what to put in a cover letter for a rental property

• How To Rent

How to write a cover letter for a rental application

Erin Delahunty, Property Journalist

13 Feb 2023, 5:21pm

In many of parts of Australia, there’s stiff competition for great rental properties. The cover letter that goes with the application is a way for prospective tenants to explain why they should get the rental above other applicants.

Essentially, a cover letter is a summary of all the key information and data provided in the application, showing why someone would be a good tenant – similar to the cover letter that accompanies an application for a job.

If an online portal like Ignite is used, there may not be a specific spot for a cover letter, but the advice for writing a good one applies equally to how tenants answer the all-important question: “Why is this property right for you?”.

What should a cover letter include?

Sofia Ligeros , leasing consultant with ACT-based Independent Property Group, said a cover letter should be addressed to the person who is handling the tenancy and include:

• Information about the applicant
• A bit about their hobbies
• Working background and other personal information
• Tenants should also explain why they’re moving and why they like the property, making sure to include the actual address of the property.

A cover letter for a home is similar to a cover letter for a job. Picture: realestate.com.au/rent

“You also need to show you have an understanding of your obligations as a tenant and why you believe you would make a great fit for their home,’ she said.

Ms Ligeros said photographs can be a great personal touch, too, helping the property manager put a face to a name.

Michelle Wilde , the principal of Queensland-based Stella Property, uses Ignite to handle applications, so doesn’t require cover letters. However, she said applications need to make it clear the would-be tenant can pay on time, are responsible and will look after the property. The biggest red flag for Ms Wilde is if a tenant has had an issue or dispute with a previous property manager.

Why is this property right for you?

Many application forms ask tenants to answer a simple question: Why is this property right for you? Whether it’s answered directly in a field online, as it is with Ignite , or through a cover letter, the vital response is vital.

Trish Mewett , a Jim’s Real Estate franchisor, said it’s a way for applicants to speak openly and honestly about why they want the property.

A photo of the applicant can be a great personal touch. Picture: realestate.com.au/rent

She said prospective tenants should explain how the property suits their life and speak with passion. “Home is where the heart is, so speak from the heart, but don’t overdo it so that it sounds unbelievable, as this may put managing agents off your application.”

It’s also smart to add some additional background details, such as your work, education and hobbies, to help flesh out the full picture of who an applicant is.

Example of a cover letter for a rental

Here’s an example of a good cover letter.

(Applicant current address)

(City, postcode)

(Phone number)

  (Agent name)

(Agent address)

Subject; Application cover letter for (address of property)  

Dear (name of property manager or landlord)

My name is (applicant name) and along with (applicant name), we would like to formally apply for the rental property at (address) as advertised at (URL).

We previously lived at (address) for (amount of time) and paid (amount of weekly) rent. Prior to that, from (start date) to (end date), we lived at (address). Both were rental properties and we have included our previous property managers (or landlords) as references in our attached application.

We both work (full-time/part-time) and earn a combined (amount) weekly, so we feel we are more than able to cover the (amount) weekly rent and bond. We have both been employed for (time period) and consider our employment status as secure.

We are particularly interested in this property because of the nearby amenities, proximity to public transport and easy commute to both of our workplaces.

We are quiet and respectful of others’ privacy and have always had good relationships with our previous landlords and they’re happy to speak to that.

Although we enjoy socialising, we like our home to be a peaceful place.

Along with my cover letter, we have included the rental application and all relevant identification documents.

We’re looking for a stable tenancy and hope you will consider our application favourably. If you have any questions or concerns, please do not hesitate to contact us.

(Applicant signature)

(Applicant name, typed)

(Applicant phone number)

(Applicant email address)

This article was originally published on 15 Jul 2021 at 11:48am but has been regularly updated to keep the information current.

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Rental Cover Letter: Sample Letter to Rent a House

Do you really need a cover letter to rent a house? It might not be technically required, but writing a rental cover letter can be an excellent way to set yourself apart in a highly competitive market.

Consider this: they likely receive many applications when a landlord or property management team accepts new tenants. Millions of people apply to rent a house every year, which means that you could be up against dozens (if not more) of other applicants. But with a rental cover letter, you can make a positive first impression and potentially get a step ahead of other renters.

This guide will cover how to write a cover letter for a rental application and even provide you with a rent letter example to help you get started.

Why Write a Rental Cover Letter

Usually, cover letters are reserved for job applications. You might include a cover letter with your resume to summarize your strengths, past professional experiences, and your best qualities. A cover letter aims to show why you deserve the job and what makes you unique in a pool of applicants.

Essentially, cover letters for rental applications serve the same purpose. However, instead of applying for a job, you’re applying for your future dream home.

Rental application cover letters are not required, but they can be an effective “extra step” that demonstrates that you’re serious about renting the property in question. Also, writing a letter to a landlord to rent the property can highlight exactly why you would be an ideal tenant.

Criteria Landlords Look For

When landlords and property management teams review home rental applications , they are looking for a few key criteria:

• Credit history
• Employment/employment history
• Rental history
• Background check

These criteria help landlords decide whom to pick to rent the property because they paint a picture of who a tenant is, whether they’re likely to pay rent on time and if they’ll be a considerate tenant and neighbor. With a rental cover letter, you can go one step further and share this information in your own words.

What to Include in a Rental Cover Letter

So, what goes in a rental application cover letter? There are no hard and fast rules, but here are some good guidelines.

Summarize Your Employment History

A landlord is far more likely to rent to someone with steady employment – they need the tenant to be able to pay rent every month.

So, sharing more information about your current employment and past positions can give you a boost. For example, highlighting that you’ve been in your current position for many years shows that you tend to be reliable and responsible.

Share Your Hobbies

It might be surprising to see this one on our list, but your hobbies can turn your application from a piece of paper into a story about an actual person – which is a big plus. It’s always a good thing when the landlord can feel like they’re getting to know you.

Talk about how you’ll plan to spend your off time in the community; for example, maybe you’ll be taking your family to swim at the private neighborhood pool.

Discuss Your Thoughts on What Makes a Good Neighbor

Your potential new neighbors are hoping you’ll be a friendly, conscientious neighbor, but so is your landlord. Landlords don’t want to deal with conflict caused by a troublesome tenant. Instead, they’re aiming for a smooth, drama-free situation.

You can briefly cover what you think it means to be a good neighbor and how you’ll bring those qualities to your new home.

Explain Why You Want To Live in This House

A tenant who truly cares about the property and community is bound to be a good tenant, especially compared to one who may be indifferent about the home.

Try to share specific examples of why this house and neighborhood is your ideal home. For example, you might discuss the local preschool where your child will be enrolled, a nearby park you envision spending time at, or any personal reasons.

Sample Letter to Rent a House

Here’s a handy cover letter template for a rental application to make the writing process as easy as possible.

(Your name) (Address) (City, State ZIP Code)

(Landlord or property manager name) (Address) (City, State ZIP Code)

Re: (Your name) Rental Application Cover Letter for (Address or property name)

Dear (Landlord name),

My name is (Your name), and I’m writing to you to express my interest in the home at (address or property name). I would love to live in this place because (reasons you want to rent the property).

I currently am a tenant at (current address) but am ready to move because (reason for moving).

My hope in writing this letter was that it would help you get to know me a little better and show you why I’m an ideal tenant for this rental home.

• (Highlight of employment history)
• (Highlight of rental history)
• (Something about your hobbies or interests)
• (Note about how you’ll be a good neighbor/tenant)
• (Quote from a reference)

I’m committed to being a respectful, reliable tenant and a good neighbor, who will pay my rent on time, care for the property and communicate with you whenever needed.

Please feel free to contact my references or me personally with any questions or concerns.

Thank you for your time and consideration,

(Signature) (Printed name) (Email address) (Phone number)

Look into Build-to-Rent Homes by Wan Bridge

Before you write a letter to rent a house, you need to find your dream property first. With build-to-rent communities designed to fit the tenant’s needs, Wan Bridge has created new homes for rent in Dallas , Austin , and Houston .

Contact our team today for more information about our communities and how to apply to become a resident.

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Sample Letter: Renter Cover Letter

• Learn what a rental cover letter is and the criteria it needs to follow.
• Gain insight into a landlord or property manager’s mind when it comes to selecting an ideal tenant.
• Utilize our sample letter to get any renter started on their rental application cover letter journey.

Wesley Masters

October 25, 2023

Looking to rent in a tight, competitive market or even a specific apartment community? A renter cover letter may not be required, but it could set you apart from the other potential candidates, increasing the odds that you'll be the one signing that coveted lease.

Approaching the rental process as though you were vying for a coveted job — with a renter cover letter and resume — will leave a lasting positive impression and match the standards and criteria landlords have in place.

What to include

Much like the cover letter you'd send to a potential employer, a renter cover letter should showcase your best attributes for the landlord or property management company and let the decision makers know you're the best choice among those presented, showcasing your professionalism and responsibility, two qualities landlords prize among tenants. It's important to understand that a cover letter is supplemental to your required rental application, so only include information not listed in the application.

Property managers have a vested interest in choosing the most qualified applicants for their rental units, increasing the odds that the community rules will be adhered to, that the apartments will be well taken care of and that rent will be paid on time. Keep this in mind when writing your rental application cover letter, bragging and explaining your best qualities and attributes as a tenant is encouraged.

The Fair Housing Act prohibits landlords from discriminating against potential tenants on the basis of things such as race, religion, gender, disability, national origin and sexual orientation. However, they will pore over other criteria, including credit and employment history and the references they furnish, to make their decisions when filling vacancies with the ideal tenant.

If you have great credit and have been steadily employed, include it in your rental cover letter, along with things such as a positive rental history. Tell them who you are, but also who you aren't. For example, if you're applying with two other college students, you might be seen as irresponsible, inconsiderate or loud. Include in your cover letter — if it's true — that you're study-centric, not the type of people who would throw wild parties or play loud music. Showcasing hobbies that lend themselves to such traits like reading, gardening or volunteering for a local organization won't hurt, either.

See Apartments Near You

Renter cover letter template.

Check out the below template as a baseline for your own renter cover letter, a foundation on which you can build. Simply fill in the information for sections in parentheses ( ), while the section in brackets [ ] is for your information, not to be included in the letter.

Download a Word document of the rent cover letter template

(Your Name) (Address) (City, State Zip)

(Landlord or Property Manager Name) (Address) (City, State Zip)

Dear (Name of landlord or property manager),

My name is (Your name) and I have a keen interest in renting the apartment you have available at (Property name or address).

I currently live at (Your current address) and have lived there for (XX) years. I am looking for a new place to live because (reason for moving: closer to home, closer to family, downsizing, etc.). I find your (apartment community/available unit/rental home) particularly appealing because (list specifically why you want to live in this property).

While my current monthly income is $(X,XXX), I have been approved for rental assistance through the (name of your program). This program is funded by and administered by (the organization funding the program). A brief fact sheet about the program is attached to this letter.

Per the plan, I will pay (XX percent) of my monthly adjusted income toward rent, enabling me to make rent, in full, each month with no problem. (Program name) pays the remainder of my rent each month.

I believe I'd be a wonderful addition to your rental community — and here's why. I am employed at (Your employer) and have been working there for (XX) years. In my free time, I (list some interests here and other things about yourself. For instance: play on the company softball team, coach your daughter's soccer team, volunteer at specific organizations and enjoy hiking and baking. My current neighbors will miss my banana bread when I make the move to your community!)

I am quiet and friendly, a good neighbor who always pays bills on time. Attached you will find my renter resume , along with several references from neighbors and co-workers, as well as staffers from my current rental community.

If you have any questions, please don't hesitate to call or e-mail me at (Your phone number) or (Email address).

Thank you very much for considering my rental application. I look forward to hearing from you.

(Signature)

(Printed name)

Have everything ready to go

In addition to having all your paperwork in order, be sure to show up to view the rental property and furnish these documents on time and dressed appropriately. Don't be afraid to ask questions, or answer them. First impressions count!

With these tips, tricks and templates, you're ready to write your rental application cover letter to successfully prove you're an ideal tenant who will pay rent, take care of a rental unit and keep a steady income. Good luck and happy renting.

Sample Letter: Renter Resume

What is a Renter Cover Letter?

Sample Contract: Co-Signer Agreement Contract

About The Author

Wesley is a Charlotte-based writer with a degree in Mass Communication from the University of South Carolina. Her background includes 6 years in non-profit communication and 4 years in editorial writing. She's passionate about traveling, volunteering, cooking and drinking her morning iced coffee. When she's not writing, you can find her relaxing with family or exploring Charlotte with her friends.

Rental Cover Letter: Sample Letter to Rent an Apartment

In 2020, there were 43 million renters . With a high demand for apartments and houses and limited supply, it is difficult to secure the exact place you want to rent. In a highly competitive rental market , how do you stand out from other renters and snag the perfect place? Write a rental cover letter.

Yes, you read that right! We suggest including a rental cover letter with your rental application to help your application shine compared to other potential tenants. We’ll explain why you should write a rental cover letter and we’ll even include a sample letter that you can use.

Why write a rental cover letter

Typically, you’d include a cover letter with a job application to summarize your past experiences, highlight your best qualities and advocate for why you deserve the job. Well, the same is true for the housing market. Including a rental cover letter can help you stand out from other applicants and leave a lasting impression with the landlord, especially in cities or neighborhoods where there are fewer rental vacancies.

While it’s not required to include a rental cover letter with your rental application, it’s an extra step you can take to show the landlord that you’re serious about wanting to rent from them and provide additional context about who you are and why you’d be a stellar tenant.

Criteria landlords look for

When landlords are sifting through rental applications, there are a few things they look for to help them decide who they should pick. Landlords look at:

• Credit history
• Employment history
• Rental history
• Background check

Remember — landlords want to rent apartments or houses to someone who will pay the rent on time, keep the property in tip-top condition and be a polite neighbor. All of these things usually go into the rental application itself, but a rental cover letter is an extra opportunity for you to showcase that you’ll be an ideal tenant.

It’s especially important when renting because you’ll likely have your own yard to maintain and be living next to other renters or homeowners that you’ll want to impress.

Things to include in your rental cover letter

So, what exactly should you include in your rental cover letter? Here are a few things to consider including and how they may help you out in your hunt for the perfect place to rent.

Highlight your employment history

Because landlords want to rent to people who have a steady income and will pay the rent on time each month, providing more information about your employment history can help you out. For example, you could share how many years you’ve worked at the same place which will show that you’re a reliable, steadily-employed person.

Share your hobbies

To show a bit of your personality and humanize your application, you could include your hobbies and share what you like to do on the weekends and in your free time in your rental cover letter. This is appealing to landlords who rent houses and apartments because they’ll care about how you’ll interact with the other people in the neighborhood.

Discuss your philosophy on what makes a good neighbor

Everyone wants to live next to good neighbors. In your sample letter, you could include a story about how you’ve connected with neighbors in the past to showcase that you’re the ideal neighbor.

Explain why you want to live in this home and neighborhood

If this is the perfect home for you, share that in the rental cover letter. Share specific examples of why you chose this apartment or house and neighborhood. Those details will show that you truly care.

All of this is optional, but sharing these details will highlight who you are and help personalize your application. It’s also important to remember that under the Fair Housing Act , landlords cannot discriminate based on race, color, national origin, religion, sex, familial status or disability. You do not need to include any of this information in your rental cover letter.

Sample letter to rent a house or apartment

This sample letter is an easy-to-use template that you can use when drafting your own rental cover letter. Simply fill in the blanks and customize as needed.

Download a PDF of the cover letter template Download a Word Doc of the cover letter template

(Your name) (Address) (City, State ZIP Code)

(Landlord or property manager name) (Address) (City, State ZIP Code)

Re: (Your name) Renter Cover Letter for (Address or property name)

Dear (Landlord name),

My name is (Your name) and I’m writing to you because I’m very interested in renting the home that’s available at (Address or property name). I was particularly interested in this place because (Reasons you want to rent there).

I currently am a renter at (Current address) but am eager to move because (Reason for wanting to move).

I’m sure you receive several rental applications each day, so I wanted to take some time to help you get to know me a little better and show you why I’m the best applicant for this vacancy.

• (Highlight of employment history)
• (Rental history highlight)
• (Something about your hobbies, passions or interests)
• (Note about how you’re a good neighbor and tenant)
• (Quote from a reference about your character)

Based on these facts listed above, I think you’ll find that I’m a reliable, good neighbor and tenant who will pay my rent on time, keep the apartment in mint condition and communicate easily with you about any and all needs.

Please feel free to reach out to my references or to me personally with any questions or concerns you may have. I’m eager to rent from you and look forward to your decision.

Thanks for your consideration,

(Signature) (Printed name) (Email address) (Phone number)

Stand out from the competition

Finding and securing a place to rent is difficult, so you want all the tips and tricks you can get. By writing a rental cover letter, you’ll be one step ahead of other potential renters and will be one step closer to moving into your new home.

Sage Singleton is a freelance writer with a passion for literature and words. She enjoys writing articles that will inspire, educate and influence readers. She loves that words have the power to create change and make a positive impact in the world. Some of her work has been featured on LendingTree, Venture Beat, Architectural Digest, Porch.com and Homes.com. In her free time, she loves traveling, reading and learning French.

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Rental Cover Letter: How to Write a Rental Cover Letter in Australia

Although a tenant cover letter is not that essential, it may help you stand out from the crowd and increase the chances of being the one to sign the coveted lease. Considering the renting procedure as if you were applying for a job that is with a tenant cover letter as well as a resume, will make a great, lasting impression.

In this article, the format, inclusions and examples will be tackled. Moreover, this will answer the questions about why the property is right for you and if there are services for rental cover letters. There is intense competition for exceptional rental homes in several locations in Australia. Prospective renters could use the cover letter which comes with the application so they can and be able to explain why they should be chosen over other candidates for the apartment. 

How should the Format of the Rental Cover Letter be? 

[Complete Address] 

[City, Zip Code] 

[Landlord’s Name] 

Dear [Landlord’s Name], 

I am [name] and I am interested in renting your apartment that is located at [Address]. 

[Indicate where you are currently living and what type of house or apartment you need and are looking for.] 

[Indicate why you are interested in the property and why you are fit to live there] 

[State who you are as a tenant or renter] 

If you have any concerns or questions, please do not hesitate to call me at [your number] or send me an e-mail at [email address] 

Thank you so much for considering my tenant application. I am looking forward to hearing from you. 

Sincerely, 

[Signature] 

[Printed Name] 

There may be a few things that landlords look for while looking through rental applications to assist them to determine who to choose. Landlords consider different factors such as previous work experience, credit history, income, references, history of rented properties, and also, they do background checking. It is important to keep in mind that landlords usually like to rent it out to people who are responsible for paying their rent on time, responsible for keeping the property in good repair and are courteous neighbors. All of these items are normally included in a rental application, however, a rental cover letter gives you an extra chance to illustrate why you will be a great tenant. 

What should a Rental Cover Letter Include? 

The rental cover letter should highlight your great qualities for the property management company or even the landlord and then let the one in charge decide why you are the best candidate among those who have applied, demonstrating both your responsibility as well as professionalism which are the two qualities that landlords value the most in tenants. The managers of the property have a financial incentive to choose the most suitable candidates for the rental units, which increases the likelihood that the community regulations will be followed, the units will be properly maintained, and lastly, the rent will be paid properly on time. 

Landlords are prohibited from discriminating the potential renters or tenants under the Fair Housing Act. To make their selections, they will examine additional factors such as credit and job history, as well as the references they provide. Incorporate such things as favorable rental history especially if you have good credit and working consistently. Inform them both who you are as well as who you are not.

How to Explain Why the Property Right for You in a Rental Cover Letter

In most application forms, renters are asked to respond to a basic question like why the property is appropriate for them. The response is essential, whether it is addressed directly in a field online or in a cover letter. It also allows candidates to express themselves freely and share their honesty about why they desire the property. Potential renters should talk passionately about how the property fits into their lives. Also, it is a good idea to include some more background information, such as your profession, schooling, and interests, to assist in filling in the gaps in an applicant’s profile.

What are the Examples of a Rental Cover Letter?

Below are the two examples of Rental Cover letters. 

Example 1: 

Lisa Blanc 

324 A Street, 

Sydney, Australia 1021 

March 4, 2022 

111 B Street 

Dear Mr. Joe Alen,   

I am Lisa Blanc and I am very interested in renting your apartment that is located at 111 B Street, Sydney, Australia. 

I am currently living at 324 A Street, Sydney, Australia and I have lived here for a few years. Now, I am looking for a new place to stay and live for a reason that I want to live closer to my family and spend time with them as they are already getting older. Also, the location of your property is very convenient as it is in the city which is close to shopping malls, bookstores, public transportation, and schools where one of my children is studying. Moreover, I find your apartment very appealing, relaxing, and cozy and as mentioned, it is very convenient. Based on the exterior, the materials that were chosen were really quality and so I find it really worth it as well. 

Furthermore, I am a type of person who is very organized and neat and so it also applies to me as a tenant. I care not just for the property but also for my relationship with the owner or the landlord. That is why I am very respectful and pay rent on time. 

 If you have any concerns or questions, please do not hesitate to call me at 0426137542 or send me an email at [email protected] . 

Example 2: 

Lisa Blanc & Aljur Blanc 

My name is Lisa Blanc and together with Aljur Blanc, we formally would like to apply for your very appealing and cozy rental property located at 111 B Street, Sydney, Australia. 

We currently live at 324 A Street, Sydney, Australia for almost a year already and pay the rent on a weekly basis. My husband and I are both working full time and earning a combined enough amount on a weekly basis as well which we think are more than able and enough to cover the bond and rent expense weekly. Both of us have been employed since 2000, and with that, we consider our employment status secure. 

We are genuinely interested in your rental property because the amenities are nearby, stores, malls, cinemas, and schools have easy and excellent access to public transportation which means it is easier for both of us to commute going to our workplace. Moreover, as a tenant, we genuinely respect others’ privacy.

Together with my rental cover letter, the rental application as well as the necessary identity papers have been provided and included. 

We sincerely hope that you will consider our application. And if you have any questions, please do not be hesitant to contact us at 0426137542 and [email protected] . 

Are There Services for Rental Cover Letter? 

Yes, there are few who offer a Rental Cover Letter as it is a really good service, especially since a Rental Cover Letter should be great as it will also be compared to others who submitted a rental cover letter. 

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Cover letter for rental application

Cover letters are not required in rental applications. However, it can be helpful to write a letter to the landlord introducing yourself and anyone else who will be living at the property. Note what you like about the property and why you would be a good choice as a tenant. See also Factsheet 2: Starting a tenancy .

[Your Name] 

[Current Address] 

[Landlord/Real Estate Agent’s Name] 

Dear [Landlord/Real Estate Agent’s Name], 

I am interested in renting your property at [Address]. 

I am currently living at [state where you are currently living] and I am looking for [type of house or apartment you need and are looking for]. 

I would really like to rent this property because [Indicate why you are interested in the property and why you want to live there, e.g. It is in a great location with a friendly local community].

I am a responsible renter. [State who you are as a tenant or renter, focussing on qualities that would make you someone they would like to rent to, e.g. I am responsible, mature, considerate, clean, respectful]. 

If you would like to discuss my application further please do not hesitate to call me at [your phone number] or send me an email at [your email address]

Thank you so much for considering my rental application. I am looking forward to hearing from you. 

Sincerely, 

[Signature] 

[Your Name]

[Your phone number]

[Your email address]

RELATED RESOURCES

• Factsheet 01: Residential Tenancies Act
• Factsheet 02: Starting a tenancy
• Factsheet 03: Bond
• Factsheet 18: Transfer and sub-letting
• Koori Tenants Factsheet 1: When you start renting

Sample letters

• Repairs before tenancy
• Rental history letter
• Character reference

Other resources

• Complaints to Fair Trading
• Easy Read factsheets
• Emergency accommodation info
• Financial assistance for renters
• International students resources
• New Renters Kit
• Rent Converter
• Renting with pets in NSW
• Share Housing Survival Guide
• Tips: Negotiating with the landlord
• Tips: Take photos when moving in or out
• Useful links – housing organisations, legal services, government
• Starting a tenancy

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How to write a great cover letter for a rental application

Renting a great apartment in Australia can be challenging. And this makes the competition for available spaces a lot tighter. An essential part of the application process undertaken by prospective tenants is writing a great cover letter.

A cover letter for tenants is just like cover letters for job applications. Yes! That's why it sounds so familiar. The goal of a cover letter is to present the tenant in the best light to the landlord. The cover letter summarises all of the crucial facts and details in the application, demonstrating why someone would be a good tenant.

When writing a cover letter, there are several factors, but the best one might be sufficiently answering the all-important question house owners ask, ""Why is this property right for you?"". Essentially, they want to see good reasons why the tenant thinks the property is a right fit for them. After all, it's a lot more than a casual decision.

What should a cover letter include?

There are a variety of metrics or boxes required to tick when writing a winning cover letter.

A cover letter should be addressed to the person in charge of the tenancy and include the following information:

Data about the applicant

Some information about their hobbies and lifestyle

Working background and other personal information

Tenants should also describe why they're moving and think they'd enjoy the property. Make sure to include the property's exact address.

You also need to show you understand your obligations as a tenant and why you believe you would make an excellent fit for the landlord's home - adding photographs can build a personal connection between the property manager and the intending tenant. Putting a face to the profile helps make the information real.

Michelle Wilde, the principal of Stella Property in Queensland, an experienced professional in the business, states that applicants must demonstrate that the prospective tenant can pay on time, be responsible, and care for the property. ""If a renter has had a problem or disagreement with a former property manager, it is the biggest red flag"".

Why is this property right for you?

On many application forms, tenants are asked to respond to a basic question: ""Why is this property appropriate for you?""

The key is to get personal about your answer. An answer genuinely enveloping how you feel about the property would resonate better with the property manager than an answer that sounds robotic and cliche. Also, remember not to get carried away; the letter should remain as formal as possible.

Furthermore, this question is a method for candidates to talk frankly and honestly about why they desire the property. It is a one-shot chance to pitch to the property manager, so it's important to convey your feelings as accurately and convincingly as possible.

Trish Mewett, a Jim's Real Estate franchisee, advised potential renters to talk passionately about how the home fits into their lives. ""Speak from the heart, but don't go overboard to the point where it seems implausible, since this may put managing agents off your application.""

Example of a cover letter for a rental

Here's an example of a good cover letter.

—------------------------------------------------------------------------------------------------------

(Applicant current address)

(City, postcode)

(Phone number)

(Agent name)

(Agent address)

Subject; Application cover letter for (address of property)

Dear (name of property manager or landlord)

My name is (applicant name), and I would like to formally apply for the rental property at (address) as advertised at (URL).

I previously lived at (address) for (amount of time) and paid (amount of weekly) rent. Before that, from (start date) to (end date), I lived at (address). Both properties were rented, and I have included my previous landlords as references in my attached application.

I work (full-time/part-time) and earn (amount) weekly, so I am more than able to cover the (amount) weekly rent. I have been employed for (time period) and consider my employment status as secure, and myself to be financially buoyant.

I crave the opportunity to bring more ease into my life, so I'm particularly interested in this property because of the nearby amenities, proximity to public transport and easy commute to my workplace.

I am quiet, reserved and respectful of others' privacy and have always had good relationships with my previous landlords, who are very happy and readily available to speak to that.

My reserved demeanour doesn't stand in my way of being a great neighbour, and although I enjoy socialising every now and then, I like my home to be a peaceful place.

I have included the rental application and all relevant identification documents along with my cover letter.

I'm looking for a stable tenancy and hope you will consider my application favourably. If you have any concerns or questions, please do not hesitate to contact me.

(Applicant signature)

(Applicant name, typed)

(Applicant phone number)

(Applicant email address)

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Rental application cover letter Tips to standout

• 12 Jun 2023
• By James Price

Rental application, Cover letter, tips

A cover letter is a crucial aspect of your rental application process, as it gives you the opportunity to make a positive first impression on the property manager or landlord, also known as the lessor. It showcases your personality, work history, and lifestyle.

A cover letter can greatly impact the decision on whether you are given the tenancy. In this article, we will provide you with valuable tips on how to write an outstanding rental cover letter that will help you stay a step ahead of the crowd.

What is a cover letter for a rental property?

A cover letter for a property available to rent, also known as a renter cover letter, is a document that accompanies your application for the property, explaining why you would make a great tenant.

This letter serves as an introduction to the lessor and gives you the chance to showcase your personality, work history, and lifestyle. A well-written renter cover letter can help you get a step ahead of the competition and increase your chances of being approved for the property you desire.

Why do I need a renter cover letter?

A renter cover letter is an excellent way to make a positive first impression and demonstrate your professionalism to the lessor. It's the perfect way to introduce yourself and your suitability for the rental.

Advantages of a cover letter

By including a cover letter, you are showing that you are taking your application for the rental home or apartment seriously and are willing to go the extra mile to secure your desired property. This can set you apart from other renters and increase your chances of being approved. There can be a lot of prospective tenants, especially in a competitive market, making it crucial to stay a step ahead in any way you can.

Who reads a rental cover letter?

Home rental applications are typically read by a property manager or lessor who is responsible for screening potential tenants and making decisions on who to rent to. This person will evaluate your renter cover letter and ultimately decide if you are fit for the property.

Is there a criteria lessors look for?

Yes, there are certain criteria that property managers and landlords look for when evaluating applications from potential renters. Some of these include:

· Stable employment status and history

· No history of eviction

· No criminal record

· Ability to pay rent on time each month

· Positive rental references

By including this information in your application, you can demonstrate to the lessor that you meet their criteria and would make a responsible and reliable tenant.

Things to include in your rental cover letter

1. Introduction: Start your cover letter by introducing yourself and your reason for applying for the rental property.

2. Lifestyle: Provide a brief description of your lifestyle and why you are looking to move. If you are planning on sharing the house with family or housemates, introduce them as well.

3. Employment History: Summarise your past occupations, including your current job and how long you have been in your current position. This will demonstrate your stability and ability to pay rent on time.

4. Hobbies: Share your hobbies and interests. This can help the lessor get to know you on a personal level and can set you apart from other applicants.

5. Thoughts on Good Neighbors: Discuss your thoughts on what makes a good neighbor and how you plan to be an active member of the community.

6. Rental References: Provide the names and contact information for at least two previous lessors who can provide a positive reference for you as a tenant.

How to format a rental cover letter?

Like most application forms, following a clear and concise format can help leave a lasting impression. When writing a rental cover letter for a rental application, it is important to present yourself in a professional and organised manner. Start by including your contact information, followed by the date and the lessors information. Be sure to use a clear and legible font, such as Arial or Times New Roman, in a font size of 12 points.

In the first paragraph, introduce yourself and state the reason for your letter. Mention the specific property you are interested in and what about the property appeals to you.

In the second paragraph, highlight your job history, including your current position and how long you have been employed there. If you have any relevant work experience, such as property management or customer service, be sure to mention it.

In the third paragraph, discuss your hobbies and interests and how they fit in with the community you are applying to live in. For example, if you enjoy outdoor activities and the property you are applying for has a pool, mention that you look forward to spending time by the pool with your family.

In the fourth paragraph, discuss what you believe makes a good neighbor. Explain that you value a peaceful and respectful community and that you take pride in maintaining your living space.

In the final paragraph, include any rental references you have, including previous lessors and you have any personal references, such as friends or coworkers, who can speak to your character. Feel free to include them as well.

When concluding your cover letter, thank the property manager or landlord for considering your application and express your eagerness to hear back from them. Be sure to sign your name in ink, and include a copy of your application for the property.

Tips for writing a winning rental cover letter

1. Customise your rental cover letter: Each application is unique, so it is important to tailor your letter to each property you are interested in. This will show that you have taken the time to research the property and that you are genuinely interested in becoming a tenant.

2. Use a Professional Tone: Make sure to use a professional tone when writing your cover letter. Avoid using slang or overly casual language. Address the lessor by their proper title, such as Mr. or Mrs., and use proper punctuation and grammar throughout the letter.

3. Showcase your personality: While it is important to be professional, don't be afraid to showcase your personality and let your character shine through. This can help the lessor get to know you on a personal level and can set you apart from other applicants.

4. Be concise: Keep your cover letter short and to the point, focusing on the most important information. Aim for around 200-300 words, and avoid repeating information that is already included in your application.

5. Showcase your Responsible Nature: Landlords and property managers want to rent to tenants who are responsible, trustworthy and reliable. Highlight your responsible nature by discussing your previous rental experience, any positive feedback from previous lessors, and your ability to pay rent on time.

6. Explain Your Personal and Professional Goals: Lessos wants to rent to tenants who have a stable and long-term plan. Explain your personal and professional goals in your cover letter, and how renting the property fits into your long-term plans. This can give the lessor confidence that you will take care of their property and stay for a longer period.

7. Offer to Provide Additional Documentation: Offer to provide additional documentation such as employment contracts, pay stubs, and bank statements to support your application. This shows that you are proactive and willing to go the extra mile to secure the rental.

8. Close the Letter on a Positive Note: End your cover letter on a positive note by expressing your gratitude for the opportunity to apply for the rental and your excitement about the potential of living in the property.

9. Proofread and Edit Your Cover Letter: Before submitting your letter, make sure to proofread and edit it for grammar, spelling and formatting errors. A well-written and professional letter can help you stand out from other applicants and increase your chances of securing the rental.

Additional tips for securing the rental property

1. Follow Up with a Phone Call

After submitting your rental application and cover letter, follow up with a phone call to the lessor to inquire about the status of your application. This shows that you are interested in the property and that you are proactive in your search for a new home.

2. Be Prepared for an Interview

If your cover letter and application are well received, you may be asked to come in for an interview. Be prepared to discuss your employment history, lifestyle and other relevant information in detail.

3. Ask Questions During the Interview

During the interview, be sure to ask the landlord or property manager any questions you may have about the property or their expectations for tenants. This shows that you are engaged and interested in the rental process.

4. Follow-Up After the Interview

After the interview, follow up with a thank you note or email to the landlord or property manager. This will help keep your application at the forefront of their mind and show that you are still interested in the property.

5. Know Your Rights as a Tenant

It is important to familiarise yourself with your rights as a tenant, including your right to privacy, the right to a safe and habitable living environment, and the right to access certain amenities, such as a swimming pool or laundry facilities.

6. Be Patient

The rental process can take time, so be patient and keep your options open. If you are not selected for the property you applied for, don’t be discouraged. Keep searching for other properties and continue to improve your application materials to increase your chances of success.

First impressions count and a well-written cover letter can be the key to securing the perfect apartment or house. By showcasing your personality, providing a detailed employment history, and highlighting your interests and values, you can set yourself apart from other applicants and increase your chances of landing the rental. Remember to be professional, thorough, and patient, and you will be well on your way to finding your dream rental.

Are you planning on moving into a property with pets? Read about the laws regarding pets in rental properties here . Have another question relating to property managers? Search your query through our extensive library here .

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3.5 Cover Letter

Most rental applications do not require a cover letter, but preparing one can help persuade a landlord to choose you as the successful applicant. Writing a cover letter gives you the chance to speak about your character and demonstrate how you will be a responsible tenant. Your cover letter should focus on the positives, without being misleading or dishonest. Consider writing about your job, interests, and hobbies, and why you would be excited to live in the landlord’s rental property. If you are applying with a roommate, partner, or as part of a larger family, make sure your cover letter describes everyone who will be included in the tenancy.

How to Write a Cover Letter For a Rental Application

Key takeaways: Highlight the responsibilities you have that show you are a dependable adult. Give specific reasons why you like the apartment eg. workplace accessibility, close to family etc. Attach all the necessary documentation in an orderly format. The less work you give the landlord, the higher your chances.

Securing a rental property is never easy, let alone in a rent crisis like the one we’re experiencing in Australia. With other tenants bidding higher rent, competition can be fierce. So, if you’re now on the hunt for a house or an apartment for rent, a winning cover letter for a rental application is a must. 

Merely submitting a rental application form will not be enough. Along with a verified identification (like your passport document number ), bank statements , and your personal references, you have to write a convincing rental application cover letter. 

There are many templates for a rental cover letter that seek to stand out amongst other prospective tenants. But other rental applicants will also be using those templates for sure.

A different mindset in writing your cover letter for a rental application just might give you the edge. At the outset, don’t rely on templates but write your original rental cover letter thinking as if it’s a job application.

Whether it’s the first time you’re applying for a rental property or the 20th, read on for some rent application tips and renter hacks that will help you win over your landlord.

Related articles:

• Rental Prices Are Soaring – Here’s What You Need to Know
• How Much Can a Landlord Increase Rent?
• Renters’ Rights: What You Should Know

What to include in a cover letter

When crafting a cover letter for a rental application, it’s best to direct it to the person in charge the lease. This letter should include:

• A brief introduction of the prospective tenant.
• Insights into their interests and pastimes including hobbies, club affiliations
• An overview of their professional history and additional personal details.
• It’s also beneficial for applicants to shed light on their r easons for relocating and their admiration for the specific property, ensuring the exact property address is mentioned.
• Housemates and their ages, an important input if you have children
• Pets (if any) and their description

Create a good first impression on the application form

As in applying for a job, first impressions count . Put your best foot forward even when filling up an online rental application such as a 1form. This you can do when answering a “ why is this property right for you ” example question. 

Whether it’s your first time renting or 20th, shine a light on your honest attributes . Always highlight that you’re a perfect match with the rental property also in the other vital information that has to be included a cover letter for the rental application. 

You can emphasise this in your work background . For example, you can cite the proximity of the rental to your place of employment or its commuting advantage.

Personalise your rental application cover letter

In other words, it would be to your advantage over other rental applicants if you go beyond the standard details in your rental application cover letter. The cover letter should be part of the must-have documents you need to rent an apartment or house.

Including your photo in your cover letter for rental application, for instance, will enable the landlord or property manager to put a face on your wish to live in the property.

Adding group pictures of the other members of your household may also help in this regard.

Add links to your online profiles

Just like in a job application cover letter, it may be useful to add web links to your rental cover letter application. You will have to limit those links to not more than two or three.

The links that you may add should be those that will help the landlord or property manager decide that you’re a good fit for the property.

Consider, for instance, adding the web link of the company you’re working for. Providing access to your LinkedIn profile can also project how stable your current employment or career is. 

Be extra helpful to the landlord or rental agency

Besides injecting personality to your rental cover application letter, you can go the extra mile too in being helpful to the landlord by indicating how long you expect to stay in the property.

In your rental cover letter application, make sure to indicate if your stay is short-term or long-term, and if possible, cite a specific time frame .

Providing this information in your rental cover letter might give you an edge over the other rent applicants. The specific time frame you provide will enable a landlord to better plan or manage tenancy in the property .

Harmonise the letter with the application form 

In writing the rental cover letter, be sure that its contents match those in the rental application form you filed with the landlord or rental agency. You have to be very careful as well in filling up the application form at the outset.

Accomplish a winning rental application form just as you would in writing a cover rental application letter.

Be careful with your spelling, as misspelled words could lead to confusion in your cover letter rental application.

Consistency is the key here, especially if you have manually filled up a hard-copy rental form. Make sure your handwriting is readable.

Filling up the rental form quickly and submitting it promptly can also be an advantage over other prospective tenants. Submit the rental application form at once even if you are considering other rental properties or unsure of the rental property approval.

What’s important is you’ve thrown your hat into the ring and let the rental agency or landlord know you’re interested.

Documents you need in a rental application

In the rental cover letter, you can likewise reiterate your compliance with the submission of documents required in the rental application . Inform the landlord of a document that you may be lacking. Assure that its paperwork is in process and give the date when you expect to submit it.

Generally, these required rental application documents would include the following:

• Identification . This typically requires submitting a copy of government-issued IDs, such as a driver’s license or passport. The rental application form’s instructions will specify which ID or IDs are required. 

• Rental history. This can be a copy of a previous rental agreement or proof of rental payments you’ve made previously.

• Previous bills. Copies of your past utility bills paid.

• Payslips or bank statements. These documents are needed as your proof of income. 

• References . Usually, these are professional references, and the stronger ones you should get are the real estate agents or property managers whom you’ve worked with in your previous rentals.

Be honest and upfront in your cover letter

Speak from the heart and be forthright in your rental cover letter application. Indicate that you are willing to discuss and resolve any potential stumbling block that the landlord or property manager may cite.

Ensure that you’re laying your cards on the table and not hiding anything.

Express your willingness, for example, to bring along your housemates during the rental property inspection. If you have initially made contact with the property manager or landlord, thank them for accepting your rental application and follow it up without sounding pushy or impatient .

Just reiterate your interest and emphasise why this property is right for you. Additionally, you can also look up our examples of how to answer the ”please share a few details about your history as a renter’ question if it comes up in the application.

If you do this all successfully, it’ll up your chances and then you can move onto learning what happens after your rental application is approved .

Can I rent a house without a job?

Yes, you can rent a house without a job , but you want to make extra sure to show that you’re a responsible tenant from the first impression. These are the kinds of things you want to tell the landlord about yourself because you can’t show your financial stability through pay slips.

What are good reasons for moving from my last rental?

Your landlord may ask your reasons for moving on from your last rental, in which case you should present a clear and fair explanation.

Reasons like you’re moving closer to the office or to family are understandable. On the contrary, reasons like disputes with your former landlord may raise red flags.

Need help finding a home?

If you haven’t found a rental home yet, let’s help you with that. Browse our search page to check out some amazing listings available right now. Go even further, and download our app to get the full Soho experience.

Just remember to shortlist or swipe left on our listings so we can send you others that better match what you’re looking for.

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