- Awards Season
- Big Stories
- Pop Culture
- Video Games
A Step-By-Step Guide to Recovering Your Forgotten Mac Admin Password
Forgetting your Mac admin password can be a major headache. Fortunately, there are a few simple steps you can take to reset it and get back to using your computer. Here’s a step-by-step guide to recovering your forgotten Mac admin password.
Step 1: Use Your Apple ID
If you’ve forgotten your Mac admin password, the first thing you should try is using your Apple ID to reset it. To do this, simply go to the Apple ID website and select “Forgot Password”. From there, you’ll be asked to enter your Apple ID and then answer a few security questions. Once you’ve done that, you’ll be able to reset your Mac admin password.
Step 2: Create a New Admin Account
If you don’t have an Apple ID or if it doesn’t work, the next step is to create a new admin account on your Mac. To do this, restart your computer and hold down the Command + R keys while it boots up. This will bring up the Recovery Mode menu where you can select “Utilities > Terminal” and type in “resetpassword” (without quotes). This will open up a window where you can create a new admin account with its own password.
Step 3: Reset Your Old Admin Password
Once you have created a new admin account, the last step is to reset your old admin password. To do this, simply log into the new account and open System Preferences > Users & Groups. From there, select the old account and click on “Reset Password…” Enter in a new password for the old account and click “OK”. You should now be able to log into the old account with its new password.
Recovering your forgotten Mac admin password doesn’t have to be difficult or time consuming if you follow these simple steps. With just a few clicks of the mouse, you’ll be able to reset your password and get back up and running in no time.
This text was generated using a large language model, and select text has been reviewed and moderated for purposes such as readability.
MORE FROM ASK.COM
12 Administrative Assistant Resume Examples to Land You a Role in 2023
Administrative Assistants are experts at ensuring smooth office operations and supporting high-level executives. Just like an efficient office, your resume as an administrative assistant should be well-organized and effectively communicate your skills to support the needs of the team. In this guide, we'll explore 12 administrative assistant resumes that demonstrate how to present your qualifications and strengths.
- High Level Resume Tips
- Must-Have Information
- Why Resume Headlines & Titles are Important
- Writing an Exceptional Resume Summary
- How to Impress with Your Work Experience
- Top Skills & Keywords
- Go Above & Beyond with a Cover Letter
- Resume FAQs
- Related Resumes
Common Responsibilities Listed on Administrative Assistant Resumes:
- Greet visitors, answer phones, and direct inquiries
- Arrange meetings and business travel for management team
- Prepare and track purchase orders and invoices
- Maintain filing systems, databases, and information systems
- Coordinate office moves, supplies orders, and setup of IT systems
- Ensure compliance with administrative policies and procedures
- Prepare agendas and other written correspondences
- Take and distribute meeting minutes
- Maintain conference room calendars
- Develop and distribute weekly and monthly reports
- Set up video conference calls with remote employees
- Manage and organize databases and electronic records
- Research, analyze, and compile information for business reports
- Create and update spreadsheets, presentations, forms, and databases
- Collaborate with other departments on ongoing projects
- Ensure all contracts are filled out properly and filed in a timely manner
You can use the examples above as a starting point to help you brainstorm tasks, accomplishments for your work experience section.
Administrative Assistant Resume Example:
- Coordinated and managed projects and initiatives for the organization, resulting in a 10% increase in productivity.
- Led the implementation of a new office management system, streamlining daily operations and reducing administrative errors by 20%. Provided high-level administrative support to executives, resulting in a positive impact on the company's overall performance.Provided exceptional customer service, directly resulting in a 5-point increase in customer satisfaction ratings.
- Executed tasks effectively and efficiently, resulting in a 15% increase in departmental productivity
- Demonstrated strong ability to do quality work for the usual projects that an individual would be assigned at this level
- Provided support to management, resulting in a positive impact on the company's overall performance
- Optimized administrative processes, enabling more efficient document workflow that bolstered productivity
- Assisted with general administrative tasks and projects, resulting in a positive impact on the company's overall performance
- Demonstrated strong attention to detail, resulting in a 25% decrease in administrative errors
- Constructed comprehensive spreadsheets and presentations for team meetings and executive keynotes, creating visuals that highlighted successes and drove actionable insights
- Project Management
- Office Management Systems
- Executive Support
- Effective Task Execution
- Quality Work
- Administrative Support
- General Administrative Tasks
- Attention to Detail
- Time Management
- Interpersonal Communication
- Critical Thinking
- Microsoft Office
- Technical Writing
- Business Administration
Administrative Assistant with no experience Resume Example:
- Implemented time-saving processes involving ordering and tracking office supplies, resulting in more efficient inventory management leading to cost savings.
- Demonstrated proactive phone answering behaviors, logging and directing up to 20 calls per day with an average answer speed of 8 seconds.
- Composed professional emails and documents using MS Office, providing a foundational layer of communication and documentation for the whole organization.
- Improved ability to manage and prioritize daily tasks, resulting in a better time management system and ensuring that all demands were met within deadlines
- Developed effective strategies for filing systems that resulted in a higher degree of organization and accuracy of documents
- Supported team members with complex scheduling tasks, managing calendar and appointment settings to ensure on-time attendance
- Problem Solving
- Microsoft Office Expertise
- Telephone Etiquette
- Customer Service
- Document Preparation
- Inventory Management
- Filing Systems
- Presentation Preparation
- Verbal and Written Communication
Administrative Aide Resume Example:
- Managed workflow of documents, records, schedules and logistic for executive staff which resulted in a 20% decrease in time spent on administrative tasks.
- Analyzed departmental records, prepared extensive reports and devised innovative solutions to meet organizational goals.
- Developed and implemented new filing system and procedures, to optimize the office efficiency and enhance productivity by 10%.
- Oversaw the planning and delivery of staff meetings, events and travel arrangements, resulting in a robust communication infrastructure between staff and executives.
- Increased customer engagement efforts by 25%, through recruitment and retention activities that embraced diversity and inclusion initiatives.
- Trained new team members on the data entry, document management and other office administrative tasks to improve job performance.
- Implemented workflow management system that automated the tracking, reviewing and organizing of documents and records, boosting organizational productivity by 15%
- Instrumental in managing complex filing systems with efficient record keeping, which enlarged the manageability and accuracy of documents by 50%
- Streamlined communication process by constructing and maintaining databases with pertinent data, allowing more precise decisions within the organization
- Microsoft Office Suite
- Organization and Time Management
- Data Entry and Management
- Bookkeeping and Budgeting
- Filing, Record Keeping and Documentation
- Communication Skills
- Time Management and Organization
- Event Planning and Coordination
- Customer Service and Engagement
- Scheduling and Calendar Management
- Staff Training and Development
- Critical Thinking and Problem Solving
- Writing and Editing
- Workflow Management
Administrative Support Resume Example:
- Increased process efficiency and department productivity through the development a new filing system that streamlined document organization, categorization, and storage
- Met monthly department goal of processing 125 invoices per month with 100% accuracy and on time
- Proactively provided regulatory compliance support and research to ensure department operations remain compliant with organizational and industry standards.
- Proved expertise in travel management by arranging 100+ domestic and international trips; saved the organization over $4000 in total by negotiating discounts
- Exceeded stakeholder expectations by effectively coordinating meetings and conference events on tight timelines
- Championed a creative cost containment initiative that identified and reduced spending in non-essential department services by over 15%
- Showed excellence in data entry and database administration by successfully transitioning from paper-based process to an automated system, resulting in a 35% increase in data accuracy and aggregate speeds of information requests
- Demonstrated exceptional customer service through providing timely, accurate responses to 200+ client inquiries every month
- Awarded with the “Organizational Support of the Year” award for seamlessly managing the executive calendar and providing timely, professional administrative support.
- Filing System Development & Maintenance
- Regulatory Compliance & Research
- Communications & Collaboration
- Travel Management & Expense Tracking
- Cost Containment & Budget Management
- Data Entry & Database Administration
- Customer Service & Support
- Calendar & Meeting Management
- Time Management & Organization
Administrative Assistant Intern Resume Example:
- Assisted in the organization and coordination of a successful company-wide conference, resulting in a 20% increase in attendance and positive feedback from attendees.
- Developed and implemented a system for tracking and managing office supplies, resulting in a 15% reduction in office supply costs.
- Assisted in the creation and implementation of a new customer service protocol, resulting in a 25% increase in customer satisfaction ratings.
- Streamlined office operations by effectively managing the reception desk, ensuring prompt and courteous responses to inquiries and directing calls to the relevant departments.
- Improved the efficiency of the department by creating a centralized filing system, reducing the time needed to retrieve important documents by 50%.
- Provided administrative support to other departments, reducing the workload of team members by 20%, resulting in improved productivity and better delivery of services.
- Implemented a comprehensive reporting system, resulting in an organized and centralized database for important information, improving the decision-making process for upper management.
- Coordinated several successful company events, which involved logistical planning, venue booking, and ensuring smooth operations during the event, resulting in a positive impact on the company's image.
- Maintained a detailed and accurate calendar, ensuring all deadlines, appointments, and meetings were efficiently managed, resulting in improved time management for the department.
- Strong organizational and multi-tasking skills
- Excellent communication and interpersonal skills
- Able to work independently and in teams
- Proficient in Microsoft Office suite and other relevant software
- Proficient in scheduling and calendar management
- Proven track record of meeting deadlines
- Troubleshooting and problem solving skills
- Adaptable to rapidly changing environments
- Detail-oriented and meticulous
- Excellent customer service and client relations
- Ability to handle sensitive and confidential information
- Knowledge of clerical and administrative procedures
Administrative Clerk Resume Example:
- Generated over 50% cost savings by creatively consolidating purchasing agreements with key suppliers.
- Developed a streamlined document filing system to ensure the office ran efficiently.
- Designed an automated process that tracks and reconciles invoices while actively monitoring financial records.
- Pioneered an updated phone/voicemail system that reduced incoming call wait times by an average of 3 minutes
- Reduced expenses related to office supplies and materials by introducing an innovative inventory management system
- Successfully coordinated complex travel arrangements for senior executives to 25 countries in the region
- Streamlined onboarding processes, resulting in a reduction in paperwork of over 25%
- Developed and managed numerous automated systems, tools, and processes that increased enterprise efficiency
- Collaboratively prepared executive correspondence, reports, and other documents for numerous high-profile meetings
- Communication & Interpersonal Skills
- Financial Management
- Organizational & Time-Management Skills
- Problem Solving/Analytical Thinking
- Computer Proficiency (Microsoft Office Suite, ERP, CRM)
- Professionalism & Diplomacy
- Adaptability & Flexibility
- Customer Service & Conflict Resolution
- Document & Database Management
- Process Improvement & Quality Assurance
- Multi-tasking & Prioritization
- Nonprofit Administration
Beginner Admin Assistant Resume Example:
- Developed and managed a filing system for documents and automated systems that reduced document retrieval time by 25%.
- Researched and recommended cost-effective supplies that resulted in a 35% cost savings for the organization.
- Automated the email process with templates and message rules that led to an average response time of two hours.
- Enhanced the customer service experience by addressing inquiries with up-to-date product knowledge and effectively referring customers to the appropriate team members.
- Implemented contact management tools to organize customer data and tracking system that improved customer satisfaction ratings by 20%.
- Replaced manual documentation processes with automated solutions, generating productivity gains of over 35%.
- Answered customer inquiries on the phone, online, and through email, increasing customer satisfaction ratings by 10%
- Streamlined scheduling processes to enable efficient meeting coordination that increased overall operational efficiency by 23%
- Edited documents, videos, and graphics for presentations that met client expectations and demonstrated understanding of task outcome
- Document filing and retrieval
- Microsoft Office proficiency
- Automation and streamlining of processes
- Contact management tools
- Cost savings/reduction
- Problem solving/critical thinking
- Customer service/relations
- Excellent Communication (Written & Verbal)
- Attention to detail
- Organizational and time-management skills
- Presentation development
- Ability to embrace and learn new technologies
- Flexible and adaptable to changing needs
Entry Level Administrative Assistant Resume Example:
- Organized and managed the schedule and travel itineraries of upper management, resulting in a 10% increase in their productivity.
- Created and maintained spreadsheets and databases, streamlining the company's administrative processes.
- Coordinated and organized meetings and events, improving the overall efficiency of the company.
- Assisted in scheduling and organizing meetings and events, gaining experience in administrative support.
- Shadowed and assisted experienced administrative assistants, learning how to handle various administrative tasks.
- Participated in team meetings and training sessions, learning best practices for administrative support.
- Excellent organizational skills
- Detail oriented
- Highly proficient in Microsoft Office Suite
- Strong communication and interpersonal skills
- Good time management and multi-tasking abilities
- Ability to work with minimal supervision
- Adaptability and creativity
- Proven ability to handle confidential information
- Accuracy and attention to detail
- Ability to prioritize tasks
- Positive attitude and strong work ethic
- Proactive and organized approach to work
- Ability to meet deadlines and follow up on tasks
- Excellent customer service and problem-solving skills
Experienced Administrative Assistant Resume Example:
- Efficiently redesigned and implemented digital filing system, resulting in a 26% increase in team efficiency.
- Expertly managed executive calendars and video conferences, ensuring all meetings and engagements occurred on time and without interruption.
- Worked with vendors and external parties to coordinate important company events and managed budgets to ensure accuracy in all billing activities.
- Elevated stakeholder management and follow-up processes by creating structured tracking initiatives for employees, resulting in 33% faster response times
- Researched and compiled pertinent industry data to formulate special projects, providing invaluable support to top-level management
- Created and formatted content for a wide range of documents, from correspondence to reports to PowerPoint presentations—ensuring perfection in final deliverables
- Drafted and prepared all correspondence, memos, and other documents with meticulous attention to detail, resulting in zero inaccuracies
- Successfully developed, maintained, and managed physical and digital filing systems, bringing all company documents up to date
- Assisted with onboarding processes and provided valuable HR advice, resulting in a smoother transition for new hires and improved onboarding practices
- Advanced Calendar Management
- Diverse Data Management
- Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook, Access)
- Document/Presentation Formatting and Editing
- Outstanding Written and Verbal Communication
- Technical Documentation/Instruction Writing
- Knowledge of Business Workflows
- Task Automation/Process Improvement Strategies
- Resource Allocation and Scheduling
- Research and Analytical Thinking
- Database Management and Analysis
- Budget Planning and Tracking
- Innovative Problem-Solving
- Conflict Resolution and Mediation
- Professional Presentation and Negotiation
- Expert Customer Service and Interpersonal Skills
- Onboarding and HR Support
Junior Admin Assistant Resume Example:
- Streamlined administrative processes, resulting in a 15% reduction in daily workflow processing time.
- Managed travel logistics for teams of 15+ staff members with 100% satisfaction feedback for on-time performance and hotel reservations.
- Streamlined Office Suite data management with the introduction of advanced organization systems and data backup processes, leading to a 20% increase in data storage efficiency.
- Implemented a digital filing system and process tracking methodology, resulting in a 25% increase in data entry accuracy and improved business performance
- Developed an up-to-date organizational chart which aided in the recruitment of 50+ NPO professionals per month
- Created a variety of business presentations for executive-level stakeholders which contributed to a 10% increase in operational efficiency for the department
- Generated multiple Excel spreadsheets reports, critical to monitoring in-house operations and cross-team synergy
- Established weekly performance reviews and updated the team on progress measurements and productivity levels
- Automated various daily tasks with the integration of office technologies, reducing the need for manual entry by 35%
- Advanced office software proficiency
- Data management
- Automation/Technology integration
- Project management
- Microsoft Excel/Spreadsheet expertise
- Logistics/Travel coordination
- Time management
- Organizational chart design
- Reporting and analytics
- Digital filing system implementation
- Professional communication
- Employee performance management
- Process optimization
Office Administrative Assistant Resume Example:
- Facilitated onboarding process for 10 new staff members and revised company operations manual with up-to-date regulations and policies.
- Streamlined administrative operations within department - reduced paperwork by 25%, implemented business expense tracking and reporting system, and improved filing and records organization by 35%.
- Supported company expansion efforts and initiated event logistics; enhanced administrative control over large scale events, up to 250 people, resulting in 15% higher customer satisfaction.
- Developed and implemented tracking system for employee expenses that saved the company 10% in related costs in just 6 months
- Seamlessly coordinated travel arrangements and logistical support for 8 executive-level employees, ensuring professionalism, efficiency and privacy
- Established protocols and procedures for workplace maintenance and IT support, leading to improved efficiency
- Achieved 50% decrease in response times for IT tickets
- Achieved 90% accurate record-keeping for administrative tasks
- Spearheaded office organizational transition, cut overhead expenses following the swap from hard-copy filing to a digital storage system.
- Implemented mailbox management system that improved incoming mail sorting and routing accuracy by 25%.
- Optimized company correspondence, streamlining proofreading functions for reports, presentations and other documents to achieve 98% accuracy.
- Team Collaboration & Management
- Client Relations
- Project Planning & Execution
- Scheduling & Calendar Management
- Multitasking & Prioritization
- Data Entry & Records Management
- Process & Protocol Design
- Report Writing & Analysis
- Attention to Detail & Accuracy
- Confidentiality & Discretion
- Event Logistical Support
- Travel Arrangements & Bookings
- Office Space & Equipment Maintenance
- IT Support & Troubleshooting
- Document Proofreading
- Budget Tracking & Expense Management
- Customer Service & Satisfaction
- Business & Technical Writing
Senior Administrative Assistant Resume Example:
- Successfully coordinated and scheduled meetings, appointments, and travel arrangements for the CEO, resulting in a 30% increase in productivity for the executive team
- Implemented an electronic filing system that streamlined the management and retrieval of confidential and sensitive information, reducing the time spent on administrative tasks by 50%
- Acted as a liaison between the CEO and external stakeholders, resulting in the successful negotiation of several high-value business deals
- Designed and managed the office operations, resulting in a 20% increase in efficiency and a 15% decrease in costs.
- Provided support to other departments, resulting in a 20% increase in overall productivity across the organization.
- Trained and supervised junior administrative staff, resulting in a 50% increase in the quality of work and a 40% decrease in errors.
- Successfully coordinated special projects and events, resulting in a 50% increase in employee engagement and satisfaction.
- Assisted with budget preparation and expense management, resulting in a 25% reduction in overall expenses.
- Acted as a liaison between the management and employees, resulting in a 30% increase in communication and collaboration across the organization.
- Advanced Scheduling and Organization Skills
- Proficient in Office Management Applications
- Expertise in Document Management Systems
- Adept at Conflict Resolution
- Broad Knowledge of Business and Project Management
- Excellent Communication and Interpersonal Skills
- Proficiency in Accounting
- Experienced in Budget and Expense Management
- Ability to Prioritize Workload Efficiently
- Proven Training and Supervisory Skills
- Competent in HR Policies and Procedures
- Superior Time Management and Multitasking Skills
- Proven Problem-Solving Ability
- Skilled Negotiator
- Excellent Leadership and Teamwork Skills
- Tech-Savvy with Knowledge of Latest Office Technology
- Sound Knowledge of Conference, Planning and Event Management
- Proficiency in Data Analysis and Report Presentation
- Highly Detail-Oriented
- Office Management
High Level Resume Tips for Administrative Assistants:
Creating a resume is all about making your best case for why you should be hired for an individual position. Certain aspects of your administrative career will hold more weight in the eyes of a recruiter than others will, so you will need to be selective about the information you include, and how you present it. Here are some tips to help you focus on what matters most: Emphasize organizational and time-management skills: As an Administrative Assistant, you are responsible for managing multiple tasks and projects simultaneously. Highlight your organizational and time-management skills on your resume, demonstrating your ability to prioritize tasks, meet deadlines, and manage competing demands. Showcase your communication and interpersonal skills: Your role as an Administrative Assistant involves interacting with a variety of stakeholders, including executives, team members, and clients. Emphasize your strong communication and interpersonal skills, including your ability to work collaboratively, resolve conflicts, and communicate effectively. Demonstrate your proficiency with relevant software and tools: In any Administrative Assistant role, your expertise with tools like Microsoft Office, Google Suite, CRM platforms, and project management systems will be very relevant and valuable to an organization. Be sure to highlight your proficiency with these types tools, related technology skills, and any certifications or training you've received in this area. Emphasize your attention to detail: As an Administrative Assistant, accuracy and attention to detail are critical to success. Highlight your ability to manage complex information, maintain meticulous records, and ensure quality control. Showcase your problem-solving skills: As an Administrative Assistant, you are often the first line of defense when problems arise. Emphasize your ability to identify and resolve issues quickly and effectively, demonstrating your problem-solving skills. Tailor your resume to the job and company: Customize your resume to each job you apply for, emphasizing the skills and experiences that make you a strong fit for the specific role and company. Use the job description to identify the key skills and qualifications the employer is seeking, and highlight how you meet those requirements.
Must-Have Information for a Administrative Assistant Resume:
Here are the essential sections that should exist in an administrative assistant resume:
- Contact Information
- Resume Headline
- Resume Summary or Objective
- Work Experience & Achievements
- Skills & Competencies
Additionally, if you're eager to make an impression and gain an edge over other administrative assistant candidates, you may want to consider adding in these sections:
Let's start with resume headlines.
Why Resume Headlines & Titles are Important for Administrative Assistants:
Administrative assistant resume headline examples:, strong headlines.
Proactive Administrative Assistant with 4+ years of Experience
Results-Driven Administrative Assistant with 4+ Years of Expertise
These resume headlines showcase the candidate's experience and demonstrate their abilities as an Administrative Assistant.
Additionally, they highlight the candidate’s proactive attitude and results-driven mindset, with the use of action verbs like “proactive” and “results-driven”.
- Unqualified Administrative Assistant
- Administrative Assistant; 4 years of Experience
- These resume headlines either seem unprofessional and lack clarity, or do not do an effective job of showcasing the candidate’s experience. The headline “Unqualified Administrative Assistant” suggests that the candidate is not in fact qualified for the role, which is off-putting, and the headline “Administrative Assistant; 4 Years of Experience” does not prove the candidate’s qualities or demonstrate that they would be an asset to the company.
- Both headlines fail to demonstrate anything unique or valuable about them as an admin assistant.
Writing an Exceptional Administrative Assistant Resume Summary:
A resume summary is a crucial section for showcasing your administrative abilities, experiences, and accomplishments as an Administrative Assistant. It provides a brief but impactful overview of your skills and qualifications, which is essential in capturing the attention of hiring managers and demonstrating your suitability for the role.
For Administrative Assistants, your resume summary should highlight your administrative skills, experience in managing office operations, and expertise in scheduling and communication. A well-crafted summary will showcase your organizational ability and demonstrate your value as an Administrative Assistant.
Here are a few tips to make effective use of your summary:
- Tailor it to the specific job that you are applying for – emphasizing the most relevant skills and experiences
- Highlight your quantifiable achievements, such as reducing office expenses or improving workflow, to demonstrate your value as an Administrative Assistant
- Use keywords related to the Administrative Assistant role and the administrative support industry to optimize your resume for both people and applicant tracking systems (ATS)
- Keep the summary concise, aim for no more than 3-4 sentences
- Avoid cliches and generic statements, and focus on highlighting your unique abilities and experiences.
Administrative Assistant Resume Summary Examples:
- Experienced Administrative Assistant with 4+ years of professional experience in office management, customer relations, clerical duties, and data entry. Adept at multitasking and maintaining a high level of organization and efficiency. Proven track record of providing excellent customer service with a positive attitude.
- Results-driven Administrative Assistant with 4+ years of experience providing comprehensive administrative and operational support. Highly organized and detail-oriented, with excellent communication and customer service skills. Skilled in streamlining office processes to maximize efficiency and productivity.
Why these are strong:
- What makes the great summaries great is that they provide specific examples of the Administrative Assistant's skills and experience, such as office management, customer relations, clerical duties, and data entry. They also both emphasize the fact that the Administrative Assistant is organized, efficient, and brings positive energy to the team.
- 4 years' experience as an Administrative Assistant. Knowledgeable in customer relations, data entry, and office management. Efficient and organized.
- Administrative Assistant with 4 years of experience. I'm great with people and have lots of customer service experience. I'm an organized person and can handle a lot of tasks at once.
Why these are weak:
- In summary, both examples do not provide any unique value proposition or showcase any noteworthy accomplishments or skills that would make the candidate stand out from other candidates. A strong resume summary for an Administrative Assistant should be specific, highlight the candidate's achievements, and provide evidence to support any claims made.
Resume Objective Examples for Administrative Assistants:
Recent college graduate seeking role as an Administrative Assistant to utilize excellent organizational skills and detail-orientation to direct office operations efficiently and productively.
Self-motivated and organized Administrative Assistant, determined to use strong technical and communication skills to promote efficient, effective office operations.
- What makes objectives strong is that they are customized to the particular position of Administrative Assistant and show a clear indication of the experience and skills that the applicant can bring to the role. The objectives focus on the employer's needs and list what makes the applicant a strong candidate for the job.
An Administrative Assistant role to grow my career and advance professionally.
Highly experienced Administrative Assistant eager to apply my skills and utilize my knowledge of all office tasks to contribute to the workplace.
- These resume objectives are weak because they don't demonstrate any understanding of the role and what the employer is looking for. They simply indicate that the applicant is looking for a job, rather than conveying the value and experience they can bring to the position.
Generate Your Resume Summary with AI
Speed up your resume creation process with the ai resume builder . generate tailored resume summaries in seconds., how to impress with your administrative assistant work experience:, best practices for your work experience section:.
- Keep your resume succinct. It's important to create a concise and detailed resume that accurately reflects the knowledge and experience you have in the administrative field.
- Focus on qualifications and abilities related to the job you're applying for, and omit any extra information that's not pertinent to the position.
- Highlight your core skills. As an Administrative Assistant, you're expected to have excellent organizational and communication skills, so make sure to emphasize these in your resume. You should also showcase any other skills you possess, such as knowledge of software programs, multitasking, and critical thinking skills.
- Demonstrate proven success. To stand out to recruiters and hiring managers, include examples of successful projects and tasks you've completed in the past. This will make a strong impression and help you stand out among the competition.
- Showcase your adaptability. Administrative professionals must be able to adjust to changing demands quickly, so showcase any adaptability skills you possess. You might consider highlighting the results of a project you completed within a tight deadline or how you overcame a challenging obstacle.
- Share awards and accomplishments. If you've received any type of recognition or awards in the past related to your administrative work, include those in your resume as well. Having relevant awards to back up your qualifications will demonstrate your value and make a great impression.
- Use action verbs to describe your experiences to help them stand out, such as “streamlined,” “coordinated,” “initiated,”etc.
- Focus on accomplishments rather than duties, emphasizing tangible outcomes resulting from your work.
Example Work Experiences for Administrative Assistants:
Provided administrative support to a team of 25 employees, resulting in a 20% increase in productivity over a 3-month period.
Reduced office costs by 10% by negotiating better prices with vendors.
Organized and maintained physical and digital filing systems for the department, improving document retrieval time by 30%.
Developed and implemented a new filing system for the office, which resulted in a 25% improvement in efficiency.
Created a weekly schedule for office staff that improved overall customer satisfaction by 10%.
Provided administrative assistance to the CEO, which led to a 5% reduction in time spent on administrative tasks.
- These examples demonstrate the administrative assistant’s ability to support a team, increase productivity, reduce costs, and improve efficiency and customer satisfaction. The metrics included in each example illustrate the impact that the individual had on their team.
Provided administrative assistance to the office staff.
Organized and maintained filing system for the department.
Created a weekly schedule for office staff.
Handled office operations and customer relations.
Answered phone calls and handled customer inquiries.
Tracked and maintained office supplies.
- These examples do not provide any metrics or explain the impact that the individual had in their role. The duties listed are also too general and do not explain the individual’s accomplishments.
Top Skills & Keywords for Administrative Assistant Resumes:
Top hard & soft skills for administrative assistants, hard skills.
- Computer proficiency (MS Office, spreadsheet and database programs)
- Great organizational and time management abilities
- Ability to multitask effectively
- Problem-solving and decision-making skills
- Discretion and confidentiality
- Ability to learn quickly
- Interpersonal communication
- Organizational skills
Go Above & Beyond with a Administrative Assistant Cover Letter
Administrative assistant cover letter example: (based on resume).
Dear [Company Name] Hiring Manager, I am excited to apply for the Administrative Assistant position at [Company Name]. With my experience in managing workflow, analyzing records, and developing filing systems, I am confident in my ability to make a positive impact on your team. In my previous role, I managed workflow of documents, records, schedules, and logistics for executive staff. Through my efforts, I was able to decrease the time spent on administrative tasks by 20%, allowing the executive staff to focus on high-priority tasks. Additionally, I analyzed departmental records, prepared extensive reports, and devised innovative solutions to meet organizational goals. One of my proudest achievements was the development and implementation of a new filing system and procedures that optimized office efficiency and enhanced productivity by 10%. I am confident that I can apply the same level of detail and dedication to any project or initiative at [Company Name]. Furthermore, I have experience overseeing the planning and delivery of staff meetings, events, and travel arrangements, which resulted in a robust communication infrastructure between staff and executives. I also increased customer engagement efforts by 25% through recruitment and retention activities that embraced diversity and inclusion initiatives. In addition, I have trained new team members on data entry, document management, and other office administrative tasks to improve job performance. I am excited about the opportunity to bring my experience and passion for organization and communication to [Company Name].
Thank you for considering my application. I look forward to the opportunity to speak with you further about how I can contribute to your team. Sincerely, [Your Name]
As an Administrative Assistant, submitting a cover letter along with your resume can help you stand out in a competitive job market. A cover letter allows you to showcase your communication and organizational skills, highlight your attention to detail, and demonstrate your passion for the position.
A cover letter is an opportunity to add a personal touch to your application and provide additional context beyond the bullet points on your resume. It also shows the hiring manager that you have taken the time to research the company and position and are invested in the opportunity.
Here are some of the most convincing reasons for why an Administrative Assistant should submit a cover letter:
- It showcases your communication and organizational skills: As an Administrative Assistant, you'll be working with cross-functional teams, stakeholders, and clients on a daily basis. Your cover letter provides an opportunity to demonstrate your written communication skills and ability to clearly convey ideas. It also allows you to showcase your organizational skills by outlining your ability to manage schedules, prioritize tasks, and maintain accurate records.
- It highlights your attention to detail: As an Administrative Assistant, attention to detail is crucial to ensuring the smooth running of the office. Your cover letter provides an opportunity to demonstrate your ability to catch errors and ensure accuracy in your work.
- It demonstrates your passion for the position: A well-written cover letter can showcase your enthusiasm for the administrative field and the company. This can make a difference in the hiring manager's decision-making process.
- It sets you apart from other applicants: A well-crafted cover letter can help you stand out from other applicants who may have similar experience and qualifications.
While writing a cover letter may seem like a daunting task, it doesn't have to be. Your cover letter should complement your resume and highlight your skills and experience in a way that is relevant to the specific position you are applying for.
Tips for aligning your cover letter with your resume:
- Use the same header as your resume: This will help the hiring manager identify your application as a complete package.
- Align the content of your cover letter with the requirements of the job: Use the job description as a guide to highlight your relevant skills and experience.
- Use keywords from the job posting: Incorporate relevant keywords from the job posting to help your application get past applicant tracking systems (ATS).
- Keep your cover letter concise and focused: Aim for one page and avoid repeating information from your resume.
- Provide specific examples: Use your cover letter to provide specific examples of how you have successfully managed administrative tasks or assisted in project management.
- Showcase your professionalism: As an Administrative Assistant, professionalism is an essential part of the job. Use your cover letter as an opportunity to showcase your professional demeanor and approach to the role.
- Proofread carefully: Errors in your cover letter can undermine your credibility, so make sure to proofread carefully before submitting your application.
Resume FAQs for Administrative Assistants:
How long should i make my administrative assistant resume.
An Administrative Assistant's resume should be between 1-2 pages in length, depending on the person's experience level. No matter what, the resume should include essential elements such as a professional profile, an employment history, as well as tangible accomplishments and technology skills. However, it should always focus on relevancy and be no longer than two pages long. Anything longer risks being too dense or containing unnecessary information.
What is the best way to format a Administrative Assistant resume?
When it comes to crafting an effective Administrative Assistant resume, the key is to ensure the resume is clearly structured and easy to skim. To achieve this, make sure to place your contact information at the top, followed by a concise summary statement that outlines your relevant experience and qualifications. After this, include your professional experience, educational background, and any certifications or awards you have earned. Finally, make sure to highlight your skills and relevant accomplishments in each job listing or section.
Which Administrative Assistant skills are most important to highlight in a resume?
When crafting a resume, it's very important to emphasize the right hard skills to demonstrate proficiency in the areas that truly matter. Common hard skills to highlight on an Administrative Assistant resume include: -Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook -Knowledge of customer relationship management (CRM) systems -Ability to work with databases and enterprise resource planning (ERP) tools -Bookkeeping, accounting, and coding skills -Data entry and record-keeping capabilities -Meeting, event, and travel coordination experience -Excellent written and verbal communication skills, including executive-level correspondence -Superb organizational and multitasking talents -Project management, prioritization, and problem-solving expertise -Familiarity with Human Resource Information Systems (HRIS) and payroll processes
How should you write a resume if you have no experience as a Administrative Assistant?
If you have no experience as an Administrative Assistant, don't worry! There are still several ways you can create a strong resume that highlights your skills and demonstrates your potential as a successful Administrative Assistant. Here are some tips to help you get started: Start with a strong objective statement: Begin your resume with a clear and concise objective statement that highlights your desire to work as an Administrative Assistant and your relevant skills and attributes. This will show employers that you are serious about pursuing a career in this field. Emphasize transferable skills: Even if you don't have experience as an Administrative Assistant, you likely have transferable skills from other jobs or from your education. Highlight these skills in your resume, such as strong communication, organizational, and problem-solving abilities. Showcase relevant coursework or certifications: If you have taken relevant courses or earned certifications, be sure to highlight these in your resume. This will demonstrate that you have a foundational understanding of the field and are committed to developing your skills. Include volunteer work or internships: If you have volunteered in administrative roles or completed internships, be sure to include these experiences in your resume. This will show employers that you have hands-on experience in an office environment and can handle administrative tasks. Customize your resume for the job: Tailor your resume to the specific job you are applying for. Research the company and the role to determine what skills and attributes are most important, and emphasize these in your resume. Use a functional or skills-based resume format: If you don't have a lot of experience, consider using a functional or skills-based resume format instead of a chronological format. This will allow you to highlight your skills and abilities, rather than your work history.
Compare Your Administrative Assistant Resume to a Job Description:
- Identify opportunities to further tailor your resume to the Administrative Assistant job
- Improve your keyword usage to align your experience and skills with the position
- Uncover and address potential gaps in your resume that may be important to the hiring manager
Related Resumes for Administrative Assistants:
Administrative aide resume example, administrative assistant intern resume example, administrative assistant with no experience resume example, administrative clerk resume example, administrative support resume example, beginner admin assistant resume example, entry level administrative assistant resume example, experienced administrative assistant resume example, junior admin assistant resume example, office administrative assistant resume example, senior administrative assistant resume example, administrative assistant resume example, more resume guidance:.
- English (UK)
You control your data
Choose type of cookies to accept
These cookies give you access to a customized experience of our products. Personalization cookies are also used to deliver content, including ads, relevant to your interests on our Site and third-party sites based on how you interact with our advertisements or content as well as track the content you access (including video viewing). We may also collect password information from you when you log in, as well as computer and/or connection information. During some visits, we may use software tools to measure and collect session information, including page response times, download errors, time spent on certain pages and page interaction information.
These cookies are placed by third-party companies to deliver targeted content based on relevant topics that are of interest to you. And allow you to better interact with social media platforms such as Facebook.
These cookies are essential for the Site's performance and for you to be able to use its features. For example, essential cookies include: cookies dropped to provide the service, maintain your account, provide builder access, payment pages, create IDs for your documents and store your consents.
To see a detailed list of cookies, click here .
- Resume Examples
Administrative Assistant Resume Examples for 2023
As seen in:
An administrative assistant is the office’s one-person special operations unit. The challenge? Landing that job in the first place. You’ll need a perfect administrative assistant resume to get hired.
The good news is you’re about to see amazing administrative assistant resume examples. And you'll read a full guide that will help you write a jaw-dropping admin assistant resume! So let's begin ticking off boxes from our to-do list, and let's land that job you're after!
This guide will show you:
- An administrative assistant resume sample better than 9 out of 10 other resumes.
- What an administrative assistant resume samples should look like.
- Administrative assistant resume summary and objective to choose from.
- What are the best administrative assistant skills for resume.
Here’s one of the great administrative assistant resume examples made using our resume builder.
Want to save time and have your resume ready in 5 minutes? Try our resume builder. It’s fast and easy to use. Plus, you’ll get ready-made content to add with one click. See 20+ resume templates and create your resume here .
Sample resume made with our builder— See more resume samples here .
Here are more resume samples for office and administrative support occupations:
- Entry-Level Administrative Assistant Resume
- Executive Assistant Resume
- Administrative Coordinator Resume
- Medical Administrative Assistant Resume
- Office Assistant Resume
- Office Administrator Resume
- Office Manager Resume
- Secretary Resume
- Receptionist Resume
- Personal Assistant Resume
What’s the Best Format for an Administrative Assistant Resume?
The best format for an administrative assistant resume is elegant and personable. But there's more to that. To really ace your admin assistant resume, you might want to have a look at our short list of things to consider when creating a job-winning document.
How to prepare a perfect administrative assistant resume example ?
- Resume Header
- Resume Summary Statement or Career Objective
- Resume Work Experience Section
- Resume Education Section
- Relevant Skills
- Extra Resume Sections (such as languages, hobbies, courses, etc.)
- Follow the rules of reverse chronology resume format , as it makes your latest achievements the most visible.
- Add your contact information .
- Try to stick to a one-page resume format.
- Choose a modern resume-friendly font .
- Select the right margins for your resume .
- Pick the correct name for your resume .
- Save your resume as a PDF file .
Have your resume saved in different formats depending on what’s required on the job advertisement , says Sarah Dowzell , COO at Natural HR.
Pro Tip: Check the job description for the administrative assistant position to make sure PDFs are OK. Some Applicant Tracking Systems can’t read PDF-formatted resumes. Then a Microsoft Word file may be preferred.
The steps listed above can make the perfect resume for most admin assistant positions. But there are better templates for career changers and admin assistants re-entering the workforce. This guide will show you what will work best for you: Resume Format: How to Format a Resume for a Dream Job
How to Describe Administrative Experience on a Resume
Let's get to perhaps the most important part of your administrative assistant resume, which is your experience section. To convince the hiring manager you're the perfect fit for the administrative specialist opening, you can't skip that bit. And there are also some steps you might want to take!
How to Write About Administrative Experience in a Resume?
- Read the job description carefully and tailor your resume to fit it perfectly.
- Talk about your achievements on a resume and not about your past duties.
- Use resume action words and numbers whenever it’s possible.
- Don’t list non-critical or routine day-to-day tasks unless they’re in the job ad.
- Introduced a procedure or initiative that saved time or money? Show that off.
- Use the Problem–Action–Result method to talk about your work. For example: Saved $3,000 a year in office supplies after negotiating a new deal with the current supplier. Problem? Money wasted . Action? Renegotiated . Result? Saved $3,000 .
Now you know the rules. Let's see some examples!
Administrative Assistant Resume Samples—Experience
See the difference? The right example of an administrative assistant’s resume will get any hiring manager’s seal of approval! The wrong example reads like a generic administrative assistant job description from Craigslist. Hiring managers know the responsibilities and duties of an administrative assistant. They wrote the job ad to hire new employees.
That's how you write perfect administrative assistant job descriptions on a resume .
Data from the Bureau of Labor Statistics shows that demand for secretaries and administrative assistants is not growing fast enough. But knowledge of office equipment is not enough. Fine-tune your experience section with help from this guide: How to List Work Experience on Your Resume [+20 Examples]
Having trouble making that administrative assistant entry-level resume shine? These guides will help you kick the employer’s doors wide open: Entry-Level Resume: Sample and Complete Guide [+20 Examples] and First Resume with No Work Experience Samples (A Step-by-Step Guide)
If you have worked on projects that required you to make use of your administrative skills, be sure to mention them. Internships matter. So do freelance and volunteering . You can create an additional section that will surely change the status of your application from maybe to hell yes! : Resume Sections to Include on Your Resume: Guide (+20 Examples)
Action Words and Power Verbs for an Administrative Assistant Resume
Use these power words on your AA resume. See section 4. How to Put Skills on a Resume of this guide for more administrative assistant keywords.
When making a resume in our builder, drag & drop bullet points, and skills, and auto-fill the boring stuff. Spell check? Check . Start building a professional resume template here for free .
When you’re done, Zety’s resume builder will score your resume and our resume checker will tell you exactly how to make it better.
Improve Your Admin Assistant Resume With a Great Education Section
Just list the highest level of education and move on, right?
Not really. You might want to consider how far back should you go with your resume .
A high school diploma works just fine on an entry-level administrative assistant resume. But you’ll need a bachelor of arts for many executive administrative assistant resumes.
How to put education on an AA resume:
BA in Business Economics — 2012
State University of New York (SUNY)
Relevant coursework: Introduction to Managerial and Financial Accounting, Advanced English Composition.
It’s not just the degree, date, and the school’s name. Our candidate also listed coursework that matches the job requirements of the position.
Pro Tip: Whatever goes on the resume has to work in your favor. Use the education section to show off job-relevant knowledge and skills. If you’re a recent graduate with an almost perfect GPA, put it on your resume . In all other cases—don’t.
Still working on your degree? Just finished vocational training? Employers will appreciate this. Read our resume tips to find out how to put that education on your administrative assistant resume to wow them: How to Put Your Education on a Resume [Tips & Examples]
Best Administrative Assistant Skills for Resume
You’re well on your way to finishing the perfect administrative assistant resume. Remember how jobs aren’t growing fast enough? That means competition. Time to tip the scales in your favor and emphasize your administrative skills on the resume .
20+ Top Hard and Soft Skills for Administrative Assistant Resumes
- Appointment Setting
- Attention to Detail
- Customer Service
- Phone Etiquette
- Research Skills
- Calendar Management
- Travel Planning
- Time Management
- Foreign Language Skills
- Email Management
- Writing Letters and Emails
- Receiving Visitors
- Recording Minutes of the Meetings
- Training New Employees
- Order Processing
- Filling Systems
- Inventory Management
- Microsoft Office Suite
- Microsoft Excel
- Microsoft Outlook
- MIcrosoft PowerPoint
A good admin assistant is like a Swiss Army knife—dependable and can do almost anything. See the administrative assistant skills list above? It combines soft skills , technical abilities, and problem-solving skills . There are also some hard skills and transferable skills that will boost your chances of getting the job.
But don’t just copy and paste the whole thing into your resume. Pick your best abilities that mirror the requirements of the job ad. Match them to your previous jobs and mention them in bullet points describing your administrative duties.
Does the job listing require you to know something about accounting , managing communication , and being fluent in Spanish ?
For this candidate, it’s check, check, and check. Look how she put these administrative skills on her resume:
Can’t quantify or prove your administrative skills through achievements?
Don’t worry, you can’t put a number on everything. List the remaining relevant skills in the skills section of your administrative assistant resume template.
Always highlight your command of foreign languages. Especially if you’re a bilingual admin assistant.
Pro Tip: Want your admin assistant resume to start landing you interviews? Always write with the prospective employer’s needs in mind. Here’s a great guide to explain what we mean: 6 Tips on How to Tailor Your Resume to a Job Description (Examples)
Why do resume keywords matter? Your resume goes through an applicant tracking system—an app that puts non-relevant applicants on hold. Forever . Don’t let this happen to you. This guide will help you get straight to the recruiter: Resume Keywords To Use: Step-by-Step Guide [25+ Examples & Tips]
It’s not easy to come up with administrative skills on your own, so let us assist you: +30 Best Examples of What Skills to Put on a Resume (Proven Tips)
Administrative Assistant Resume Summary or Resume Objective
Whatever introduction you use, it should be catchy but chock-full of job-relevant skills and experience.
Who should use a resume objective for an administrative assistant resume?
- Fresh graduates
Are you an experienced administrative assistant? Go for an administrative assistant resume summary .
An administrative assistant resume objective is like an elevator pitch . It explains what skills you excel at and how you can prove yourself on the job.
To perfectly start your resume , follow these steps:
- Read your resume because you want to write your summary or objective last.
- Choose 2–3 top accomplishments and skills that are the most relevant for the position!
- Structure your summary or objective using the following formula: Adjective + Job Title + Years of Experience + Achievements + Skills + What You Want to Do for the Employer
Let's see some examples!
Sample Resume Objective for Administrative Assistant (No Experience)
Here’s how entry-level administrative assistant resumes could begin:
But wait! The first example does mention experience! Actually, both examples come from the same candidate. She was writing an admin assistant resume without experience in the industry .
In the right example, she included work experience relevant to the position. She got it through internships, freelancing, and in college. It's a success!
In the wrong example? Well, she simply called it quits and moved on.
Pro Tip: Writing a resume for an entry-level administrative assistant job? Brainstorm. Come up with relevant experience and skills from other jobs. If you have the time, do a quick internship or volunteer at a local not-for-profit. Get involved in on-campus activities.
An administrative assistant resume summary is a to-the-point highlight of your achievements and skills as an admin assistant.
A good summary will make the hiring manager think, “This is our savior!”
Examples of a Senior Administrative Assistant Resume Summary
Look at these two samples of executive administrative assistant resume summaries.
The right administrative assistant resume summary cuts to the chase. The hiring manager will want to call this skilled candidate ASAP. This candidate has the experience. Delivered quantifiable results. No need to mention multitasking, it’s clear she’s a pro.
The wrong administrative assistant resume summary isn’t wrong wrong. It’s just like the mystery meat served at the canteen on your first job. It looks fine, but you’re clueless about specific ingredients ( How many years of experience? What’s their background? ). Some might like it, but only if they’re out of options.
Pro Tip: It’s easier to write a heading statement after you’ve finished the whole admin assistant resume. This way, you’ll know exactly what to showcase in your summary or objective.
A heading statement works great on any administrative assistant resume template. With all the competition out there, you need to grab the employer’s attention ASAP. Pack that entry-level administrative assistant resume objective with relevant experience. Highlight your pedigree in your summary.
How About a Cover Letter for an Administrative Assistant?
You’ve got some serious communication skills , right? Don’t do like the rest of your competition and just plonk communication skills in your administrative assistant skills list. Prove them by writing a cover letter for the administrative assistant position.
And are cover letters necessary ? Oh yes. 53% of employers still expect cover letters. So write an administrative assistant cover letter that will make them think, “Wow! I need this candidate to write everything from now on!”
How to write a cover letter ?
- Format your cover letter so that it’s consistent with your resume.
- Write a captivating start for your cover letter that will grab the reader’s attention. Show your passion and your achievements!
- Keep the correct length of your cover letter . Keeping it on one page is the right way to do it. Aim for a short cover letter for your administrative assistant resume. Show you’ve got the skills, you know the company inside out, and provide them with an offer they can’t refuse.
- End your cover letter correctly and make them want to contact you ASAP.
Here’s our complete guide on how to write a cover letter that fits your perfect resume: Administrative Assistant Cover Letter Sample & Writing Guide
Plus, a great cover letter that matches your resume will give you an advantage over other candidates. You can write it in our cover letter builder here. Here's what it may look like:
See more cover letter templates and start writing.
Want a sample to work from as you write your office assistant cover letter? See this guide: Office Assistant Cover Letter: Sample & Full Writing Guide [20+ Tips]
You're ready to become the next administrative assistant in the company of your dreams! But first, let's sum things up and remind ourselves how to write a professional administrative assistant resume:
- Grab the hiring manager’s attention with the perfect administrative assistant resume objective or summary.
- Focus on achievements to prove you’re worth your weight in gold.
- Show you’ve got the right education by listing relevant coursework and vocational training.
- Pepper your AA resume with relevant skills .
- Prove your communication and research skills by writing a catchy admin assistant cover letter for your resume.
- Include contact information , but consider skipping the address on your resume .
Resume writing can be a challenge. Do you have any questions on how to make an administrative assistant resume shine? Want others to review your document? Give us a shout in the comments section!
About Zety’s Editorial Process
This article has been reviewed by our editorial team to make sure it follows Zety's editorial guidelines . We’re committed to sharing our expertise and giving you trustworthy career advice tailored to your needs. High-quality content is what brings over 40 million readers to our site every year. But we don't stop there. Our team conducts original research to understand the job market better, and we pride ourselves on being quoted by top universities and prime media outlets from around the world.
Don't miss out on exclusive stories that will supercharge your career!
Get a weekly dose of inspiration delivered to your inbox
Functional Resume: Template, Examples + Writing Tips
You’re in the middle of a career change or have gaps in your employment. Show managers and coordinators how valuable your skills are with a great functional resume.
15+ Blank Resume Templates & Forms to Fill In
Check out the best blank resume templates with free download. Just pick a blank resume form & fill it in with your information. A fillable blank resume template can save you time.
Clerical Resume: Examples & Writing Guide [20+ Tips]
Juggling phone calls and merging spreadsheets are but two of your office superpowers. Prove it to the hiring manager with a powerful clerical resume and get hired in no time.
11 Administrative Assistant Resume Examples for 2023
- Administrative Assistant Resume
- Admin Assistant Resumes by Experience
- Admin Assistant Resumes by Role
Writing Your Admin Assistant Resume
As an administrative assistant, you hold the keys to the castle. You communicate with nearly anyone, know how to manage even the busiest of schedules, and can handle multiple high-priority tasks simultaneously. But how can you build your resume to showcase all those skills effectively?
That’s where we come in. We’ve reviewed dozens of administrative assistant resumes that have worked for candidates to land jobs with great companies. So, we’ve learned a lot about what works and what doesn’t for impressive resumes.
We’ve distilled those findings into 11 effective administrative assistant resume samples for all experience levels, and to top it off, we’ve included detailed resume tips . Here’s to landing your next job in 2023!
Administrative Assistant Resume Example
or download as PDF
Why this resume works
- Metrics are just numbers that provide evidence for your claims. They’re easy to read and great at demonstrating your abilities, so try to include numbers wherever you can.
- You can include how many people you collaborated with, how much you improved revenue, and how many staff calendars you managed, to name a few.
- Words like “Microsoft Office Suite,” “Quickbooks,” reporting,” and “organization” are great for assuring employers you’ve got the chops for your future administrative assistant role.
Senior Administrative Assistant Resume
- Luckily for you, there are many Word resume templates and Google Docs resume templates out there—just make sure you have a backup resume on hand in case the employer needs several copies with different layouts.
- Action verbs like “coordinated,” “prepared,” and “maintained” do an effective job demonstrating ownership within your senior administrative assistant resume .
Administrative Assistant II Resume
- Unlike a resume objective, a summary paragraph is a two-to-four-sentence overview of your achievements and successes in the field.
- If your resume summary is strong enough, it can be the selling point of your entire resume, so it’s well worth spending extra time to make sure this section of your resume is perfect.
- Focus on including a mixture of different types of metrics, including percentages, dollar values, and hard numbers (such as the number of executive schedules you managed, or the time you saved by streamlining invoicing systems).
Entry-Level Administrative Assistant Resume
- For example, did you lead a club? Volunteer somewhere? Complete a group project while in your classes? There are many options to showcase your leadership abilities!
- If you’re still working out how to write a resume , just know it’s okay to include non-relevant work experience on your entry-level administrative assistant resume . No matter the role, it can still highlight soft skills like responsibility, time management, and document preparation.
Administrative Assistant No Experience Resume Example
- In your administrative assistant no experience resume, give precedence to achievements such as solving customer issues over the phone, boosting customer satisfaction, accelerating problem resolution, etc.
Real Estate Administrative Assistant Resume
- Draw attention to your abilities to solve client problems, streamline office operations, bring new business, and so on.
Executive Administrative Assistant Resume Example
- That’s where metrics come in! Include the number of people you worked with or the number of clients you assisted so employers know your experience.
- Change the font, color, and layout to match your preferences and content. Some templates allow for more work experience while others focus more on other sections, so choose accordingly.
Medical Administrative Assistant Resume
- We’d recommend formatting your resume using reverse-chronological order to show your most current role first. That way, your future employer sees your most relevant abilities.
- Include your specific experience verifying information, performing billing responsibilities, and recording data.
Administrative Assistant/Receptionist Resume
- If you’re applying for a company with a casual culture, use vibrant colors, like pink and purple. If you’re applying to work as a criminal defense law firm receptionist, you’d better stick with more professional colors like navy or gray.
- The goal is always to catch an employer’s attention in a good way, and color is a bright, fun way to do that! Whatever color you choose is up to you, but consider your employer when picking out shades.
- Hard skills (aka specific technical capabilities and training) are more valuable to highlight and easier to quantify, so include them when you can.
- Keywords like “bookkeeping,” “Asana,” and QuickBooks” are great examples of technical skills.
Administrative Coordinator Resume
- Resumes distill everything about you into one page, so you need to organize all your career details into clearly defined sections with headers.
- Make sure you include skills that can be relevant depending on what you read in the job description. For example, workspace management software is relatively universal, so if you’re already familiar with Google Workspace, you’ll likely adapt quickly to Microsoft Office Suite.
Administrative Associate Resume
- Here’s a tip: highlight your achievements in light of the administrative assistant job description . Look for repeated keywords and phrases that match your experience, then include them on your resume.
- Want to include more skills but don’t know how? Try adding a hobbies section to your resume to highlight some of your abilities outside of work. Pick relevant pastimes that might interest the employer (and give you something to talk about during the interview).
- Instead of just saying, “collaborated with department staff to source job candidates,” try adding details like the total number of job candidates you hired, or the number of departments you worked with.
Related resume guides
- Front Desk Receptionist
- Office Assistant
As an administrative assistant, you’re the person who keeps the day-to-day operations running smoothly. You’re trusted to act as the face of the company for visitors, and you understand the importance of organization. But you might not realize just how important it is to perfect your resume. Your resume is the first thing hiring managers will look at, so ensure it demonstrates your aptitude for the job.
In this section, we’ll dive into four of the main tips we have for improving your resume, including:
- Administrative assistant skills
- Formatting your administrative assistant resume
- Quantifying your previous impact
- Customizing your resume for each job
1. Include your administrative assistant skills wisely
If you’re unfamiliar with how hiring managers filter applicants, you may be tempted to overlook the skills section on your administrative assistant resume. But, after learning about ATS, you’ll never make that mistake again.
Hiring managers use the ATS, or applicant tracking system software, to narrow their applicant pool. The ATS works by filtering keywords (usually in your skills section) on your resume and matching them to pre-selected words prioritized by recruiters. Your resume will be rejected if you don’t have enough matching keywords.
This system works well when there are a lot of job applicants, but it’s understandably a pain for you, the applicant, to deal with. That’s why it’s important to utilize a skills section that incorporates the right resume skills . You can do this by focusing on the administrative assistant job description .
Read this small excerpt from a job description and see if you can pick up on the most relevant skills for this particular administrative assistant job. Then, read ahead to see if your skills list resembles ours:
Optics Fusion is a fast-growing company seeking a self-starter administrative assistant who can recognize tasks that need completion with minimal supervision. The ideal candidate will thrive on interacting with clients and the public while displaying a high degree of professionalism. Must be comfortable working in fast-paced environments and dividing attention between many day-to-day operational tasks. Computer-savvy assistants are encouraged to apply!
Compare the list of skills you wrote down from this job description with ours :
- Scheduling and organization
- Process automation
- Independent worker
- Health insurance
- Computer software
The job you apply for may or may not have similar skill preferences, but there will typically be a common thread of recurring keywords.
Some of the following admin assistant skills will likely pop up in job descriptions:
- Microsoft Office
- Data analysis
- Financial reporting
- Google Calendar
- Answering calls
2. Pick the best resume format
Like your skills section, your resume format is important for determining whether the ATS will properly read and file your resume. Aside from the ATS, formatting your resume properly will make it easier for recruiters to read your administrative assistant resume.
To this end, we suggest using reverse-chronological formatting , with your most recent work experience listed at the top of your resume. This will help hiring managers quickly evaluate your most relevant and (likely most impressive) work.
These are a few other critical elements for your resume formatting:
- Page Length: Keep your resume to exactly one page: no more and no less.
- Bullet Points: Bullet points are a useful tool to break up large pieces of text when you’re describing your work experience. Aside from making your resume more visually appealing, they’ll also make writing these sections much easier.
- Icons/Images: Have you considered adding icons or images to your resume? Don’t! Recruiters and the ATS both dislike them.
- Job Title: Customize your job title for every position to which you apply. It shows that you care enough about the position to put in the extra effort, and hiring managers will appreciate it.
- Objective/Summary: If you include one of these, you’ll want to ensure it’s customized (more on this in the next section).
Should you bother with a resume objective or summary?
You might notice that we just hinted that resume objectives and summary statements are optional. While it’s true that they’re not an essential element of an administrative assistant resume, there are a few specific circumstances when they might be helpful. Let’s demystify these optional sections and determine when to consider including one of them on your resume.
A resume objective is a customized two to three-sentence opener typically included toward the top of your resume. In the visual example below, notice how the objective briefly covers the job title, the company name you’re applying to, and why you’re applying to the specific job. We recommend including an objective only if you’re just starting your career or transitioning to another field.
Let’s go over a few of these statements, including both poor and strong examples of each:
- This is a poor example of an objective. It’s vague and doesn’t mention anything specific that would help the hiring manager. If you’re unwilling to customize your statement, you shouldn’t include an objective.
- This objective is much better. It’s highly specific, mentioning years of experience, a particular job title, the company name, the candidate’s skills, and how they will contribute to the company.
- This makes a horrible first impression. Note the misspelled words and abbreviations used. Remember: a good summary/objective can improve your chances of getting hired, and a bad one can do some damage. Do you think a hiring manager would want to hire this applicant?
- Do a little research on the job to which you’re applying. This applicant used their summary statement to demonstrate knowledge about the clinic they’re interested in working for, which hiring managers will appreciate.
3. Measure your admin assistant work with metrics
Many admin assistant applicants tell us they find it difficult to write their resumes in a way that displays confidence and job capability. Often, the problem is that they’re not quantifying their job impact with metrics (numbers). Metrics are the easiest way to provide measurable insight into your work performance . As an administrative assistant, there are many areas in which you can include numbers on your resume. Read below for some of the best ways to leverage metrics from your previous roles:
- Number of people: It’s a good idea to mention the size of the companies you’ve worked for, including staff size and customer base.
- Efficiency improvements: Have you streamlined policies or systems? Orchestrated the switch to a new type of admin software? Has your work saved a significant amount of time?
- Scheduling: How many meetings do you schedule per week? Of how many executive calendars are you in charge? Do you set up appointment reminders for clients, and, have these reminders reduced the rate of late/missed client meetings?
- Billing: Do you process customer/patient/insurance billing? If so, how much money are you charged with managing? Do you compile expense reports?
Now that you’ve thought through areas of your job from which you can pull metrics, read through these sample work experience bullet points to get a little more inspiration:
- Met 95% of project deadlines by mitigating all engineering hurdles and roadblocks
- Provided remote troubleshooting to customers over the phone with a 90% success rate, resolving calls in less than 7 minutes
- Managed 3 essential projects that facilitated more than $5 million in annual revenue
4. Modify your resume for each admin assistant job
We’ve mentioned it a few times, but it’s so important we’ll repeat it: you must customize your resume for each job to which you apply . After all, administrative assistants have widely varying job responsibilities, and you should take the extra step to best align your resume with the specific job for each application you submit. Fortunately, you don’t have to change your entire resume, but let’s go over the areas you should customize:
- The objective/summary: Without a doubt, if you include a resume objective or summary statement, you’ll need to customize it. Focus on highlighting relevant skills for the position, and mention the company name. One warning—always tailor this section before you submit your application. Please don’t be the person who forgets to change the company name before submitting it to multiple jobs!
- Skills: Customize your skills section by referencing the job description. Usually, hiring managers are upfront about the desired skills required for the job.
- Job description bullet points: You can alter your job description bullet points to emphasize different types of administrative assistant jobs. For example, highlight your efficiency and time management for jobs that require multi-tasking and the ability to work in a hectic environment. Other positions, such as medical assistant jobs, may be more concerned about billing, policy compliance, and patient privacy.
Administrative assistant resume
- Focus on covering key areas such as your computer and software literacy, customer relations, scheduling, financial reporting, billing, internal communication, and hiring.
- If the job description mentions that some aspects are more important than others for the role, you can emphasize them more heavily.
Entry-level admin assistant resume
- For example, you may want to highlight your ability to get along well with others, your organizational skills, and your ability to stay organized.
- This savvy entry-level candidate absorbed excess white space with a metrics-packed internship.
Executive admin assistant resume
- Executive administrative assistants typically work on more complex, higher-stakes administrative issues. Demonstrate your increased work responsibility.
- You need to format your executive resume using the reverse-chronological format, which will best showcase your career growth.
Medical admin assistant resume
- Focus on highlighting your capacity to manage insurance billing and claims.
- Do you have an understanding of electronic medical records (EMR)? If yes, you should consider including it on your resume.
- Demonstrate your understanding of important skills for admin assistants specific to the medical field.
Notice this applicant’s mention of keyword skills like HIPAA and EMR.
Senior admin assistant resume
- Ensure you showcase skills that set you apart from less experienced administrative assistants.
Our parting advice for your admin assistant resume
You should be proud of yourself for taking your resume seriously! You’ve made it to the end of this guide, and you’re on the right path to creating your best, most professional administrative assistant resume yet!
Let’s review the four main tips we’ve covered in this guide as a quick recap.
We’ve discussed how to build your skills section, how to format your resume for the ATS, how you can add metrics, and why you should modify every administrative assistant resume you submit.
With these tips in mind, upload your resume to our free resume checker to see how your masterpiece can be improved with our AI-powered tips. If you’re thinking about starting your resume from scratch, try our resume builder , where you can begin the process with built-in AI-powered tips and proper formatting.
- Resume Examples
- Administrative Resumes
15 Administrative Assistant Resume Examples - Here's What Works In 2023
Your resume is key to landing an interview in today’s competitive job market. in order to make your resume appealing, you’ll want to tailor your resume to the specific job by using relevant keywords, action verbs, and skills. here are five templates that will get you started on your resume for an administrative assistant position in 2023..
Administrative assistants are the backbone of the office. They act as liaisons and points of contacts between internal teams and with external teams as needed. Responsibilities include scheduling meetings, managing calendars, ordering office supplies, answering phone calls, taking notes, and supporting management and the team as needed. Administrative assistants help to keep the department organized and running smoothly overall. There are various types of administrative assistants as well, ranging from departmental support to support for executives and other leadership. They vary in salary, responsibilities, and required experience. The role may range from requiring one year of experience or more. Since administrative assistants are typically responsible for clerical tasks, decision-making, preparing reports and documents, you will want to showcase your communication, collaboration, and time management skills. Examples include improving efficiency in the department and ways that you maximized productivity by streamlining processes. Now, let’s dive into what successful administrative assistant resume templates look like in 2023. We’ll examine five different examples of different administrative assistant roles to showcase the various positions and offer a strong place to start with your resume. After, we’ll go over a list of strong action verbs to emphasize your work experience and a list of the most common skills that recruiters are looking for in administrative assistants.
Administrative Assistant Resume Templates
Jump to a template:
- Administrative Assistant
- Senior Administrative Assistant
- Executive Administrative Assistant
- Entry Level Administrative Assistant
- Sales Administrative Assistant
- Legal Administrative Assistant
- Office Administrative Assistant
- Medical Administrative Assistant
- Experienced Administrative Assistant
Jump to a resource:
- Keywords for Administrative Assistant Resumes
Administrative Assistant Resume Tips
- Action Verbs to Use
- Writing a Resume Summary
- Bullet Points on Administrative Assistant Resumes
- Related Administrative Resumes
- Similar Careers to a Administrative Assistant
- Administrative Assistant CV Examples
Template 1 of 15: Administrative Assistant Resume Example
An administrative assistant is a professional who helps organize, optimize, and execute day-to-day business tasks. Administrative assistants help a company ensure their administrative business practices are organized and efficient. As an administrative assistant, you may be responsible for tasks such as filing, faxing, organizing and cataloging invoices, purchasing office products, monitoring and organizing databases, and more. To become an administrative assistant, you will need superb attention to detail and organizational skills. For this role, hiring managers will typically look for someone with a minimum of an associate's degree in a related field, though a bachelor's degree can help you stand out. More importantly, hiring managers will look for a candidate with prior experience in organizational support roles, such as experience as an office coordinator. Ideal candidates for this position will be organized, efficient, and great multi-taskers.
We're just getting the template ready for you, just a second left.
Tips to help you write your Administrative Assistant resume in 2023
showcase your ability to successfully manage and organize documents.
The organization and preservation of important documents usually falls on the administrative assistant. As such, it’s important to showcase your ability to keep track of documentation effectively. Since documents can be stored physically or digitally, it’s a plus if you can showcase any database tools you have used to optimize a company’s filing procedures.
Consider obtaining certifications related to the role of administrative assistant
There are certifications you can earn to show your knowledge when it comes to administrative work. The CAP (certified administrative professional) credential will look great on a resume for this role and show hiring managers you have the skills needed to succeed.
Skills you can include on your Administrative Assistant resume
Template 2 of 15: administrative assistant resume example.
As an experienced administrative assistant with years of professional work history, you’ll want to primarily highlight your previous administrative work at companies. This administrative assistant resume template emphasizes strong experience supporting various groups and teams with specific and measurable numbers of accomplishments in the role. You should also supplement your experience with education and skills to create a complete picture to your potential employer.
Detail your professional experience in administrative support
If you have as much work history experience in related administrative roles, you’ll want to make sure you use lots of detail about your achievements with specific numbers. Good examples that this template uses are “established workflow processes, monitored daily productivity, and implemented modifications to improve personnel efficiency by 15%” and “registered and withdrew 50+ students annually.”
Longevity of relevant administrative roles in work history
Recruiters prioritize candidates not only with relevant experience, but also longevity in previous positions which shows commitment. Sourcing, interviewing, and onboarding requires time and money. Recruiters don’t want to pass along candidates who’ll stay for a short time and have to start the cycle over again. Do your best to mention relevant roles to an administrative assistant on your resume.
Template 3 of 15: Senior Administrative Assistant Resume Example
A senior administrative assistant is a position that highlights your extensive experience supporting higher management and overseeing other employees in the department. Since you’ll have plenty of experience to share, you’ll want to detail your accomplishments with specific numbers and highlight your transferable skills from previous roles. This template will show you how to combine both to create a lasting impression on the recruiter.
Tips to help you write your Senior Administrative Assistant resume in 2023
highlights training and leadership experience, which are transferrable skills key to administrative assistant roles.
Since this role is a senior position, you’ll be expected to train new employees per the company’s needs and support senior management. This resume template uses examples like “managed administrative staff of 15 personnel,” “hired, trained, and managed over 355 part-time workers per year,” and “supported Senior Vice President of Manufacturing.” Make sure to emphasize your relevant senior experience.
Relevant administrative assistant certifications in education section
Besides just your education, you’ll want to spotlight any relevant certifications that you have to demonstrate your fluency in this role. This senior administrative assistant resume template uses the example of Administrative Assistant Certificate Series from the Growthsi Business School. Additional certificates show your dedication to additional training for the position.
Skills you can include on your Senior Administrative Assistant resume
Template 4 of 15: executive administrative assistant resume example.
The executive administrative assistant is someone who provides high-level, tailored administrative support for the executives within a company. They will often be assigned to a group of executives, and help these leaders organize and optimize their daily efficiency. As an executive administrative assistant, you may assist executives in planning travel, booking meetings, answering incoming calls, planning events, overseeing office operations, and more. To become an executive administrative assistant, you will need to demonstrate prior excellence in administrative roles. Most hiring managers will look for someone with a minimum of an associate’s degree in a related field. Moreover, because this role handles high-level administrative duties, the ideal candidate will have 2-5 years of experience in related roles like as an administrative assistant or office manager. Superb candidates for this role will showcase organizational excellence, as well as a professional attitude and great time management skills.
Tips to help you write your Executive Administrative Assistant resume in 2023
highlight your experience planning and scheduling travel.
Executive administrative assistants are responsible for managing the executive schedule, and this includes creating travel plans. As such, any experience you have booking and organizing travel for others should be detailed on your resume.
Showcase your time management skills
Executive administrative assistants must juggle leader’s scheduling conflicts with grace and creativity. It’s important to demonstrate on your resume how you have used your time management skills to effectively organize schedules in the past.
Skills you can include on your Executive Administrative Assistant resume
Template 5 of 15: executive administrative assistant resume example.
An executive administrative assistant manages all clerical tasks for executive managers. This includes welcoming guests, and handling communication between stakeholders, clients, and partners. Additionally, an executive administrative assistant often performs basic bookkeeping duties, so this is another skill you might want to highlight in your resume. Other responsibilities include preparing documents, negotiating with vendors, managing corporate inventory, reviewing incoming documents, etc. This is a role that requires attention to detail and strong communication skills.
Demonstrate your time management skills on your resume by using accomplishments.
Executive administrative assistants often work under pressure. They need to meet tight deadlines and make sure everyone on the clerical team is on top of everything. That’s why having time management skills is essential for this role. If you want to demonstrate this in your resume, you should use accomplishments and mention projects that you coordinated effectively and on time.
Showcase your communication skills on your resume.
Since communication is essential in this role, this is exactly what you want to reflect on your resume. Rather than just saying you have excellent communication skills, use the appropriate vocabulary and structure on your resume, such as strong action verbs like "Communicated", "Directed" or "Influenced". If you've worked with senior execs or CEOs, it's worth mentioning things like "Presented to senior stakeholders..." on your resume.
Template 6 of 15: Executive Administrative Assistant Resume Example
An executive assistant works closely with a high-level executive or a small group of high-level executives in overseeing projects and anticipating business needs. On the other hand, an executive administrative assistant tends to focus more on task management and administrative duties, such as calendar scheduling, data entry, and handling calls. In your executive administrative assistant resume, make sure to highlight your experience and relevant skills accordingly.
Highlight relevant executive administrative skills
When writing your executive administrative assistant resume, make sure to demonstrate your proven ability to carry out administrative tasks. You should highlight relevant skills you have in these capacities, and include skills that pertain to the job description. This candidate includes a list of administrative capacities in their skills section, such as Calendar Management, Travel Arrangements, and Organization Skills, and expands upon them in their work experience.
Use strong action verbs and numeric metrics to describe your administrative accomplishments/responsibilities
In your work experience section, make sure to use strong action verbs and to quantify your positive impact to the company. Executive administrative assistants should be experts at performing administrative duties, especially in areas of facilitating smooth operation and in catalyzing productivity. Use words such as “streamlined”, “orchestrated”, or “facilitated” to describe your contributions, and make sure to accompany them with tangible quantitative metrics.
Template 7 of 15: Executive Administrative Assistant Resume Example
As an executive administrative assistant, you will be supporting one or multiple executives in the company. A high-level of discretion and anticipation of what your executives need is a must. To tailor a resume for this position, you’ll want to focus on your experience supporting previous executives and how you resolved pain points for them.
Quantify your administrative accomplishments in the office
In this role, you’ll have familiarity with streamlining and implementing processes. This resume uses great examples like “reduced cell phone expenses, resulting in savings of $5,000+” and “organized new office and designed systems to maximize office function efficiency by 30%.” Make sure to showcase what you did to make the office better for the team. Numbers talk!
Show promotions in your work history
This template demonstrates a promotion from an administrative assistant to an executive assistant. Growth shows that your previous company was impressed with your work and trusted you with more responsibilities, like supporting five executives. You should also highlight why you were promoted. If you took on additional work, became a mentor to others, or more, make sure to share it.
Template 8 of 15: Entry Level Administrative Assistant Resume Example
As an entry-level administrative assistant, you will be able to get your feet wet in the world of operations and business management. Entry-level administrative assistants will quickly learn how to monitor and optimize day-to-day business practices. They may be responsible for cataloging paperwork, ensuring office facilities are in working order, answering general phone calls, providing support with training and onboarding, and more. To land this role, you will need to show a strong interest in administrative work and superb organizational skills. Hiring managers will look for someone with a minimum of an associate’s degree in a related field. Since this is an entry-level role, a lengthy resume is not necessary. However, you should showcase work you’ve done at past jobs, internships, or in volunteer roles that required organizational skills, time management, and/or great people skills.
Tips to help you write your Entry Level Administrative Assistant resume in 2023
highlight relevant coursework you have completed.
Given that this is an entry-level role, it’s a perfect opportunity for a recent graduate. To bolster your resume, be sure to highlight any projects or research you’ve completed relating to business efficiency, human resources, or operations, and what you learned from the coursework.
Obtain certifications to strengthen your resume
Certifications can help entry-level applicants stand out. There are many certifications that relate to administrative work, including the CAP (certified administrative professional) or the certified professional secretary credential. These courses can often be found online and adding these credentials to your resume can showcase your knowledge in the field.
Skills you can include on your Entry Level Administrative Assistant resume
Template 9 of 15: entry level administrative assistant resume example.
Just like senior and executive-level administrative assistants, there are also entry-levels administrative assistant positions out there. Don’t worry if you don’t have administrative assistant work experience or if you’re looking to change careers — you should use your education and other related administrative experience to supplement it. You should also highlight relevant skills that are transferable to showcase previous experience with them in different environments.
Use of strong action verbs related to administrative duties
Action verbs are important tools and phrasing is everything. Your resume should have powerful action verbs to bolster your accomplishments. Some excellent examples of action verbs in this resume template are “directed,” “oversaw,” “generated,” and “drafted.” We’ll also go into more detail about action verbs down below for more ideas.
Transferable administrative skills from previous roles
You typically want to emphasize technical skills but that can be difficult for an administrative assistant position compared to a role like a project manager. In this resume, skills such as “customer service, “telephone reception,” and “data entry” are listed. The skills are implied in experience like “answered an average of 35 calls per day by addressing customer inquiries.”
Template 10 of 15: Sales Administrative Assistant Resume Example
A sales administrative assistant is someone who helps a sales team optimize daily business practices relating to sales and marketing. This can be a great opportunity to transition into a sales and/or marketing role for many. Sales administrative assistants will assist with tasks such as answering phone calls to the sales line, planning and organizing meetings, assisting in invoice processing, assisting with proposal writing, and more. To become a sales administrative assistant, you will need a mix of relevant experience in both sales and business administration. Hiring managers will look for someone with a degree in business administration, business operations, or another related field. Moreover, the ideal candidate will have both customer-facing and organizational experience. Prior roles as a sales representative, customer service representative, or administrative assistant will stand out for this role. Overall, a candidate for this role should be a team player, who has strong organizational skills and an eagerness to learn.
Tips to help you write your Sales Administrative Assistant resume in 2023
highlight any experience you have drafting proposals for prospective customers.
Salespeople with a high workload may rely on their administrative assistant to help with proposal generation. Showcasing any work or educational experience you have with drafting pricing and product proposals can help you stand out for this role.
Showcase your ability to engage with customers
Unlike many other administrative roles, the sales administrative assistant will help sales teams communicate with customers. In this role you may be responsible for handling incoming questions, concerns, or requests from customers. For this reason, it’s important to highlight any customer-facing experience you have on your resume.
Skills you can include on your Sales Administrative Assistant resume
Template 11 of 15: sales administrative assistant resume example.
Sales are a key function to any business. Without the sales team, the company would probably have a hard time earning revenue for their products or services. As a sales administrative assistant, you’ll want to spotlight your related sales and administrative experience to demonstrate that you can do both. You may not only just support the sales team, but also contribute to sales pitches, presentations, and generating leads as well.
Focuses on relevant administrative & sales experience
Since this role requires familiarity with selling, make sure to showcase your previous sales experience. This template uses related positions such as sales clerk and sales coordinator. If you’ve worked in retail or similar roles before, mention it with examples like “managed $300,000 monthly sales figures operating at an average of 30% profit margin” and “conducted 50+ sales presentations.”
Quantify your accomplishments and project results
Sales is all about numbers. This resume template specifically mentions a project of “creat[ing] sales tracking database in Access that decreased overall deficiencies by 20%.” Recruiters want to see hard numbers of how you contributed to increasing sales and generating leads. Emphasize what you did in past roles to show what you could do for your potential employer.
Template 12 of 15: Legal Administrative Assistant Resume Example
Legal administrative assistants support a law firm’s lawyers and paralegals. Some tasks you can expect include drafting legal documents, doing legal research, ensuring the office runs smoothly, handling schedules, speaking with clients, etc. You will be expected to have a strong legal educational background and some experience in the legal field would be highly preferred. The legal industry is also a high-pressure industry so the ability to work under pressure and have a high level of productivity is essential. Take a look at this strong resume sample for the position.
Tips to help you write your Legal Administrative Assistant resume in 2023
mention a variety of administrative tasks in your experience section..
Above this being a legal position, it is an administrative position. Make sure your experience section shows recruiters the range of administrative tasks that you have experience doing.
Include administrative positions in other industries.
If you don’t have a lot of experience in the legal field, include any administrative experience you have had in other fields. There is overlap in the tasks and most of the skills are transferable.
Skills you can include on your Legal Administrative Assistant resume
Template 13 of 15: office administrative assistant resume example.
This is an entry-level position where you work to ensure the office runs smoothly. You will be tasked with everyday needs like reception duty, maintaining files, prepping and scheduling meetings, managing calendars, etc. Great communication, a helpful and polite demeanor, and a go-getter attitude will be highly desired for this position. Likewise, any experience in an administrative position will be appreciated. Here is a recruiter-approved resume sample.
Tips to help you write your Office Administrative Assistant resume in 2023
add an ‘office administrative assistant’ title to your resume to get past ats..
You may not have a lot of experience in this job, so add the job title to ensure you get past any ATS resume filters in place.
Have a varied technical skills list.
An administrative position requires a varied skill set due to the varied tasks you will need to complete. Ensure the list of your technical skills is equally varied.
Skills you can include on your Office Administrative Assistant resume
Template 14 of 15: medical administrative assistant resume example.
A medical administrative assistant will take charge of the clerical tasks needed in a medical facility. You may have front desk duties, you may maintain patient files, and you may be in charge of assuring the waiting area is in order, among other responsibilities. Important to note, however, is that, unlike a medical assistant, you will not handle patients’ care in any way. Regardless, a background in health or medicine will be highly beneficial to your application and resume.
Tips to help you write your Medical Administrative Assistant resume in 2023
include medical industry knowledge in your skills section..
There is very specific industry knowledge and very specific tasks you should be able to perform in this field. Knowledge includes things like HIPAA while the tasks include things like insurance billing and healthcare management. Make your skills section very medical-industry-specific.
Use healthcare keywords in your resume.
Little changes like changing ‘customer’ to ‘patient’ can make a huge difference in showing recruiters that you are experienced in the healthcare industry. Pepper your resume with healthcare keywords as this applicant has done.
Skills you can include on your Medical Administrative Assistant resume
Template 15 of 15: experienced administrative assistant resume example.
As the name suggests, this administrative assistant is not new to the industry and has had some professional experience in the field. Your tasks will be varied as you do your best to assist in whatever day-to-day tasks need to be completed. In this position, you may be working solely for the CEO or certain staff members, or you may be working for the entire office or department. Tasks may range from making travel arrangements to scheduling meetings, to maintaining files. Take a look at this resume sample to get an idea of what yours should entail.
Tips to help you write your Experienced Administrative Assistant resume in 2023
get relevant certifications..
Show your dedication to the career by gaining administrative certification. This applicant is a certified professional secretary and administrative professional.
Highlight transferable skills from related positions.
If you have had experience in a related position like a secretary or receptionist positions, include those in your resume and highlight the tasks and skills that an executive administrative assistant would also have. There is a lot of overlap in these positions.
Skills you can include on your Experienced Administrative Assistant resume
Action verbs for administrative assistant resumes, skills for administrative assistant resumes.
When you’re applying for an administrative assistant position, your relevant administrative skills that are transferable from other roles will play a big part. This may include skills such as customer service, data entry, technology, and more. Make sure that you take the time to carefully read the job posting for the required skills and preferred skills to identify what the recruiter will be exactly looking for in an ideal candidate. You’ll want to tailor your resume for each position that you apply for with this in mind, especially since the company is likely using an applicant tracking system (ATS). There will be key words scattered throughout the job posting that you want to strategically use throughout your resume while keeping it natural. To get you started, here’s a list of relevant skills that recruiters and companies are looking for in administrative assistants.
- Administrative Assistance
- Office Administration
- Accounts Payable
- Human Resources (HR)
- Event Planning
- Customer Service
- Inventory Management
- Microsoft Access
- Executive Administrative Assistance
- Accounts Receivable (AR)
Skills Word Cloud For Administrative Assistant Resumes
This word cloud highlights the important keywords that appear on Administrative Assistant job descriptions and resumes. The bigger the word, the more frequently it appears on job postings, and the more 'important' it is.
How to use these skills?
Administrative assistants are responsible for maintaining a smooth flow in the office. They coordinate scheduling, support the team and management, take meeting notes, create documentation, answer and direct phone calls, and more. They are fluent in the standard software required for an office environment, while having excellent verbal and written communication skills. A sense of urgency and the ability to prioritize is required for this role, alongside time management in order to complete necessary projects and fulfill daily duties. Now that we’ve reviewed what administrative assistants do, let’s go over some tips on how to make your resume stand out to recruiters in 2022:
List relevant administrative software you have proficiency in.
When carefully reading the job listing, make sure that you find the relevant hard skills and software that the company wants. Depending on the industry, this could include software like customer relationship management (CRM) software like Salesforce, Quickbooks, and PeopleSoft. Please only mention your proficiency and experience with the software if you have used it in other roles or capacities. It is important not to stretch the truth and make up your experience with the programs, as it could easily cost you the job if found out and you want to make sure you get the training that you need if you land the role.
Tailor your administrative assistant resume based on the job listing.
Administrative assistants generally have the same types of responsibilities, but they can vary depending on if they are executive administrative assistants or sales administrative assistants as we’ve seen in the resume templates. Make sure that your resume is specialized and fits the criteria for the role. You don’t want to submit a general administrative assistant resume for a sales administrative assistant role, or vice versa. It’s worth having multiple versions of your resume and you can update the verbiage of each job in your work experience to match the specific position. For example, if you led sales presentations in a past role and are applying for a general administrative assistant, you might want to leave that section out and instead focus on how you supported your team and management.
Specifically detail your administrative experience supporting teams and management.
Since administrative assistants need to support a variety of people in a professional work environment, you’ll want to explicitly explain how you did in past roles. For example, did you manage their calendars, schedules, and order office supplies to make sure the department didn’t run out? Don’t be shy about sharing the position of the person you were supporting if they’re an individual and an executive, such as the Chief Executive Officer or Senior Vice President of a company. People in executive and higher management roles are often busy with packed schedules, so it makes it all the more impressive that you successfully wrangled their calendar and kept them on track.
Emphasize your transferable skills as an administrative assistant.
Transferable skills are extremely valuable, as many companies in 2022 are looking for the best candidates with experience. Previous experience in an office or other business setting will prove useful, such as coming from roles like a secretary, office assistant, or even something like a recruiter. In these positions, you should have experience with customers, answering the phone, scheduling, calendar management, ordering office supplies, taking notes, and other related skills. You’ll want to take these skills and expand them through your numeric achievements, with examples like “managed 700+ student information in Aspen; updated information every month to ensure 100% accuracy.” This statement demonstrates that you handled a high volume of customer information in specific software, as well as being detail-oriented and thorough.
Action Verbs For Administrative Assistant Resumes
Each bullet point in your work history section should begin with an action verb. These action verbs are strong ways to showcase your experience and achievements by showing, rather than telling. Examples of great action verbs for an administrative assistant are “negotiated,” “supervised,” “calculated,” “established,” and more to speak to your accomplishments in the role. These words imply the ability to effectively communicate with vendors, leadership and management of other team members, proficiency in numbers, and creating something new. Descriptors such as “responsible for,” “helped,” “assisted with,” and “handled” imply that you did the responsibilities of the job, but leave the recruiter wanting to know what you specifically achieved in your past roles.
For more related action verbs, visit Customer Service Action Verbs .
For a full list of effective resume action verbs, visit Resume Action Verbs .
How To Write a Resume Summary for an Administrative Assistant Resume
If you're a senior-level employee, or you're changing careers to become an Administrative Assistant, it's useful to add a paragraph at the top of your resume highlighting your most impressive accomplishments. This is called a resume summary. Here's an example of a summary that can be used on an Administrative Assistant resume.
A resume summary is a totally optional section, and in most cases, it's better to leave it out of your resume than include it. For example, if you're a student or mid-level hire, you should not include a summary, and instead use the space to add to your work experience.
To learn how to write an effective resume summary for your Administrative Assistant resume, or figure out if you need one, please read Administrative Assistant Resume Summary Examples , or Administrative Assistant Resume Objective Examples .
Resume Bullet Points From Administrative Assistant Resumes
You should use bullet points to describe your achievements in your Administrative Assistant resume. Here are sample bullet points to help you get started:
Created Monte Carlo simulation using Pandas (Python) to generate 30,000 sample portfolios with 8+ constraints
Managed user engagement analytics strategy, providing first insight into how users interact with our apps on their tablets and mobile devices
Analyzed brand's pricing, advertising and distribution data and identified seasonal trends and white space by integrating consumer insights; recommended strategic changes in portfolio and marketing plan to C-suite executives, reversing sales slump (+6.5%)
Recommended multi-brand strategy for a leading restaurant chain company to enter fast casual market by evaluating core competencies and performing market analysis
Developed pricing strategy for a digital subscription service by segmenting potential users by behavioral and psychographic attributes from survey data
For more sample bullet points and details on how to write effective bullet points, see our articles on resume bullet points , how to quantify your resume and resume accomplishments .
Other Administrative Resumes
- Customer Service Resume Guide
- Virtual Assistant Resume Guide
Administrative Assistant Resume Guide
- Executive Assistant Resume Guide
- Office Manager Resume Guide
- Research Assistant Resume Guide
- Customer Success Resume Guide
- Back Office Resume Guide
- Inventory Manager Resume Guide
- Desktop Support Resume Guide
- Loan Processor Resume Guide
- Warehouse Manager Resume Guide
- Fundraising Resume Guide
- Service Desk Resume Guide
- Help Desk Resume Guide
- Administrative Coordinator Resume Guide
- Administration Resume Guide
- Scheduling Resume Guide
- Gig Economy Resume Guide
- Project Administrator Resume Guide
- Facilities Resume Guide
- Revenue Cycle Resume Guide
- Administrative Assistant Resume Example
- Senior Administrative Assistant Resume Example
- Executive Administrative Assistant Resume Example
- Entry Level Administrative Assistant Resume Example
- Sales Administrative Assistant Resume Example
- Legal Administrative Assistant Resume Example
- Office Administrative Assistant Resume Example
- Medical Administrative Assistant Resume Example
- Experienced Administrative Assistant Resume Example
- Skills and Keywords to Add
- Tips for Administrative Assistant Resumes
- Sample Bullet Points from Top Resumes
- All Resume Examples
- Administrative Assistant Cover Letter
- Administrative Assistant Interview Guide
- Explore Alternative and Similar Careers
Download this PDF template.
Creating an account is free and takes five seconds. you'll get access to the pdf version of this resume template., choose an option..
- Have an account? Sign in
E-mail Please enter a valid email address This email address hasn't been signed up yet, or it has already been signed up with Facebook or Google login.
Password Show Your password needs to be between 6 and 50 characters long, and must contain at least 1 letter and 1 number. It looks like your password is incorrect.
Forgot your password?
Sign up to get access to Resume Worded's Career Coaching platform in less than 2 minutes
Name Please enter your name correctly
E-mail Remember to use a real email address that you have access to. You will need to confirm your email address before you get access to our features, so please enter it correctly. Please enter a valid email address, or another email address to sign up. We unfortunately can't accept that email domain right now. This email address has already been taken, or you've already signed up via Google or Facebook login. We currently are experiencing a very high server load so Email signup is currently disabled for the next 24 hours. Please sign up with Google or Facebook to continue! We apologize for the inconvenience!
Password Show Your password needs to be between 6 and 50 characters long, and must contain at least 1 letter and 1 number.
Receive resume templates, real resume samples, and updates monthly via email
Lost your password? Please enter the email address you used when you signed up. We'll send you a link to create a new password.
E-mail This email address either hasn't been signed up yet, or you signed up with Facebook or Google. This email address doesn't look valid.
Back to log-in
These professional templates are optimized to beat resume screeners (i.e. the Applicant Tracking System). You can download the templates in Word, Google Docs, or PDF. For free (limited time).
access samples from top resumes, get inspired by real bullet points that helped candidates get into top companies., get a resume score., find out how effective your resume really is. you'll get access to our confidential resume review tool which will tell you how recruiters see your resume..
Writing an effective resume has never been easier .
Upgrade to resume worded pro to unlock your full resume review., get this resume template (+ 14 others), plus proven bullet points., for a small one-time fee, you'll get everything you need to write a winning resume in your industry., here's what you'll get:.
- 📄 Get the editable resume template in Google Docs + Word . Plus, you'll also get all 14 other templates .
- ✍️ Get sample bullet points that worked for others in your industry . Copy proven lines and tailor them to your resume.
- 🎯 Optimized to pass all resume screeners (i.e. ATS) . All templates have been professionally designed by recruiters and 100% readable by ATS.
Buy now. Instant delivery via email.
instant access. one-time only., what's your email address.
I had a clear uptick in responses after using your template. I got many compliments on it from senior hiring staff, and my resume scored way higher when I ran it through ATS resume scanners because it was more readable. Thank you!
Administrative Assistant Resume  - Guide & Examples
Like the look of Jeremy’s resume? Create your own professional administrative assistant in minutes with these easy-to-update templates here.
Administrative Assistant Resume Writing Guide
Administrative Assistant? Congrats – you’re a total office hero.
A recent survey of more than 600 managers in the U.S. and Canada revealed that administrative assistants save their managers eight hours of work time each week.
With this kind of impact, it’s no wonder that 75 percent of managers told that same survey the responsibilities of administrative assistants have increased in the past five years.
The beauty of these roles is how they give you a chance to work with almost every part of a business and build relationships with colleagues across teams and departments.
In many senses, they act as a career stepping stone within that company and beyond.
Sounds great right, but what exactly do administrative assistants do?
- Doing administrative and clerical tasks (such as scanning or printing)
- Preparing and editing letters, reports, memos, and emails
- Running errands to the post office or supply store
- Arranging meetings, appointments, and executive travel
- Answering phone calls and taking messages
- Maintaining folders on servers
- Recording meeting minutes
- Liaising with teams and units
- Tracking petty cash
- Covering reception
You can use the list above to help you brainstorm duties and tasks for the Work Experiences section of your resume (more on that – and our tip to reframe tasks as achievements – soon).
A great Administrative Assistant is a little like a Swiss Army Knife; able to solve a range of problems with the right tool at the right moment.
Does that sound like you?
If you need to create a modern and professional resume to showcase your skills for a role like this, this guide will take you through:
- How to present your contact information
- How to write a strong resume summary
- The 23 hard and soft skills hiring managers want
- Highlighting administrative assistant achievements
Let’s delve into why Jeremy’s resume works so well and how you can use the same features to make your own resume shine too.
Looking for a resume example for a different position? Check out this list:
- Office Assistant Resume
- Executive Assistant Resume
- Consultant Resume
- Accountant Resume
- Bookkeeper Resume
- Business Analyst Resume
- Financial Analyst Resume
- Bank Teller Resume
- Banking Resume
- Career Change Resume
1. How to present your contact information
Let's get this out of the way quickly, because you know your own contact information better than we do.
Include your email address, phone number, and location in the header of your resume.
Drop the street address and city info, though. If you have a professional website, blog, or well-maintained LinkedIn profile, add them to showcase your skills and experience.
2. How to Write a Strong Administrative Assistant Resume Summary
Let’s start with a really important part of all resumes – the summary.
Your summary is where you highlight your skills and how they can bring value to the employer.
Let’s look at Jeremy’s resume.
See how he describes himself as ‘technologically savvy’ and ‘goal-oriented?
This lets employers know he will be able to get up to speed quickly on any special technology they use and that he’s committed to getting tasks finished.
Jeremy also writes that he’s ‘driven’, ‘motivated’ and ‘skilled in prioritizing tasks independently’.
It’s great that he’s highlighted his ability to complete tasks without supervision, because administrative assistants are regularly delegated tasks by supervisors and managers across different teams.
Above all, Jeremy’s summary is specific.
If you compare the specific and vague summaries below, you can see immediately which one is more appealing.
Emotionally intelligent and computer-savvy Administrative Assistant with an Associate’s degree in Business Administration. Strong interpersonal skills and a lifelong focus on supporting others and helping them shine.
Administrative Assistant seeking to use her skills and experience to benefit an organization that is making the world a better place.
Check out our writing a resume summary guide , if you want more help with this part.
3. The 23 Hard and Soft Skills That Hiring Managers Want
What about your skills?
Our editor has three different Skills sections to choose from: Skills, Hard (Technical) Skills, and Soft Skills.
Note: By clicking on Layout in the top menu, you can choose the “ Custom Layout ” and have a drag & drop feature to adjust the sections as you need.
It’s best to include a general Skills section and then choose between Hard or Soft Skills based on the needs of the job.
Administrative assistants need a lot of soft skills to shine in these roles. Here’s some that you may want to highlight on your own resume.
- Microsoft Word, Excel, Outlook, Powerpoint, SharePoint
- Database management
- Calendar management
- Quickbooks and Xero
- Proficiency with photocopiers, scanners, and projectors
- Accurate data entry
- Inventory and supply management
- Editing and Proofreading
- Billing and record-keeping
- Business Knowledge
- Communication (written and verbal)
- Prioritization and problem-solving
- Organization and planning
- Research and analysis
- Attention to detail
- Customer service
- Phone Etiquette
- Emotional Intelligence
- Teamwork and delegation
- Management and training
- Flexibility and efficiency
4. Highlighting Administrative Assistant Achievements
When you're customizing your resume to best fit a company and its job advertisement, it can become easy to slip into using the listed tasks and responsibilities to summarise your own past duties. Avoid this – because it’s a missed opportunity.
Think of your work experience section as less of a list of ‘things you did’ for a past employer and more like a summary of your biggest achievements and contributions while at that employer.
Look at how Jeremy does this.
He highlights how he managed a senior HR director’s schedule, planned company events, and even designed surveys while he was working at Melmark.
Note: If you are looking for inspiration or need help, you can click on “ Tips ” in the left menu of our editor.
Here’s some better (and bad) examples to help you craft your own:
- Developed policies that saved the company 500 hours a year.
- Trained two interns in office tasks which later became full-time employees.
- Maintained appointment calendar for 12 conference rooms.
- Unlocked the office each morning.
- Made travel arrangements.
- Wrote letters and emails.
Ready to create your administrative assistant resume now?
- Best Skills to Put on a Resume
- How to Optimize your LinkedIn Profile to Complement Your Resume
- How to Start a Cover Letter - 4 Tips for the Perfect Opening
A Compelling Administrative Assistant Resume
A compelling administrative assistant resume can make a difference in getting your next job. A well-written and professional resume may have an immense impact because it will serve as the hiring manager's first impression of you.
Professional Administrative Assistant Resume Example
Jeremy Williams Administrative Assistant 684-257-2031 [email protected] www.linkedin.com/jeremywilliams
A highly organized and detail-oriented administrative assistant with over 5 years of experience supporting executive-level staff. Proven track record of providing exceptional administrative support, managing calendars, scheduling appointments, and maintaining confidential files. Efficient in Microsoft Office Suite and Google Suite, with excellent communication and interpersonal skills.
Administrative Assistant Maxwell Corps, Detroit, USA June 2016 - Present Job Responsibilities:
- Provide administrative support to executive-level staff, including managing calendars, scheduling appointments, and making travel arrangements.
- Prepare and edit correspondence, reports, and presentations using Microsoft Office Suite and Google Suite
- Answer phone calls and respond to inquiries from clients, vendors, and internal staff
- Manage confidential files and maintain accurate records
- Arranging meetings, conferences, and other event preparations.
- Order office supplies and maintain inventory
- Handling incoming and outgoing mail, as well as sorting and distributing it
- Train and supervise new administrative staff members
Executive Administrative Assistant J&N Corporation, Kentucky, USA May 2010 - 2015 Job Responsibilities:
- Directly assisted the Production Supervisor including all areas of production and office administration.
- Handling all shipments, deliveries, and material orders, preparing expense reports as well as analyzing and interpreting data.
- The "go-to person" for all areas, including management, accounting, and quality control.
- managed all client contacts for the firm, including walk-ins, emails, phone calls, and faxes, to lessen executive fatigue
- Planned and coordinated all business gatherings, appointments, interviews, and inspections.
- Problem-solving for each department, enabling all departments to adhere to timelines and complete items on time.
- Worked to guarantee great service and dealt with any client difficulties.
Bachelor of Arts in Business Administration, NY University, New York, May 2009
- Excellent organizational and time management skills
- Experience using Microsoft Office Suite and Google Suite
- Strong communication and interpersonal skills
- The capability of performing both individually and as a team
- Familiarity with office equipment and procedures
- Attention to detail and accuracy
- Ability to prioritize and manage multiple administrative tasks
- Experience with client service and phone calls handling
- Adept in Customer Relationship Management
Certified Administrative Assistant (CAA)
From communicating with people from all the departments, filing & record keeping, to organizing teams as well as the boss’s schedule; an administrative assistant does it all. In other words, an admin assistant is a hero without a cape for a company that is responsible for ensuring that everything runs smoothly.
Their work saves so many hours on the manager’s schedule to carry out other more productive activities instead. However, even after playing such a vital role in the industry, things aren’t too grand for aspiring candidates in terms of the job market.
Have a look at some of the statistics related to the job profile to grasp the current scenario:
- According to the U.S. Bureau of Labor Statistics (BLS) reports, there is going to be an estimated decline in administrative assistant jobs by 9% from 2019-2029.
- The median salary of an administrative assistant and secretary is around $40000 in May 2021.
You can easily guess how tough it is to secure a position as an administrative assistant from the above facts. And this makes it even more important to create an engaging administrative assistant resume and land a job in this field.
It's essential to create a resume that stands out and showcases your talents, experience, and credentials given the fierce competition in the job market.
This comprehensive administrative assistant resume guide will help ensure your resume showcases your relevant experiences, accomplishments, and talents and improve your chances of getting an interview invitation.
For your assistance, we have a selection of resume examples to write your resume.
Senior administrative assistant resume Sample:
Tips & Guidelines For Writing An Administrative Assistant Resume
To land a position in this very competitive industry, you must create a strong administrative assistant resume. A well-written resume may draw attention to your qualifications and accomplishments, highlight your talents and expertise, and help you obtain the position of your dreams.
Here are some general guidelines presented to help you create an engaging administrative assistant resume.
- First of all, include an engaging administrative assistant resume summary that emphasizes your administrative assistant skills and experiences.
- Use a clean, professional structure with separate headings and bullet points to make it simple to read.
- Maintain a concentrated focus on your most relevant experiences and skills in your Resume. Keep your paragraphs short and avoid adding unnecessary details.
- Create a unique resume for each job you apply for, highlighting any relevant experience and abilities.
- Use the keywords related to the job description to enable the application tracking system (ATS) to identify your resume.
- Summarize your accomplishments in detail. If you can, provide numbers.
- Use professional font and format.
- Try to fit all the relevant information into one or two pages.
Personalized tips for administrative assistant resume:
- Showcase your organizational skills by summarizing your experience with maintaining calendars, making appointments, and keeping track of vital papers.
- Highlight your communication skills by providing experiences of how you have effectively interacted with clients, coworkers, and bosses in the past.
- Mention your experience with software like Microsoft Office and Google Suite. Emphasize your proficiency with these programs or any other programs related to your job profile.
- Include any related certifications or coursework such as Certified Administrative Professional or Microsoft Office Specialist.
- Provide examples of the capability of managing a team.
Best Layout And Structure For Administrative Assistant Resume
- Header with name and contact information
- Professional Summary
- Work experience
- Additional sections
A resume's formatting should be simple. Your employment experience, education, qualifications, and administrative skills must all be displayed in unique areas of the resume.
Follow these guidelines to optimize your resume:
- Choose a formal font like Times New Roman, Arial, Calibri, or Calibri.
- Use bullet points to make the content simpler to read.
- The document must be formatted consistently throughout.
- Create separate headers to differentiate sections.
- Ensure the resume information does not exceed two pages.
Chronological, functional, and mixed resume formats are the three different forms of resumes.
The chronological method is appropriate for people who have a long history of employment in their industry since it highlights your professional growth.
The structure emphasizes your skills and competencies over your previous career. Those who have just switched careers or have limited work experience must adopt this framework.
The hybrid structure includes both chronological and practical components. It allows for a focus on both significant accomplishments and relevant work experience.
The best administrative assistant resume format is the reverse-chronological format as it focuses on the professional experiences of the candidate and allows hiring managers to quickly see your relevant experience and achievements.
How To Write The Title And Contact Information?
Name and contact details are included in the header section. This is where the hiring manager will first focus their attention.
The following information should be included:
- Contact Number
- Email Address
- LinkedIn profile link
At the top of the page, your name should be vividly displayed, followed by your contact information (phone number, email address, and link to your LinkedIn profile).
Don't forget to:
- Include your entire name.
- Your current position is always to be mentioned.
- A contact number must be provided in the accepted format for your country of residence.
- Always use an email address for business purposes.
- Remember to include your LinkedIn profile.
Here’s an example to understand better:
In conclusion, the header of your administrative assistant resume has to be very clear and brief. It should include your name, contact information, and a reference to your online professional profile.
Make sure your name is visible and easy to see in your header and stay away from using confusing or unnecessary information.
A photo is often not required or recommended to include in the administrative assistant's resume. The qualifications, skills, and experience of the applicant should be emphasized in the resume.
Including a photo of yourself on your resume might influence biased opinions and can be the reason for discrimination. No photo must be added unless it is a requirement and mentioned for giving.
How To Write A Strong Professional Summary For An Administrative Assistant Resume?
This section is written right after the header section with the title and contact details. This section gives a brief introduction of yourself to the hiring managers and creates an impression on them.
Hence, it is essential to write a resume summary highlighting your achievements, skills, and relevant experience.
The above resume summary provides a detailed overview of the candidate. It focuses on skills, achievements as well as knowledge of administrative responsibilities undertaken by the candidate.
It is extremely clear how lacking the incorrect resume summary is. The bad example is also not customized and neither are keywords optimized.
Most likely, such resumes are not selected by the Applicant Tracking systems. And obviously, these resumes will fail to grab the hiring manager's attention.
Describing Your Professional Experience as an Administrative Assistant
This is the focus of your resume. More importance is given to the candidates that have relevant experience. The majority of your resume will be focused on this section.
Follow the below guidelines to list down your professional experience:
- Organizing your experience chronologically will be best, starting with your most recent job.
- List down the name of the organization, your job title in that firm, and the length of time you have worked there.
- Include all the relevant keywords to the job you are applying for.
- Use strong verbs to describe your job responsibilities and make the statements brief.
- Emphasize how you can be the best candidate for the job.
- If possible, use numbers or statistics to display the impact of your administrative duties and responsibilities.
- Utilize bullet points to highlight improved results and relevant skills.
- Handled the CEO's schedule by setting up meetings and appointments with stakeholders and clients.
- Coordinate company-wide activities and improve departmental collaboration.
- Administrative procedures might be streamlined to cut paperwork by 30% and boost output by 15%.
- Arranged and planned meetings, appointments, and interviews for the business.
- Each department's issues were resolved for maintaining the timely completion of the trades and commitment to deadlines
- Organized the executive team's travel arrangements, including ground transportation, accommodation, and flights.
- Handled invoices for office supplies and equipment and managed the office budget.
- Planned and facilitated events for the entire enterprise, such as the yearly Christmas party and team-building exercises.
- Created presentations, reports, graphs, spreadsheets, diagrams, and charts.
What To Write When You Don’t Have Experience?
If you are freshly graduated or have little to no experience, you can still create an impression on the hiring managers. The following guidelines will help you achieve that:
Provide any relevant coursework or internships you have completed in the section about your professional experience. Be sure to highlight any qualifications or duties that are relevant to the position of administrative assistant.
Even include volunteering or extracurricular activity that is related to the administrative assistant position. This may involve undertaking tasks like event preparation, administrative assistance, or customer service.
Even if you don't have any prior administrative experience working directly with administrative assistants, you can still be qualified based on your applicable abilities. For example, skills in data entry, customer service, and scheduling in the section about your professional experience.
Demonstrating Your Educational Background As An Administrative Assistant
Educational credentials that are relevant to your sector must be displayed in the education section. It is recommended that you mention your degree, your institution or university, and the year you earned it.
Here are two examples of writing educational background:
From the above two examples, you get a clear picture of the information needed to include. Also, you see the proper formatting of this section comparing both examples.
Administrative Assistant Resume Skills Section
The hiring manager is provided with a summary of the candidate's vital skills and competencies in this section.
- The ability to multitask and be well organized is required for administrative assistants.
- Administrative assistants must be able to manage their work and follow deadlines.
- Customers or clients are frequently interacted with and by administrative assistants, therefore having great customer service abilities is important.
- The ability to identify problems and seek solutions quickly is vital for administrative assistants.
- Administrative assistants must have excellent verbal and written communication skills to interact effectively with coworkers, clients, and customers.
- Admin assistants need to have a strong sense of detail and the skill to identify errors or mistakes in paperwork, timetables, and other resources.
- For administrative assistant employment, proficiency with the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other software products is often necessary.
- An office assistant can operate in a fast-paced environment and adjust to shifting conditions.
- To accomplish shared objectives, administrative assistants must be capable of working alongside coworkers and members of other departments.
Important Hard Skills For Administrative Assistant:
- Microsoft Office Suite Efficiency (Word, Excel, PowerPoint, Outlook)
- Excellent data entry and typing abilities
- Great organizational and time management abilities
- Office equipment knowledge (e.g., printers, copiers, scanners)
- Knowledge of scheduling and calendar management
- Expertise in project management tools (e.g., Trello, Asana)
- Understanding of fundamental accounting principles and bookkeeping
- Customer service and client interactions experience
Important Soft Skills For Administrative Assistant:
- Outstanding communication abilities
- Excellent problem-solving skills
- Detail-oriented and precise
- The skill to perform both alone and collaboratively
- Optimism and a strong work ethic
- Adaptability and adaptability
- Interpersonal skills and empathy
These administrative skills are really important and can help you be successful in your job.
While crafting your skills section, be sure to include skills that are pertinent to the administrative assistant role and the specific job you are applying for.
Additional Sections to Boost Your Resume
Weightage can be added to a resume when an additional section is added apart from the common sections like Resume Summary, Skills, Schooling, and Work Experience.
You can include the following sections:
Use this section to highlight your professional development and experience if you have any applicable certificates, such as a Certified Administrative Professional (CAP) certification.
Adding a section for awards and accomplishments will allow you to demonstrate your accomplishment achieved in previous jobs.
If you have contributed your efforts to any important organizations or causes, this might show that you are committed to becoming a member of the community and enhancing your resume.
Including this area can demonstrate your passion for your career and relationships if you are a member of any important professional organization, such as the International Association of Administrative Professionals (IAAP).
For an administrative assistant, knowing other languages can be a huge advantage.
If you are bilingual or multilingual, including a section on language skills could be useful in showcasing your ability for interpersonal communication.
To effectively showcase language proficiency on a resume, use the following techniques:
- Create a section in which you can list the languages you speak and your competency level in detail.
- Overstating how knowledgeable you are might harm your credibility.
- Use a reputable measure, such as the European Framework of Reference for Languages, to accurately reflect your level of proficiency (CEFR).
- If the language is relevant to the position you seek, highlight it on your Resume.
- Implement a clean, professional design.
- Start with a compelling header that contains your name and contact information.
- Create an engaging summary statement that highlights valuable skills and achievements.
- Describe your professional experience chronologically, highlighting particular accomplishments and responsibilities.
- Add proper education and training, as well as certificates and achievements.
- List hard skills such as software and computer knowledge.
- Soft skills such as communication, organization, and time management are essential.
- If relevant, provide extra categories such as certificates, awards, volunteer work, language skills, and professional affiliations.
- Customize the Resume to the job description and business culture.
- Where possible, use strong action verbs and quantify successes.
- Before submitting, proofread thoroughly and get comments from a reliable source
How Important is Adding A Cover Letter To Your Resume?
A cover letter is an essential component since the work of an administrative assistant requires a high degree of professionalism, communication skills, and attention to detail, and the cover letter allows you to showcase these skills.
A well-written cover letter would show your passion for the job, showcase your relevant skills and experience, and give insight into your personality and work style. It can also help you stand out from the crowd by emphasizing your unique qualifications and proving why you are the ideal match for the job.
With our resume templates , you can design a unique cover letter that will catch the attention of hiring managers and set you apart from the competition.
What does an administrative assistant do?
An administrative assistant undertakes multiple roles in an organization. They are responsible for making arrangements and scheduling an event, maintaining reports and filing systems, etc.
Moreover, they need to be excellent in oral and written communication skills as they are to communicate and work with multiple departments of the company. An administrative assistant should also know about MS Office programs or similar tools.
What is considered the strength of an administrative assistant?
For administrative assistants, their communication skills and time management abilities are considered the greatest strength.
They are required to communicate with people from almost all the departments as well as their clients either by verbal or written communication. An administrative assistant is also responsible for managing the arrangements and schedules for the company, exercising their managerial skills.
Henceforth, a candidate always has to possess these skills to work as an administrative assistant.
Create your resume with the best templates
What’s a Rich Text element?
The rich text element allows you to create and format headings, paragraphs, blockquotes, images, and video all in one place instead of having to add and format them individually. Just double-click and easily create content.
Static and dynamic content editing
A rich text element can be used with static or dynamic content. For static content, just drop it into any page and begin editing. For dynamic content, add a rich text field to any collection and then connect a rich text element to that field in the settings panel. Voila!
How to customize formatting for each rich text
Headings, paragraphs, blockquotes, figures, images, and figure captions can all be styled after a class is added to the rich text element using the "When inside of" nested selector system.
Create your resume in 15 minutes
Our free collection of expertly designed cover letter templates will help you stand out from the crowd and get one step closer to your dream job.
Sample letters to download
Advice for getting a job, instructions.
Administrative Assistant Resume Examples
Writing a great administrative assistant resume is important because it is one of the first things a potential employer will see when they are considering you for a position. It is your opportunity to make a good first impression and sell yourself as the best candidate for the job.
Create your resume Select from 7 professional resume templates
If you're looking for inspiration when it comes to drafting your own administrative assistant resume, look no further than the samples below. These resumes will help you highlight your experience and qualifications in the most effective way possible, giving you the best chance of landing the administrative assistant job you're after.
Essential Components of an Administrative Assistant Resume
An effective Administrative Assistant resume showcases your most relevant skills, experiences, and attributes, playing a pivotal role in your job search. Crafting a resume that captures the attention of potential employers is crucial, as it should demonstrate your proficiency in administrative duties, your adeptness with office technology, your communication prowess, and your organizational finesse.
In this guide, we'll explore the key features of a standout Administrative Assistant Resume. We'll dissect each section, explaining its significance and detailing the content it should encompass. Additionally, we'll provide insights on how to polish each segment to ensure your resume makes a memorable impression.
1. Contact Information
Your contact information is a fundamental element of your resume, enabling potential employers to connect with you for further discussions or interviews.
Position your contact details prominently at the top of your resume. This section typically includes your full name, phone number, and a professional email address. Ensure your email address conveys professionalism; if necessary, create a new one specifically for job applications.
Depending on the job's location or requirements, you may also list your city and state. However, a full home address is no longer needed due to privacy considerations.
Including a LinkedIn profile or a professional website portfolio can be beneficial if they showcase relevant skills and experiences.
- Phone Number
- Email Address (Professional)
- City and State (Optional)
- LinkedIn/Professional Website (Optional)
Before submitting your resume, double-check your contact information to prevent missed opportunities due to incorrect details.
2. Professional Summary or Objective Statement
The Professional Summary or Objective Statement serves as a brief introduction to your professional identity, situated at the top of your resume following your personal details. It should encapsulate your career goals, core competencies, and significant achievements.
For an Administrative Assistant role, this section should underscore your proficiency in office responsibilities, executive support, correspondence management, record-keeping, and scheduling, as well as soft skills like communication, problem-solving, attention to detail, and organization.
Compose this segment concisely, utilizing dynamic verbs and quantifiable accomplishments when possible. Tailor it to each job application, ensuring alignment with the prospective employer's job description.
Choose between a career-focused objective statement and an experience-highlighting professional summary based on your career stage.
- Career Ambitions: More about your career goals and contributions to the company's success.
- Professional Summary: More about your achievements in similar roles.
Decide on an objective statement or professional summary according to your career level—entry-level or experienced.
Related : Top Administrative Assistant Resume Objective Examples
3. Skills and Competencies
The "Skills and Competencies" section is a critical part of your resume, allowing potential employers to gauge your suitability for the role.
- Office Skills: Essential for administrative tasks, event planning, and meeting coordination.
- Tech Skills: Proficiency with Microsoft Office Suite, Google Workspace, email platforms, project management software, and video conferencing tools is necessary.
- Communication Skills: Crucial for facilitating internal and external communications.
- Organizational Skills: Key for multitasking and maintaining order.
- Problem-Solving Skills: Important for addressing and resolving issues promptly.
- People Skills: Vital for building trust and rapport with various stakeholders.
- Detail-Oriented: Attention to detail is imperative to avoid costly mistakes.
- Time Management Skills: Essential for juggling multiple tasks efficiently.
- Discretion: Necessary for handling sensitive information.
- Adaptability: Valuable for adjusting to changes and unexpected situations.
Provide concrete examples of how you've applied these skills in previous roles whenever possible.
Related : Administrative Assistant Skills: Definition and Examples
4. Work Experience
The "Work Experience" section narrates your professional journey, highlighting the skills you've honed. Employers assess your fit for their organization based on your employment history.
List your roles in reverse chronological order, detailing job titles, companies, locations, and employment dates. Describe your responsibilities with action verbs and quantify achievements when feasible.
Align this section with the job you're targeting, emphasizing relevant experiences. Include transferable skills from other roles or volunteer work if applicable.
Your work experience should not only list where you've worked but also showcase your contributions and accomplishments.
5. Education and Certifications
The "Education and Certifications" section validates your qualifications for the role, summarizing your academic background, training, and certifications.
- Formal Education: Begin with your highest degree or most recent educational attainment.
- Relevant Courses: Mention courses pertinent to administrative work.
- Certifications: Highlight certifications like CAP, MOS, or PACE.
- Training Programs: Include specialized training related to office administration.
- Continuing Education: List any ongoing learning endeavors post-formal education.
Focus on including educational experiences and certifications most relevant to the job you're applying for.
Related : Administrative Assistant Certifications
6. Achievements and Awards
The "Achievements and Awards" section distinguishes you from other candidates by spotlighting your successes and the positive impact of your work.
Include formal recognitions and significant accomplishments, such as project management successes or procedural improvements, and quantify the impact where possible.
This section should underscore your most notable and relevant achievements as an Administrative Assistant, reflecting the value you've added in your roles.
References corroborate your skills and performance, enhancing your credibility and supporting your candidacy.
- Select References Wisely: Choose individuals who can endorse your administrative capabilities.
- Obtain Permission: Always seek consent before listing someone as a reference.
- Include Essential Details: Provide comprehensive information for each reference.
- Separate References: Maintain a distinct document for your references, available upon request.
- Prepare Your References: Ensure they are informed about the type of role you're pursuing.
Strong references are as crucial as a well-crafted resume in securing an Administrative Assistant position, so give this section the attention it merits.