how do you print a presentation in powerpoint 2013

How to Print a PowerPoint Presentation? [A Complete Guide!]

By: Author Shrot Katewa

If you use Microsoft PowerPoint to create your presentations, there will be a point in time when you will need to print the presentation that you have created! Regardless of whether you print a physical copy or a PDF version of your presentation, you need to know the steps required to print a PowerPoint presentation!

To print a PowerPoint presentation, click on the “File” tab. Then, click on the “Print” tab in the “Backstage View”. Choose the slides that you need to print, adjust the settings, select the printer, and click on the “Print” button.

In this article, we shall understand the process to print a PowerPoint presentation in further detail. We will look at things like how to print your presentation with notes, how to create handouts, and how to print multiple slides on a single page!

That, and much more in this detailed article on printing a PowerPoint presentation!

So, let’s get started, shall we?

1. How to Print a PowerPoint Presentation?

Let’s get straight to the important part of this article! How exactly does printing in PowerPoint work?

Microsoft PowerPoint offers a simple and quick printing feature. By default, one slide will print on a single sheet of paper. However, there are options provided that can help you save paper by printing multiple slides on a single sheet of paper. We shall take a look at all these settings in a little while.

You can also choose to print notes along with the slides. This can be super helpful when you want to prepare for your presentation and you don’t have access to the soft copy of the presentation file!

But, how exactly does the process to print a presentation work? Let’s explore the step involved for both Windows and Mac in the below sections –

1a. How to Print a PowerPoint File on PC

In a Windows PC connected to a printer, you can print a PowerPoint file very easily. All you have to do is follow the 3 simple steps.

Step-1: Click on the “File” tab

In the Microsoft PowerPoint document, click on the “File” tab. It is located on the left side of the menu bar at the top of the screen.

In the “File” menu, click on the “Print” option from the sidebar on the left side of the screen.

Step-2: Select preferred settings

The “Print” option will show you a print preview as well as print settings on the screen. Under the “Settings” option, you can select your preferred settings.

If you don’t have a printer connected to your computer, you may need to first set it up. If you don’t know how to do that, check out this article on how to set up your printer .

Click on the “Print All Slides” box to select the specific slides that you want to print. You can also click on the “Full Page Slides” button to select the number of slides you want to print on each page.

Step-3: Click on the “Print” button

Now all you have to do is click on the “Print” button at the top of the screen to print a copy of your PowerPoint presentation (as shown in step 2).

1b. How to Print a PowerPoint Presentation on Mac?

Microsoft PowerPoint has a quite simple process for printing a presentation on Mac. Follow the 4 easy steps.

Step-1: Click on “File”

In the menu bar located at the top of the screen, click on the “File” tab to access the dropdown menu. Select the “Print” option from the dropdown menu. This will open a “Print” dialog box.

Step-2: Click on the “Show Details” option

The next step is to click on the “Show Details” option located at the bottom of the “Print” dialog box.

Step-3: Select your preferred settings

Now all you have to do is change the settings according to your preference. You can select how many copies to print by clicking on the “Copies” box.

There are also other settings that you can change like “Paper Size” , “Layout” and “Orientation” . You can also click on the “Slides” option to select which slides to print.

Step-4: Click on the “Print” option

The final step is to click on the “Print” option in the right corner at the bottom of the “Print” dialogue box.

2. Shortcut to Print a PowerPoint Presentation

For printing out a PowerPoint presentation very quickly, you can use the shortcut keys. All you have to do is follow the 2 easy steps.

Step-1: Press the “Ctrl+P” keys

The first step is to open the PowerPoint presentation that you want to print. Then press the “Ctrl+P” keys on your keyboard to open the “Print Preview” screen.

Alternatively, you can press the “Ctrl+Shift+F12” keys on your keyboard to access the print option.

Step-2: Click on “Print”

Now all you have to do is click on the “Print” button at the top of the “Print Preview” screen. This will print the presentation slides with the default settings.

3. How to Print Multiple Slides Per Page?

Using the “Handouts” feature in Microsoft PowerPoint, you can print multiple slides per page. All you have to do is follow the 3 quick steps.

Step-1: Click on the “File” menu

The first step is to click on the “File” option in the menu bar located at the top of the screen. In the “File” menu, click on the “Print” option from the sidebar on the left side of the screen.

This will open the “Print Preview” screen.

Step-2: Click on the “Full Page Slides” box

Now you have to click on the “Full Page Slides” box under the “Settings” option in the “Print Preview” screen. This will open a dropdown menu. Click on any option under “Handouts” that you prefer. There are nine different options to choose from.

You can print from one to nine slides per page.

Step-3: Click on “Print”

After selecting your preferred number of slides per page, all you have to do is click on the “Print” button at the top of the screen to print the PowerPoint presentation.

4. How to Print PowerPoint Slides with Notes?

Microsoft PowerPoint offers the feature to take notes for each slide. These notes can be helpful for both the presenter and the audience.

The steps for printing PowerPoint slides with notes are slightly different on PC and Mac.

To print PowerPoint slides with notes on PC, follow the 3 easy steps.

Step-1: Click on the “Print” option

In the Microsoft Powerpoint presentation, click on the “File” tab from the menu bar. Then click on the “Print” option to access the print settings.

Step-2: Click on the “Notes Pages” option

Under the settings option, click on the “Full Page Slides” box to open a dropdown menu. Under the “Print Layout” option, click on the “Notes Pages” button.

You can see the slide as well as the notes on the “Print Preview” screen.

The final step is to click on the “Print” button at the top of the screen to print the slide along with the notes.

To print PowerPoint slides with notes on Mac, follow the 4 simple steps.

On a Mac device, you have to first open the PowerPoint presentation. Then click on the “File” tab located at the top left corner of the screen. From the dropdown menu, click on the “Print” option.

This will open a dialog box.

In the dialog box, click on the “Show Details” option located at the bottom. You will now be able to see the settings for printing the PowerPoint presentation slides.

Step-3: Click on the “Notes” option

The next step is to click on the “Layout” option in the dialog box to open a dropdown menu. Click on the “Notes” option from the dropdown menu to include the notes with the slides.

Step-4: Click on “Print”

Now all you have to do is click on the “Print” button located at the bottom right corner of the dialog box to print the slides with notes.

5. Printing Multiple Slides Per Page with Notes

Microsoft PowerPoint provides a “Create Handouts” option which you can use to fit notes with multiple slides on a single page.

Here’s a step-by-step process to print multiple slides per page with notes –

The first step is to click on the “File” menu in the menu bar located at the top of the screen. In the “File” menu, click on the “Export” option in the sidebar located on the left side of the screen.

Step-2: Click on the “Create Handouts” option

In the “Export” screen, click on the “Create Handouts” option at the secondary sidebar on the left side. Then you have to click on the “Create Handouts” button located in the middle of the screen.

This will prompt a dialog box.

Step-3: Select the “Notes next to slides” option

In the “Send to Microsoft Word” dialog box, you have to select two options. First, click on the “Notes next to slides” option under the “Page layout in Microsoft Word” settings.

Then click on the “Paste” option under the “Add slides to Microsoft Word document” settings.

Step-4: Click on the “OK” button

Now all you have to do is click on the “OK” button at the bottom of the dialog box (as shown in the image in step 3).

This will open a new Microsoft Word Document containing multiple slides per page along with notes.

Step-5: Click on “File”

In the Microsoft Word document, you can preview the slides as well as the motes. You can also edit the notes and the slide arrangement.

Then click on the “File” tab in the menu bar at the top of the screen and click on the “Print” option.

Step-6: Click on the “Print” button

In the “Print” screen, you can change the settings options according to your preference. Now all you have to do is click on the “Print” button to print the multiple slides per page with notes.

6. Can You Print Just Slide Notes in PowerPoint?

In Microsoft PowerPoint, there is currently no feature that allows you to print just slide notes without the slides. However, you can remove the slide thumbnails manually before printing the notes pages.

Here’s how to do it –

In the menu ribbon at the top of the screen, click on the “File” tab. Then click on the “Export” option in the sidebar located at the left side of the screen.

The next step is to click on the “Create Handouts” option from the sidebar in the “Export” screen. Then click on the “Create Handouts” button under the “Create Handouts in Microsoft Word” option.

Step-3: Click on the “Notes below slides” option

In the “Send to Microsoft Word” dialog box, click on the “Notes below slides” option under “Page Layout in Microsoft Word” .

Then select the “Paste” option under “Add slides to Microsoft Word document” .

This will open a new Microsoft Word document containing all the slides and the notes below each slide.

Step-5: Delete the slide thumbnails

In the Microsoft Word document, you have to delete each slide thumbnail manually. To do so, click on each image and press the “Delete” key on your keyboard.

Alternatively, you can press the “backspace” key on your keyboard. Repeat the process until you have deleted all the slide thumbnails.

Step-6: Click on the “Print” option

The final step is to click on the “File” tab and select the “Print” option from the sidebar on the left side of the screen in the “File” menu.

Now all you have to do is click on the “Print” button at the top of the screen to print just the notes without the presentation slides.

7. How to Print PowerPoint as an Outline?

Microsoft PowerPoint allows you to print only the slide outline of a presentation without printing the slide itself. To print the PowerPoint presentation as an outline, follow the 3 simple steps.

The first step is to click on the “File” tab in the menu ribbon located at the top of the screen. In the “File” menu click on the “Print” option to open the “Print Preview” screen.

Step-2: Click on the “Outline” option

The next step is to click on the “Full Page Slides” box under the settings. From the popup menu, click on the “Outline” option under the “Print Layout” section.

In the “Print Preview” screen, you can see the slide outline. Now all you have to do is click on the “Print” button at the top of the screen to print the presentation as an outline.

8. How to Print PowerPoint as a Handout?

Printing a PowerPoint presentation as a handout helps you compile multiple slides on a single sheet of paper. This is helpful when you have to distribute paper copies of your presentation among the audience.

To print a presentation as a handout, follow the steps mentioned below –

The first step is to click on the “File” tab in the menu ribbon located at the top of the screen. In the “File” menu, click on the “Print” option.

Step-2: Click on the “Print Layout” option

The next step is to click on the “Print Layout” option. It is the second box in the “Settings” section of the “Print” menu.

In the “Print Layout” pop-up menu, you will see 9 different layouts under the “Handouts” section. Click on your preferred handout layout.

The final step is to click on the “Print” button at the top of the screen. Make sure that you are connected to a printer to print the PowerPoint as a handout.

8a. Adding Slide Numbers on Handouts

After selecting a handout layout, you can add the slide numbers on the handouts. All you have to do is click on the “Print slide numbers on the handouts” option under the layouts in the “Print Layout” pop-up menu.

A checkmark will appear on the left side of the option. You can also see the slide number showing under each slide on the preview screen.

8b. How to Frame Handout Slides

To frame handout slides, you have to first select a handout layout from the “Print Layout” option. Then click on the “Frame Slides” option under the layouts.

You will notice a checkmark showing on the left side of the “Frame Slides” option. Black frames will appear around each slide on the preview screen.

9. How to Print PowerPoint Full Page?

Microsoft PowerPoint offers various layouts for printing the presentation slides. You can print the presentation using the “Full Page Slides” option, where each paper will be printed with single slides on them.

Here’s what you need to do to print full-page slides –

Step-1: Click on the “File”

First, you have to open the “Print” screen. To do so, click on the “File” tab in the menu ribbon. Then click on the “Print” option from the sidebar in the “File” menu.

Step-2: Click on the “Full Page Slides” option

In the “Print” screen, click on the “Print Layout” option which is the second option under the “Settings” section. In the pop-up menu, click on the “Full Page Slides” option.

You can see the full page on the preview screen on the right side.

Finally, you have to ensure that the device is connected to a printer. Then click on the “Print” button at the top of the screen to print the full page slides.

Shortcut Method

In the “Print” option of Microsoft PowerPoint, the default setting for printing the slides is to print the full page. So all you have to do is press the “Ctrl+P” keys on your keyboard to open the “Print” screen.

Then click on the “Print” button at the top of the screen.

10. How to Print PowerPoint with Comments?

In Microsoft PowerPoint, the editor as well as other reviewers can leave comments on the objects in a slide. To print a PowerPoint presentation with the comments alongside the slides, follow the 3 simple steps.

Step-1: Open the “Backstage View” using the “File” Tab

In the open PowerPoint presentation, click on the “File” tab from the menu ribbon. Then you have to click on the “Print” option in the “File” menu.

Step-2: Click on the “Print Comments” option

In the “Print” menu, click on the “Print Layout” option which is the second option in the “Settings” section. This will open a pop-up menu. Click on the “Print Comments” option from the pop-up menu.

On the preview screen, the comments in a slide will show on a separate page after that slide. Now all you have to do is click on the “Print” button to print the presentation slides with comments.

11. How to Print PowerPoint Slides as a Booklet?

Sometimes, printing a presentation as a booklet may be more convenient. Unfortunately, Microsoft PowerPoint currently does not have any feature that allows you to print the PowerPoint slides as a booklet.

However, you can commonly find this feature in your printer device. All you have to do is click on the “Printer Properties” option in the “Printer” section of the “Print” screen and look for any booklet feature.

If the printer does not have any feature to print booklets, you can save the PowerPoint document as a PDF file. Follow the steps in section 14 to print the PowerPoint as PDF.  Then use the “Print as Booklet” option in the PDF viewer.

12. How to Print PowerPoint Presentation in Portrait?

In Microsoft PowerPoint, you can change the orientation of the slides to print them in “Landscape” or “Portrait” .

To print a PowerPoint presentation in portrait orientation, here’s what you need to do –

In the menu bar at the top of the screen, click on the “File” tab located in the left corner. In the “File” menu, click on the “Print” option. Alternatively, you can press the “Ctrl+P” keys on your keyboard.

Step-2: Click on the “Portrait Orientation” option

In the “Print” menu, click on the “Orientation” box. It is the fourth option in the “Settings” section. Then click on the “Portrait Orientation” option from the dropdown menu.

In PowerPoint, the “Portrait Orientation” is the default orientation.

You can now see the slides in portrait orientation on the preview screen on the right side. All you have to do is click on the “Print” button. This will print the slides in portrait orientation.

13. How to Print PowerPoint Presentation with Ink Annotations?

Ink Annotations are drawings or handwritten notes on slides. You can show or hide the ink annotations in a PowerPoint presentation using the “Draw” tab.

You can also print your presentation along with ink annotations. Here’s how to do that –

The first step is to open the “Print” screen. To do so, press the “Ctrl+P” keys on the keyboard. You can also click on the “File” tab from the menu ribbon and then click on the “Print” option from the sidebar of the “File” menu.

Step-2: Click on the “Print Ink” option

The next step is to click on the “Print Layout” option. In the “Settings” section, the “Print Layout” option in the box that shows “Full Page Slides” .

In the “Print Layout” pop-up menu, click on the “Print Ink” option at the bottom. A checkmark will appear on the left side of the “Print Ink” option and the ink annotations will show on the preview screen.

Finally, you have to ensure the device is connected to a printer. Then click on the “Print” button to print the slides with ink annotations.

14. How to Print PowerPoint as a PDF?

In Microsoft PowerPoint, you can use the “Microsoft Print to PDF” option to save your presentation as a printable PDF document. To do so, follow the 4 easy steps mentioned below –

You have to first click on the “File” tab located at the left corner of the menu ribbon. This will open the “File” menu. Click on the “Print” option in the sidebar on the left side of the “File” menu.

Alternatively, you can press the “Ctrl+P” keys on your keyboard.

Step-2: Click on the “Microsoft Print to PDF” option

Now you have to click on the box under the “Printer” option. This will open a dropdown menu. Click on the “Microsoft Print to PDF” option from the dropdown menu.

Now all you have to do is click on the “Print” button at the top of the “Print” screen (as shown in the image in step 2). This will prompt a dialog box.

Step-4: Click on the “Save” option

In the “Save Print Output As” dialog box, select the preferred file location for the PDF. Then click on the “Save” option at the bottom of the dialog box to save the PowerPoint presentation as a PDF file.

• Slidesgo School
• PowerPoint Tutorials

How to Print Presentations in PowerPoint

Printings made with PowerPoint can be useful for you or your public in some cases. We thus prepared this tutorial where you will learn step by step how to print your PowerPoint presentations to have a physical copy of the whole document or only a few slides.

PowerPoint offers an easy, user-friendly printing panel with multiple options that can be configured according to your preferences. Let's see how to use it:

Printing Your Presentation

Selecting which slides to print, printing hidden slides, printing with notes, printing as an outline, printing two or more slides per page, printing on both sides, printing in black and white.

• Open your presentation in PowerPoint.
• Click File → Print.
• Click the Printer drop-down arrow to select a printer from the list.
• In case no printer appears on the list, you will have to add one following these steps:
• Windows 10 : Click Start → Settings → Devices → Printers and scanners.
• Windows 7 or 8 : On the Control Panel, click Hardware and Sound → Add printer → Add network, wireless or Bluetooth printer → Next.
• If you cannot find the device, check if your computer is connected to the equipment through some network (cable or wireless). Consult the printer manual for more details on how to connect the equipment.
• Settings → Print all slides.
• Settings → Print selection.
• Settings → Print current slide.
• Settings → Custom range.
• Click the Print button.
• Settings → Select the option according to the number of slides → click Print hidden slides.
• Click the Print button at the top to complete printing your presentation in PowerPoint.
• Settings → Notes pages.
• Type the number of copies you need and click the button Print at the top of the window.
• Settings → Outline. The presentation will be printed as a schematic overview.

You can select the number of slides you want to print per page (2, 4, 6…), and whether you want them to be printed horizontally or vertically and with or without notes.

• Settings → Full page slides → Documents.
• Type the number of copies and click the Print button.
• Settings → Print one sided.
• Settings → Print on both sides.
• Open your PowerPoint presentation.
• Settings → Color.
• Settings → Grayscale.
• Settings → Pure black and white.
• If you want to print more than one copy of your presentations, type the number of copies and click the Print button.

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How to Print PowerPoint with Notes (Step-by-Step)

• PowerPoint Tutorials
• Shortcuts & Hacks
• January 22, 2024

In this article, you’ll learn how to print your PowerPoint slides with speaker notes as handouts the way you want them.

Don’t get frustrated with PowerPoint… just get creative. That way you can get out of the office and make it to Happy Hour.

Just keep in mind that, like many things in PowerPoint, there is a variety of ways to print your notes, each producing its own result. I cover each method below.

NOTE:  If you are distributing your slides to other people, I highly recommend customizing your handouts with your company information before you print them. This not only makes your handouts look more professional, but it also makes it easier for people to get in touch with you.

For help turning your PowerPoint notes (without or without note text) into PDF handouts, read our guide here .

Table of Contents

How to print powerpoint with notes (basics).

The most common way to print PowerPoint notes is with the thumbnail image of the slide at the top of the page, and the notes directly beneath (as pictured above). To print your notes like this, simply:

• Hit Ctrl+P for Print (or click File then Print)
• Open the Print Layout options
• Select the Notes Page layout
• Click Print

If you want to print your notes only (without the thumbnail image), see further below.

As you can see in the live preview on the right in the picture above, I have already formatted the Notes Master to include my company’s logo, and my contact information.

If you have lots of speaker notes for a particular slide, the text may run off onto a second or third page. If this happens, keep in mind that your slide thumbnail only appears on the first page of notes.

Also keep in mind that the page number at the bottom of your handouts represents the slide number in your presentation, not the number of pages you are printing.

That means that if you have ten (10) pages of speaker notes for slide number 2 in your deck, each of those ten pages of speaker’s notes will have a number 2 on them.

To learn how to print multiple slides on one page in PowerPoint,  read our guide here .

NOTE: If you are distributing your notes as handouts before or after your presentation, I recommend customizing your Notes Master .

Take your PPT skills to the next level

Formatting the notes master for professional handouts.

To customize your notes page before you print it in PowerPoint first navigate to the Notes Master view.

• Click the View tab
• Select the Notes Master

The View tab in PowerPoint is also where you can find the Handout Master view (discussed further below), and the Slide Master view. These master views control the default formatting of your slides, handouts, and notes.

Once you are in the Notes Master view, you can select which placeholders you want to include in your handouts. In this view, you can also add any images, shapes, or other design elements to jazz up your handouts. I recommend adding things like:

• Your company logo
• Your email address (or contact information)
• Your company website

When it comes to formatting your handouts, more is not better. I recommend adding enough to make your handouts look professional and make it easy for people to contact you.

Printing PowerPoint Notes with multiple slides per page

To print your PowerPoint notes as handouts with multiple slides per page, you need to first export your PowerPoint slides to Microsoft Word using the Create Handouts command.

To convert PowerPoint to Word using the Create Handouts command, simply:

• Click the File tab
• Select Export
• Select  Create Handouts
• Click the Create Handouts command
• Select Notes next to slides

Doing so turns your PowerPoint presentation into a Word document, with all your slides and speaker notes in a table format that you can then update and edit in Microsoft Word. The length of your notes affects how many slides you can have on a single page in Word.

Table of Contents:  If you have a lot of slides you are converting into a Word document, you can make your Word document easier to read and navigate by inserting a table of contents. To learn how to make a table of contents in Word,  read our guide here .

How to print PowerPoint notes only

Yes, you can print just your PowerPoint notes (no slide thumbnail images) without messing up your presentation. I don’t recommend deleting things on your Notes Master, simply follow the steps listed below.

To see how to pull this off using a combination of the Create Handouts command and the Outline View in PowerPoint, see the short PowerPoint video tutorial below (it will make the most sense that way).

1. Push your PowerPoint slides to Microsoft Word

The first step is to push your slides and speaker notes into Microsoft Word. To do that, follow these steps:

• From within PowerPoint open the  File menu
• Click  Export on the left
• Select  Create Handouts  in the middle
• Click  Create Handouts on the right
• Select  Notes next to slides

PowerPoint then exports all your slides and speaker notes to Word in a table format. To make it easier to edit our table, let’s add borders to it.

2. Add table borders to your table to see what you are working with

Once PowerPoint finishes exporting your slides to Microsoft Word, I recommend adding table borders to see what you are working with. To do that, simply:

• Select the table in Word
• Click the Table Design tab
• Choose a table border style

While this is an optional step, it makes formatting your notes in Word a lot easier.

3. Format your PowerPoint notes in Word

As a last step, you simply need to make the formatting adjustments you want to your notes. These can include:

• Delete the thumbnail image column
• Resize the column widths
• Paste your slide title names in from the Outline View in PowerPoint
• Customize your handouts with your contact information
• Continue formatting in order to get your desired result

How to print PowerPoint with comments

Assuming you have comments in your presentation, you can print those in either the Handout view or the Outline view.

To print your PowerPoint slides with comments:

• Hit Ctrl+P for print
• Open the  Slide Layout options
• Choose how many slides you want per page (I recommend 6 or 9 so you don’t waste paper)
• Select  Print Comments
• Click  Print

It’s important to note that PowerPoint comments always print on the second page. Your first page will be the handouts themselves (with the comments marked on the slide). The second will be the actual comments.

As this tends to waste a lot of printer paper and ink, I recommend using the 9-slide layout unless you have a specific reason to do otherwise.

How to print PowerPoint with lines for notes

There are two different ways to print your slides as Handouts with lines for notes:

The easy way: This involves directly printing your slides from PowerPoint with the default blank lines for taking notes.

The customizable way:  This involves converting your PowerPoint slides to Word, where you can then adjust and customize the lines for your notes.

Both options are covered below.

1. The easy way

To print your slides with  non-customizable  lines for notes (in PowerPoint):

• From within PowerPoint, hit  Ctrl+P for print
• Open the  Slide Layout  options
• Choose the 3-slide layout  with lines (you’ll see a live preview on the right)

NOTE:  You can customize this layout using the PowerPoint Handout Master the way I  described above .

2. The customizable way

To print your slides with  customizable blank lines for notes (Converting PowerPoint to Word):

• Navigate to the  File tab
• Click  Export
• Click on the  Create Handouts  button
• Select either Blank lines next to slides  or Blank lines below slides  (depending on what you want)

Once your slides export to Microsoft Word, you can do whatever you want with the lines. For example, you can decrease the paragraph spacing to add more lines if you like. You can also format them and make them bold.

To expand your knowledge and learn more about exporting your PowerPoint slides to Microsoft Word (and the different options you have),  read our guide here .

Printing an outline of PowerPoint

Before you get too excited about printing your PowerPoint outline, it’s important to note that only information that is within your content placeholders prints. That means that text inside regular shapes and text boxes doesn’t appear.

On top of that, an outline can only print text. That means that none of your graphics, charts or pictures show up in your printed document.

There are two different ways to print your outline: You can directly print your outline out of PowerPoint, or you can export your outline to Microsoft Word so that you can edit it before you print it. Choose the option below that works best for you.

1. Directly printing your outline from PowerPoint

To print your PowerPoint slides as an outline only outline, simply:

• Hit Ctrl+P on to open the print options
• Open the Slide Layout options
• Select Outline

Note: If you don’t see all the content in your outline (you only see the slide titles, for example) that means that your Outline View is collapsed.

To expand your Outline View, simply:

• Navigate to the View tab
• Click on the Outline View

Within the Outline View (click into that actual Outline View on the left), hit the expand keyboard shortcut: Alt+Shift+9 . To learn more about working in the Outline view in PowerPoint, read our guide here .

2. Exporting an editable version of your Outline to Microsoft Word

If you want to customize your PowerPoint outline in Microsoft Word before you print it, simply:

• Click on the  Create Handouts button
• Select Outline only

Pushing your outline into Microsoft Word like this allows you to customize and edit the outline before you print it.

So those are all the different ways you can print your notes in PowerPoint.

If you intend to print your notes as handouts for a business meeting or client presentation, I highly recommend formatting your Notes Master and/or Handout Master.

That way you can include your contact information and/or your company formatting, making your handouts look more professional.

If you enjoyed this in-depth PowerPoint tutorial, you can learn more about our online training courses and other presentation resources  here .

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This Post Has 2 Comments

Thank you for this useful guide! Is there a way to print the outline with the notes per slide, too?

Hi Juliah and thanks for the question. Unfortunately not. The notes are tied to the slides and not the outline, so there’s no way that we know of to print the outline + notes together.

Comments are closed.

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How-To Geek

How to print a powerpoint with notes.

Create a physical copy of your slides with your notes included.

Quick Links

How to add notes to powerpoint, how to print slides with notes on windows, printing powerpoint with notes on mac, key takeaways.

To print a PowerPoint with notes on Windows, click File > Print and "Notes Pages" in the Layout drop-down box. Then, select "Print." On Mac, go to File > Print. In the Layout drop-down box, choose "Notes" then "Print" to finish.

Do you want a hard copy of your PowerPoint slideshow that includes your speaker notes ? Maybe you want a physical copy to review on your own or with others. We'll show you how to print your PowerPoint with the notes attached.

As a refresher, you can add speaker notes to PowerPoint to help you through your presentation. Your audience won't see these notes during the show, so it's helpful to include your talking points or additional details you want to share to expand on your slides.

Related: How to Use Speaker Notes in PowerPoint

You can  add speaker notes to your slides easily in PowerPoint on Windows or Mac one of these three ways.

• Click the Notes button in the Status Bar at the bottom of the PowerPoint window.
• Drag up from the area below the slide near the bottom of the window.
• Go to the View tab and select "Notes" in the Show section of the ribbon.

Then, type your text in the Notes section below the slide. You can use the font formatting tools on the Home tab to bold or color your text, add bullet points, or change the font size.

Open your PowerPoint presentation and go to File > Print. In the Layout drop-down box below the Slides text box, pick "Notes Pages."

You'll see the preview on the right with the slide at the top of the page and your notes below. You can use the arrows at the bottom to review each page if you like. This is a good way to see if any slides are missing speaker notes.

Adjust any other print options, such as the printer you want to use, the  slides you want to print , and the color. Then, click "Print" when you're ready.

Open your slideshow in PowerPoint on Mac and head to File > Print. When the print window opens, select "Show Details" on the bottom left if you see a condensed view of the print options.

On the right side, below Paper Size, you'll see a drop-down box. Make sure that "PowerPoint" is selected here. Next to Slides, choose the slides you want to print.

Click the Layout drop-down box and choose "Notes."

On the left, you'll see the print preview which displays the slide at the top of the page and the notes beneath it. You can use the arrows at the top to preview each page if you like.

Adjust any other print options you'd like and click "Print" when finished.

Related: How to Print Just the Speaker Notes for a PowerPoint Presentation

Printing a PowerPoint with notes is worth a few minutes if you want to review the presentation on paper. If you're wondering how to print notes in PowerPoint without the slides , check out our tutorial.

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How to print a PowerPoint presentation with notes

PowerPoint makes it easy to give a great presentation thanks to intuitive software that lets anyone craft an eye-catching deck. What's even better, however, is the option to use Presenter View. This lets you leave notes for yourself that can be viewed on your computer screen while everyone else is only seeing your presentation.

Print PowerPoint slides with notes on Windows

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However, if you're worried about a technical hiccup taking down your slide or don’t want to be glued to the computer, you'll probably want to print out your PowerPoint presentation with notes. This lets you see both your slides and your presenter notes, giving you an analog way to carry on the presentation without the need for a monitor.

Interested in the feature? Here's how to print a PowerPoint presentation with notes on Windows, Mac, or directly from the web.

Printing your presentation in PowerPoint on Windows takes only a few steps. If you want notes with your slides, it’s a simple setting.

Step 1: Open PowerPoint to the presentation you want to print.

Step 2: Select the File tab.

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Step 3: Choose Print and select your printer in the Printer drop-down if necessary.

Step 4: In the first drop-down box below Settings , pick which slides you want to print. You can print them all, the current slide, or a custom range.

Step 5: Click the next drop-down box for Print layout and select Notes page . You’ll see a preview on the right.

Step 6: Adjust any other settings you’d like before printing, such as switching Portrait orientation to Landscape orientation or Color to Grayscale .

Step 7: Click Print .

If you use Microsoft PowerPoint on Mac, you can print your slides with notes a just a few steps, like on Windows.

Step 1: Open PowerPoint on your Mac to the presentation you’d like to print.

Step 2: Click File > Print from the menu bar.

Step 3: In the pop-up window, choose your printer in the Printer drop-down box at the top if necessary.

Step 4: Choose which slides you’d like to print. You can print all slides, specific numbers, selected slides, or a custom range.

Step 5: Click the Layout drop-down box and choose Notes . You’ll see a preview on the left.

Step 6: Optionally, adjust any other settings you’d like such as Orientation , Output , or Scale .

Maybe you’re using PowerPoint on the web and prefer to print from there.

Step 1: Visit PowerPoint on the web , sign in, and open your presentation.

Step 3: Choose Print and pick Print notes pages .

Step 4: In the small pop-up window, select Open PDF to view your presentation file.

Step 5: Depending on your web browser, click the Print button or download the file to print on your computer.

For additional PowerPoint features , check out Microsoft’s implementation of real-time closed captioning .

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How to Print a PowerPoint Presentation with Notes

Print PowerPoint Presentations with Speaker Notes

by Avantix Learning Team | Updated May 30, 2022

Applies to: Microsoft ®  PowerPoint ® 2010, 2013, 2016, 2019, 2021 and 365 (Windows)

You can print PowerPoint presentations with notes with or without slide thumbnails. You can control the way notes or speaker notes are printed in three ways – by editing the Notes Master which affects all slides, by editing single notes pages in Notes Page view or by changing formatting in the Notes pane in Normal View.

In Notes Master View, you can control the position and formatting of all notes pages and add or edit headers, footers, dates, page numbers and even company logos. In Notes Page View, you can control the position and formatting of single notes pages and you can also add other objects such as shapes, pictures, tables, charts and SmartArt. You can't draw shapes or insert pictures in the Notes pane in Normal View but you can draw shapes or add pictures in Notes Page View. Pictures and other objects that you add in Notes Page View appear on printed notes pages but not in Normal View.

Recommended article: How to Export PowerPoint Speaker Notes to Microsoft Word

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Formatting changes made in different views in PowerPoint will appear in the preview area when you click the File tab in the Ribbon, select Print and then choose the option to print Notes Pages.

To move between different views, use the View tab in the Ribbon as shown below:

Print a PowerPoint presentation with notes and slide thumbnails

To print a PowerPoint presentation with notes and slide thumbnails (one per page):

• Click the File tab in the Ribbon and then click Print.
• Under Settings, click the arrow next to Full Page Slides and then in the Print Layout area, click Notes Pages. The preview on the right will display the current notes page. If you've inserted headers, footers, page numbers and a company logo, they will display in the preview. Formatting and any objects you've added in Notes Page view will also appear.
• To specify the page orientation, click the arrow next to Portrait Orientation and then click Portrait Orientation or Landscape Orientation.
• If you want to print your notes and slide thumbnails in color, select a color printer, click the arrow next to Color and then click Color.
• Select any other options you'd like in the Settings area.
• Click Print.

Below are the PowerPoint Print settings:

Print a PowerPoint presentation with notes but without slide thumbnails (notes only)

If you want to print the presentation without the default slide thumbnails, you will need to delete the thumbnail for each slide in its Notes Page. Before proceeding, you may want to make a copy of your presentation and work in the copy.

To print a PowerPoint presentation with notes but without slide thumbnails:

• In Normal View, display the slide with the thumbnail you want to delete.
• Click the View tab in the Ribbon and in the Presentation Views group, click Notes Page.
• To delete the slide thumbnail on the notes page, click the slide thumbnail and then press Delete.
• Repeat for each slide.

Resize the notes area of a single notes page

A default notes page consists of a slide thumbnail on the top half of the page and a section of the same size for notes on the bottom of the page. If you'd like to increase the space for your notes, you can resize these areas.

To increase the space for notes for a single notes page:

• In Normal View, display the slide to which you want to increase the space for notes.
• If you want to increase or decrease the size of the slide thumbnail or notes placeholder on the notes page, drag a sizing handle on the slide thumbnail or notes placeholder in the same way that you would resize other PowerPoint objects. Use a corner handle when resizing the slide thumbnail so you do not distort it. You do not need to use a corner sizing handle for the notes placeholder.
• If you need to move the slide thumbnail or notes placeholder, click the border (not a handle) of the thumbnail or placeholder and drag or press the arrow keys on your keyboard.
• If you want to delete the slide thumbnail on the notes page, click the slide thumbnail and then press Delete.

Below is a default notes page in Notes Page View:

Add objects on a single notes page

You can add objects on a single notes page (which will print but will not appear in Normal View).

To add an object on a single notes page:

• Click the Insert tab in the Ribbon and add the desired shape, picture, table, chart or SmartArt.
• Resize and format the object as necessary.
• Move the object to the desired location.

Resize the notes area of all notes pages

You can also resize the notes area of all notes page using the Notes Master:

• Click the View tab in the Ribbon and in the Master Views group, click Notes Master.

Do not delete the slide thumbnail in the Notes Master View as it has no effect and will still preview.

Below is the default notes page in Notes Master View:

Change font size for all notes pages

You can change font size in the Notes Pages View or in the Notes pane in Normal View. However, to change the font size for the notes for all notes pages:

• Select the desired level in the notes outline and change the font size. You can change the font size using the font size menu in the Home tab in the Ribbon or by right-clicking and selecting a font size in the mini toolbar that appears.

It's best to change the font by changing the font theme through the Design tab in the Ribbon (this is hidden in the Variants drop-down gallery in 2013 and later versions of PowerPoint). If you change the font theme, this will affect the entire presentation (both slides and notes) and is best set when you first create your presentation. Otherwise, users may manually apply fonts on each slide which would override the theme.

Print a logo on all notes pages

To add an object such as a logo to all the notes pages in your presentation (and print it), you will need to edit the Notes Master:

• Click the Insert tab in the Ribbon and click Picture(s).
• Navigate to the folder with the picture / logo you want to insert and double-click it.
• Resize the picture by dragging its handles.
• Position the picture by dragging it (usually by its middle area).

It's best not to delete placeholders (such as header and footer) to accommodate the logo. Instead, move the placeholders to an alternate location.

Print headers and footers on all notes pages

As long as placeholders appear in the Notes Master, you can insert slide numbers, a date and text using the Header & Footer command.

To print headers and footers on all notes pages (assuming you want to print notes only):

• Click the View tab in the Ribbon and click Notes Master in the Master Views group. Note the placeholders in this view. If necessary, move the placeholders to alternate locations by dragging their borders. It's best not to delete header, footer, date or page number placeholders.
• Click the Insert tab in the Ribbon and click Header & Footer in the Text group. A dialog box appears.
• If necessary, click the Notes and Handouts tab in the dialog box.
• Ensure the check box for Page number is checked. You can also check Header, Footer and Date if required. If you check Header and / or Footer, enter text you want to appear in the header or footer text boxes. This could include your company name, your name, your contact information and / or the name of the presentation.
• Click Apply to All.

Below is the Header & Footer dialog box:

You can also print PowerPoint speaker notes in a Microsoft Word document. If you'd like to explore this option, check out the article How to Export PowerPoint Speaker Notes to Microsoft Word .

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More resources

How to Add and Format Notes in PowerPoint

How to Export PowerPoint Speaker Notes to Microsoft Word

How to Hide and Unhide Slides in PowerPoint (with Shortcuts)

How to Quickly Remove All Speaker Notes in PowerPoint (PC or Mac)

3 Ways to Change the Font on All Slides in a PowerPoint Presentation

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How to Print PowerPoint Slides With Notes

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What to Know

• With slide thumbnails: Go to File > Print > Settings > Full Page Slides > Print Layout > Notes Pages . Select a printer and print.
• Without thumbnails: Go to  View  >  Notes Page  to open each slide in Notes Page view. Delete the slide thumbnail from each notes page.
• Then, select File > Print and choose a printer. Next to  Full Page Slides , select the arrow. Under Print Layout , select Notes Pages > Print .

This article explains how to print your speaker notes along with your presentation slides in Microsoft PowerPoint. Information covers PowerPoint 2019 through 2013, PowerPoint for Mac, and PowerPoint for Microsoft 365.

How to Print Speaker Notes in PowerPoint for PC

Printing your speaker notes is a straightforward process, whether or not you include thumbnail images of your slides.

Print Notes With Slide Thumbnails

Open your PowerPoint presentation.

Select File , then select Print .

Under  Settings , next to  Full Page Slides , select the down arrow.

Under  Print Layout , select  Notes Pages .

Choose a printer and the number of copies you want.

Select Print.

Print Speaker Notes Without Slide Thumbnails

This process requires manually removing the slide thumbnails from notes pages.

Select  View  >  Notes Page  to open each slide in Notes Page view.

Delete the slide thumbnail from each of the notes pages. Select each notes page, then select the slide thumbnail, and then select Delete .

This action doesn't delete the slides from your presentation; it just deletes the slide thumbnails from your notes pages.

Select  File  >  Print .

Under  Printer , choose the printer you want.

Select Print .

Export Speaker Notes to Print in Word

Alternatively, you can export your speaker notes from PowerPoint and print them in Microsoft Word.

Open your presentation.

Select File > Export .

On the  Export  panel, select  Create Handouts .

On the  Create handouts in Word  panel, select  Create Handouts . The Send to Microsoft Word dialog box appears.

Select a layout option, either Notes next to slides or Notes below slides .

Select the  Paste  option at the bottom of the dialog box, and then select  OK . Your speaker notes have been exported to Word.

Print Slides With Speaker Notes on a Mac

When using PowerPoint for Mac, the process is a little different.

Open the File menu and select Print .

In the Print dialog box, select Show Details .

In the Layout Box , select Notes .

Add your other printing options, and then select Print .

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Writing-Related Software Tutorials

How to Create Handouts in PowerPoint (Printable & Editable)

By Erin Wright

Quick Links:

How to Create Printable PowerPoint Handouts

How to create editable powerpoint handouts with microsoft word.

This tutorial is also available as a YouTube video showing all the steps in real time.

Watch more than 100 other writing-related software tutorials on my YouTube channel .

The images below are from PowerPoint for Microsoft 365 and Word for Microsoft 365. These steps also apply to PowerPoint 2019, PowerPoint 2016, and PowerPoint 2013.

• Select the File tab in the ribbon.

• Select Print in the Backstage view.

• (Optional) If you don’t want include all your slides, enter specific slide numbers separated by commas or a number range (e.g., 3,5,7,9-14) into the Slides text box.

• Select the Full Page Slides menu.

• Select an option from the Handout section in the menu. (You may need to use the scrollbar on the right side of the menu to see all the options shown here.)
• One slide per page
• Two slides per page
• Three slides per page with lines for notes
• Four horizontal slides per page
• Six horizontal slides per page
• Nine horizontal slides per page
• Four vertical slides per page
• Six vertical slides per page
• Nine vertical slides per page

• (Optional in PowerPoint for Microsoft 365 only) Uncheck Print slide numbers on handouts if you don’t want to include slide numbers.

• (Optional) Enter the number of copies into the Copies text box.

• Select the Print button.

PowerPoint doesn’t provide a way to save the handout options you just chose. So, repeat these steps if you need to print additional handouts in the future.

Important Note: Some users may have difficulty exporting large PowerPoint files into Microsoft Word. If you encounter problems, please see the Microsoft Support website for two possible solutions .

• Select the File tab in the ribbon (see figure 1).
• Select Export in the Backstage view.

• Select Create Handouts in the Export screen.

• Select the Create Handouts button.

• Select a page layout option from the Send to Microsoft Word dialog box. (The dialog box label may be abbreviated to “Send to Microsoft…”)
• Note next to slides
• Blank lines next to slides
• Notes below slides
• Blank lines below slides
• Outline only (This option only pastes the text from your slides, not the slides themselves.)

• Select the Paste or Paste link option. (These options won’t be available if you selected “Outline only” in step 5.)
• Paste duplicates your slides and notes (if applicable) into a Word document.
• Paste link duplicates your slides and notes (if applicable) into a Word document and creates a link between the files. Therefore, if you update your PowerPoint slides, the Word file will update also. (Unfortunately, the links don’t apply to PowerPoint notes.)

• Select the OK button.

Your PowerPoint file will be pasted into a Word document. This process may take several moments if your PowerPoint file is large.

• If Microsoft Word doesn’t open automatically, select the Word icon in the Windows taskbar.
• Within Word, your slides and notes (if applicable) are placed in a table. Select the table selector to see the table rows and columns, which you can adjust or delete.

For more information about working with tables in Word, please see “ Three Ways to Insert Tables in Microsoft Word .”

How to Update the Link between Your PowerPoint Slides and Your Word Handouts

If you selected Paste Link in step 6 but don’t see updates in your Word handouts after updating the PowerPoint slides, right-click the slide in the Word file and then select Update Link from the shortcut menu.

Continue to add content to your new Word file, and then save and print it as you normally would.

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Where is Page Setup in Powerpoint 2013? A Step-by-Step Guide

Looking for Page Setup in PowerPoint 2013? It’s simpler than you think. You can find it under the Design tab, and from there, you can adjust various aspects of your slide layout. This quick guide will walk you through locating Page Setup and making the changes you need.

Step by Step Tutorial: Where is Page Setup in PowerPoint 2013?

Before diving into the steps, it’s important to note that Page Setup is where you can change the size and orientation of your slides. This is useful if you’re looking to print your presentation or if you need to adjust the slide dimensions for different screens.

Step 1: Open PowerPoint 2013

Launch the program to get started.

Once you’ve opened PowerPoint, you’ll find yourself on the Home tab by default. Here is where most of the basic functions are, but Page Setup is located under a different tab.

Step 2: Click on the Design Tab

Find and click on the Design tab at the top of the screen.

The Design tab is where you can find all sorts of tools to make your presentation look awesome. It’s also where the Page Setup option is hiding.

Step 3: Select Page Setup

On the right side of the ribbon, click on Page Setup.

The Page Setup option may not be immediately visible since it’s tucked away on the right side, but you’ll find it next to the Slide Size button.

After you complete these steps, the Page Setup dialogue box will pop up. This is where you can adjust the width and height of your slides, the orientation, and the slide number. You can also select different sizes from the ‘Slides sized for’ dropdown menu, depending on your needs.

Tips: Making the Most of Page Setup in PowerPoint 2013

• Tip 1: Consider your audience and where your presentation will be displayed before changing slide size.
• Tip 2: For high-quality printouts, set the slide size to match the paper size.
• Tip 3: Use the ‘Slide Orientation’ option to switch between landscape and portrait mode.
• Tip 4: Customizing the slide size can help create a more impactful and tailored presentation.
• Tip 5: Always preview your slide before finalizing the Page Setup to avoid any surprises during your presentation.

Frequently Asked Questions

Can i set a custom slide size in powerpoint 2013.

Yes, you can set a custom slide size by entering the desired dimensions in the Page Setup dialogue box.

Is Page Setup the same as Slide Size in PowerPoint 2013?

They are related, but Slide Size offers a few quick presets while Page Setup allows for more detailed customization.

Will changing Page Setup affect my existing content?

It’s possible that changing the slide size can alter the layout of your existing content, so double-check after making changes.

Can I save my custom Page Setup settings?

No, PowerPoint 2013 does not allow you to save custom Page Setup settings, so you’ll need to adjust them for each presentation.

How do I know what slide size to use?

Consider the aspect ratio of the display device or the dimensions of the paper if you’re printing. Common sizes are 4:3 for standard displays and 16:9 for widescreen.

• Open PowerPoint 2013 and click on the Design tab.
• Select Page Setup on the right side of the ribbon.

PowerPoint 2013 might seem complex at first, but once you know where to find the tools you need, it becomes much simpler. The Page Setup feature is a small but mighty tool that allows you to customize the size and orientation of your slides, ensuring your presentation always looks its best. Whether you’re preparing for a big conference, a business meeting, or a classroom lecture, the right slide dimensions can make all the difference.

Remember, the key to a successful presentation goes beyond just the content. The way your slides look and fit on the screen or paper is just as crucial. So, next time you open up PowerPoint 2013, don’t overlook the Page Setup. Take a moment to adjust the slide size, and your audience will thank you for it.

As with all aspects of PowerPoint, playing around with the settings and getting comfortable with the software is essential. So go ahead, open up PowerPoint 2013, and give it a try. You might just be surprised by how much control you have over your presentations. And remember, the more you practice, the better you’ll get at creating presentations that are not only informative but visually appealing too.

Matt Jacobs has been working as an IT consultant for small businesses since receiving his Master’s degree in 2003. While he still does some consulting work, his primary focus now is on creating technology support content for SupportYourTech.com.

His work can be found on many websites and focuses on topics such as Microsoft Office, Apple devices, Android devices, Photoshop, and more.

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Workaround for printing slides without white edges

In PowerPoint, slide backgrounds span to all edges of your screen. But when you print your presentation, you'll get a white margin around the edges, shown below. This limitation stems from the design of most printers that don't print content in the margins.

PowerPoint can’t change this printer-margin limitation, but here's a workaround you can try. Unfortunately, it's a bit time-intensive and requires some trial and error.

Go to Design > Slide Size > Custom Slide Size .

Select either Portrait or Landscape , depending on the orientation of the slide you want to print.

Click View > Notes Master .

In the Placeholders group, uncheck the boxes for the text placeholders (such as Page Number , Header , Footer , and Date ) that you don’t want to print.

Drag the slide image so it’s slightly smaller than the full page. Check what the trailing margin on your printer is, and make the margins on both sides of your notes master at least that large.

Click File > Print > Print to print a trial page. If it’s off center, click View > Notes Master and try to center the slide image and print again. You might have to repeat this step several times to get the look you want.

Print your PowerPoint slides or handouts

Change the margins between text and the edge of a text box or shape

Print slides with or without speaker notes

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How to Print an Outline in PowerPoint: Step-by-Step Guide

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Printing an outline in PowerPoint is a useful feature that can help you save time and resources when preparing for a presentation. It allows you to print out a condensed version of your presentation that includes only the text and not the slides. This can be especially helpful when you need to share your presentation with others who may not have access to the original file or when you want to review your presentation in a more concise format.

To print an outline in PowerPoint, you can follow a few simple steps. First, open your PowerPoint presentation and click on the “File” tab in the top left corner of the screen. Next, click on “Print” in the left column and select the second dropdown menu, which says “Full Page Slides” by default. From there, you can select the “Outline” option and confirm that the outline is correct before clicking the “Print” button.

It’s important to note that the outline view may not display all of the content in your presentation, especially if your outline view is collapsed. To ensure that you’re printing the correct information, you should review your outline carefully before printing and make any necessary adjustments. Overall, printing an outline in PowerPoint can be a helpful tool for streamlining your presentation and making it more accessible to others.

JUMP TO TOPIC

Designing with Clarity

Incorporating content, utilizing views for editing, navigating different views, customizing view settings, optimizing slides for print, exporting presentations, crafting effective powerpoint slides.

As a seasoned PowerPoint user, I’ve come to understand the importance of crafting effective slides. A well-designed slide can make all the difference in engaging your audience and conveying your message. In this section, I’ll share some tips on designing slides that are clear, informative, and visually appealing.

When designing your slides, clarity should be your top priority. Your slides should be easy to read and understand, even from a distance. To achieve this, use a legible font size and style, and avoid using too many design elements that can distract from your message.

One way to ensure clarity is to use a consistent design throughout your presentation. This includes using the same font, color scheme, and layout for all of your slides. This will help your audience focus on your content, rather than being distracted by inconsistent design elements.

The content on your slides is just as important as the design. Your slides should provide valuable information that is relevant to your audience. This includes using images and text that support your message and reinforce your main points.

When incorporating content, it’s important to strike a balance between providing enough information and overwhelming your audience. Use bullet points and short sentences to convey your message concisely and effectively.

PowerPoint offers various views that can help you edit your slides more efficiently. The Normal view is the default view, which allows you to edit your slides one at a time. The Outline view, on the other hand, allows you to view and edit the content of your slides in an outline format.

The Outline view can be particularly useful when creating an outline for your presentation. It allows you to see the structure of your presentation at a glance and make changes quickly. You can also use the Outline view to print an outline of your presentation, which can be a useful reference when delivering your presentation.

In conclusion, crafting effective PowerPoint slides requires a combination of clear design, informative content, and efficient editing. By following these tips, you can create slides that engage your audience and convey your message effectively.

Mastering PowerPoint Presentation Views

As a PowerPoint user, it is essential to know how to navigate different views and customize view settings. This knowledge will enable you to work more efficiently and produce high-quality slideshows. In this section, I will guide you on how to master PowerPoint presentation views.

PowerPoint offers several views to help you create and edit your presentations. To access these views, navigate to the View tab on the ribbon. The Presentation Views group contains all the available views, including Normal, Slide Sorter, Reading, and Outline view.

The Outline view is particularly useful when you want to create a summary of your presentation. To access Outline view, click on the View tab and then select Outline View from the Presentation Views group. In this view, you can see all the text on your slides in a hierarchical format, making it easier to organize and edit your content.

PowerPoint allows you to customize your views to suit your preferences. You can expand or collapse text, move slides around, and adjust the zoom level.

To expand or collapse text in Outline view, click on the plus or minus sign next to each slide title. This feature allows you to focus on specific sections of your presentation and hide the rest.

You can also move slides around in Outline view by dragging and dropping them to a new location. This feature is useful when you want to rearrange your presentation’s structure quickly.

Finally, you can adjust the zoom level in any view to get a better view of your presentation. To do this, click on the Zoom slider in the bottom right corner of the PowerPoint window. You can also use the Ctrl + Mouse Wheel shortcut to zoom in or out.

In conclusion, mastering PowerPoint presentation views is essential for any user who wants to create high-quality presentations efficiently. By navigating different views and customizing view settings, you can work more efficiently and produce better results.

Printing and Exporting Options

Printing and exporting your PowerPoint presentation can be a bit tricky, but with the right tools and knowledge, you can get the job done quickly and efficiently. In this section, I will discuss some of the best options for printing and exporting your presentation.

Before you print your presentation, it’s important to optimize your slides for print. This means adjusting the print layout, paper size, and printer properties to ensure that your presentation looks great on paper. To do this, follow these steps:

• Click on the “File” tab in PowerPoint and select “Print”.
• Under “Settings”, select the second box (which by default is set to Full Page Slides) to expand the list of options.
• Then, under “Print Layout”, select “Outline”.
• You can choose a page orientation (Portrait or Landscape) in the Printer Properties dialog box.
• Preview your presentation by clicking on the “Preview” button. This will allow you to see how your presentation will look when printed.

Exporting your presentation is another great way to share your work with others. You can export your presentation as a PDF file, a Word document, or even as handouts with multiple slides per page. Here’s how to do it:

• Click on the “File” tab in PowerPoint and select “Export”.
• Choose the format you want to export your presentation as (PDF, Word, or Handouts).
• Customize the layout and format that suits your needs.
• Click “Export” to save your presentation.

Exporting your presentation in different formats can be helpful when sharing your work with others who may not have PowerPoint installed on their computer.

In conclusion, printing and exporting your PowerPoint presentation can be a bit of a challenge, but with the right tools and knowledge, you can get the job done quickly and efficiently. By optimizing your slides for print and exporting your presentation in different formats, you can ensure that your work looks great and is accessible to everyone.

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How to Print an Outline of the Presentation in Powerpoint

When you are creating a slideshow in Powerpoint for school or work, someone might ask you to also make an outline.

At first, this might seem like a lot of extra work, but there is actually a way to generate this document in Microsoft Powerpoint without needing to create an entirely separate document.

Our tutorial below will show you how to print an outline of the presentation in Powerpoint by adjusting an option on the Print menu.

Summary – How to Print an Outline View in Powerpoint 2010

• Click the File tab at the top-left corner of the window.
• Click Print in the left column.
• Click the second dropdown menu (it says Full Page Slides by default), then click the Outline option.
• Confirm that the outline is correct, then click the Print button.

Our guide continues below with additional information on how to print an outline of the presentation in Powerpoint , including pictures of these steps.

Learning how to print the outline view in Powerpoint 2010 is a valuable skill for someone that spends a lot of time working with Powerpoint presentations.

Many presentations can be incredibly large, and printing out every slide can be both unwieldy and unproductive.

But the outline view in Powerpoint 2010 provides a summarized version of your spreadsheet’s information, and printing an outline from Powerpoint 2010 can give you a condensed list of the slides and the information contained on them.

While we have previously discussed ways to print out handouts and speaker notes in Powerpoint 2010, one of those options might not be ideal for every situation.

Sometimes you want to print out a short summary of the information contained in your slideshow, whether it is for you or your audience.

Luckily Powerpoint 2010 also generates an outline from your slideshow information, so you will want to learn how to print an outline from Powerpoint 2010.

Generally speaking, an outline will usually be much smaller than if you printed handouts for everyone in your audience, as the outline will only include the text from your slides.

This will reduce the amount of paper that you use and will present the bulk of your slideshow information in a format that is easy to manage.

Printing Outlines in Powerpoint 2010 (Guide with Pictures)

The outline of your slideshow in Powerpoint is something that Powerpoint generates automatically. You do not need to do anything special for the outline to be created

It will take all of the text on each of your slides, then it will organize that information, by slide, into one complete outline document.

You can follow the steps below to learn how to print your outline in Powerpoint 2010.

Step 1: Double-click your Powerpoint presentation to open the slideshow in Powerpoint 2010.

Step 2: check each slide to ensure that you have included all of your text information and that everything is spelled correctly..

Note that there is a spell check utility available in the Proofing section of the ribbon on the Review tab.

Step 3: Click the File tab at the top-left corner of the window.

Step 4: click print in the column at the left side of the window., step 5: click the full page slides drop-down menu at the center of the window, then click the outline option in the top section..

Step 6: Check the outline document in the preview section at the right side of the window to see what information will be included on the printout.

If something is incorrect or does not make sense without also including a video or image to which it refers, then consider revising the text so that it is more helpful in the outline format.

Step 7: Click the Print button at the top of the window to print out the outline document.

Now that you know how to print an outline of the presentation in Powerpoint , you will be able to generate one of these documents whenever you need a summary or a shorter version of the complete presentation that you created.

Would a slide in your presentation, or even the entire presentation itself, look better in portrait orientation? Learn how to switch to portrait orientation in Powerpoint 2010 and look at your slide shows from a different perspective.

More Information on How to Print an Outline From Powerpoint 2010

When you follow the steps above to create a presentation outline of your PowerPoint slides, you will not only be able to see how many slides are in the presentation, but you will also get a helpful overview of the entire presentation.

This outline can be a good way to convert the presentation to a Word document if you also need to make a document from the slideshow. Since it contains only the text and none of the images, you won’t need to go through a lot of work to adjust the layout by removing all of those images or objects.

While the outline view is the main focus of this article, you can also use a similar option to create a notes page for each of the slides that you have created.

A notes page is going to include a single page for each slide, but any of the content in the Notes pane at the bottom of the slide editor.

If you need to create handouts for your audience, then you might want to select one of the Notes options rather than select Outline.

One other option that you have for viewing the presentation outline instead of going to the Print Preview is to select the View tab at the top of the window, then click Outline View in the Presentation Views group at the left side of the window.

This will open a column at the left side of the window that shows the outline. There is also a slide number next to each section of information so that you know which slide to attribute that content to.

You can click the Normal view button when you are finished working with the Outline view.

Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.

After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.

His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.

Read his full bio here.

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