job application cover letter academic

Academic Cover Letters

What is this handout about.

The long list of application materials required for many academic teaching jobs can be daunting. This handout will help you tackle one of the most important components: the cover letter or letter of interest. Here you will learn about writing and revising cover letters for academic teaching jobs in the United States of America.

What is an academic cover letter?

An academic cover letter describes your experiences and interest as a candidate for a specific position. It introduces you to the hiring committee and demonstrates how your academic background fits with the description of the position.

What do cover letters for academic teaching jobs typically contain?

At their most basic level, academic cover letters accomplish three things: one, they express your interest in the job; two, they provide a brief synopsis of your research and teaching; and three, they summarize your past experiences and achievements to illustrate your competence for the job. For early-career scholars, cover letters are typically no more than two pages (up to four pages for senior scholars). Occasionally, a third page may make sense for an early-career scholar if the application does not require a separate teaching statement and/or research statement. Digital versions of cover letters often contain hyperlinks to your CV or portfolio page. For some fields, cover letters may also include examples of your work, including music, popular articles, and other multimedia related to your research, service, or teaching available online. Typically, letters appear on departmental or university letterhead and include your signature. Above all, a strong cover letter presents your accomplishments and your familiarity with the institution and with the position.

How should I prepare to write my academic cover letter?

Like all writing, composing a cover letter is a process. The process may be as short as a few hours or as long as several weeks, but at the end the letter should present you as a strong candidate for the job. The following section has tips and questions for thinking through each stage of this writing process. You don’t need to answer all of these questions to write the letter; they are meant to help you brainstorm ideas.

Before you begin writing your cover letter, consider researching the institution, the department, and the student population. Incorporating all three aspects in your letter will help convey your interest in the position.

Get to know the institution. When crafting your cover letter, be aware of the type of institution to which you are applying. Knowing how the institution presents itself can help you tailor your letter and make it more specific.

• Where is the institution located?
• Is it on a quarter-system or semester-system?
• What type of institution is it? Is it an R1? Is it an R2? Is it a liberal arts college? Is it an HBCU? Is it a community college? A private high school?
• What is the institution’s culture? Is it teaching-focused or research-focused? Does it privilege experiential learning? Does it value faculty involvement outside the classroom? Is it affiliated with a specific religious tradition?
• Does it have any specific institutional commitments?
• How does the institution advocate for involvement in its local community?
• What are the professional development opportunities for new and junior faculty?

Learn about the department. Knowing the specific culture and needs of the department can help you reach your audience: the department members who will be reading your documents and vetting you as a candidate.

• Who is on the search committee? Who is the search committee chair?
• What is the official name of the department?
• Which different subfields make up the department?
• Is it a dual appointment or a position in a dual department?
• How does the department participate in specific types of student outreach?
• Does the department have graduate students? Does it offer a terminal Master’s degree, Ph.D., or both? How large are the cohorts? How are they funded?
• Does the department encourage or engage in interdisciplinary work?
• Does the majority of the department favor certain theoretical or methodological approaches?
• Does the department have partnerships with local institutions? If so, which ones?
• Is the department attempting to fill a specific vacancy, or is it an entirely new position?
• What are the typical course offerings in the department? Which courses might you be expected to teach? What courses might you be able to provide that are not currently available?

Consider the students. The search committee will often consider how you approach instructing and mentoring the student body. Sometimes committees will even reserve a position for a student or solicit student feedback on a candidate:

• What populations constitute the majority of the undergraduate population?
• Have there been any shifts in the student population recently?
• Do students largely come from in-state or out-of-state?
• Is there an international student population? If so, from which countries?
• Is the university recruiting students from traditionally underrepresented populations?
• Are students particularly active on campus? If so, how?

Many answers to these questions can be found both in the job description and on the institution’s website. If possible, consider contacting someone you know at the institution to ask about the culture directly. You can also use the institution’s course catalog, recruitment materials, alumni magazine, and other materials to get answers to these questions. The key is to understand the sort of institution to which you are applying, its immediate needs, and its future trajectory.

Remember, there is a resource that can help you with all three aspects—people. Reach out to your advisor, committee members, faculty mentors, and other contacts for insight into the prospective department’s culture and faculty. They might even help you revise your letter based on their expertise. Think of your job search as an opportunity to cultivate these relationships.

After you have done some initial research, think about how your experiences have prepared you for the job and identify the ones that seem the most relevant. Consider your previous research, internships, graduate teaching, and summer experiences. Here are some topics and questions to get you started thinking about what you might include.

Research Experiences. Consider how your research has prepared you for an academic career. Since the letter is a relatively short document, select examples of your research that really highlight who you are as a scholar, the direction you see your work going, and how your scholarship will contribute to the institution’s research community.

• What are your current research interests?
• What topics would you like to examine in the future?
• How have you pursued those research interests?
• Have you traveled for your research?
• Have you published any of your research? Have you presented it at a conference, symposium, or elsewhere?
• Have you worked or collaborated with scholars at different institutions on projects? If so, what did these collaborations produce?
• Have you made your research accessible to your local community?
• Have you received funding or merit-based fellowships for your research?
• What other research contributions have you made? This may include opinion articles, book chapters, or participating as a journal reviewer.
• How do your research interests relate to those of other faculty in the department or fill a gap?

Teaching Experience. Think about any teaching experience you may have. Perhaps you led recitations as a teaching assistant, taught your own course, or guest lectured. Pick a few experiences to discuss in your letter that demonstrate something about your teaching style or your interest in teaching.

• What courses are you interested in teaching for the department? What courses have you taught that discussed similar topics or themes?
• What new courses can you imagine offering the department that align with their aim and mission?
• Have you used specific strategies that were helpful in your instruction?
• What sort of resources do you typically use in the classroom?
• Do you have anecdotes that demonstrate your teaching style?
• What is your teaching philosophy?
• When have you successfully navigated a difficult concept or topic in the classroom, and what did you learn?
• What other opportunities could you provide to students?

Internships/Summer/Other Experiences. Brainstorm a list of any conferences, colloquiums, and workshops you have attended, as well as any ways you have served your department, university, or local community. This section will highlight how you participate in your university and scholarly community. Here are some examples of things you might discuss:

• Professional development opportunities you may have pursued over the summer or during your studies
• International travel for research or presentations
• Any research you’ve done in a non-academic setting
• Presentations at conferences
• Participation in symposia, reading groups, working groups, etc.
• Internships in which you may have implemented your research or practical skills related to your discipline
• Participation in community engagement projects
• Participation in or leadership of any scholarly and/or university organizations

In answering these questions, create a list of the experiences that you think best reflect you as a scholar and teacher. In choosing which experiences to highlight, consider your audience and what they would find valuable or relevant. Taking the time to really think about your reader will help you present yourself as an applicant well-qualified for the position.

Writing a draft

Remember that the job letter is an opportunity to introduce yourself and your accomplishments and to communicate why you would be a good fit for the position. Typically, search committees will want to know whether you are a capable job candidate, familiar with the institution, and a great future addition to the department’s faculty. As such, be aware of how the letter’s structure and content reflect your preparedness for the position.

The structure of your cover letter should reflect the typical standards for letter writing in the country in which the position is located (the list below reflects the standards for US letter writing). This usually includes a salutation, body, and closing, as well as proper contact information. If you are affiliated with a department, institution, or organization, the letter should be on letterhead.

• Use a simple, readable font in a standard size, such as 10-12pt. Some examples of fonts that may be conventional in your field include Arial, Garamond, Times New Roman, and Verdana, among other similar fonts.
• Do not indent paragraphs.
• Separate all paragraphs by a line and justify them to the left.
• Make sure that any included hyperlinks work.
• Include your signature in the closing.

Before you send in your letter, make sure you proofread and look for formatting mistakes. You’ll read more about proofreading and revising later in this handout!

The second most important aspect of your letter is its content. Since the letter is the first chance to provide an in-depth introduction, it should expand on who you are as a scholar and possible faculty member. Below are some elements to consider including when composing your letter.

Identify the position you are applying to and introduce yourself. Traditionally, the first sentence of a job letter includes the full name of the position and where you discovered the job posting. This is also the place to introduce yourself and describe why you are applying for this position. Since the goal of a job letter is to persuade the search committee to include you on the list of candidates for further review, you may want to include an initial claim as to why you are a strong candidate for the position. Some questions you might consider:

• What is your current status (ABD, assistant professor, post-doc, etc.)?
• If you are ABD, have you defended your dissertation? If not, when will you defend?
• Why are you interested in this position?
• Why are you a strong candidate for this position?

Describe your research experience and interests. For research-centered positions, such as positions at R1 or other types of research-centered universities, include information about your research experience and current work early in the letter. For many applicants, current work will be the dissertation project. If this is the case, some suggest calling your “dissertation research” your “current project” or “work,” as this may help you present yourself as an emerging scholar rather than a graduate student. Some questions about your research that you might consider:

• What research experiences have you had?
• What does your current project investigate?
• What are some of the important methods you applied?
• Have you collaborated with others in your research?
• Have you acquired specific skills that will be useful for the future?
• Have you received special funding? If so, what kind?
• Has your research received any accolades or rewards?
• What does your current project contribute to the field?
• Where have you presented your research?
• Have you published your research? If so, where? Or are you working on publishing your work?
• How does your current project fit the job description?

Present your plans for future research. This section presents your research agenda and usually includes a description of your plans for future projects and research publications. Detailing your future research demonstrates to the search committee that you’ve thought about a research trajectory and can work independently. If you are applying to a teaching-intensive position, you may want to minimize this section and/or consider including a sentence or two on how this research connects to undergraduate and/or graduate research opportunities. Some questions to get you started:

• What is your next research project/s?
• How does this connect to your current and past work?
• What major theories/methods will you use?
• How will this project contribute to the field?
• Where do you see your specialty area or subfield going in the next ten years and how does your research contribute to or reflect this?
• Will you be collaborating with anyone? If so, with whom?
• How will this future project encourage academic discourse?
• Do you already have funding? If so, from whom? If not, what plans do you have for obtaining funding?
• How does your future research expand upon the department’s strengths while simultaneously diversifying the university’s research portfolio? (For example, does your future research involve emerging research fields, state-of-the-art technologies, or novel applications?)

Describe your teaching experience and highlight teaching strategies. This section allows you to describe your teaching philosophy and how you apply this philosophy in your classroom. Start by briefly addressing your teaching goals and values. Here, you can provide specific examples of your teaching methods by describing activities and projects you assign students. Try to link your teaching and research together. For example, if you research the rise of feminism in the 19th century, consider how you bring either the methodology or the content of your research into the classroom. For a teaching-centered institution, such as a small liberal arts college or community college, you may want to emphasize your teaching more than your research. If you do not have any teaching experience, you could describe a training, mentoring, or coaching situation that was similar to teaching and how you would apply what you learned in a classroom.

• What is your teaching philosophy? How is your philosophy a good fit for the department in which you are applying to work?
• What sort of teaching strategies do you use in the classroom?
• What is your teaching style? Do you lecture? Do you emphasize discussion? Do you use specific forms of interactive learning?
• What courses have you taught?
• What departmental courses are you prepared to teach?
• Will you be able to fill in any gaps in the departmental course offerings?
• What important teaching and/or mentoring experiences have you had?
• How would you describe yourself in the classroom?
• What type of feedback have you gotten from students?
• Have you received any awards or recognition for your teaching?

Talk about your service work. Service is often an important component of an academic job description. This can include things like serving on committees or funding panels, providing reviews, and doing community outreach. The cover letter gives you an opportunity to explain how you have involved yourself in university life outside the classroom. For instance, you could include descriptions of volunteer work, participation in initiatives, or your role in professional organizations. This section should demonstrate ways in which you have served your department, university, and/or scholarly community. Here are some additional examples you could discuss:

• Participating in graduate student or junior faculty governance
• Sitting on committees, departmental or university-wide
• Partnerships with other university offices or departments
• Participating in community-partnerships
• Participating in public scholarship initiatives
• Founding or participating in any university initiatives or programs
• Creating extra-curricular resources or presentations

Present yourself as a future faculty member. This section demonstrates who you will be as a colleague. It gives you the opportunity to explain how you will collaborate with faculty members with similar interests; take part in departmental and/or institution wide initiatives or centers; and participate in departmental service. This shows your familiarity with the role of faculty outside the classroom and your ability to add to the departmental and/or institutional strengths or fill in any gaps.

• What excites you about this job?
• What faculty would you like to collaborate with and why? (This answer may be slightly tricky. See the section on name dropping below.)
• Are there any partnerships in the university or outside of it that you wish to participate in?
• Are there any centers associated with the university or in the community that you want to be involved in?
• Are there faculty initiatives that you are passionate about?
• Do you have experience collaborating across various departments or within your own department?
• In what areas will you be able to contribute?
• Why would you make an excellent addition to the faculty at this institution?

Compose a strong closing. This short section should acknowledge that you have sent in all other application documents and include a brief thank you for the reader’s time and/or consideration. It should also state your willingness to forward additional materials and indicate what you would like to see as next steps (e.g., a statement that you look forward to speaking with the search committee). End with a professional closing such as “Sincerely” or “Kind Regards” followed by your full name.

If you are finding it difficult to write the different sections of your cover letter, consider composing the other academic job application documents (the research statement, teaching philosophy, and diversity statement) first and then summarizing them in your job letter.

Different kinds of letters may be required for different types of jobs. For example, some jobs may focus on research. In this case, emphasize your research experiences and current project/s. Other jobs may be more focused on teaching. In this case, highlight your teaching background and skills. Below are two models for how you could change your letter’s organization based on the job description and the institution. The models offer a guide for you to consider how changing the order of information and the amount of space dedicated to a particular topic changes the emphasis of the letter.

Research-Based Position Job Letter Example:

Teaching-Based Position Job Letter Example:

Remember your first draft does not have to be your last. Try to get feedback from different readers, especially if it is one of your first applications. It is not uncommon to go through several stages of revisions. Check out the Writing Center’s handout on editing and proofreading and video on proofreading to help with this last stage of writing.

Potential pitfalls

Using the word dissertation. Some search committee members may see the word “dissertation” as a red flag that an applicant is too focused on their role as a graduate student rather than as a prospective faculty member. It may be advantageous, then, to describe your dissertation as current research, a current research project, current work, or some other phrase that demonstrates you are aware that your dissertation is the beginning of a larger scholarly career.

Too much jargon. While you may be writing to a specific department, people on the search committee might be unfamiliar with the details of your subfield. In fact, many committees have at least one member from outside their department. Use terminology that can easily be understood by non-experts. If you want to use a specific term that is crucial to your research, then you should define it. Aim for clarity for your reader, which may mean simplification in lieu of complete precision.

Overselling yourself. While your job letter should sell you as a great candidate, saying so (e.g., “I’m the ideal candidate”) in your letter may come off to some search committee members as presumptuous. Remember that although you have an idea about the type of colleague a department is searching for, ultimately you do not know exactly what they want. Try to avoid phrases or sentences where you state you are the ideal or the only candidate right for the position.

Paying too much attention to the job description. Job descriptions are the result of a lot of debate and compromise. If you have skills or research interests outside the job description, consider including them in your letter. It may be that your extra research interests; your outside skills; and/or your extracurricular involvements make you an attractive candidate. For example, if you are a Latin Americanist who also happens to be well-versed in the Spanish Revolution, it could be worth mentioning the expanse of your research interests because a department might find you could fill in other gaps in the curriculum or add an additional or complementary perspective to the department.

Improper sendoff. The closing of your letter is just as important as the beginning. The end of the letter should reflect the professionalism of the document. There should be a thank-you and the word sincerely or a formal equivalent. Remember, it is the very last place in your letter where you present yourself as a capable future colleague.

Small oversights. Make sure to proofread your letter not just for grammar but also for content. For example, if you use material from another letter, make sure you do not include the names of another school, department, or unassociated faculty! Or, if the school is in Chicago, make sure you do not accidentally reference it as located in the Twin Cities.

Name dropping. You rarely know the internal politics of the department or institution to which you are applying. So be cautious about the names you insert in your cover letters. You do not want to unintentionally insert yourself into a departmental squabble or add fire to an interdepartmental conflict. Instead, focus on the actions you will undertake and the initiatives you are passionate about.

Works consulted

We consulted these works while writing this handout. This is not a comprehensive list of resources on the handout’s topic, and we encourage you to do your own research to find additional publications. Please do not use this list as a model for the format of your own reference list, as it may not match the citation style you are using. For guidance on formatting citations, please see the UNC Libraries citation tutorial . We revise these tips periodically and welcome feedback.

Ball, Cheryl E. 2013. “Understanding Cover Letters.” Inside Higher Ed , November 3, 2013. https://www.insidehighered.com/advice/2013/11/04/essay-cover-letter-academic-jobs .

Borchardt, John. 2014. “Writing a Winning Cover Letter.” Science Magazine , August 6, 2014. https://www.sciencemag.org/careers/2014/08/writing-winning-cover-letter# .

Helmreich, William. 2013. “Your First Academic Job.” Inside Higher Ed , June 17, 2013. https://www.insidehighered.com/advice/2013/06/17/essay-how-land-first-academic-job .

Kelsky, Karen. 2013. “How To Write a Journal Article Submission Cover Letter.” The Professor Is In (blog), April 26, 2013. https://theprofessorisin.com/2013/04/26/how-to-write-a-journal-article-submission-cover-letter/ .

Tomaska, Lubomir, and Josef Nosek. 2008. “Ten Simple Rules for Writing a Cover Letter to Accompany a Job Application for an Academic Position.” PLoS Computational Biology 14(5). https://doi.org/10.1371/journal.pcbi.1006132 .

You may reproduce it for non-commercial use if you use the entire handout and attribute the source: The Writing Center, University of North Carolina at Chapel Hill

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Academic Cover Letter Sample

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November 2, 1998

Dr. Naomi Sellers Chair, English Search Committee Box 58 Baxter College Arcadia, WV 24803

Dear Dr. Sellers:

I am writing to apply for the position as assistant professor of English with an emphasis in rhetoric and composition that you advertised in the October MLA Job Information List. I am a graduate student at Prestigious University working on a dissertation under the direction of Professor Prominent Figure. Currently revising the third of five chapters, I expect to complete all work for the Ph.D. by May of 1999. I believe that my teaching and tutoring experience combined with my course work and research background in rhetoric and composition theory make me a strong candidate for the position outlined in your notice.

As my curriculum vitae shows, I have had excellent opportunities to teach a variety of writing courses during my graduate studies, including developmental writing, first-year writing for both native speakers and second language students, advanced writing, and business writing. I have also worked as a teaching mentor for new graduate students, a position that involved instruction in methods of composition teaching, development of course materials, and evaluation of new graduate instructors. Among the most satisfying experiences for me as a teacher has been instructing students on an individual basis as a tutor in our university Writing Lab. Even as a classroom instructor, I find that I always look forward to the individual conferences that I hold with my students several times during the semester because I believe this kind of one-on-one interaction to be essential to their development as writers.

My work in the composition classroom has provided me with the inspiration as well as a kind of laboratory for my dissertation research. My project, The I Has It: Applications of Recent Models of Subjectivity in Composition Theory, examines the shift since the 1960s from expressive models of writing toward now-dominant postmodern conceptions of decentered subjectivity and self-construction through writing. I argue that these more recent theoretical models, while promising, cannot have the liberating effects that are claimed for them without a concomitant reconception of writing pedagogy and the dynamics of the writing classroom. I relate critical readings of theoretical texts to my own pedagogical experiments as a writing teacher, using narratives of classroom successes and failures as the bases for critical reflection on postmodern composition theory. After developing my dissertation into a book manuscript, I plan to continue my work in current composition theory through a critical examination of the rhetoric of technological advancement in the computer-mediated writing classroom.

My interest in the computer classroom has grown out of recent experience teaching composition in that environment. In these courses my students have used computers for writing and turning in notes and essays, communicating with one another and with me, conducting library catalogue research and web research, and creating websites. I have encouraged my students to think and write critically about their experiences with technology, both in my class and elsewhere, even as we have used technology to facilitate our work in the course. Syllabi and other materials for my writing courses can be viewed at my website: http://machine.prestigious.edu/~name. In all of my writing courses I encourage students to become critical readers, thinkers, and writers; my goal is always not only to promote their intellectual engagement with cultural texts of all kinds but also to help them become more discerning readers of and forceful writers about the world around them.

I have included my curriculum vitae and would be happy to send you additional materials such as a dossier of letters of reference, writing samples, teaching evaluations, and past and proposed course syllabi. I will be available to meet with you for an interview at either the MLA or the CCCC convention, or elsewhere at your convenience. I can be reached at my home phone number before December 19; between then and the start of the MLA convention, you can reach me at (123) 456-7890. I thank you for your consideration and look forward to hearing from you.

First Lastname

Points to Remember

• Use the form of address and title of the contact person as they appear in the job notice.
• Refer to the job title as it appears in the notice, and state where you learned of the position.
• Mention your major professor by name, especially if he or she is well known in your field. Also, mention your expected completion date.
• Make a claim for your candidacy that you will support in the body of the letter.
• For a position at a small undergraduate college, emphasize teaching experience and philosophy early in the letter.
• Describe your dissertation and plans for future research. Emphasize links between your teaching and research interests.
• Mention specific teaching experience that is relevant to the job notice or is otherwise noteworthy.
• Refer to relevant materials available on the web.
• State your willingness to forward additional materials and to meet for an interview.
• Mention any temporary changes in contact information.

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Academic cover letter example

Cover letter header: How to reach you

Cover letter greeting: always try to personalize, cover letter introduction: start strong, cover letter middle part (body): make your case, cover letter conclusion and sign-off.

If you’ve decided that an occupation in academia is right for you, you’ll need a well-written academic cover letter to start you down the path. Fortunately, if you’ve faced a master’s thesis or doctoral dissertation before, writing a one-page cover letter should be a walk in the park – if you know the right way to go about it.

That’s where we can help. This academic cover letter writing guide and the examples it provides will describe what you need to know to craft an outstanding application letter, including:

• The best format for an academic cover letter
• The six elements of a successful academic cover letter

The psychology of writing an effective cover letter

• Common mistakes to avoid

You can find more writing and formatting tips in Resume.io’s 125+ occupation-specific cover letter examples and writing guides.

Best format for an academic cover letter

Proper formatting for an academic cover letter requires good structure, design and layout. Cover letters should almost never be longer than one page, and they must include six essential elements:

• Introduction
• Sign-off and signature

Your letter should also look as good as it reads. Here are some of the design choices you need to consider:

• Font: Choose a professional, easy-to-read font that doesn’t distract from your content.
• Font size: Use a font size of 10 to 12 points. Do not resort to using a tiny font size to make your letter fit onto one page.
• Margins: Use 1-inch margins on the top, bottom, left and right.
• Align text left: Text should be aligned left, not justified from margin to margin.
• Paragraphs: Do not indent paragraphs, but leave a space between them. Use enough paragraph breaks to avoid big blocks of black text.

For more design advice, see our comprehensive guide on how to write a cover letter.

Below you’ll find adaptable academic cover letter examples that can serve as a framework for your own.

The cover letter header, also known as a letterhead, should be an attractively designed section at the top that includes your name, occupation, mailing address, phone number and email. If you have a LinkedIn profile or another website that highlights your academic or professional achievements, you can include that as well. 

The header is your best opportunity to give your letter a stylish design and layout, with thoughtful use of typography and layout and perhaps an accent color. Your letter should look nice at a glance, before anyone even reads the first word, creating a positive visual impression as soon as it’s opened. Check out our cover letter example for more ideas on creating a great header.

“Dear Dr. Hernandez,” “Dear Ms. Starling” and “Dear Mr. Thompson” are all appropriate ways to write a cover letter greeting. “To Whom It May Concern” is not.

Always try to personalize a cover letter by addressing it to the person responsible for processing applications for the job you’re seeking. If you happen to know this person on a first-name basis, then a greeting that uses the first name is also acceptable.

If you don’t know the name of the person you should be writing to, make an effort to find out. If you can’t find that info online, simply call the employer and ask. People like to read their own names, and you’re more likely to get a response to a letter addressed to a person than one addressed to an entire company or department.

If you can’t find the name you need, you’ll have to take a more generic approach, like “Dear University of Florida HR Team” or the like. Some writers take a more casual approach by substituting “Greetings” or even “Hello” for the word “Dear,” which may be fine, but you can’t go wrong with “Dear.” Below you’ll find the greeting from our cover letter example.

Dear Professor Wilkinson,

Your first paragraph, the cover letter introduction, is how you make your first impression, and you want to get off to a strong start. Specify the job you’re seeking, and open with a compelling statement about why you excel in your field. 

Cover letters often open with the years of job experience a candidate has. For a career in academia, it may also be a good idea to mention the degree you hold and where you obtained it. Lead with your strengths, and try to fashion a lead that a job recruiter would find irresistible. 

Do not open with “I am writing this letter to,” or “Please consider this letter my application for….” There’s no need to make reference to your letter – just write it!

The introduction from our academic cover letter sample appears below.

The academic part-time MBA lecturer role in the business department at University of Miami would be an ideal fit after my move from UCLA and my recent book series commission.

The middle two or three paragraphs of your letter, the body, must build a persuasive case that you are the right person for the job. Go into greater depth on your employment experience and academic credentials. 

Be specific about what you’ve achieved in past jobs, or mention any special distinctions received as part of your education. Use facts and figures where possible, and see if you can relate an anecdote about a challenge you once faced in your field and how you surmounted it successively.

It’s also helpful to mention the name of the institution you’re applying to and why you want to work there. Avoid writing a one-size-fits-all cover letter that could be sent to anyone, and personalize it for the employer you’re targeting.

Here’s the body section from our academic cover letter sample:

I taught first-year MBA students a broad range of economics courses for seven years at UCLA. After fifteen years of business leadership in finance and technology, gaining my own MBA at the same institution, I switched to a career in academia and gained my teaching qualifications. Imparting knowledge to the next generation of entrepreneurs is as enjoyable as working on any new product or service. My MBA specializations lie in the supply chain and procurement functions in terms of my practical experience, but I also teach courses on P&L management, forecasting, M&A strategy and all aspects of financial planning. I have published two books and over thirty whitepapers on artificial intelligence in business management and I am about to embark on my third book. I would like to be part of an institution where my students can join me on my exploration of this fast-growing area.

The conclusion, your final paragraph, can serve as a wrap-up and a thank you, but it should also include a call to action urging the recipient to respond. You might say that you’re always reachable at the contact info provided, that you look forward to a reply, and that you would be delighted to be invited for an interview. Plant the thought in the reader’s head that s/he should do something as a result of receiving your letter.

Close with a sign-off like “Sincerely,” “All my best” or the like, then add a space and type your name, as shown in the academic cover letter example below. (There is no need to actually sign the letter in electronic correspondence, although you can add a digital signature if you wish.) See the conclusion from our academic cover letter sample below.

I enclose a sample of my published works and some reviews for my books. I always try to teach with real-world examples at the heart of my lessons and speak at 25+ conferences a year on the latest industry developments. I would welcome the opportunity of an interview to explore the position in more detail. Sincerely, Daniela Banks

The reason for writing a cover letter is to establish a personal connection with a hiring manager. So although this is a formal business letter, it should also be somewhat personal. You may choose to discuss your personal reasons for seeking a new job, and you may want to highlight the inner passions that drove you to your field.

You want to write your letter like a real person – not a robot – so avoid cliches, HR-speak and “fluff,” which is language that sounds fancy but really says nothing. Write in a human, friendly, relatable voice.

Imagine that you are the hiring manager receiving this letter. Would you be interested in meeting the person who wrote it? Your letter should exude both competence and confidence, without ever striking an arrogant or presumptuous tone. Try to come off as both professional and likable, bearing in mind that nobody wants to hire someone they don’t like. 

Common mistakes to avoid:

• Typos, misspellings and bad grammar are unacceptable in a cover letter for any field, but especially in academia.
• Do not write a copy-paste letter that could be sent to multiple employers. Each cover letter should be targeted to a specific employer.
• Poor design and formatting can detract in major ways from a well-written letter, so be sure your letter looks great.
• Put yourself in the shoes of the person receiving this letter, and make sure it strikes a professional but relatable tone.

A great looking cover letter is the best way to lure the hiring manager in and make a professional first impression. If you don’t have time to fine-tune your formatting, consider using an expertly-designed cover letter template to make the job quick and easy.

Key takeaways

• A great academic cover letter includes a friendly introduction, name-specific greeting and body section that highlights your accomplishments
• Don’t forget to quantify your achievements and focus on your academic career.
• Check out our adaptable academic cover letter example for more ideas on creating an attractive header.

For more ideas about crafting an academic cover letter, review some of our related education cover letter samples:

• University cover letter sample
• Master’s cover letter example
• Teacher cover letter sample
• Teaching assistant cover letter sample
• Harvard cover letter sample

Best of luck in your academic career!

Free professionally designed templates

Writers Workshop

Academic Cover Letters

A cover letter is central to your academic job application. It allows you to explain the narrative of your academic career and demonstrate the cohesion of your application packet. Since it is often the first document read by the hiring committee, the cover letter acts as an initial writing sample and an introduction to your other application materials (CV, teaching philosophy, writing sample, letters of recommendation, etc.). The letter must therefore go through numerous drafts in order to show the hiring committee that you are a strong writer and a good fit for the position. Be sure to ask for feedback on these drafts from your advisor, professors in your field, colleagues, or a consultant at the Writers Workshop before including it in your application.

Keeping your audience and tone in mind is essential in crafting your academic cover letter. Even if you are still a graduate student finishing your dissertation, you should not present yourself as such. To persuade the committee that you are the ideal candidate for the position, write your cover letter as a potential colleague (rather than from the perspective of a graduate student or someone desperate for the job). Since most hiring committees are diverse in terms of areas of expertise, be sure to explain your terms, minimize jargon, and tie technical points to the larger aims of your work. Finally, it is especially important to cater your cover letter to the position by addressing all of the qualifications listed in the job ad. Connecting your experience to the institution you are applying to will help show your enthusiasm for the position and demonstrate how you will use your knowledge and skills to benefit the institution as a whole.

• 1 ½ – 2 pages, single-spaced (STEM letters should not exceed 1 page)
• 1-inch margins
• Font 12 point (possibly 11 point)
• Minimal white space
• Begin with “Dear Members of the Search Committee:” or address the letter to the individual indicated in the job ad

Content by Paragraph

An academic cover letter typically follows the 5-7 paragraph format outlined below. This structure may vary depending on your discipline, where you are in your career, and what type of job you are applying to.

Introduction

• Start with the full name of the institution/position (“I write to indicate my interest in the position of X at Y institution”)
• Your current status (ABD, PhD, Instructor)
• Your defense date and/or graduation date
• Be sincere and specific by responding to the qualifications listed in the job ad

Dissertation / Current Research

• How/what it contributes to your field
• Major themes/areas/issues covered
• Field-specific content
• Your conclusions/outcomes

Future / Related Research

• Show that you have a coherent research trajectory by describing current/future publications (journal articles, articles in edited collections, plan in place to turn your dissertation into a book, etc.)
• Demonstrate your productivity and commitment to a broader research agenda
• Document your path to tenure (if applicable) and success at their institution
• May be 1-2 paragraphs, depending on type of position
• Define terms as needed
• Connect to your research if applicable
• Provide examples showing how you demonstrate your teaching philosophy / pedagogical approach in the classroom (or plan to)
• Describe learning goals, projects and their purposes, classroom values, etc.
• Include classes you have taught as TA, Instructor, etc. or classes (appropriate to the institution) that you would like to teach
• Expand on the statement above in an additional paragraph
• Move these teaching paragraphs before the dissertation/research paragraphs
• Demonstrate that you are a collaborative colleague
• Show that you offer more to the department and institution than only research/teaching
• Avoid listing your service work–that’s already on your CV
• Highlight the work that contributes to your field, teaching, department, etc.
• Respond to job ad and institutional needs
• Usually short, ~3-4 sentences
• Reiterates your interest in the position and primary qualifications
• When/how to expect any materials sent separately
• Some fields – availability for interview
• Some fields – contact information
• Again, sound like a future colleague!

Related Links

• Curriculum Vitae (CV)
• Teaching Philosophy Statements
• Diversity Statements

You can find additional information and sample academic cover letters through the Graduate College Career Development Office , Purdue Online Writing Lab , and  Inside Higher Ed .

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Cover letters for faculty job applications

The cover letter serves as an introduction to your application package and answers the following questions: Who are you? When will you defend your dissertation (if you’re currently ABD)? Why are you interested in applying for this assistant professor position? Why are you interested in this institution? What is your dissertation research about? What are your research plans? What kind of teaching experience do you have? How will you contribute to our department and institution? Why is the school a good fit for you and vice versa? A strong cover letter will be tailored to the institution to which you’re applying. For the humanities and social sciences, it is typically two to three pages long, and for STEM fields, it is typically one to two pages but will vary depending on the specific discipline.

The purpose of a cover letter

Sometimes called a “ letter of intent ” or “ letter of interest “, a cover letter is an introduction to the rest of your job application materials. The purpose of a cover letter is to quickly summarize why you are applying to an organization or for a particular position, and what skills and knowledge you bring that make you the most suitable candidate for that position. The cover letter is often the first impression that a prospective employer will have of you, especially if they do not know you, or have not heard about you from their network of contacts. First impressions count, and so getting your cover letter right is a critical step in your job application process. Like all your job application materials, it may take time and focus to write your cover letters well. You will likely have several drafts before you come up with a final version that clearly articulates your skills and your understanding of the employer and the job requirements.

While your CV briefly states your skills, knowledge, experience, and (most importantly) what you have achieved using your abilities, the cover letter gives you an opportunity to create a narrative that shows the path you have taken in your career or education, emphasizing the skills you’ve used along the way, and explaining why the position you are applying to is the next desirable step on this path.

Timeline: Getting Started with your Cover Letter

Step 1: The first step to writing a good cover letter is to first have a good CV. Your cover letter expands upon some of the information you include within these documents, and describes the role you have played in achieving your academic  goals (i.e., showing how your experiences have made you the best candidate for the position).

Step 2: The next step is to find an open position that interests you. There is no such thing as a one-size-fits-all cover letter, as each should be tailored to each job you apply to, but there will certainly be parts of the letter that will stay much the same, and be appropriate for multiple jobs. A 1-3 page cover letter might be the norm when applying for a tenure-track, faculty position, but you need to check with your own department to find out what the norms are in your field.

Step 3: Go through the job ad and carefully note all of the requirements and skills the employer is looking for. Based on your background research of the employer and the people you have spoken to who know about this employer (whether a business or a university department), try to identify the two or three most important skills that the employer is looking for. You should then try to create a cover letter that illustrates that you have these skills and have used them effectively.

When applying for faculty positions, especially those that involve both teaching and research, you will be expected to spend some time in your cover letter talking about your research and goals, as well as your teaching – even though you may have covered these in more detail in your research statement and teaching philosophy documents. How much time you need to spend talking about teaching and research will depend on the nature of the position and your field of study. For some humanities and social sciences applications, you will not be asked for a separate research statement, and this information will need to be integrated into the cover letter. Cover letters for scientific positions will generally be shorter as more (but not all) of the information about research will be covered in the research statement. Academic letters also need to cover everything that non-academic cover letters address, however, because you need to show that you are not only a good academic, but that you are a good person to work with who is committed to working at that particular institution. Make sure that you address the requirements of the position as stated in the job ad. Speak to faculty in your department to get a sense of what is expected in cover letters used in faculty job applications for your discipline. See if any faculty you know have been involved in search committees, and find out what they looked for in cover letters.

Explore other application documents:

• Your Job Search
• Developing Application Materials
• Academic Job Market

Academic Cover Letters

The cover letter is a single spaced, two-page introductory document that creates a narrative for your application package. It introduces the search committee to your:

• Enthusiasm for the position and your expected availability (e.g., expected defense date)
• Teaching and teaching assistantships
• Other relevant experience (internships, previous professional experience, etc.)
• Fit (why you are the right person for the position, understanding of campus culture and values, etc.)

Because no cover letter can convey all this information appropriately in only two pages, you will need to tailor your letter depending on the department, the university, the requirements specified in the job call, your application package, etc.

Keep in mind, the cover letter should not directly lift content from other supporting material. For example, if a job call also asks for a Teaching Statement or Philosophy, you should not feel pressure to condense all of that content into a paragraph. Rather use the cover letter to illustrate how your teaching fits into your scholarly identity. Consider how it is informed by your research, commitment to equity and inclusion, etc.

• How the job call is written, which responsibilities are presented and in what order – is teaching prioritized over research?
• What application documents are requested – is there something not requested that you could elaborate on in the cover letter?
• What student populations would you engage with as a faculty member in the department – undergraduate? graduate? both?
• Is the institution mission-driven – how does that impact your professional narrative?

The cover letter could include a combination of the following paragraphs:

Opening Paragraph

Just like articles and dissertations have a central “thesis” or research question, this paragraph gives the letter’s thesis statement, clarifying how your mix of experience makes you the best candidate for the job. This paragraph lists the basics of the cover letter:

• Introduce yourself
• Explain your interest in the position and institution
• Basic rundown of who you are as a scholar in relation to the role

Body Paragraphs

This content could address your research project(s), areas of interest, methodological training, and future research agendas. Think about how you would fit into the department and the expertise you would provide. If you are applying to a research institution, your research paragraphs should come first.

You will want to include some of the following points:

• Your current research project (dissertation)
• Potential future projects (dissertation to book, next research project, etc.)
• Impact of your project(s) (publications, conference or poster presentations, public lectures, etc.)
• Other achievements (grants and funding won, awards earned, public-facing work, etc.)
• Potential collaborations within the department and/or across the institution, depending on the interdisciplinary nature of the position.

This content discusses your teaching experience, whether as an instructor of record or a TA, your pedagogical training, and any mentoring/advising. If the job is teaching-focused, this should be where you start. Use this space to introduce how your teaching is a part of who you are as a scholar.

• Your approach to teaching
• Other ways you have engaged with and/or mentored students (office hours, summer research opportunities, etc.)
• Expertise in relation to courses you are prepared to teach

This content communicates how you contribute to the collegial nature of the institution or department to which you are applying. It might range from a full paragraph to a few sentences supplementing your research or teaching paragraphs.

You can pull from:

• Graduate Assistantships or other service you have done within your department (e.g., serving on committees), the institution, or professional organizations
• Conference volunteering and service
• Search committee participation
• Other volunteer work and community involvement

Diversity, Equity, and Inclusion

This content discusses how your current and future experiences consider diversity, equity, inclusivity, and accessibility. Commitment to DEI can be shown through:

• Research areas, pedagogical applications, or service in and outside of institutions
• Where you align with the mission statement of the institution and/or department
• How you can contribute to the student population or wider community

These considerations are communicated most seamlessly not as stand-alone paragraphs, but woven into your document as a whole.

Closing Paragraph

Think back to your thesis statement and reinforce your excitement about the role. Keep it short and to the point – thank them for their time and consideration, ending with a professional sign off and full name.

General Tips Before Submission

• Prior to submitting, double check that the cover letter is signed and saved as a PDF (preferably on Northwestern letterhead).
• As with all application documents, make sure to have multiple eyes on the content before submitting it to the hiring committee.
• Take advantage of the support Northwestern provides from the Graduate Writing Place and Northwestern Career Advancement.
• Postdocs can make appointments for individualized feedback with the Office of Postdoctoral Affairs.

• Career Advice

How to Write a Successful Cover Letter

By  Victoria Reyes

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Sociologist Andrew Whitehead started a Twitter thread some months ago detailing his take on various stages of the academic job market. For the cover letter, he gave excellent advice . He suggested among other things, keeping it at a suggested length (one and a half to two pages) and avoiding jargon. He also stressed the importance of strong lead sentences, using the cover letter to highlight and point to other parts of your application, and controlling the narrative you want to tell .

Others have also written about writing a cover letter. Cheryl E. Ball, for example, provides excellent advice and a paragraph-by-paragraph breakdown . Indeed, a simple Google search on “how to write an academic cover letter” brings back 49,600 results if the clause is in quotations, and 526 million results without quotations.

I want to build on the foundational advice of those before me and provide additional insight into the purpose of a cover letter, tips for writing a successful one and what to avoid in it. At the very least, I find having multiple perspectives, styles of writing and exposure to different ways of thinking about the same topic to be useful.

This essay draws on an invited prep talk on how to write a cover letter that I gave at the 2019 American Sociological Association’s annual meeting and on my own experience as a job applicant and as a faculty member on search committees. It’s meant to be helpful for those new on the job market, as the following advice may seem obvious to those who have been in academe for a while.

The first thing that Ph.D. students need to remember about the academic cover letter is its purpose: to introduce who you are as a scholar, what you would bring to the department as a potential colleague and how you fit the requirements listed in the advertisement. The cover letter may be the first thing search committee members see, alongside the CV, so you want to make sure that it captures their attention in a good way.

Here are some tips that I hope you’ll find helpful.

Don’t assume knowledge on the part of the reader. Don’t presuppose that faculty members are reading your application holistically, or that if you mentioned something in a research statement, you won’t have to repeat it in the cover letter. As Whitehead suggests, you should walk your reader through the narrative you want to tell of who you are as a scholar. For example, what is it you study? Are you a scholar of globalization? Social movements? Race? What is the overarching question your research addresses? Even if the content of your publications covers particular topics, and it seems obvious to you who you are as a scholar, you need to specify in your cover letter what it is you study. Take the lead in shaping the narrative of you who are. If you don’t, others will.

Another aspect of not assuming knowledge on the part of the reader means that you need to be explicit, stating what you think is obvious -- because what is obvious to you is not always obvious to the reader. For example, although your dissertation may use qualitative methods, you may be able to teach undergraduate statistics. But you decide not to say in your cover letter that you are able to teach that class because you assume that anyone who has a Ph.D. in sociology could do so. However, that assumption would be incorrect, and the search committee will not know that you can, and want, to teach undergrad statistics unless you say that explicitly in your cover letter and teaching statement.

Tailor your letter. As others, like Karen Kelsky, have written , do your research on the institution and department behind the ad. Take care to understand and communicate how you fit with a given department and how you and your work connect to departmental activities and communities across the college or university. That means elaborating on your approach to teaching for a liberal arts college, for example, and demonstrating what your publications and research can specifically bring to a research university.

Tailoring your letter also means tailoring it to the job ad, remembering to be as explicit as you can about how you fit the listed requirements. If the job ad states that the position is for someone who studies religion, for example, say you study religion. Additionally, show how your broader research agenda ties to religion in some way. My department is currently hiring in organizations and institutions, and successful applicants clearly state they are scholars that study these areas. More important, the most successful applicants demonstrate that they are primarily interested in expanding theoretical knowledge about organizations and institutions more generally, rather than being theoretically interested in a different topic that happens to take place within an organization.

Something I didn’t realize until I was on the faculty side of hiring is that the areas of specialization asked for in the ad, other than those few open hires that call for anyone in any specialization to apply, are often tied to holes in the curriculum. So, for instance, at my institution, an applicant who demonstrates a teaching record related to organizations and institutions is the strongest, while a desire to teach -- with no prior record -- is slightly less ideal but still a potentially strong applicant. Someone who does not explicitly state their experience or their desire to teach in organizations and institutions is not as strong a candidate. The search committee only knows what you write down in your materials, so be sure to mention the obvious!

Write as a potential colleague rather than as a graduate student. When you write about your research, focus on your arguments and contributions rather than simply describing the details of your specific study. That demonstrates you’ve shifted to being a producer of knowledge who knows how your research fits into the broader field. Another way to write as a potential colleague, rather than as a graduate student, is to discuss how you see yourself fitting into, and contributing to, the department, college and university. That means doing your homework and seeing what centers and institutions are on the campus, as well as any workshops, symposia or other events that occur in your department and how you could contribute or add to those ventures. This involves a transition to seeing yourself as someone who is a useful resource that brings something to the academic table.

Write fact-based statements that highlight your accomplishments, including publications, awards, fellowships and teaching. It is not bragging or self-promotion to say that you’ve received an award or fellowship. It’s a statement of fact. For example, saying that you’ve won a teaching or mentoring award is evidence of excellence in teaching or mentoring. That is different than adjective-filled comments that talk about your “passion for teaching,” for example. Fact-based statements that highlight your accomplishments show , rather than tell, the reader of your commitment. Of course, you could still say you are passionate about teaching. Just follow it up with a sentence that provides concrete evidence or data that supports your claim -- such as a teaching award.

Be clear and concise. Write short, declarative sentences. Do not write long, complicated sentences, as your point may get lost in the details.

Here are a few things to avoid when writing a cover letter.

Excessive detail. Don’t try to describe each and every paper you’ve written in the cover letter. Instead, highlight one or two given papers and discuss their arguments and significance. Also, don’t give a detailed description of how your paper fits into the existing literature. That is appropriate for an article but not a cover letter, because it takes up too much space that could be better used to highlight your own accomplishments rather than others’ arguments. To be sure, you can gesture to how it fits into the existing literature, but limit it to just a short sentence or two. You should not write a whole paragraph on the intricacies of the subfield.

Jargon. Similar to what Verena Hutter and Kelsky write, be sure to avoid jargon and clichés . Remember that members of the search committee are likely not in your subfield. Translating your research for a general audience means getting rid of the jargon, or at the very least, defining the jargon you use. While each subfield’s jargon differs, think about whether a certain concept or word is familiar to an educated lay audience. If not, then it is important to try to explain your work without using the jargon.

For example, if you are dedicated to feminist praxis, talk about your commitment to both feminism and putting theory in action in lay terms, and/or define what you mean by “feminist praxis” -- particularly if you are applying to a department other than gender studies or related subfields. That said, avoiding jargon means knowing your audience, as it depends on the discipline and subfield. For example, writing that you are committed to feminist praxis may not be jargon in a gender studies department. In contrast, writing that you are committed to having students discover their “sociological imagination” may be jargon for gender studies but is a taken-for-granted concept across subfields within sociology.

Hyperbole. As previously mentioned, stick to fact-based statements that highlight your accomplishments. Remember you are probably competing with hundreds of applicants, many of whom have competitive records and accomplishments. So saying something such as “I am uniquely qualified to fill the position” is very likely to be untrue.

The three things to avoid that I mention above are common mistakes that signal someone who is still positioning themselves as a grad student, not a colleague, and thus, someone who may not be ready for a faculty job. That is a tricky but extremely important transition to make. It requires walking a delicate line between drawing on and acknowledging the work that senior scholars have done in the field and being confident enough to know you have something to contribute.

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Academic cover letter examples

You’ve worked hard and you’ve got some pretty impressive academic achievements under your metaphorical belt. Now you just need to prove it to the recruiter.

Sure, you can outline your studies on your CV, but a cover letter gives you a better chance to provide detailed facts and figures that showcase why you’re perfect for the position.

But if you need some help getting started, study our top tips and academic cover letter examples in the writing guide below.

CV templates 

Academic cover letter example 1

Academic cover letter example 2

Academic cover letter example 3

These Academic cover letter examples provide you with some guidance and inspiration for writing a cover letter that gets noticed and ensures your CV will get opened.

But if you really want to master the art of writing a winning cover letter , then follow our step-by-step cove letter writing guide below.

How to write an Academic cover letter

Here’s how to write your own winning Academic cover letter

Write your cover letter in the body of an email/message

Type the content of your cover letter directly into the email you are sending, or if you are applying via a job board, directly into their messaging system.

The reason for doing this it to ensure that your cover letter gets seen instantly and you can start connecting with the recruiter as soon as they open your message.

If you attach your cover letter as a separate document, the recipient will have to open up the document, which will slow the process down, or make them less likely to even open your cover letter – which could mean your application gets skipped over.

Start with a friendly greeting

Start you cover letter with a greeting that is professional but friendly.

This will build rapport with the recruiter whilst showing your professionalism.

• Hi, hope you’re well
• Hi [insert recruiter name]
• Hi [insert department/team name]

Avoid overly formal greetings like “Dear sir/madam ” unless applying to very traditional companies.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try these methods to find it.

• Check out the company website and look at their  About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
• Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

Once you’ve opened up the cover letter with a warm greeting to start building a relationship, it is time to identify which role you want to apply for.

Recruiters are often managing multiple vacancies, so you need to ensure you apply to the correct one.

Be very specific and use a reference number if you can find one.

• I am interested in applying for the position of *Academic job role* with your company.
• I would like to apply for the role of Sales assistant (Ref: 406f57393)
• I would like to express my interest in the customer service vacancy within your retail department
• I saw your advert for a junior project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The sole objective of your cover letter is to motivate recruiters into to opening your CV. And you achieve this by quickly explaining your suitability to the roles you are applying for.

Take a look at the job descriptions you are applying to, and make note of the most important skills and qualifications being asked for.

Then, when crafting your cover letter, make your suitability the central focus.

Explain why you are the best qualified candidate, and why you are so well suited to carry out the job.

This will give recruiters all the encouragement they need to open your CV and consider you for the job.

Keep it short and sharp

It is best to keep your cover letter brief if you want to ensure you hold the attention of busy recruiters and hiring managers. A lengthy cover letter will probably not get read in full, so keep yours to around 3-6 sentences and save the real detail for your CV.

Remember the purpose of your cover letter is to quickly get recruiters to notice you and encourage them to open your CV, so it only needs to include the highlights of your experience.

Sign off professionally

To finish off your cover note, add a professional signature to the bottom, stating your important contact details and information.

This not only provides recruiters with multiple means of contacting you, but it also adds a nice professional appearance to the cover letter, which shows that you know how to conduct yourself in the workplace.

Include the following points;

• A friendly sign off – e.g. “Warm regards”
• Your full name
• Phone number (one you can answer quickly)
• Email address
• Profession title
• Professional social network – e.g. LinkedIn

Here is an example signature;

Warm regards,

Aaron Smith Customer service professional 075557437373 [email protected] LinkedIn

Quick tip : To save yourself from having to write your signature every time you send a job application, you can save it within your email drafts, or on a separate document that you could copy in.

What to include in your Academic cover letter

Here’s what kind of content you should include in your Academic cover letter…

The exact info will obviously depend on your industry and experience level, but these are the essentials.

• Your relevant experience – Where have you worked and what type of jobs have you held?
• Your qualifications – Let recruiters know about your highest level of qualification to show them you have the credentials for the job.
• The impact you have made – Show how your actions have made a positive impact on previous employers; perhaps you’ve saved them money or helped them to acquire new customers?
• Your reasons for moving – Hiring managers will want to know why you are leaving your current or previous role, so give them a brief explanation.
• Your availability – When can you start a new job ? Recruiters will want to know how soon they can get you on board.

Don’t forget to tailor these points to the requirements of the job advert for best results.

Academic cover letter templates

Copy and paste these Academic cover letter templates to get a head start on your own.

Hi Jonathan

I would like to express my sincere interest in the Senior Lecturer position you have available at the University of London’s Faculty of Psychology, as advertised on your website. With my 18+ years of experience as a Clinical Psychologist, with a passion for research, I am excited to contribute my pedagogical skills to your institution.

Throughout my 13-year academic journey as a Lecturer at the University of Manchester, I have been deeply committed to both advancing the field of clinical psychology and nurturing the next generation of mental health professionals. I hold a Ph.D. in Clinical Psychology from the University of Manchester, where my research focused on cognitive-behavioural interventions for anxiety disorders.

I have had the privilege of working with diverse populations in addressing a wide range of psychological challenges. I previously secured £1M+ grants to support various research projects, constantly received 10 out of 10 evaluations from students for engaging lectures and contributed towards a 20% increase in pass rates.

I am excited about the opportunity to meet you at your earliest convenience to discuss how I could add value to your department.

Kind regards

Martin Maguire  ¦  07777777777  ¦  [email protected]

Hope you’re well. I am thrilled to apply for the position of Sociology Lecturer at Oxford University, as advertised on LinkedIn. As an enthusiastic educator and dedicated sociologist with 10+ years of experience, I am eager to contribute my expertise and passion for sociology to the esteemed academic community at your institution.

With a Ph.D. in Sociology, I have cultivated a deep understanding of sociological theories, research methodologies, and the dynamic social processes that shape our world. Throughout my academic journey, teaching has been both a joy and a calling. As an Assistant Lecturer at the University of London for over five years, I developed and delivered engaging lectures for undergraduate courses, such as Introduction to Sociology and Social Research Methods. I have received a student evaluation rating of 5 out of 5 for course satisfaction, increased average grades by 15%, and obtained £500K in funding sociology-related research during those five years.

I would appreciate the opportunity to discuss how my career aspirations align with your objectives. I am available for an interview at your convenience.

Natalie Woods  ¦  07777777777  ¦  [email protected]

Good morning, Adam

I hope this email finds you well. I am writing to in response to the University of Birmingham’s advertisement for an Accounting Professor. As a dedicated educator, seasoned accounting professional, and passionate advocate for academic excellence, I am excited about the opportunity to contribute my expertise to the esteemed department at your institution.

In my current role as an Associate Professor of Accounting at Durham University for the past 10 years, I have had the privilege of shaping the academic and professional growth of countless students. With a Ph.D. in Accounting, I possess a strong foundation in both theoretical and applied aspects of accounting. My pedagogical approach underlines critical thinking, problem-solving, and real-world applications of accounting principles. During my tenure at Durham University, I have mentored 50+ doctoral scholars in their conference presentations and publications, received four awards for teaching, and contributed to a 15% increase in the pass rates and overall performance.

Thank you for considering my application. I look forward to the possibility of joining your department and I am available for an interview at your earliest convenience.

Laura Stanley  ¦  07777777777  ¦  [email protected]

Writing a strong attention-grabbing cover letter is a vital step in landing a good Academic job.

Use the tips, strategies and examples above to get more responses from you job applications and start lining job interview up.

Good luck with your job search!

Academic Cover Letter

Get your next academic position easily

A life of academia is one of maintaining the highest standards of teaching and producing scintillating research findings. That’s why an academic cover letter for a job needs to be a carefully planned and well-targeted document.

Academia is a broad field and when it comes to professional documents like a letter of introduction in your job search many of the same rules apply across all faculty disciplines . Unlike targeting a job with a regular cover letter template , applying for university or college positions requires a little more detail and a few considerations that only apply to the academic field.

While it’s true that writing a cover letter isn’t everyone’s favorite part of the job-seeking process, it can be made much easier with an online cover letter builder. These tools can speed up the process of writing your accompanying letter by quickly laying out the most important sections and adding a little design flair that will show that you’ve gone the extra mile.

So what does it take to write a cover letter that will get you interviews for your next faculty position? As we’ll see in the following sections it takes a mix of those academic skills you’ve honed over the years , along with a touch of salesmanship.

How to Write an Academic Cover Letter for A Job

Your academic accolades, your ability to meet deadlines, being a great educator and excellent writing skills. These are just a few of the things that are going to be accessed on your academic job cover letter.

Of course, this being an academic position you’re targeting, you should adopt a similar tone to your previous writing in your field of study. It should be formal in tone, descriptive and follow the usual styling rules, such as not using contractions and making use of precise words related to your discipline.

Don’t forget to follow an academic writing style. That means:

• No contractions
• A formal tone
• Specific vocabulary related to your field
• Writing in paragraphs, not bullet points

As an academic, you need to show that you’re experienced as well as knowledgable in whatever the role will require. For example, there’s no use in applying for a role as an Assistant Professor in Statistics if you don’t reference your achievements in the study mathematics or use the right lexicon.

How to Format An Academic Cover Letter

Broadly speaking, an academic cover letter follows many of the same formatting rules as a professional or simple cover letter . Where an academic cover letter template could differ, however, is the inclusion of the full name and address of the hiring manager or faculty lead . Don’t forget to properly include the correct professional titles (such as Dr. or Professor) for whoever you’re reaching out to.

It should also go without saying that you should check your spellings and fully proofread your letter before you apply for a job. In the academic sector especially, any mistakes will simply lead to your cover letter and resume getting thrown in the trash.

Who Should You Target in An Academic Cover Letter

In the case of a cover letter for an academic job application, you are first and foremostly targeting a hiring professor at the institution you want to work at. Whilst this person is your ultimate audience, also, remember in many cases an HR person will probably be checking your credentials first, so bear them in mind too.

Overall you should use the job advert as a crib sheet , so you can correctly target the skills and credentials needed in your own letter of motivation. Answer the questions they will want to know from you before they progress further with your application process. This will give you a far greater chance of success.

Don’t forget to also do a little research on the hiring professor for the role you’re looking to get. Finding out their areas of focus and correctly appealing to the sort of skills and goals they like will give you a big advantage!

What to Include In an Academic Cover Letter

If you want your cover letter to really stand out you should always be ready to show examples of your work as well as enthusiasm for the position.  Fitting your cover letter to the institution you want to work at is also another way to get an edge on the competition.

After all, universities are establishments with a strong sense of tradition and ethos. To be a good fit for the role you should show that you embody those characteristics that fit into their academic identity .

An academic cover letter needs more details pinpointed than most other types of cover letter. Be sure you also mention the dates of completion for any research you’re undertaking at the time of writing and mention the names of any supervising professors.

The essential parts of any academic cover letter are:

• Your address and contact information
• The hiring professor’s full name, title, and professional address
• Examples of your research
• An explanation of your teaching methodology
• Date of completion for any current doctorates or theses
• The full name and title of your supervising professors
• Your reasons for applying
• Any ideas for further research that may interest the recruiter

The elements above are absolutely critical considerations that should always be included in a cover letter. These will answer all the questions that the hiring manager will want to know from the beginning. Weaving these together into an effective story of your academic past present and future will be what gets you called in for interviews.

How Long Should an Academic Cover Letter Be?

Normally a generic cover letter won’t go beyond a single page . This is also the case for some academic cover letters although not all. In almost all STEM subjects for example, where your experience can be summarized quicker, one page is usually enough.

However, with an academic cover letter for those targeting faculty positions in humanities, things are a little bit different and you should be more descriptive. Therefore, 2 pages are usually recommended . This will give you plenty of room to flesh out your personal description and the relevant research that the hiring manager will want to see.

Remember though, if you write an academic cover letter that extends beyond 2 pages you run the risk of alienating the reader . After all, a cover letter for an academic opening still needs to adhere to the rules of motivation letters in general. Namely, it should be concise enough to digest quickly.

Academic Cover Letter Sample

When it comes to writing the cover letter for an academic role you need to create a detailed, yet concise and compelling outline to your career so far as well as where you see it going.

To start things off you should use the intro section to detail your address, the academic address of the professor and explain a little about what drew you initially to the role. As can see in our simplified academic cover letter example:

John Dugard

500 E Yates Street

Ithica, NY 14853

October 17th, 20XX

Dr. Susan Hughes

Department Of Physics and Astronomy

University Of Southern California

825 Bloom Walk

Los Angeles, CA 90089-0484

Dear Dr. Hughes,

I am writing to apply to Assistant Professor of Astrophysics faculty position as advertised on your department website that is due to begin in Fall 20XX. I am currently completing a doctorate at Cornell University and expect to have completed my Ph.D. thesis requirements by May 20XX. I was drawn to the position available at the University of Southern California, as I am highly eager to contribute to the improvement and expansion of the Department of Physics and Astronomy, further my research on Supermassive Black Holes and provide exemplary instruction on astrophysics.

Once you’ve made a strong introduction and properly explained why the job hooked you, it’s time to start telling the hiring manager why you’re the right person for the role . This means giving them some information about your academic training and how you plan to expand on it. As you can see in the next section of our example:

I have dedicated the last 5 years of my academic experience at Cornell University to analyzing the visibility of supermassive black hole accretion. My doctoral dissertation was completed in consultation with Prof. Edward Jones and examined the visibility of supermassive black holes and how AGN spectrum energy spikes influence the rate of accretion. This research was conducted using a relatively new methodology in which we used Keplar satellite observations to measure the spectroscopic projections from the accretion disc. I would be very enthusiastic in sharing and expanding on this methodology to further the goals and research of the department in at USC.

In addition to my work in supermassive black hole accretion, one of the other areas that interest me greatly for future research is the analysis of the gamma radiation produced by quasars and how this can lead to the discovery of new supermassive black holes. I also spent many months of my post-graduate study offering tuition to the physics department student body and led a course on the black hole dissipation during the final year of my Ph.D. I would, of course, relish the opportunity to continue with this work in the USC faculty.

Once you’ve provided a little more evidence for why the recruiter should hire you, or at the very least call you in for an interview, it’s time to start moving the conversation towards the next steps in the process .

The details you should include to conclude your covering letter for academic positions should feature:

• Introduce the next steps (speaking to the search committee)
• When you can make time for interviews in your schedule
• An offer of thanks for their time
• A polite and formal signoff. Either – Your’s Sincerely or Kind regards

You can see all these come into play as we round off our example cover letter:

I would enjoy exploring the possibilities of this further study and the position in the coming weeks. For the moment, please find enclosed my curriculum vitae, which includes further details of my teaching experience and research direction and also a letter of recommendation from Professor Jones. I will gladly provide any further supporting materials upon request and am available to speak more on my home number 607-255-5368 from 6 pm daily. I would like to take this opportunity to thank you for your consideration and look forward to hearing from you soon.

Yours Sincerely

As you can see, it’s not rocket science to write a great academic cover letter. If you follow these tips and structure your cover letter carefully you’ll experience much more success with getting callbacks and interviews. To make your letter of intent for an academic position really stand out , remember that using cover letter builder is a great way to save time and see the exact styles that will make your document more eye-catching.

How to Write an Academic Cover Letter With Examples

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Requred Job Application Materials

Submitting your application.

When you are applying for a faculty position at a college or university, your  cover letter  will differ significantly from the standard business cover letter.

Your cover letter may be reviewed by Human Resources department staff to determine if you meet the basic qualifications for the job. If it does, it will be forwarded to a search committee comprised mostly of faculty members and academic deans. 

These individuals will be accustomed to reading more lengthy academic cover letters and  resumes  or curriculum vitae (CV) than would be customary in the business world. They will also often be more interested in the philosophical foundations for your work than the typical business recruiter.

Kelly Miller / The Balance

Tips for Writing an Academic Cover Letter

Your initial challenge will be to pass through the Human Resources screening. Review each of the required qualifications included in the job announcement and compose statements containing evidence that you possess as many of the skills, credentials, knowledge, and experiences listed as possible. 

Address as many of the preferred qualifications as possible. 

Give concrete examples to support your assertions about your strengths. 

Your faculty reviewers will typically have an interest in your philosophy and approach to teaching and research within your discipline. They will also be evaluating how your background fits with the type of institution where they work.

Research the faculty in your target department to assess their orientation and expertise. Emphasize points of intersection between your philosophy and the prevalent departmental philosophy.

If you possess traditionally valued areas of expertise that are not already represented by the current faculty, make sure to point those strengths out in your cover letter. It's important to tailor your letter to the orientation of the college and adjust the mix of emphasis on teaching and research based on the expectations in that setting. 

Colleges will typically want to hire new faculty who are passionate about their current research and not resting on past research credits.

Describe a current project with some detail and express enthusiasm for continuing such work. 

Try to do the same with any evolving teaching interests. 

Highlight any grants and funding you have received to undertake your research activities. Incorporate any awards or recognition which you have received for your teaching or research activities. Some text should also be devoted to other contributions to the college communities where you worked, such as committee work, advising, and collaborations with other departments.

Your cover letter should be written in the same basic format as a business cover letter. An academic cover letter is typically two pages compared to a single page for non-academic letters.

Here’s an example of the appropriate format for a cover letter and guidelines for formatting your letters.

Academic Cover Letter Example

You can use this sample as a model to write an academic cover letter. Download the template (compatible with Google Docs and Word Online), or read the text version below.

Academic Cover Letter Example #1 (Text Version)

Robin Applicant 123 Main Street, Anytown, CA 12345 555-555.5555 robin.applicant@email.com

April 5, 2021

Dr. Sylvia Lee Chair, English Department Search Committee Acme College 123 Business Rd. Charlotte, NC 28213

Dear Dr. Sylvia Lee,

I am writing to apply for the position of assistant professor of English with an emphasis in nineteenth-century American literature that you advertised in the MLA Job Information List. I am a Dean’s Fellow and Ph.D. candidate at XYZ University, currently revising the final chapter of my dissertation, and expecting to graduate in May I am confident that my teaching experience and my research interests make me an ideal candidate for your open position.

Over the past five years, I have taught a variety of English courses. I have taught a number of American literature survey courses, as well as writing courses, including technical writing and first-year writing. I have extensive experience working with ESL students, as well as students with a variety of learning disabilities, including dyslexia and dysgraphia, and disabilities like ADD and ADHD. I pride myself on creating a classroom environment that accommodates the needs of my students while still promoting a high level of critical thought and writing skills. Some of my most satisfying experiences as a teacher have come from helping struggling students to grasp difficult concepts, through a combination of individual conferences, class activities, and group discussion. I know I would thrive as a teacher in your college, due to your belief in small classroom size and individualized support for students.

Not only does my teaching experience suit the needs of your school and department, but my research interests also fit perfectly with your description of the ideal candidate. My dissertation project, “Ferns and Leaves: Nineteenth-Century Female Authorial Space,” examines the rise and development of American female authors in the 1840s and 1850s, with a particular focus on patterns of magazine publication. I argue that, rather than being submissive to the requirements of the editor or publisher, female authors, in fact, developed a more transparently reciprocal relationship between themselves and their readers than previously has been assumed. I apply recent print-culture and book-history theory to my readings of novels, magazine articles, letters, and diary entries by various female authors, with a particular focus on Sara Willis (known by her pseudonym Fanny Fern). I plan to develop my dissertation into a book manuscript and continue to research the role of female writers in antebellum magazine culture, with a particular focus on the rise and influence of female magazine editors on literary culture.

My research interests have both shaped and been shaped by my recent teaching experiences. Last spring, I developed and taught a course on the history of print culture in America. I combined readings on theory and literature that addressed issues of print with visits to local historical museums and archives. My students conducted in-depth studies on particular texts (magazines, newspapers, novels) for their final papers. I believe my interdisciplinary teaching style, particularly my emphasis on material culture, would fit in well with the interdisciplinary nature of your English department.

I am therefore confident that my teaching experience, my skill in working with ESL and LD students, and my research interests all make me an excellent candidate for the assistant professor of English position at ABC College. I have attached my curriculum vitae and the two requested sample publications. I would be happy to send you any additional materials such as letters of reference, teaching evaluations, and past and proposed course syllabi. I will be available to meet with you at either the MLA or C19 conference, or anywhere else at your convenience. Thank you so much for your consideration; I look forward to hearing from you.

Robin Applicant (hard copy letter)

Robin Applicant

Academic Cover Letter Example #2 (Text Version)

Betty Applicant 567 North Street, Boston, MA 02108 555-555.555 betty.applicant@email.com

Dr. Robert Smith Chair, Department of Biology Acme University 123 Business Rd. Business City, NY 54321

Dear Dr. Smith,

I am writing to apply for the position of Assistant Professor of Biology with a focus on molecular biology at XYZ University, as advertised in the March issue of Science. I am currently a postdoctoral fellow at the University of XYZ in the Department of Molecular Biology, working under the advisement of Professor Linda Smith. I am confident that my research interests and teaching experience make me an ideal candidate for your open position.

My current research project, which is an expansion on my dissertation, “[insert title here],” involves [insert research project here]. I have published my dissertation findings in Science Journal and am in the processing of doing the same with my findings from my current research. The laboratory resources at XYZ University would enable me to expand my research to include [insert further research plans here] and seek further publication.

Beyond my successes as a researcher (including five published papers and my current paper in process), I have had extensive experience teaching a variety of biology courses. As a graduate student at Science University, I served as a teaching assistant and guest lecturer for both biology and chemistry introductory courses and won the university award for outstanding teacher’s assistant. As a postdoctoral fellow at the University of ABC, I have had the opportunity to teach Introduction to Biology as well as a graduate-level course, Historicizing Molecular Biology. In every class, I strive to include a blend of readings, media, lab work, and discussion to actively engage students with the material. I would love the opportunity to bring my award-winning lesson planning and teaching skills to your biology department.

I am confident that my research interests and experience combined with my teaching skills make me an excellent candidate for the Assistant Professor of Biology position at XYZ University. I have attached my curriculum vitae, three recommendations, and the two requested sample publications. I would be happy to send you any additional materials such as teaching evaluations or past and proposed course syllabi. I will be available to meet with you at the ASBMB conference or anywhere else at your convenience. Thank you so much for your consideration; I look forward to hearing from you.

Betty Applicant (hard copy letter)

Betty Applicant

It’s important to submit all your application materials in the format requested by the college or university. You may be asked to email, mail, or apply online via the institution’s applicant tracking system.

You may be required to provide references with your application, so be prepared to submit a list of references. The institution may also request transcripts, teaching evaluations, and writing samples.

Send only what is requested. There's no need to include information that the institution hasn't ask for.

However, you can offer to provide additional materials like writing samples, syllabi, and  letters of recommendation  in the last paragraph of your letter.

Follow the instructions in the job posting for submitting your application. It should specify what format the college wants to receive.

Here are some examples of what you may be asked to include with your cover letter and resume or CV:

• A cover letter, CV/resume, and contact information for three references.
• A cover letter (PDF format) of interest indicating your qualifications and reason for application, Curriculum Vitae (PDF format), and a minimum of three professional references, including phone and email contact information.
• A letter of interest, a Curriculum Vitae, a teaching vision statement, a research vision statement that specifically indicates how you would interact with or collaborate with other department faculty, and three references.
• A cover letter, CV/resume, and contact information for three references. Please upload these as ONE document in RTF, DOC or PDF format.
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8 Professional Academic Cover Letter Examples for 2024

Your academic cover letter must immediately highlight your most significant achievements. Showcase the research or projects that align closely with the position's requirements. Demonstrate your potential contribution to the department and the institution. Ensure your passion for teaching and scholarship shines through every word.

All cover letter examples in this guide

Academic Advisor

High School Academic

College Academic

Grad School Academic

Cover letter guide.

Academic Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience Academic Cover Letter

Key Takeaways

Crafting an academic cover letter can be a stumbling block, especially when you're already deep into job applications and realize it's a required piece of the puzzle. This isn't just a repeat of your resume; it's your chance to spotlight a shining professional triumph and weave a compelling narrative around it. Forget the clichés—your cover letter must exude formality without being mundane, all while fitting neatly on a single page. Let's unlock the secrets to a cover letter that leaves a lasting impression.

• Making excellent use of job-winning real-life professional cover letters;
• Writing the first paragraphs of your academic cover letter to get attention and connect with the recruiters - immediately;
• Single out your most noteworthy achievement (even if it's outside your career);
• Get a better understanding of what you must include in your academic cover letter to land the job.

Let the power of Enhancv's AI work for you: create your academic cover letter by uploading your resume.

If the academic isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

• Academic resume guide and example
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Academic cover letter example

Carter Andrade

+1-(234)-555-1234

[email protected]

• Highlighting Relevant Achievements: The cover letter effectively showcases past accomplishments, such as reducing billing processing time by 30% and billing errors by 20%, which directly relate to the Billing Manager role and demonstrate the candidate's relevant experience and success in process optimization.
• Focus on Process Improvement: By emphasizing a hands-on approach to revamping outdated procedures, the writer displays a commitment to enhancing financial workflows, an essential skill for a Billing Manager tasked with maintaining efficient billing operations.
• Leadership Skills: The candidate mentions leading a team during a cross-departmental initiative, pointing to strong leadership and team management abilities, which are crucial for a managerial position responsible for overseeing the billing department.

Five tips on formatting your academic cover letter

Do you want to make a good impression on recruiters and, at the same time, follow the best industry advice on writing your academic cover letter?

Make sure to include the following:

• Header and Salutation;
• Introductory paragraph;
• Body paragraph;
• Closing paragraph;
• Signature (this one is up to you).

Remember to use the same modern, simple font for your academic cover letter as you did for your resume (e.g. Lato, Rubik, etc.)

Ensure your academic cover letter is single-spaced and is wrapped around a one-inch margin, like in our cover letter templates .

Once completed, use our cover letter builder to export your academic cover letter in the best format to keep your information intact - PDF.

At the end of the day, your academic cover letter won't be assessed by the Applicant Tracker System (ATS) software, but by the recruiters. Your information should thus be legible, organized, and follow a structured logic.

The top sections on a academic cover letter

• Header: This section includes your contact information, the date, and the recipient's details, ensuring that your cover letter appears professional and reaches the correct person.
• Opening Greeting: A formal salutation addresses the hiring committee or specific individual by name, demonstrating that you have researched the institution and are personalizing your application.
• Introduction: Briefly introduces who you are, your current academic status, and the position you are applying for, setting the stage for why you are a strong fit for the role.
• Academic Achievements and Experience: Highlights your relevant educational background, research accomplishments, teaching experience, and any publications, tailored to the academic position to showcase your qualifications and alignment with the job.
• Closing Paragraph: This is where you reiterate your interest in the position, mention your availability for an interview, and thank the recipient for considering your application, leaving a professional and respectful impression.

Key qualities recruiters search for in a candidate’s cover letter

• Research expertise in the specified field: Demonstrates the ability to contribute to the academic community through original research.
• Teaching experience and pedagogical skills: Showcases the capability to educate and mentor students effectively.
• Publications and scholarly work: Indicates a track record of contributing to the body of knowledge in the field.
• Grants and funded research experience: Reflects success in obtaining financial support for research, which is crucial for many academic institutions.
• Collaboration and interdisciplinary work: Highlights the ability to work across disciplines, which is increasingly valued in academia for its potential to foster innovative research.
• Service to the academic community: Demonstrates a commitment to contributing to the functioning and governance of the institution through committee work, peer review, or other service roles.

How to personalize your academic cover letter greeting

Before you start writing your academic cover letter, take the time to find out who is recruiting for the role.

Search for the recruiter's name on LinkedIn or the corporate website to address them personally in your academic cover letter salutation .

What if you can't find out who's recruiting for the role?

Always aim to avoid the very impersonal "Dear Sir/Madam" - instead, opt out for "Dear HR Team" or "Dear Hiring Manager" to make a better first impression.

List of salutations you can use

• Dear Hiring Committee,
• Dear [Department] Selection Committee,
• Dear Professor [Last Name],
• Dear Dr. [Last Name],
• Dear Search Committee Chair,
• Dear [University/College] Faculty,

What to include in those first two sentences, or your academic cover letter introduction

Have you ever wondered what the best way is to present your profile in the academic cover letter introduction ?

There's no right or wrong answer if you're being concise and authentic to yourself.

Some professionals start their academic cover letter by:

• congratulating the company - focusing on something impressive, whether that's an award, an industry-leading project, or a key event;
• aligning their passion for the field or industry with the job - if you're enthusiastic about what you do, you'd thus grow your skill set and value as a professional.

That one achievement in your academic cover letter body

The lengthiest part of your academic cover letter is the body.

Within the next three to six middle paragraphs, present yourself as the best candidate for the role .

How can you do that without retelling your whole professional resume?

Select one key achievement that covers job-crucial skills and technologies (and is memorable).

Within the body of your academic cover letter, aim to tell the story of how you achieved your success. Also, write about how this would help out your potential team.

Finishing off your academic cover letter with what matters most

So far, you've done a fantastic job in tailoring your academic cover letter for the role and recruiter.

Your final opportunity to make a good impression is your closing paragraph.

And, no, a "Sincerely yours" just won't do, as it sounds too vague and impersonal.

End your academic cover letter with the future in mind.

So, if you get this opportunity, what do you plan to achieve? Be as specific, as possible, of what value you'd bring to the organization.

You could also thank recruiters for their interest in your profile and prompt for follow-up actions (and organizing your first interview).

The zero experience academic cover letter: shifting the focus to your unique value

Don't worry if you have no conventional professional experience . Within your whole experience, there's plenty more you can write about in your academic cover letter.

Take, for example, your biggest achievement or award - dedicate your cover letter body to describe it and the job-relevant skills you've learned.

Your professional ambitions could also take center stage. Describe what you plan on achieving in the next five to ten years and the efforts you're making towards your dreams.

Key takeaways

Within this Enhancv guide, we've provided you with plenty of advice and inspiration on writing your academic cover letter:

• Always make sure your academic cover letter is tailored to the role you're applying for to make a good impression on recruiters;
• In your academic cover letter include a header (with your name, the role you're applying for, date, and contact details) and an introduction of up to two sentences that highlight your key accomplishment or why you'd fit the role;
• Focus your academic cover letter body on one sole achievement through your career and all the valuable lessons, skills, and know-how you've learned (that are relevant to the role);
• Ensure your academic cover letter closing statement isn't generic and includes either a call to action or a promise;
• If you lack professional experience, shift recruiters' focus to a relevant achievement (thanks to your academic or versatile experience) or toward your dreams and goals for professional growth.

Academic cover letter examples

Explore additional academic cover letter samples and guides and see what works for your level of experience or role.

Cover letter examples by industry

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Academic Cover Letter Sample

An academic cover letter is a perfect way to market yourself for opportunities that relate to your true passion, education. However, it isn't very different from other cover letters, so don't let it intimidate you! 

Here’s what you’ll learn in this article about writing a great academic cover letter:

• How to format your cover letter
• How to write a heading
• How to write the date and Company details 
• How to write the greetings
• How to write the cover letter body 
• How to write a closing statement
• How to highlight your skills
• How to research a company

Sometimes, even the most motivated and distinguished academics find it difficult to write a cover letter for an academic job. This is why an online cover letter writing service is a good way to learn how to write an effective cover letter on Skillhub or hire professionals to help you with write my cover letter request.

In this article, you’ll learn how to write the perfect cover letter and land your dream job.

Cover Letter for an Academic [Example]

Writing a good cover letter is crucial to getting noticed. Here’s an academic job cover letter example that’s bound to get attention.

[Your name]

[Your address]

[Your phone and email]

[Today’s Date]

[Hiring Manager’s Name]

[Company Address]

[Company City, State]

Dear [Mr./Mrs./Ms./] [Hiring Manager’s Name],

I write in reference to the Assistant Professor role that has opened up at your university for this coming academic year. As I have experience teaching courses on both undergraduate and graduate levels, as well as experience working with industry partners through consultancy work at my former role, I would like to bring forth my application for this role.

Responsibilities I undertook in my role included:

• Leading research project teams of business, industry, and academic stakeholders to achieve common research goals.
• Convening regular team meetings (monthly) to discuss progress against deliverables, issues that may impact the project plan, action items that need to be completed, and upcoming events/activities.
• Providing regular updates on the project via presentations to stakeholders, Wufoo reports, and email correspondence.
• Collaborating with others in cross-functional teams to achieve common goals.

Thank you for taking the time to review my application. I hope that we can set up a time to connect soon so that I can share more about myself and give you an opportunity to ask me any questions that you might have.

I appreciate your time and look forward to connecting with you.

[Your Name]

Academic Cover Letter Template

A cover letter template includes: 

• Your personal information
• Hiring manager’s information
• Body (3-4) paragraphs
• Closing statement

Here's how to format a modern cover letter:

• Align: Left-Align, no justification
• Font: Arial, Times New Roman, Verdana
• Line spacing: 1.15
• Margins: 1 inch
• Spacing: Double-space between paragraphs

Ultimate Guide on How to Write an Academic Cover Letter

Not all academics are well versed in writing self-promotional material, i.e., a cover letter. Having a guide to refer to takes away the stress and mistakes that lead to a poor cover letter.

We understand how important a great cover letter is when applying for a job, and we'll help you create that significant first impression. Don't lose out on a wonderful opportunity; contact our cover letter writers today, and a cover letter will be waiting for you. 

In the next section, you’ll learn how to format your cover letter. If you need professional resume help, resume writing services near me are a solution! They are in Houston, Chicago, NYC, Dallas, Seattle, San Diego, Phoenix, Austin, San Francisco, Los Angeles, Washington DC, Charlotte, San Antonio, Columbus, Kansas, Minneapolis, Indianapolis, Philadelphia, Jacksonville, Detroit. We are near you and always ready to give you a hand!

Use the Right Formatting for your Cover Letter

When it comes to cover letters, the format is important because cover letter formatting can determine how much attention your cover letter will get. 

If you look at good academic cover letter samples, they contain: 

• An introduction
• Your background
• Why you want to work for the company
• Your availability for an interview and contact information

Cover Letter Heading

A good cover letter heading is the difference between your job application being taken seriously or ignored. It’s also a great way to get the attention of a hiring manager and make a good impression.

The example below shows just how easy it is to write one.

Cover Letter Sample for Academic [Heading]

[Your contact]

Let’s take a look at the next cover letter example

Date and Company Details on Cover Letter

A cover letter for academic position must include the date and company details to inform the hiring manager that the letter is meant for them. 

Proceed by writing the date under your name, followed by a space. Then, list the hiring manager's name, the company’s name, and address. 

Example Cover Letter Academic [Date and Company Details]

Here’s an academic cover letter example you can apply when writing your letter:

University of Maryland

2433 Washburn Street

Baltimore, Maryland

Cover Letter Greeting

A good cover letter greeting helps establish you as a good candidate and shows that you’re knowledgeable about the employer. A suitable greeting would be Dear [Mr./Ms./Mrs.] [Hiring Manager’s Surname] if you know the hiring manager's name or Dear Sales Management Team if you don’t know their name. It’s advisable to avoid the To Whom It May Concern greeting as it's impersonal.

Cover Letter Example for Academic [Greeting]

An example of a good cover letter greeting would be Dear Mr. Smith,  Dear Mrs. Winslow, or Dear Product Development Team. 

Let’s take a look at more academic cover letter examples below.

What to include in an Academic Cover Letter [Body]

The letter should provide an overview of your qualifications that are appropriate for the position being applied for. The body should also highlight your accomplishments and why you think the company would benefit from hiring you. Conclude by restating your interest and your contact details.

For example, take a look at the sample academic cover letter below.

Academic Cover Letter Sample [Body]

I am writing to apply for the position of [job title] at [name of company]. I was drawn to your position because [briefly state reasons for applying for this specific job]. After looking over the website, it's clear that you are a dynamic organization with a firm focus in [insert field]. As an applicant, I am confident that my strengths and experience would be a valuable asset to your team; thus, I hope you will consider me for this position. 

Closing Paragraph for Cover letter

How you end the cover letter is just as important as how you begin. It shouldn't be impersonal, rude, or demanding. You have to show that you want to be part of a team and aren’t just looking for a paycheck. That could be the difference between getting hired or ignored.

The academic cover letter example below is a good start.

Academic cover letter example [Closing]

It pays to write a strong ending. Here’s how:

With my skills combined with my enthusiasm for the position, I am confident that I will be a valuable member of your staff.

Please let me know if you have any questions or want to schedule an interview.

Thank you for considering me.

Let’s look at the next cover letter academic example.

Describe Your Skills and Abilities

If you're looking for a job, an applicant tracking system (ATS) optimization cannot be ignored. Employers use ATS to scan your resume for keywords. The better you are at including the correct skills and keywords, the higher you'll rank in an employer's applicant pool when they search for prospective employees. 

Here’s a list of soft and hard skills from an academic position cover letter sample.

Soft Skills

• Content Development 
• Team Management and Collaboration

Hard skills

• Special Education Curriculum Design and Instruction 
• Psychology Principles and Practices 
• Adult Learning and Facilitation Methodologies

Look Into The Company

The hiring manager will always look for specific keywords in your application to see if you are fit for the role. The best way to determine these keywords is to look at the job description. This will give you a good idea of what the company is looking for. This way, you can tailor your application to the position. 

Here’s an example of keywords that might capture a hiring manager's attention. 

• Communication
• Published articles
• Writing reports

Important Points to Remember

A well-crafted cover letter is essential in getting you an interview and, ultimately, a job offer. And small mistakes can ruin those chances. There’s a lot to focus on when writing a letter but let's recap some of the key components of a great academic cover letter: 

• Properly format the cover letter
• Add your personal information
• Directly address the hiring manager
• Have a strong opening statement
• Highlight your skills and qualification for the position
• Prove that you'd be an asset to the company
• Have a strong closing statement

As you can see, writing an academic cover letter can be challenging, but with the proper guidance, you can craft a letter that lands you your dream job. For more tips, tricks, and help writing the perfect resume and cover letter, check out our affordable resume writing service and start getting more job offers!

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More Cover Letter Examples

Academic Cover Letter

Cover letter maker.

When applying for an academic position, an academic cover letter is a critical tool that showcases your scholarly background, interests, and achievements. It’s the opportunity to present your academic journey, research pursuits, teaching philosophy, and how you align with the institution’s mission. A well-crafted academic cover letter can make you stand out among other candidates.

What is an Academic Cover Letter?

An academic cover letter is a specialized document sent alongside a resume when applying for positions in academia, such as faculty, researcher, or administrative roles. Unlike standard cover letters, it focuses on academic accomplishments, scholarly work, teaching experience, and research goals. It often includes details about publications, conferences, grants, and how the applicant’s expertise would fit within the department and the institution as a whole.

What is a good Example of Academic Cover Letter?

Here’s an good cover letter for academic:

[Your Name] [Address] [City, State ZIP] [Email Address] [Phone Number] [Date]

[Search Committee Chair’s Name] [Department] [University] [Address] [City, State ZIP]

Dear [Search Committee Chair’s Name],

I am writing to apply for the Assistant Professor position in the Department of History at [University Name], as advertised on your website. With a Ph.D. in History from [Your University], my focus on [Your Research Area], and a proven record of excellence in teaching, I am eager to contribute my skills and enthusiasm to your esteemed department.

My dissertation, entitled “[Title of Dissertation],” explores [Brief Explanation of Research]. Under the guidance of Dr. [Advisor’s Name], I have developed a robust analytical methodology that has been recognized at various conferences.

In addition to my research, I have three years of teaching experience at [Previous Institution], where I taught courses on [Subjects Taught]. My commitment to creating an engaging learning environment is reflected in [Examples of Teaching Achievements or Philosophy].

I am particularly drawn to [University Name] due to its emphasis on [Specific Characteristics or Goals of the University that Align with Your Interests]. I am confident that my research interests and teaching approach would complement the already thriving academic community at your institution.

Enclosed is my curriculum vitae, teaching portfolio, and writing sample. I look forward to the opportunity to discuss how I can contribute to the Department of History at [University Name].

Thank you for considering my application. I can be reached at [Phone Number] or via email at [Email Address].

[Your Signature]

[Your Typed Name]

Size: 30 KB

Free Academic Cover Letters – Copy & Paste

Academic cover letter format.

Below is a full example of an academic cover letter format suitable for a faculty position, including detailed guidelines on how to use it.

[Your Full Name] [Your Address] [City, State, ZIP Code] [Phone Number] [Email Address] [Date]

[Recipient’s Full Name] [Title] [Department] [Institution/Organization Name] [Address] [City, State, ZIP Code]

Dear [Recipient’s Title and Last Name],

[Opening Paragraph: Introduce yourself, the position you’re applying for, and briefly mention how you heard about the opportunity.]

[Middle Paragraphs: Detail your academic background, research achievements, teaching philosophy, and other relevant qualifications. Use specific examples to demonstrate your suitability for the position.]

[Concluding Paragraph: Express your enthusiasm for the role and the institution. Mention any enclosed documents and request an interview or further discussion.]

[Signature (if a printed letter)]

[Your Typed Full Name]

Enclosures: [List of documents enclosed, such as CV, teaching statement, etc.]

This format can be tailored for different academic roles. Make sure to research the department and institution you’re applying to, and adjust the content accordingly.

Size: 27 KB

Sample Academic Cover Letter Example

Here’s an example of an academic cover letter for a postdoctoral researcher position:

[Your Full Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]

[Recipient’s Full Name] [Title] [Department] [University Name] [Address] [City, State, ZIP Code]

I am writing to express my interest in the Postdoctoral Researcher position in the [Specific Field] Department at [University Name], as advertised in [Where You Found the Job Posting]. Holding a Ph.D. in [Your Field] from [Your University], I have a strong research background in [Briefly Describe Your Research Area].

My doctoral research, titled “[Title of Your Research],” has been published in [Names of Journals or Conferences]. Collaborating with Dr. [Collaborator’s Name], we explored [Brief Description of the Research]. I believe that my expertise in [Specific Techniques or Methods] would contribute greatly to the ongoing projects at your department.

Furthermore, my experience as a teaching assistant for [Course Name] has equipped me with valuable skills in communicating complex ideas. I’m committed to fostering an inclusive and

engaging learning environment.

I am particularly excited about [Something Specific about the University or Department]. I look forward to the possibility of joining [University Name], where I can contribute to its mission of [Mission or Goals of the University].

Enclosed, please find my curriculum vitae, a copy of my dissertation abstract, and three reference letters. I welcome the opportunity to discuss how my skills and experiences align with the needs of your department.

Thank you for considering my application.

[Your Full Name]

This cover letter can be customized according to the specific postdoctoral position you’re applying for.

Size: 31 KB

Academic Cover Letter for Job Application Example

Below is an example of an general academic cover letter for a job application in academia:

[Recipient’s Name] [Title] [Institution Name] [Address] [City, State, ZIP Code]

Dear [Recipient’s Name],

I am writing to apply for the [Position Name] at [Institution Name], as advertised in [Where You Found the Job Posting]. With a [Your Degree] in [Your Field] from [Your University], I have a diversified academic background that encompasses both [Briefly Describe Your Academic Interests].

My scholarly work includes [Mention Significant Research or Publications]. I have presented my research at various academic conferences and have been honored with [Any Awards or Recognition].

In the classroom, I have taught [Subjects or Courses], focusing on [Your Teaching Philosophy or Methodology]. I am committed to creating an inclusive educational experience and have received positive feedback from both students and peers.

What draws me to [Institution Name] is its [Specific Attributes or Goals that Align with Your Interests]. I am eager to contribute my academic expertise and collaborative nature to your prestigious institution.

Enclosed are my curriculum vitae, teaching statement, research statement, and the names and contact information for three references. I look forward to discussing how I can be an asset to your team.

This cover letter can be modified to fit various academic roles, from administrative to teaching positions.

Academic Cover Letter for Faculty Position Example

Here is an example for a faculty position:

[Recipient’s Name] [Title] [Department] [University Name] [Address] [City, State, ZIP Code]

I am writing to apply for the [Specific Faculty Position] in the [Department Name] at [University Name]. As a [Your Academic Title] with a specialization in [Your Field or Subfield], I believe my scholarly interests and teaching philosophy align with the mission of your department.

My research focuses on [Describe Your Research Focus], and I have published [Number of Publications] articles in respected journals, including [Names of Journals]. My recent project, [Title of Project], has attracted funding from [Funding Sources or Grants].

I have taught courses on [List of Courses] and mentored [Number of Students] undergraduate and graduate students. My teaching philosophy emphasizes [Key Aspects of Your Teaching Approach], and I have consistently received high evaluations from students.

I am excited about the opportunity to contribute to [University Name]’s reputation for excellence in research and education. Enclosed please find my CV, teaching portfolio, research statement, and three letters of recommendation.

Thank you for considering my application. I look forward to discussing how my background and vision can benefit your department.

This letter is tailored for a faculty position and highlights both research and teaching qualifications.

Academic Cover Letter for Assistant Professor Example

Here is an example of an academic cover letter for an Assistant Professor role:

I am writing to apply for the Assistant Professor position in [Department Name] at [University Name], as advertised on [Where You Found the Job Posting]. As a Ph.D. holder in [Your Field] with a focus on [Your Research Focus], I am confident that my academic and professional experiences align with the requirements of this role.

My research has been recognized in publications such as [Names of Journals], and I have presented my findings at international conferences. My current work on [Title of Current Research] explores [Brief Description of Research].

In addition to my research achievements, I have taught [Names of Courses] at [Previous Institution(s)]. My approach to teaching emphasizes [Your Teaching Methodology], and I have been commended by both students and faculty for my dedication and innovation in the classroom.

I admire [University Name]’s commitment to [Specific Attributes of the University], and I am eager to contribute to your department’s success. Enclosed are my CV, samples of my published work, and contact information for three professional references.

Thank you for considering my application. I look forward to the possibility of joining your academic community.

This example provides a clear and concise overview of qualifications specifically for an Assistant Professor role.

Academic Cover Letter for Student Example

Below is an example for an academic cover letter tailored for a student applying for a research or teaching assistant position:

I am writing to express my interest in the [Specific Position, e.g., Research Assistant] role in the [Department Name] at [University Name]. As a [Your Year, e.g., Sophomore] majoring in [Your Major], I have developed strong skills in [Skills Relevant to the Position] and believe I would be an excellent fit for this opportunity.

My academic interests include [Your Academic Interests], and I have completed coursework in [Relevant Courses]. My experience working with [Any Previous Experience or Projects] has provided me with valuable insights into [Field or Subject].

I am particularly excited about the opportunity to work with [Name of Faculty or Project, if known], as it aligns with my long-term academic and career goals. I am eager to contribute my enthusiasm and dedication to your department.

Enclosed please find my resume and a letter of recommendation from

[Recommender’s Name, if applicable]. I look forward to discussing how my background and interests align with the needs of your team.

This letter is concise and focused, highlighting the student’s relevant skills and academic interests.

Academic Cover Letter for University Student Example

Here is an example for a university student seeking an academic opportunity:

I am writing to apply for the [Specific Position] in the [Department Name] at [University Name]. As a [Year in School, e.g., Junior] majoring in [Your Field], I am eager to contribute my academic skills and passion for [Your Area of Interest] to this role.

My studies have focused on [Briefly Describe Your Studies and Projects], and I have had the opportunity to collaborate with [Mention Collaborations or Group Projects]. I believe these experiences have prepared me well for the challenges of [Specific Position].

What draws me to this opportunity at [University Name] is its [Mention Something Specific about the University or Department]. I am excited to contribute to the ongoing success of your team.

Enclosed please find my resume and transcripts, along with a letter of recommendation from [If Applicable, Mention Recommender’s Name]. I look forward to discussing how my academic background aligns with your needs.

This example can be tailored for various academic opportunities available to university students, such as internships, research positions, or student assistant roles.

Size: 29 KB

Academic Cover Letter for PHD Example

Here is an example of an academic cover letter for a Ph.D. student or candidate:

I am writing to apply for the [Position Name] in [Department Name] at [University Name]. As a Ph.D. candidate in [Your Field], my research focuses on [Describe Your Research Focus], and I believe my expertise aligns with the qualifications you seek.

I have published [Number of Publications] papers in [Names of Journals] and presented my research at [Name of Conferences]. My dissertation, titled “[Title of Dissertation],” explores [Brief Description of Dissertation].

In addition to my research, I have served as a teaching assistant for [Courses You’ve Assisted With], gaining experience in curriculum development, grading, and mentoring students.

I am drawn to [University Name] because of its [Highlight Something Specific about the University or Department]. I am confident that my academic contributions will complement your department’s vision and goals.

Enclosed please find my curriculum vitae, publication list, and the names and contact information of three professional references. I look forward to discussing how I can contribute to your academic community.

This cover letter is designed for Ph.D. students or candidates seeking academic positions, such as postdoctoral roles, lectureships, or research roles.

Search Committee Cover Letter Example

Below is an example of a cover letter addressed to a search committee:

Search Committee [Department Name] [University Name] [Address] [City, State, ZIP Code]

Dear Members of the Search Committee,

I am writing to apply for the [Specific Position] in the [Department Name] at [University Name]. With a [Your Degree] in [Your Field], my academic interests and professional background align with the requirements outlined in your advertisement.

My research focuses on [Describe Your Research], and I have published in respected journals such as [Names of Journals]. My recent work on [Title of Project] received [Awards or Recognition].

I have taught courses including [List of Courses], employing [Your Teaching Philosophy or Approach]. My dedication to inclusive and engaging teaching has resulted in positive feedback from students and faculty.

I am excited about the possibility of joining [University Name] and contributing to its mission of [Mission or Goals of the University]. Enclosed, you will find my CV, research statement, teaching portfolio, and three letters of recommendation.

Thank you for considering my application. I look forward to the opportunity to discuss how I can be a valuable asset to your department.

This cover letter is targeted at a search committee, emphasizing both research and teaching qualifications.

Size: 28 KB

Adjunct Professor Cover Letter Example

Here’s an example for an Adjunct Professor role:

I am writing to express my interest in the Adjunct Professor position in [Department Name] at [University Name], as advertised in [Where You Found the Job Posting]. With a [Your Degree] in [Your Field] and extensive experience in both research and teaching, I am confident in my ability to contribute to your department.

My academic work focuses on [Describe Your Academic Focus], and I have published [Number of Publications] articles in [Names of Journals]. My current research project, [Title of Project], is expected to [Expected Outcomes or Impact].

As a lecturer, I have taught [Names of Courses You’ve Taught] at [Names of Institutions], receiving praise for my innovative teaching methods and dedication to student success. I believe in fostering critical thinking and curiosity, encouraging students to explore beyond the syllabus.

I am drawn to [University Name] for its [Specific Attributes or Goals of the University], and I look forward to the opportunity to engage with your diverse student population.

Enclosed please find my CV, teaching statement, and the names and contact information of three professional references. I look forward to discussing how I can add value to your academic team.

This letter is specifically designed for those applying for adjunct teaching roles, highlighting relevant teaching experience.

Academic Cover Letter for Resume Example

Below is an example of an academic cover letter that can accompany a resume for a job application:

I am writing to apply for the [Position Name] at [Institution Name], as described in [Where You Found the Job Posting]. With a [Your Degree] in [Your Field], I bring a diverse academic background and a commitment to [Your Values or Goals that Align with the Position].

My scholarly work includes [Mention Significant Research or Publications], and I have been an active

member of the academic community, contributing to conferences and collaborating on research projects.

In my previous role as [Your Previous Role], I demonstrated [Describe Key Achievements or Skills]. I believe these experiences have prepared me well for the challenges and opportunities of the [Position Name] at [Institution Name].

Enclosed you will find my resume, which further details my academic and professional history. I look forward to discussing how my qualifications align with the needs of your team.

This example is a general academic cover letter that can be paired with a resume for various academic roles.

Academic Science Cover Letter Example

Here’s an example tailored for a science-related academic position:

I am writing to express my interest in the [Position Name] at [University Name]. With a PhD in [Your Field, e.g., Biology], my research focuses on [Describe Your Research Focus, e.g., Molecular Biology Techniques], and I believe my expertise aligns perfectly with the position’s requirements.

I have published [Number of Publications] papers in prestigious journals like [Names of Journals] and have actively collaborated with researchers both within and outside my field. My teaching experience includes courses such as [List Courses You’ve Taught], where I utilized innovative approaches to engage students.

What excites me about [University Name] is [Highlight Specifics about the University or Department]. I am confident that my contributions will enhance the scientific community at your institution.

Enclosed please find my curriculum vitae, research statement, and the names of three references. I look forward to discussing how my scientific expertise can benefit your team.

Academic Cover Letter for Lecturer Position Example

Below is an example for a Lecturer position:

[Recipient’s Name] [Title] [Department] [College or University Name] [Address] [City, State, ZIP Code]

I am writing to apply for the Lecturer position in [Department Name] at [College or University Name], as advertised in [Where You Found the Job Posting]. With a [Your Degree] in [Your Field], my academic and teaching experiences make me an ideal fit for this role.

I have taught courses including [List of Courses You’ve Taught], employing interactive and student-centered teaching methods that promote critical thinking. My commitment to fostering a diverse and inclusive classroom has consistently resulted in positive student evaluations.

My research interests include [Describe Your Research Interests], which I believe align with the department’s focus on [Department’s Focus or Research Areas].

I look forward to the possibility of contributing to your department as a Lecturer, engaging with students, and collaborating with faculty. Enclosed, you will find my CV, teaching portfolio, and three letters of recommendation.

Thank you for considering my application. I look forward to discussing how I can add value to your academic team.

Professional Academic Cover Letter Example

Here’s an example  professional cover letter for academic role:

I am writing to apply for the [Position Name] at [University Name]. With a proven track record in both academic and administrative roles, I believe I am uniquely qualified to contribute to your team.

My scholarly work in [Your Field] includes [Number of Publications] publications, numerous conference presentations, and ongoing collaboration with industry partners. I have successfully secured funding for research projects and mentored both undergraduate and graduate students.

In addition to my academic achievements, I have experience in [Describe Administrative or Leadership Roles]. My leadership has contributed to [Specific Outcomes or Achievements].

I am attracted to [University Name] because of its commitment to [Specific Values or Goals]. I am confident that my diverse skill set will make a positive impact on your institution.

Enclosed please find my CV, research statement, and the names of three professional references. I look forward to the opportunity to discuss how I can contribute to your academic community.

Academic Cover Letter for Research Assistant Example

Here’s an example for a Research Assistant position:

I am writing to apply for the Research Assistant position in [Department Name] at [University Name], as described in [Where You Found the Job Posting]. As a [Your Degree, e.g., Master’s] student in [Your Field], my academic focus and research experience make me a strong candidate for this role.

I have worked on research projects such as [Describe Research Projects], acquiring skills in [List Relevant Skills, e.g., Data Analysis, Laboratory Techniques]. My dedication to meticulous research and collaborative teamwork aligns with the requirements of the position.

I am particularly interested in joining [University Name] because of its reputation for innovative research in [Specific Research Area]. I look forward to contributing my skills and enthusiasm to your team.

Enclosed please find my resume and a letter of recommendation from [Recommender’s Name, if applicable]. I hope to discuss how my background aligns with the needs of your department.

Academic Cover Letter for School Example

Here’s an example for an academic position within a school:

[Recipient’s Name] [Title] [School Name] [Address] [City, State, ZIP Code]

I am writing to apply for the [Position Name, e.g., Teacher] position at [School Name], as advertised on [Where You Found the Job Posting]. With a [Your Degree, e.g., Master’s in Education] and experience in [Your Field or Subject], I am confident in my ability to provide engaging and effective instruction.

I have taught [Grades/Subjects You’ve Taught], implementing [Describe Teaching Strategies, e.g., Collaborative Learning, Technology Integration]. My commitment to student success, inclusivity, and a nurturing learning environment has translated into [Specific Achievements, e.g., Improved Test Scores, Positive Student Feedback].

What attracts me to [School Name] is its focus on [Highlight School’s Values, Goals, or Initiatives]. I believe my educational philosophy aligns well with the school’s mission, and I am eager to contribute to the community.

Enclosed please find my resume, teaching portfolio, and three letters of recommendation. I look forward to the opportunity to discuss how my skills and experiences align with the needs of your school.

Academic Cover Letter for Internship Example

Here’s an example cover letter for an internship :

[Recipient’s Name] [Title] [Organization or University Name] [Address] [City, State, ZIP Code]

I am writing to express my interest in the [Internship Position Name] at [Organization or University Name]. As a [Your Current Status, e.g., Junior] majoring in [Your Field], I am eager to apply my academic knowledge in a real-world setting.

I have excelled in courses such as [List Relevant Courses], and have hands-on experience in [Describe Any Relevant Projects or Research]. I am particularly interested in [Describe Specific Areas of Interest Related to the Internship].

I believe that an internship at [Organization or University Name] would provide invaluable experience and align perfectly with my career goals. I am excited about the prospect of contributing to your team and learning from professionals in the field.

Enclosed please find my resume and a letter of recommendation from [Recommender’s Name, if applicable]. I look forward to discussing how my skills and interests align with the goals of your internship program.

Academic Cover Letter for College Professor Example

Here’s an example for a College Professor position:

[Recipient’s Name] [Title] [Department] [College Name] [Address] [City, State, ZIP Code]

I am writing to apply for the [Position Name, e.g., Assistant Professor] position in [Department Name] at [College Name], as advertised in [Where You Found the Job Posting]. My scholarly pursuits, teaching experience, and commitment to community engagement make me an excellent fit for this role.

My research focuses on [Describe Research Focus], and I have published in leading journals such as [Names of Journals]. I have presented at national and international conferences and actively collaborate with colleagues and students.

I have taught courses at both undergraduate and graduate levels, including [List Courses You’ve Taught]. My teaching philosophy emphasizes [Describe Teaching Strategies, e.g., Critical Thinking, Collaboration], and I am committed to fostering a diverse and inclusive classroom.

What attracts me to [College Name] is [Highlight Specifics about the College or Department]. I am confident that my contributions will enrich the academic community at your institution.

Enclosed you will find my CV, teaching and research statements, and the names of three references. I look forward to discussing how my qualifications align with the needs of your department.

Simple Academic Cover Letter Example

Here’s a simple example for an academic position:

[Recipient’s Name] [Title] [Department] [Institution Name] [Address] [City, State, ZIP Code]

I am writing to apply for the [Position Name] at [Institution Name]. My background in [Your Field], coupled with my passion for teaching and research, make me a strong candidate for this role.

I have experience teaching [List of Courses You’ve Taught] and have published research in [Describe Your Research Area]. I believe my skills and interests align well with the requirements of the position.

I am excited about the opportunity to contribute to your academic community and collaborate with the talented faculty at [Institution Name].

Enclosed please find my resume, teaching statement, and a list of references. I look forward to discussing how I can add value to your team.

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Basic Academic Cover Letter Example

Here’s a basic cover letter example for an academic role:

[Recipient’s Name] [Title] [Department] [University or College Name] [Address] [City, State, ZIP Code]

I am writing to express my interest in the [Position Name] at [University or College Name]. With a [Your Degree] in [Your Field], I am confident in my abilities to generate superior results for your team.

I have a strong background in [Describe Your Background and Experience], and I believe I would bring important skills to your department, including [List Key Skills, e.g., Teaching, Research, Communication].

I am excited about the opportunity to join [University or College Name] and contribute to [Describe What You Plan to Contribute, e.g., Student Success, Research Initiatives].

Please find my CV attached. I look forward to the possibility of discussing how I can contribute to your team.

What should an Academic Cover Letter Include?

An academic cover letter should be tailored to the specific position and institution to which you are applying. It should include the following key elements:

– Introduction: Introduce yourself, the position you’re applying for, and where you found the job posting. – Body: – Teaching Experience: Detail your teaching experience, philosophy, and strategies. – Research Experience: Describe your research interests, publications, and contributions to the field. – Alignment with Institution: Explain why you’re interested in the institution and how your skills and goals align with its mission and values. – Conclusion: Summarize your qualifications and express eagerness to discuss further in an interview. – Enclosures: Mention any enclosed documents, such as a CV, teaching portfolio, or letters of recommendation.

How Do You Write an Academic Cover Letter?

Writing an academic cover letter requires careful consideration of the specific role and institution. Here are the general steps to guide you:

1. Research the Institution: Understand its mission, values, departments, and what they look for in candidates. 2. Tailor the Content: Focus on the skills, experience, and qualifications that align most closely with the job description. 3. Highlight Your Teaching and Research: Provide details about your teaching experience, research interests, and scholarly contributions. 4. Show Enthusiasm for the Role: Express genuine interest in the institution and the specific role. 5. Follow Professional Formatting: Use a professional tone, clear language, and standard business letter formatting. 6. Proofread: Carefully proofread to eliminate any errors in grammar, spelling, or punctuation.

Tips for Writing an Effective Academic Cover Letter

– Be Specific: Tailor the cover letter to the specific institution and role. Use details that demonstrate you’ve researched the institution and understand what they’re looking for. – Highlight Relevant Skills: Focus on the skills and qualifications that are most relevant to the position. – Show Your Passion: Demonstrate your passion for teaching, research, and the academic community. – Be Concise: Aim to keep the letter to one page, unless applying for a more senior position where more detail may be appropriate. – Follow Instructions: If the job posting includes specific instructions for what to include in your cover letter, make sure to follow them closely.

By following these guidelines, you can craft a compelling academic cover letter that effectively showcases your qualifications and enthusiasm for the role.

How Long an Academic Cover Letter Should Be?

An academic cover letter should typically be one page in length, especially for early to mid-career positions. However, for more senior roles, such as full professorships or administrative positions, a longer cover letter may be acceptable. Here’s a general guide:

– Entry-Level Positions: Keep it concise, aiming for one page. – Mid-Career Positions: One to two pages may be appropriate, especially if you have extensive teaching and research experience to highlight. – Senior or Administrative Roles: Up to two pages, reflecting a more comprehensive overview of your academic career and leadership roles.

Always prioritize quality over quantity. Include only the most relevant information, focusing on your achievements, skills, and fit for the specific position. If the job posting specifies a particular length, follow those guidelines.

An academic cover letter is a crucial tool in your job application process. It showcases your teaching and research experience, aligns your skills with the specific role, and expresses your interest in joining the institution. By tailoring your cover letter to the position and following the guidelines and examples provided, you can craft a compelling and effective application.

This comprehensive article has provided a broad range of academic cover letter examples tailored to various roles within the academic community. From simple to detailed formats, these examples cater to different career stages and institutional needs. Following the guidelines, tips, and examples in this article will enable you to craft unique, distinct, and high-quality cover letters for your academic job applications. Whether you’re applying for a faculty position, research role, internship, or administrative post, these examples will guide you in showcasing your qualifications and alignment with the specific requirements of each position.

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Write a cover letter for a college student applying for an internship at an educational technology company

Form a cover letter for a high school student seeking a part-time job at a local bookstore.

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How to Write a Cover Letter for Your Manuscript? Here are the Tips and Examples

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Table of Contents

A cover letter is often the first thing an editor reads when reviewing your submission. As your first pitch to the editor, the cover letter helps them gauge the suitability of your manuscript for publication in their journal. Imagine your work shaping the future of your field, gathering citations, and sparking discussions. A powerful cover letter is thus the first step to making that vision into a reality.   

In this article, we will guide you through the process of writing an effective cover letter and explain how you can get it right every time with examples. First, let us get started with the basics!  

Getting the Basics Right  

When writing a cover letter, it is crucial to address the editor by their correct and complete name¹ . If there are multiple co-editors, you can address your letter to the right person, based on their specialization or designated responsibilities. If unsure, it is okay to go with a more general salutation, such as “Dear Editors”¹ .   

Presenting your Research  

Provide a clear and concise title for your submission and specify whether it is an article, communication, review, perspective, or a manuscript belonging to some other category. If the journal guideline recommends, consider including a list of all authors in the manuscript.   

After covering the preliminary information, briefly explain your paper’s central theme or focus to give the editor an idea of its contents. Ensure this stays a brief outline, without going into too much detail.   

Conveying the Importance of Your Work  

How you communicate the impact of your work can make or break your cover letter. To make a strong impression on the editor, articulate the significance of your research clearly, emphasizing its relevance to the field. Additionally, show how your work aligns with the journal’s scope and mission.  

Including a Formal Declaration  

Some journals require a set of declarations from you to ensure that your manuscript adheres to its ethical code and the larger ethical standards of scientific publishing. Here are the required declarations in a cover letter:  

• Originality of work:  
• Confirm that your work is original and has not been published elsewhere. This tells the editor your research is unique.  
• Conflict of interest statement:  
• Be clear about any potential conflicts of interest. This includes any personal, financial, or professional connections that might affect your research.  
• Funding source (if applicable):  
• Tell where your research funding came from, if any. This includes any support or grants from organizations.   

Including Personal Suggestions for Reviewers on a Separate Page (optional)  

If there is no part of the submission process that collects researcher suggestions for reviewers, and there are special requests from the researcher for reviewers (e.g., recommending the inclusion or suggesting the exclusion of a specific reviewer, etc.), you may also make a note about this in the cover letter.  

Combining these five points, here is a good example of a cover letter for researchers’ reference:  

(This image is intended to demonstrate the norms of formatting and tone of expression in a cover letter, it is to be used only by the researcher as a reference in writing² .)  

Conclusion  

A strong cover letter can go a long way in ensuring success for researchers looking to publish their manuscripts! Your cover letter is the opening act, setting the stage for how editors perceive your manuscript. So, look at it not as just another formality but as a crucial opportunity to make a strong impression.   

Understanding what to include, what is optional, and what is best left unsaid can be tricky. That is where our team of experts at Elsevier Language Services can step in. We will provide personalized recommendations and expert guidance to help you craft a cover letter that perfectly complements your manuscript. Reach out to us today to make a great first impression and embark on a successful academic journey!  

Reference  

• Nicholas, D. (2019). How to choose a journal and write a cover letter. Saudi Journal of Anaesthesia, 13(5), 35. https://doi.org/10.4103/sja.sja_691_18  
• Loyola University Chicago. (n.d.). JCSHESA Sample Cover Letter. https://ecommons.luc.edu/jcshesa/cover_letter_template.pdf  

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