your chances of receiving an interview .
Refrain from targeting your cover letter towards any particular agency program unless the job listing specifies that’s what you’ll be working on.
Secondly, understand the entire job listing before applying. Missing even a single job requirement when applying for a government position can be disastrous.
Third off, be specific. Rather than vaguely describing your experience , make sure to use numbers and statistics to explain your achievements’ exact results.
Lastly, Be brief. Just as is the case in the private sector, hiring managers will spend very little time reading over your government job cover letter.
Use succinct wording and make sure only to include highly relevant experiences, or you’ll risk the recruiter skimming over key information.
If an individual referred you, either mention them briefly or attach an entirely separate reference letter .
What to include in your government job cover letter
Your cover letter should be composed of the following sections:
First, Header. You should start your cover letter for government job formally, with your contact information, the recipient’s information, and the current date.
Your information should include your name, contact number, and email address.
Second, Introduction. Make sure to address the hiring manager with their appropriate title.
If you’re unable to find the hiring manager’s name , then use a generic professional greeting such as “Dear Hiring Manager” or “Dear Sir or Madam.”
Professional experience. Give a brief overview of your qualifications, skills , and experiences as a professional.
Ensure that every item you mention directly addresses the essential requirements and duties stated in the job listing.
Finally, conclusion. Thank the reader of your government cover letter for their time and consideration and reiterate your interest in the position. Express your interest in a way that invites follow-up action on the part of the recruiter.
A government job cover letter example ending may look like the following,
“I would love to discuss with you further how my lengthy experience and abilities could add value to the projects your agency is working on, such as the “Housing For All Initiative.”
To help you see what your cover letter should look like, we’ve included a template and example letter for you to refer to.
Cover letter template for government jobs
Refrain from simply substituting your details directly into the following template.
Instead, observe how the cover letter is structured and incorporates critical elements. Use this knowledge to draft your own document.
[Your full name] [Your phone number] [Your email address] [Current date] [Hiring manager’s full name] [Hiring manager’s mailing address ] Dear [Hiring manager’s full name], I am writing to convey my interest in the [target position] in the [target government agency]. [Align your personal values/objectives to those of the agency.] I believe my [number of years] of experience as a [relevant position] has given me the [key skills] to further your agency’s goal to [agency goal that you strongly relate to]. I have developed a well-rounded skill set through on-the-job experience that matches many of the key qualifications you are looking for, including: [Key qualification from job listing #1] [Key qualification from job listing #2] [Key qualification from job listing #3] [Previous professional experience that proves you meet qualification #1] [Previous professional experience that proves you meet qualification #2] [Previous professional experience that proves you meet qualification #3] I appreciate the time you have taken to read about my professional background. I look forward to further discussing with you how my extensive experience could greatly contribute to programs your agency is working on, such as [example of agency’s programs]. [sign off]
Cover letter for municipality job example
Caleb Smith 888 555 9252 [email protected] March 19, 2020 David Helm U.S. Department of Housing and Urban Development 451 7th Street. SW Washington , DC 20410 Dear David Helm, I am writing to convey my interest in the program analyst position in the U.S. Department of Housing and Urban Development. Amidst the economic havoc caused by the coronavirus, I feel compelled to use my expertise to aid those struggling to find shelter. I believe my 12 years of experience as a program analyst has given me the management and technical expertise to further your agency’s goal to improve the quality of housing available to Americans. I have developed a well-rounded skill set through on-the-job experience that matches many of the key qualifications you are looking for, including: Management analysis Team leadership Regulatory compliance During my time as a senior program analyst at TechX, I designed, developed, and supported live-use applications that were utilized by over 80,000 people. I also spearheaded management analyses that identified and performed process enhancements that improved operational efficiency by up to 23%. At TechX, I also oversaw multiple teams composed of members from completely different departments and backgrounds. I used my interpersonal and problem-solving skills to maintain team cohesion, which led us to exceed all project deadlines and expectations given to us over a five-year period. I also developed programs for multiple organizations to analyze their operational procedures for regulatory compliance and generate monthly reports. In one case, I saved the company $124,000 in legal fees through early detection of non-compliant business processes. I averaged an increase in policy compliance by 35%. I appreciate the time you have taken to read about my professional background. I look forward to further discussing with you how my experience could greatly contribute to the programs your agency is working on, such as the “Housing For All Initiative.” Sincerely, Caleb Smith
It’s essential to tweak your cover letter before applying to a government job for a few key reasons:
Stringent minimum requirements. The requirements stated in job listings for private-sector jobs aren’t always absolute.
Recruiters are given the discretion to hire impressive candidates who can compensate for any requirements they miss.
Government jobs differ in this respect, as many criteria are set in stone. You need to emphasize that you meet these base requirements in your cover letter to ensure that your application isn’t automatically dismissed.
KSA keywords. When applying to a government job, applicant tracking software (ATS) will parse your application for the presence of certain knowledge, ability, and skill (KSA) keywords.
Importance of eligibility. Rules and algorithms tightly govern the hiring process for government positions.
Competition. Cover letters aren’t always required for government jobs. However, there are likely many candidates possessing similar qualifications or even internal references .
Not only does a cover letter allow you to expand on your qualifications and cite experiences to support them, but it also gives you a chance to align your values with those of the agency.
This personalized touch helps you stand out from the crowd .
Here are a few tips for making your cover letter really shine:
Show your enthusiasm. Hiring managers don’t just want to see how you’re qualified for the job, they want to see your passion for the position and company as well.
Match your cover letter and resume headers. This shows readers that your documents go together when they’re in a big stack of applications. It also looks professional and polished.
Include a call to action. Close your letter by explaining what you want to happen after the hiring manager reads your cover letter. This could be requesting to discuss the position further, offering to tell them more about your qualifications, or simply inviting them to contact you for more information.
Thank the reader. Add a sentence to your closing paragraph thanking the reader for their time. This ends the letter on a positive note and furthers the good rapport you’re building.
Proofread, proofread, proofread. Never submit a cover letter without checking it over for grammatical errors. If you can, have someone else look over your letter for typos or confusing sentences, but at the least, you should read it out loud to yourself and run it through a grammar check on your computer.
Why is a cover letter important when applying for a government job?
A cover letter for a government job serves as an introduction to your application, allowing you to highlight your qualifications, skills, and experiences that make you a suitable candidate. It offers a personalized touch, demonstrating your genuine interest in the role and organization, which can set you apart from other applicants.
What should I include in my cover letter for a government job?
As we’ve discussed, your cover letter should start with a professional header containing your contact details and the recipient’s information. Begin with a salutation, followed by an engaging opening paragraph that introduces yourself and the specific job you’re applying for.
Highlight your relevant qualifications, experience, and accomplishments in the body of the letter. Make sure to address the key selection criteria mentioned in the job posting. Conclude with a strong closing paragraph expressing your enthusiasm for the position and your readiness for an interview.
Should I use a formal tone in my government job cover letter?
Yes, a formal and professional tone is essential for a government job cover letter. Avoid using slang, contractions, or overly casual language. Your writing should be clear, concise, and focused on showcasing your skills and qualifications. Use proper salutations and follow standard business letter formatting. This demonstrates your respect for the application process and your potential future employer.
Remember, a well-crafted cover letter can greatly enhance your chances of landing a government job interview. Take the time to research, tailor your content, and present yourself in a compelling and professional manner.
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Chris Kolmar is a co-founder of Zippia and the editor-in-chief of the Zippia career advice blog. He has hired over 50 people in his career, been hired five times, and wants to help you land your next job. His research has been featured on the New York Times, Thrillist, VOX, The Atlantic, and a host of local news. More recently, he's been quoted on USA Today, BusinessInsider, and CNBC.
Matt Warzel a President of a resume writing firm (MJW Careers, LLC) with 15+ years of recruitment, outplacement, career coaching and resume writing experience. Matt is also a Certified Professional Resume Writer (CPRW) and Certified Internet Recruiter (CIR) with a Bachelor of Science in Business Administration (Marketing Focus) from John Carroll University.
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Federal Cover Letter Example for Government Job in 2023
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What is a Federal Cover Letter?
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How to write a Cover Letter for Government Jobs in 2023?
[ Click here to directly go to the complete Government-job-Cover Letter sample ]
A cover letter is a formal document that you send to the hiring manager alongside your resume while applying for a particular position in a company.
It's important to write good cover letters for government jobs, but before you start to write a cover letter, you must familiarize yourself with the purpose of a cover letter.
Do you need to write a cover letter for a job application but have no idea where to start? Don't worry; you have come to the right place. We have tried to cover all your doubts that you might have at one spot, and here we go, one step at a time.
Here is a summary of few key tips to write a job winning cover letter for Government Jobs
- Never use a generic cover letter for all the government jobs you apply for
- Know the types of cover letter and their purpose to choose the right type of cover letter that aligns with your purpose
- Always use a formal salutation and address your cover letter directly to the hiring manager
- Always proofread your cover letter before you send it to the hiring manager to spot the grammatical errors and spelling mistakes
What would you find in this guide?
Why is a cover letter necessary
- The different types of cover letter
Rules for addressing your cover letter
Cover letter writing guidelines for government jobs.
[ Back to Table of Content ]
When you are applying for a government job or any job, they are looking for highly skilled and professional people.
Your cover letter is an opportunity to demonstrate to the hiring manager how you fit the job you are applying for. It is your moment to set yourself apart from the competition.
Use this coveted space to demonstrate your skills, experience, knowledge, and performance that line up with the position and the company you are interested in.
In simple words, a cover letter can increase your chances for the job position if done the right way.Make sure you customize your cover letter for every company you apply to.
Types of cover letter
There are four significant types of cover letters:
The Application cover letter
This letter is written to apply for a particular job opening. You send this cover letter to the recruitment professional or a hiring manager along with your resume.
The Referral cover letter
The referral cover letter mentions the name of the person who referred you to the job.
Hiration Pro Tip: Include the referral's name within the first few lines of the cover letter. This will quickly catch the employer's interest in you. It's a cherry on top for you if the recipient knows them.
The Prospecting cover letter
The prospecting cover letter inquires about the possible positions in the company you would like to work for. It is worth the effort, even if the company does not have any current open positions.
They add you to their talent community, so when the organisation has opportunities, you might learn about it first.
The Networking cover letter
This letter requests information and assistance in your job search. While searching for a government job, this cover letter gives you the scope to reconnect with your previous employers and colleagues, and other professionals you might have met at some point.
Now you know what type of cover letter you want to write, let's discuss the rules for addressing your cover letter.
Most of us struggle with who to address a cover letter. It seems like running into a roadblock.
Should I write Mr. or Ms.? Do I include only the first name or full name? And what if you have searched high and low but couldn't find the hiring manager's name?
Don't fret! These confusions are common, and today we would guide you through the greeting of the cover letter(i.e., the salutation).
The greeting of your cover letter might be the very first thing the hiring manager sees. Therefore it's imperative to do it right.
Use a formal name salutation
Include the hiring manager's first and last name along with "Mr." or "Ms."
You could also start with "Hello" or just the name.
Make sure that you never use "To whom it may concern". It makes your cover letter look very generic, and it gives an impression that you have not done a proper research about the company.
Do not let that happen.
Can’t find the name of the hiring manager?
Quite often finding the hiring manager can be stressful, and diligent research might have resulted in no fruits.
In that case, You can address the head of the department for the position you are applying for.
This approach is a way better than not using the name in your cover letter. It conveys that you put in the effort and the time to find a name.
Can’t find a single name to address?
Sometimes, even after exhaustive research, you might not be able to find a single name to address your cover letter to. Don't worry. It's okay!
If that is the case, you don't need to stress out. The company is likely to keep its information secretive and is very well aware of this.
If you don't have any name to use, still try to be as specific as possible.
For example, If you are applying for a Data analyst profile, you can write it as- "Data Analyst Hiring Manager".
Once you have addressed your cover letter, you must tailor the cover letter's body to the government job you're applying to.
Here are the guidelines to write a cover letter for a government job:
- Read the job description
Research about the company
Briefly mention the required information, proofread multiple times.
Read the Job description
You must read the job posting carefully before you start to write the cover letter.
It is important to add your skills and experiences relevant to the job you are applying for.
An effective cover letter explains to them the reason for your interest in the organization and why you are the right fit for the job.
Each company has a different work culture and goals to achieve, so it's important to do a thorough research about the company before you apply for the job.
Your research will help you highlight your skills and passion that resonates with the company's goals and help your profile stand out.
You may have a general cover letter outline while you are applying for government jobs and then add specific details as per the job description.
Hiring teams spend only a few seconds on each cover letter, so make sure you keep it crisp and to the point.
Once you finish off writing a cover letter, Proofread as many times as you can. Look into the grammatical errors as they might be a significant setback for you.
Check multiple times if you have included all the relevant details that are necessary for the job position.
Frequently Asked Questions
How long should a cover letter be.
Worried about cover letter length?. Try to write your cover letter in 3-4 paragraphs that are straightforward and include only relevant details.
Choose a professional cover letter template to write your cover letter that consists of the following sections: Header, Introduction, Professional experience, and conclusion.
What do we include in the cover letter header and body?
The header includes your contact information, the date you are writing on, and the company's name and its address you are applying to.
In the introduction section, you can address the hiring manager and specify the position you are applying for. The cover letter body apart from introduction, highlights your skills, experience, and qualifications that align with what the company is looking for in a candidate.
How to end a cover letter?
Conclude your cover letter by expressing your interest in the position and thanking the hiring manager for their time.
Always close your cover letter with a call to action. You can confidently ask the hiring manager to dicuss the opportunity further in call or in person.
Is a cover letter necessary?
Writing so many cover letters specific to the company can be exhausting, but once you prepare an outline and then change the information, that might make your work easy.
If you are wondering if you should include a cover letter necessary while applying for government jobs, the answer is yes, you must.
Now that we have reached the end of this guide let's look at the key takeaways.
- You must know what type of cover letter you are writing
- Always use a professional cover letter template
- Research thoroughly about the company you are applying to
- Add skills and experiences relevant to the job position
- Write your cover letter in 3-4 paragraphs
- Don't make it too long. Keep it brief to the point
- Don't forget to proofread your cover letter
If you want to create a professional ATS-friendly resume by yourself, head over to the Hiration Online Resume Builder and create your resume in minutes.
Go to Hiration career platform which has 24/7 chat support and get professional assistance with all your job & career-related queries. You can also write to us at [email protected] and we will make sure to reach out to you as soon as possible.
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NSW Government Cover Letter Example
by Nicole Wren | Feb 4, 2023 | Examples
We are experts in writing NSW Government cover letters . Below is a NSW Government cover letter example (and targeted question example), which will help you understand what is required in your own application. If you need further assistance, please get in touch for a quote .
This brief 1-2 page NSW government cover letter was written for the role of a Recruitment Officer, found on the I Work For NSW jobs website.
As required, it utilises the STAR method to structure work examples by explaining the Situation, Task, Action and Result. It also addresses the focus capabilities listed in the job ad, and includes examples which highlight the values of the department. This role also included two targeted questions. There is a sample response for one of these below the cover letter example.
1-2 Page NSW Cover Letter Example :
Dear Contact Name and Selection Team,
I am extremely excited to apply for the role of Recruitment Officer (Job Reference Number XXXX) with XXXX. I have worked in recruitment for five years now and this is an area I have become extremely passionate about. I have always been a ‘people person’ and enjoy building rapport with others, which is vital when securing quality candidates to meet organisational needs. I am also very excited to contribute to XXX, since this team delivers such vital healthcare to people within my local area. I have a strong understanding of NSW Health Awards, agreements, and policies and I am confident in my ability to interpret and apply them in my role as a recruitment officer. For example, when I was working as a recruitment officer at ABC Company, I was tasked with ensuring that all new hires were in compliance with the latest award agreements. I reviewed the job descriptions and salaries of all potential hires to make sure they were in line with the relevant awards, and provided recommendations to my manager where necessary. I also kept up-to-date with any changes in the awards and made sure that the company’s policies were updated accordingly.
I have a track record of being able to quickly assess a situation and find a solution that benefits all parties involved. For instance, while working at DEF Company, I was faced with a situation where a preferred candidate had withdrawn from the recruitment process at the last minute. I took the initiative to reach out to other potential candidates and was able to find a suitable replacement in a timely manner, ensuring that the recruitment process remained on track.
Organising my own work and taking into account the impact on others is a priority for me. I am highly skilled at prioritising tasks, negotiating with stakeholders, and ensuring that I meet deadlines. For example, when I was at DEF Company, I was responsible for coordinating a large recruitment campaign. I developed a detailed project plan, including timelines and milestones, and worked closely with a team of recruiters to ensure that all aspects of the campaign were executed successfully. I also made sure to keep all stakeholders, including hiring managers and HR representatives, informed of our progress and addressed any issues that arose in a timely manner.
I am fully committed to providing high-level customer service and maintaining confidentiality and compliance with awards and policies. For example, while at ABC Company, I was responsible for managing the recruitment process for a high-profile role. I was responsible for developing job descriptions, advertisements, and other recruitment-related materials, and it was crucial that these materials were well-written and effectively communicated the key information to potential candidates. When developing job descriptions, I made sure to clearly and concisely outline the key responsibilities, requirements, and qualifications for each role. I also used language that was easy to understand and free from jargon, ensuring that all candidates, regardless of their background, would be able to understand the key information. I ensured that all applicants were treated fairly and with the utmost confidentiality, and that all recruitment activities were in line with the company’s policies and awards. I also provided regular updates to the hiring manager and HR representatives, and made sure that any questions or concerns were addressed in a timely manner.
I am confident in my ability to work both independently and as part of a team, and I am highly skilled at effectively communicating with internal and external stakeholders. For instance, while at ABC Company, I was part of a team of recruiters who were responsible for recruiting a large number of employees across multiple locations. I worked closely with my colleagues to share information, coordinate activities, and ensure that all aspects of the recruitment process were completed efficiently and effectively. I also communicated regularly with hiring managers and HR representatives to provide updates on our progress and address any questions or concerns they may have had.
I am confident that my skills, experience, and approach make me the ideal candidate for the role of recruitment officer. Thank you for considering my application. I would welcome the opportunity to discuss this role further at interview.
Targeted Question Example
Q: How do you prioritise your work to keep up with a large workload?
A: Prioritising work is a key aspect of managing a large workload effectively. I use several strategies to prioritise my work and ensure that I meet deadlines. For example, when I was a recruitment coordinator at XYZ Company, I used the “SMART” method, where I would set Specific, Measurable, Achievable, Relevant, and Time-bound goals for each task. This helped me to break down large projects into smaller, manageable tasks and prioritise the most important tasks first. Another technique I used was to prioritise tasks based on their urgency and importance. I would regularly assess my workload and prioritise tasks based on factors such as deadlines, impact on other projects, and importance to the overall recruitment process. This helped me to prioritise tasks and ensure that I was focused on the most critical tasks at any given time. I regularly communicated with stakeholders and team members to understand their priorities and ensure that my own priorities aligned with their needs. For example, if a hiring manager had a urgent requirement for a role, I would prioritise that role and work closely with the hiring manager to ensure that the recruitment process was completed in a timely manner. I was proactive in seeking out support when needed, and was not afraid to delegate tasks to others when appropriate. For instance, if I was managing multiple recruitment campaigns and felt that I was becoming overwhelmed, I would reach out to my team members and delegate some of the tasks to them if appropriate, ensuring that the workload was shared and that all aspects of the recruitment process were completed effectively.
We hope this NSW Government cover letter example and targeted questions example has assisted you to understand what is required in your own application. If you need further assistance with your resume, cover letter or targeted questions, please get in touch for a quote .
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